DRAFT PWS Towing-Abandoned Vehicles.pdf

Performance Work Statement (PWS)

Abandoned Vehicle Towing Services

DRAFT FOR SOURCES SOUGHT

1. Scope

1.1. Specific Tasks

1.2. Contractor Vehicles

1.3. Administration and Record Keeping

1.4. Inventory

1.5. Response

2. Security and Safety ............................................................................... Error! Bookmark not defined.5

2.1.1. OPSEC IWatch Training

2.1.2 IWatch

2.1.3. Level I AntiTerrorism (AT) Standards …………………………...…………………………………5 3.Enviromental……………………………………………………………………………………………...5

4. Coordination…………………………………………………………………………………………….15

5. Deliverables ..............………………………………………………………………………………….16

6. Performance Requirements Summary Chart

1. SCOPE. The contractor shall provide a complete wrecker and towing service. The service shall include a flat rate for towing to the impound lot on Schofield Barracks or Fort Shafter Flats, towing from the abandonment location directly to the vehicle disposal site, and towing from the impound lot to the vehicle disposal site. The contractor shall tow the vehicles to impound locations designated and provided by Directorate of Emergency Services (DES)/ Provost Marshal on Schofield Barracks or Fort Shafter Flats until their owners/lien holder claims them or the required time for storage has expired. The contractor shall accept title, possession and shall remove vehicles impounded by USAG-HI deemed to have been abandoned by the owner or lien holder. The purpose of the contract is to temporarily impound privately-owned vehicles IAW AR 190-5, Chapter 6, that are either abandoned, parked illegally for unreasonable periods, interfering with military operations, creating a safety hazard, disabled by incident, or left unattended in a restricted or controlled area of the United States Army Garrison-Hawaii (USAG-HI) area of operation(AO) on the Island of Oahu to include, but not limited to Kunia Tunnel Facility, Fort Shafter, Tripler Medical Center, Aliamanu Military Reservation(AMR), Red Hill, Schofield Barracks, Wheeler Army Airfield, Helemano Military Reservation (HMR), Mendonca Park, Pilila’au Army Recreation Center, Dillingham Airfield, and Fort Derussy.

1.1 SPECFIC TASKS:

1.1.1 The Provost Marshal Office will contact the contractor to coordinate pickup of vehicle from the abandonment site to the designated impound lot. A representative from the Provost Marshal office will accompany the contractor to the requested vehicle location for tow.

1.1.2 The Contractor shall be liable for any damage to the vehicle incurred during the towing operation which is cause by or attributable to the negligence or intentional act of it or its employees.

1.1.3 The contractor shall not be liable for any subsequent claim brought by the owner of the vehicle, once the vehicle is secured by Provost Marshal’s Office (PMO) at the prescribed location.

1.1.4 The contractor shall maintain a record of all vehicles towed to the designated impound lots, and towed away for disposal. The contractor shall accept the title and disposal form (Form SF 97) of the vehicles within 10 working days of being deemed abandoned by the disposition officer.

1.1.5 In cases where the legal owner of the abandoned vehicle is unable to be identified or the value of the vehicle is deemed to be less than $500, the Provost Marshal Office will contact the contractor to coordinate pickup of vehicle from the abandonment site directly to the vehicle disposal site.

1.2 CONTRACTOR VEHICLES

1.2.1 All vehicles used in the performance of this contract shall comply with the motor vehicle and traffic requirements IAW the State of Hawaii laws.

1.2.2 The contractor shall comply with all applicable requirements of AR 190-5, Chapter 1, and Motor Vehicle Traffic Regulation in effect during the performance of this contract. All contractor- owned and /or operated vehicles operated on the installation shall be registered within three working days prior to/after the effective date of this contract by making application to the Provost Marshal’s Vehicle Registration Section of the Department of the Army (DA) Form 3626, Vehicle Registration and Driver Record located at the Installation Access Pass Office, Building 6508, 199 Leilehua Rd, Wahiawa, Hawaii 96786. Evidence of vehicle ownership and vehicle liability insurance shall be presented upon application for vehicle registration. Contractor shall ensure employees performing under this contract comply with this requirement.

1.2.3 The contractor shall be bonded or insured as required by HRS 291C-135 and federal regulations for tow truck operations and provide proof to the Contracting Officer at time of bid submission.

1.2.4 The contractor and vendors must bring a valid driver's license and proof of social security number to the Directorate of Emergency Services, Law Enforcement Division to complete the installation access pass application for personnel working under contract.

1.3. ADMINISTRATION AND RECORD KEEPING

1.3.1 The Contractor shall keep all records required by Chapter 6 of AR 190-5 (https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=2195), DOD Regulation 4160.21-M (https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/416021_vol4.PDF?ver=20 19-06-06-122549-693), and Title 10, United States Code Section 2575 (hereinafter “10 U.S.C.

Section 2575”) (https://www.law.cornell.edu/uscode/text/10/2575). In the event of a conflict between the HRS and a Government provision, the Government provision will control.

1.3.2 Both the Government (The DES/ Provost Marshal Office) and the contractor individually shall maintain a record system of all vehicles towed and /or stored in the USAG-HI AO. Such records shall include the following: DD Form 2505- Abandoned Vehicle Removal Authorization, DD Form 2506- Vehicle Impoundment Report, DD Form 2507 and DA Form 4137- Evidence/Property Custody Document (when applicable). The DD Form 2505, 2506 and DA Form 4137 (if applicable) shall be completed by a member of the DES/Provost Marshal’s Office.

The originals will remain with the Provost Marshal’s Office, and a copy of each relevant record will be provided to the Contractor.

1.3.3 In addition, a record of the following data shall be maintained if not included in the forms above.

1.3.3.1 The date and time the contractor was contacted and requested to perform his service.

1.3.3.2 The name of the person requesting the service.

1.3.3.3. The date, time and location of impoundment.

1.3.3.4. A description (make, model, year, mileage, color, and body style) of the towed vehicle including license, tag, state, decal number and vehicle identification number (VIN).

1.3.3.5. The registered owner or driver of the vehicle, if known.

1.3.3.7. The relevant identifying data of the vehicle, the date, time and names of the person (owner or lien holder) vehicle is released to, as well as a complete listing of all charges and fees assessed, if applicable.

1.3.3.8. A compilation of the dollar amounts for charges and fees; sale and disposition, if applicable, including sales tax; and the difference between the two figures, if applicable.

1.3.4. Ensure on a monthly basis a copy of all records are provided to DES/Provost Marshal’s Office

1.3.4.1 All records required herein shall be made available upon request at any time to the DES/Provost Marshal’s Office, USAG-HI.

1.3.4.2. The contractor shall maintain the records for either the duration of the contract plus two years in accordance with Title 10, United States Code (U.S.C.) Section 2575(a) and Department of Defense (DoD) 4160.21-M, chapter 4, paragraph B 40 plus six months, whichever is later for inspection and other purposes. At the end of that period, the originals shall be turned over to the DES/Provost Marshal’s Office, USAG-HI.

1.4. INVENTORY.

1.4.1 Abandoned and impounded vehicles will be jointly inventoried by the DES/Provost Marshal’s representative and the contractor at point of transfer of responsibility of the vehicle.

Inventory shall include the condition of the vehicles’ exterior and interior (including any dents, scrapes, missing hub caps, equipment or items, etc.) and an estimate of its current fair market value (Kelly Blue Book Value). A copy of the joint inventory (DD Form 2506 - Vehicle Impoundment Report) shall be maintained by the contractor and Provost Marshal’s Office.

1.4.2. When privately owned or Government property is found in the vehicle, it shall be inventoried and a DA Form 4137 - Evidence/Property Custody Document shall be completed.

Any private property shall be turned over to the Provost Marshal’s Found property Custodian for handling and disposition. Government-owned property must be immediately returned to the Military Police.

1.5. RESPONSE. The contractor shall arrive on site within two (2) hours of notification. Prior to arrival on site, Contractor shall call the PMO and advise of an estimated arrival time.

1.5.1. The contractor shall be available via phone for dispatch purposes 24 hours per day, seven (7) days per week.

1.5.2. The contractor shall be responsible for responding with an appropriate vehicle and proper equipment based on information provided by USAG-HI.

1.5.3. The contractor shall be able to tow all designated vehicles to include but not limited to:

passenger cars, pickup trucks, boats, small trailers, vans, motorcycles, mopeds, all-terrain vehicles and medium class vehicles such as box trucks and trailers.

1.5.4. The contractor shallbe able to tow all vehicles despite the level of disabling damage or location.

2. SECURITY AND SAFETY.

2.1.1 Operational Security (OPSEC). In accordance with Army Regulation, 530-1, 19 April 2007. Contractor personnel, working on-site, within USAG-HI, shall receive OPSEC level I training at least annually and within 30 calendar days of commencement of performance. The contractor shall provide evidence of training to the COR on an annual basis or when requested by the COR.

2.1.2. IWatch Training. IWATCH within the Army is a nation-wide modern version of a neighborhood watch program focused on the threat of terrorist activity. It is an antiterrorism awareness program that the contractor’s workforce, while on Army installations, must all be familiar with to promote and enhance reporting suspicious activity or behavior. The program has two elements: “passive” and “active.” The passive element is an individual’s situational awareness of his or her surroundings. The active element of IWatch involves individuals taking action to report suspicious behavior or activities to law enforcement for more investigation.

Contractor personnel, to include subcontractors, performing on or within an Army controlled facility, area or on an Army installation are required to brief and train their personnel on the IWatch program for that area, facility or installation. Contractor personnel are to train all personnel within 30 days of award or within 30 days of a hiring action. Contractors are to report training to the contract Officer within 45 days of contract award or a hiring action.

2.1.3 LEVEL I ANTITERRORISM (AT) STANDARDS

(a) Pursuant to Department of Defense Instruction Number 2000, “DoD Antiterrorism (AT) Standards,” dated October 2, 2006, each contractor employee requiring access to a Federally-controlled installation, facility and/or Federally-controlled information system(s) shall complete Level I AT Awareness Training on an annual basis and receive a certificate of completion. The training is accessible from any computer and is available at https://jkodirect.jten.mil (Course #JS-US007-14). The contractor is responsible for ensuring that all applicable employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate (s) to the Contracting Officer and the Contracting Officer’s Representative (if appointed) within five working days after contract award or prior to access to a Federally-controlled installation or information system.

(b) In the event that the automated system at https://atlevel1.dtic.mil/at is not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor.

However, if the training is not completed online, the Level I AT Awareness Instructor qualification must be coordinated with the Installation Antiterrorism Officer (or Installation Security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract. Antiterrorism performance (Level 1 AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

3. Environmental Requirements.

3.1 Green Procurement. Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the EPA’s Comprehensive Procurement Guidelines.

3.2 The Contractor shall use these recycled or recovered products unless they cannot be procured within a reasonable period of time not to exceed seven (7) calendar days; at prices not to exceed five (5) percent of prevailing rates; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor shall use materials and products commonly used in industry. The Contractor shall maintain records and submit an annual report to the COR/ACOR, along with the annual certification required by FAR 52.223-9 (Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items), upon completion of the base year and each option year.

3.3 Environmental Compliance. The Contractor shall comply with all Federal, State, local, and installation environmental laws, rules, plans, and policies. The Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation IAW with industry standards, local, State and Federal laws, and according to manufactures' recommendations. The Contractor shall be financially responsible for all fines and associated costs for hazardous waste management, transportation, and disposal of waste due to the Contractor's non-compliance. The Contractor shall submit Safety Data Sheets (SDS) for approval on all materials, five (5) days before delivery of the material, to the COR/ACOR. The Contractor shall provide upon request from the COR/ACOR all required data to meet environmental-mandated reporting requirements (e.g., air emission data, hazardous material storage/usage, herbicide/pesticide usage, solid/hazardous waste generation). The Contractor shall provide data to meet reporting deadlines and during compliance inspections upon request from the COR/ACOR.

3.4 Spill Plan. The Contractor shall notify the COR/ACOR within one (1) hour, if the Contractor spills or releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification. The Contractor shall submit a Spill Plan to the KO for approval within thirty (30) days of contract award IAW Spill Prevention Control and Countermeasure Plan.

3.5 General Environmental Standards.

(a) While performing work on any US Army Garrison, Hawaii (USAG-HI) installations, the Contractor will comply with Executive Orders 13423 “Strengthening Federal Environmental, Energy, and Transportation Management” signed by the President on 24 Jan 2007 and 13514, “Federal Leadership in Environmental, Energy, and Economic Performance” signed by the President on 8 Oct 2009 requiring the acquisition of environmentally preferable goods and services, use of sustainable environmental practices, purchase of bio based, energy efficient and recycled content products. More specifically, the Contractor will strive to improve upon their sustainability performance by taking actions to:

(1) Reduce energy consumption

(2) Reduce greenhouse gas emissions

(3) Conserve and protect water resources

(4) Eliminate waste, recycle, and prevent pollution

(5) Adopt sustainable technologies

(6) Procure environmentally preferable materials, products and services

(7) Maintain sustainable buildings

(8) Strengthen livability of the local community

(9) Inform and involve personnel in the achievement of these goals

(b) The Contractor shall comply with the Government directives, permit conditions, installation policies and plans as administered by the Government. The Contractor shall be held liable to pay for any environmental fines resulting from his operations, waste generated or other operational environmental requirements. As applicable, the Contractor shall obtain environmental permits required for wastewater pretreatment, underground tanks, hazardous waste identification numbers, air pollution permits for temporary sources, storm water permits or other operational environmental permits.

(c) The Contractor shall review and comply with applicable policies, program documents and regulatory requirements as stipulated under each environmental program media below.

(1) Environmental program documents include, but are not limited to: the Installation Hazardous Waste Management Plan – USAG-HI Regulation 200-4, Asbestos Management Plan, Lead-based Paint Management Plan, Installation Spill Prevention Control, and Countermeasures (SPCC) Plan, Integrated Natural Resources Management Plan, Integrated Cultural Resources Management Plan, Pollution Prevention Plan, and the Storm Water Pollution Prevention Plan available at the DPW Environmental Division.

Environmental program documents can be downloaded from the installation sustainability and environmental management website at:

https://home.army.mil/hawaii/index.php/garrison/dpw/environmental-division

(2) Installation policies include, but are not limited to; the Environmental Compliance and Protection Program Policy Memorandum USAG-HI-4; Environmental Policy Memorandum USAG-HI-10; Authorized Use List Policy Memorandum USAG-HI-19, Waste Reduction and Recycling Policy Memorandum USAG-HI-25; Open Burn Policy Memorandum USAG-HI-51; Generator Control Policy Memorandum USAG-HI-55; Illicit Discharge Detection and Elimination Policy Memorandum USAG-HI-59; and the Joint USARPAC and IMCOM-Pacific Energy Conservation Policy Guidance. Installation Policy Memorandums are available for download at:

https://home.army.mil/hawaii/index.php/about/command-pubs

(3) The Contractor is also encouraged to view the online A to Z sustainability and environmental management guide for instructions on managing common environmental issues. The A to Z sustainability and environmental management guide is available at:

https://home.army.mil/hawaii/index.php/garrison/dpw/environmental-division

(d) The Contractor shall at all times keep the work area, including storage areas used by him, free from accumulations of waste material or rubbish and prior to completion of the work remove any rubbish from the premises and all tools, scaffolding, equipment and materials not the property of the Government. Upon completion of the work, the Contractor shall leave the work and premises in a clean, neat and workmanlike condition satisfactory to the Contracting Officer. If debris is not disposed of properly or the site is not left clean, the Government will clean the site at the expense of the Contractor. The Contractor will also be held liable for damages done to the environment as a result of disposal and/or cleanup.

(e) The Contractor may be subject to unannounced Environmental Compliance Inspections by the DPW Environmental Division.

(f) Environmental and Safety Noncompliance Fees. The Contractor shall be solely responsible for remedying all Federal, State and local environmental and safety violations or noncompliance and any payment of fines, penalties and fees levied as a result of the violations or noncompliance. The Government reserves the right to withhold payment in the amount of the fines, penalties and fees levied if not paid by the Contractor.

3.6 EMERGENCY PLANNING COMMUNITY RIGHT TO KNOW ACT (EPCRA)

HAZARDOUS SUBSTANCES (HS)

(a) Contractors using EPCRA HS in the performance of any work while on USAG-HI installations are responsible for complying with the provisions of EPCRA regulations and submitting applicable reports (TIER II/TRI) to Federal and State regulatory agencies as applicable.

(b) Copies of reports for substances used in connection with work performed on USAG- HI installations shall be provided to the DPW Environmental Division, Attention: EPCRA Program Manager, STOP 253, 3rd Floor, 948 Santos Dumont Ave., Wheeler Army Airfield, phone 656-2878.

(c) Chemicals regulated under EPCRA HS are defined in EPA document EPA 550-B-98- 017, Title III List of List, Consolidated List of Chemicals Subject to the Emergency Planning and Community Right to Know Act and Section 112(r) of the Clean Air Act Amended.

(d) The contractor is responsible for knowing which chemicals it uses or transports that are contained on the list.

(e) The contractor must maintain copies of Material Safety Data Sheets (MSDS’s) of all chemicals used in the performance of any work while on USAG-HI installations. MSDSs must be readily available at the site location where the work is being performed.

(f) The contractor can request the list and locations of EPCRA HS currently utilized on USAG-HI installations by contacting the DPW Environmental Division EPCRA Program Manager. The contractor must provide name, company, contract number, date the contract was awarded and provide a description of the contract. A database of locations of chemicals will then be forwarded upon review and approval of request. Contractors working on USAG-HI installations are encouraged to review this database, which will provide information where potentially hazardous chemicals are stored.

g) All spills of substances containing EPCRA HS will be immediately reported to the Directorate of Public Works Spill Response line at 656-1111 and the USAG-HI, Public Affairs Office at 656-3160 or 542-9489 (after hours). The Contracting Officer must be notified during the first business hour immediately after. All waste generated from EPCRA HS being utilized will be immediately reported to the DPW Environmental Office, phone:

656-2878.

(h) All Contractors utilizing substances containing EPCRA HS will perform the following prior to contract start.

(1) Review the Installation Spill Prevention, Control, and Countermeasures (SPCC) Plan and the Installation Hazardous Waste Management Plan – USAG-HI Regulation 200-4 available at the DPW Environmental Division or from the from the installation sustainability and environmental management website at:

https://home.army.mil/hawaii/index.php/garrison/dpw/environmental-division . Upon review, the contractor or designated responsible employee shall sign a certification statement that they have reviewed and understand the contents of these documents.

(2) Provide a listing and MSDS copies of oil and Hazardous Substance (HS) products projected to be utilized in the performance of any work while on USAG-HI installations to the DPW Environmental Division. The estimated average and maximum quantities of each material anticipated to be on-site at any given time shall also be provided to the DPW Environmental Division EPCRA Program Manager, STOP 253, 3rd Floor, 948 Santos Dumont Ave., Wheeler Army Airfield, phone 656-2878 and to building 6040 East Range for material to be bar-coded. The contractor must ensure the product listing is current and updated as frequently as necessary and/or at a minimum, on an annual basis by (1) January of each year.

(3) Provide the name, office phone number, and cellular phone number of a company spill response point of contact. The point of contact must be trained in spill response.

(4) Provide a copy of an agreement with a hazardous materials spill response company in the event of a spill.

(5) Provide copies of employees training certificates on environmental and spill response training.

(6) Appoint a primary and alternate Environmental Compliance Officer in writing.

(7) Develop a notification procedure in the event of a spill to include phone numbers of response personnel, support agencies, National Response Center, State Hazard Evaluation Emergency Response Office and Civil Defense.

(8) Accomplish all spill notifications as required by the U.S. Environmental Protection Agency and State of Hawaii to the Hazard Evaluation Emergency Response Office, Local Emergency Response Commission and National Response Center. Copies of written spill notifications shall be provided to the DPW Environmental Division.

(9) All spills caused by the contractor will be cleaned up under supervision of the contractor and a qualified hazardous materials spill response company, at no cost to the government, in accordance with all applicable laws and regulations and to the satisfaction of the DPW Environmental Division.

(10) The contractor shall pay for disposal cost of all contaminated materials to include but not limited to soil, sorbent materials, disposable equipment and other materials contaminated by the spill. Ensure all disposals are in accordance with all applicable laws and regulations at authorized disposal facilities.

3.7 SPILLS OF PETROLEUM/OIL/LUBRICANTS OR HAZARDOUS

MATERIALS/HAZARDOUS WASTE

(a) The contractor shall prepare and maintain a site-specific spill plan, including notification procedures for spills/releases. The spill plan will include phone numbers of response personnel, support agencies, National Response Center, State Hazard Evaluation Emergency Response Office and Civil Defense. The contractor shall provide a copy of the spill plan to DPW Environmental Division upon request.

(b) The contractor shall provide immediate response to stop, contain, and clean-up all spills of oil and other hazardous substances that result from his performance under this contract.

(c) The contractor must report all spills immediately to the DPW Spill Response line at

(808) 656-1111 in accordance with the Installation SPCC Plan. Additionally, the contractor shall notify the COR of the incident during normal business hour or the first business hour following the incident.

(d) The contractor shall accomplish all spill notifications and written spill reports as required by the U.S. Environmental Protection Agency, State of Hawaii Hazardous Evaluation Response Office, Local Emergency Planning Commission and National Response Center, in accordance with applicable laws and regulations.

(e) The contractor shall provide a copy of spill notifications and written reports to the DPW Environmental Division.

(f) All spills caused by the Contractor shall be cleaned up under the supervision of the Contractor and/or a qualified hazardous waste/materials spill response company, at no cost to the USAG-HI, in accordance with all applicable laws and regulations and to the satisfaction of the DPW Environmental Division. If cleanup is not accomplished in a timely fashion, or to the satisfaction of the DPW Environmental Division, the Government will assist with the final cleanup, and the Contractor will provide appropriate reimbursement of cleanup costs.

(g) The contractor shall pay for all clean up, management, and disposal cost of all contaminated materials to include but not limited to soil, sorbent materials, disposable equipment and other materials contaminated by the spill. The contractor shall ensure waste disposal is accomplished in accordance with all applicable laws and regulations and at an authorized/permitted treatment and disposal facilities.

(h) The contractor shall pay any fines or penalty charges associated with a citation issued by federal, state or local officials as a result of the accident.

(i) Contractors handling bulk fuel must be trained to do so, and mobile fuel operations must be approved by the DPW Environmental Division.

(j) Off-Post Spills. The contractor shall be responsible for and pay for cleanup of off-post spills in accordance with directions received from appropriate local authorities (e.g., Honolulu Fire Department, State Civil Defense, etc.). Off-post spills in connection with work performed under this contract shall also be reported to the DPW Spill Response line at (808) 656-1111 and the COR.

(k) Discovery of other than contractor-caused spills. The contractor shall report any spills of hazardous materials to the DPW Spill Response line at (808) 656-1111 and the COR upon discovery.

3.8 HAZARDOUS WASTE (HW) and NON-REGULATED WASTE (NRW).

(a) The Contractor shall comply with the Environmental Compliance and Protection Program Policy Memorandum USAG-HI-4.

(b) The Contractor shall determine, based on generation of hazardous waste(s) resulting from their operation/activities their respective hazardous waste generator status. The contractor is responsible to manage HW and NRW generated on-site from inception to disposal in accordance with all applicable, federal, state, and local regulations. All costs associated with disposal are borne by the Contractor.

3.9 RECYCLING PROGRAM

(a) The contractor shall comply with USAG-HI Policy Memorandum 25, Waste Reduction and Recycling, requiring diversion of solid waste to the fullest possible. More information can be found on the installation sustainability and environmental management website at:

https://home.army.mil/hawaii/index.php/garrison/dpw/environmental-division

(b) Identify a recycling POC to DPW Environmental Division to include name, phone number and email address.

(c) Report quantities of refuse disposed and recycled to DPW Environmental Division as part of the work performed under this contract as applicable.

3.10 NATIONAL ENVIRONMENTAL POLICY ACT (NEPA)

As applicable, and upon request by the Government, the contractor shall comply with the NEPA process, notify the DPW Environmental Division and complete a Record of Environmental Consideration (REC) for actions such as, but not limited to:

(1) Actions that could impact historic structures, cultural and natural resources

(2) Minor renovation or new construction

(3) Actions that introduce new training vehicles, maneuvers, and weapons

(4) Replacing or removing floor tiles, ceiling tiles, sound proofing material, lighting fixtures, carpet, serving line equipment, natural gas unit

(5) Installing interior doors, windows, partitions, security cameras, rerouting ductwork

3.11 ENERGY AND WATER CONSERVATION

(a) Upon request by the Government, the contractor shall appoint a Unit Energy Conservation Officer (UECO) and Building Energy Monitor (BEM) and fully participate in the Garrison's energy and water conservation program.

(b) Appointed BEM and UECO must attend the training class provided by the DPW Engineering Branch.

(c) The appointed UECOs and BEMs are responsible for ensuring energy-saving measures are being enforced in each building and to provide regular reports to DPW Engineering Branch showing how well the contractor is doing at conserving energy.

(d) More information can be found on the installation sustainability and environmental management website at:

http://www.garrison.hawaii.army.mil/sustainability/Energy.aspx

3.12 PRECAUTIONS FOR THE PROTECTION OF EXISTING UTILITIES (INCLUDES

COMMUNICATIONS) AND FACILITIES.

(a) Contractors are required to ensure necessary precautions and obtain required permits to protect government utilities and facilities. Contracts involving dredging, excavating, blasting and grading operations, demolition of structure and the moving of heavy and/or bulky equipment shall be subject to the following procedures and conditions:

(1) The Contractor shall obtain a written concurrence of the existing conditions and locations of utilities for his operations from the COR prior to beginning work and request the best information available on the location of Engineer facilities. Contractor shall verify locations of all utilities identified by the Government which affect his work.

(2) The Contractor shall be required to obtain a written clearance for his operations prior to beginning work and shall have locations of signal underground facilities staked out in the field from the 30th Signal Battalion/Network Enterprise Center-Hawaii (NEC- HI), EMC, IMG (Army Telephone, Data/LAN): Bldg. 600, Room 157, 148 Curtis Loop, Wheeler Army Air Field. Mr. Eugene Brown, (Primary AO) (808) 656-6656; Marion F.

Robinson, Jr., (808) 656-1765 (Alt AO). Business Hours: Mon - Fri. 0830-1700.

(3) If any cable/conduit is uncovered or damaged during excavation process, immediately contact:

(i) the JHITS trouble desk, (808) 659-1444

(ii) the NEC-HI RNOSC, (808) 655-2999, with detailed information on situation, and

(iii) the NEC-HI POCs (above) with reported dates, times and details.

(4) The Contractor shall also obtain a written clearance for the gas line(s) for this operation from Hawaii Gas, Maps and Records Department (Tel: (808) 594-5575) prior to beginning work and shall have locations for underground facilities marked/staked out in the field by Hawaii Gas personnel.

(5) Additional Digging Information: At least five days prior to digging please call Hawaii One Call Center (Tel: 411 or 1-866-423-7287).

(b) The Contractor shall be liable for damages resulting from his failure to comply with (1), (2), (3) or (4) above.

3.13 NATURAL AND CULTURAL RESOURCES PROGRAM

(a) The contractor shall comply with USAG-HI Range Standard Operating Procedures (SOPs). All personnel who use the ranges must complete a mandatory pre-brief covering issues associated with Natural and Cultural Resources.

(b) The contractor must be cognizant of the potential environmental impact and liability their actions could have, if specified procedures are not followed on Army lands. The contractor must be aware that USAG-HI manages more than 100 threatened and endangered species including plants, snails, birds, bats, insects and their critical habitat and over 1,300 prehistoric archaeological sites, including temple structures, stone markers, fishing shrines, habitation sites, caves, rock shelters, mounds, burial platforms, earth ovens, stone walls and enclosures, agricultural terraces, irrigation canals, petroglyphs and trails.

(c) The contractor shall take every precaution to prevent starting wildfires at training areas and must put them out if they do occur. The contractor must report all wildfires to range control immediately at 808-655-1434.

(d) The contractor must be familiar with the policy and restrictions regarding the types of ammunition that can be used under the different Burn Indices (BI) and on the different ranges.

(e) The contractor must comply with the non-smoking policy at training areas and only allow smoking in designated areas.

(f) The contractor must comply with the range best management practices to prevent the spread of invasive plant species from one training area to another by always washing vehicles, gears and equipment before starting new training activities.

(g) The contractor shall stay out of areas marked with Seibert Stakes. Seibert stakes are placed along roads and within vegetated areas to advise personnel of unsafe or hazardous range or training conditions and/or environmentally sensitive off-limit areas.

(h) The contractor will refer to the installation sustainability and environmental management website at:

https://home.army.mil/hawaii/index.php/garrison/dpw/environmental-division

4. COORDINATION. The contractor shall provide proper accountability of the towed vehicles.

5. DELIVERABLES. The Contractor Point of Contact shall coordinate directly with the COR for specific instructions, guidance, reporting, etc. The Contractor shall work directly with the COR in meeting each of the contracted deliverables.

Deliverable Frequency Medium/Format Submit To Report to COR record of vehicles towed to designated impound lots, and towed for disposal.

PWS 1.1

The 1st and 15th of every month.

PDF or Microsoft Word via E-mail

COR

Report to COR vehicles disposition.

SF97 will be signed at the Provost Marshal office and a copy will be made prior to release of vehicle.

PWS 1.1

Within 10 working days of every tow.

PDF or Microsoft Word via E-mail

COR

AT Level Awareness Training Report to COR

PWS 2.1.3

Complete AT Level awareness training within 7 calendar days after contract start date or effective date of

PDF via e-mail COR

Deliverable Frequency Medium/Format Submit To incorporation of this requirement in the contract.

Submit certifications to COR within 5 calendar days after completion of training.

OPSEC Operation Security

PWS 2.1.1

New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

PDF via e-mail COR iWatch Training

PWS 2.1.2

Shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after award

PDF vis e-mail COR

6. Performance Requirements Summary

Statement Standards/AQLs Performance Threshold

Contractor shall tow abandoned vehicles to designated location.

PWS 1.5, PWS 1.1.2

Deliverable:

Report to COR of vehicles towed.

PWS 1.4.1

a) Contractor shall arrive on site within two

(2) hours of notification.

b) No incurred damage to the vehicle during towing caused by contractor negligence.

c) Abandoned and impounded vehicles will be jointly inventoried by Provost Marshal’s representative and contractor.

Full (100%) compliance in all cases

Provost Marshall Representative shall verify compliance through visual inspection of vehicles.

COR shall verify compliance through review of contractor documents/records.

Statement Standards/AQLs Performance Threshold The contractor shall accept title, possession and removal of vehicle from impoundment lot, or place of abandonment, after being deemed abandoned by the disposition officer.

PWS 1.1.4

Deliverable: Provide disposition report (SF97)

PWS 1.1.4

a) Vehicles disposed/removed from impoundment lot within ten (10) days and provide receipt of possession of title.

AQL: Required to be accomplished 100% of the time.

Full (100%) compliance in all cases

Note: The Government surveillance of contractor performance is not limited to the performance statements as outlined in the PRS. The Government reserves the right to conduct surveillance of any contractual requirement of this acquisition.