Draft PWS Storm Water Services.pdf

PERFORMANCE WORK STATEMENT (PWS)

Storm Water Monitoring

Part 1

GENERAL INFORMATION

1. GENERAL. This is a non-personal services contract to provide storm water monitoring on Fort Jackson in Columbia, South Carolina, in compliance with the State of South Carolina National Pollutant Discharge Elimination System (NPDES) General Permit for Storm Water Discharges from Regulated Small Municipal Separate Storm Sewer Systems (SMS4 Permit). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform storm water monitoring services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background. The Fort Jackson Directorate of Public Works, Environmental Division is responsible for environmental regulatory compliance and oversight on Fort Jackson. Fort Jackson has developed a storm water management program that addresses water quality through a number of regulatory aspects such as construction site, industrial facilities, public education, and good housekeeping, all of which is documented in a Storm Water Management Plan (SWMP). In addition, Fort Jackson has collected water quality data in response to two Total Maximum Daily Load (TMDL) impairments in the Gills Creek watershed for dissolved oxygen (DO) and fecal coliform bacteria. Due to the change in preferred indicator bacteria by South Carolina Department of Health and Environmental Control (SCDHEC), from fecal coliform bacteria to Escherichia coli (E. coli) for fresh water, the proposed pollutant of concern sampled by Fort Jackson at the representative location within the urbanized area is E.

coli.

1.3. Scope. The contractor shall provide storm water monitoring and project management services. Services include collection of storm water samples from the SMS4 location; equipment operation, maintenance, and calibration; creation and maintenance of a website to display continuous monitoring data; storm sewer system map updates; field screening of illicit discharges; data analysis; and reporting, as identified in the SMS4 Permit and the Fort Jackson TMDL Monitoring and Assessment Plans for the Gills Creek Watershed for DO and E. coli, hereafter referred to as TMDL Plans; provide technical and regulatory assistance during audits; and prepare annual reports along with associated updates to the Stormwater Management Plan (SWMP). During the performance of this contract it is expected that SCDHEC will release a new SMS4 Permit.

1.4 Period of Performance. The period of performance consists of six months.

1.5 General Information

1.5.1 Quality Control. Quality Control is the responsibility of the Contractor. The Contractor shall develop, implement, and maintain an effective quality control program which shall be documented in a Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall provide a QCP that is acceptable to the KO and COR within 30 days of the contract performance start date. The Contractor's QCP shall include a separate section which addresses the Contractor's method of managing quality of work. The QCP shall include a description of the inspection system used to address services listed in this PWS, and a description of the methods to be used for identifying and preventing low quality of services performed. The plan shall also include specifics as to areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the Contractor’s inspectors. No lead person or first line supervisor shall be considered a

Quality Control Inspector. Changes to the Contractor’s QCP shall be submitted to the KO and COR for review and approval no less than five (5) workdays prior to implementation.

1.5.2 Quality Assurance.

The Government will evaluate the Contractor’s performance under this contract in accordance with the Government’s Quality Assurance Surveillance Plan (QASP). This plan is an internal Government document primarily focused on what the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). When an observation indicates defective performance, the COR will require the Contractor or designated on-site representative to initial the observation to acknowledge the defective performance. The acknowledgement of the observation does not necessarily constitute Contractor concurrence with the observation, only that the Contractor has been made aware of the defective performance. Although the Government will develop a QASP, Government surveillance of Contractor performance is not limited to the QASP or the performance objectives, outlined in this PWS, “Performance Requirements Summary (PRS).” The government retains the right to evaluate all services required by the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work.

Non-Conformance Report (NCR). When the Contractor’s performance is unsatisfactory, an NCR will be issued. An NCR will be used whenever necessary in the administration of the contract to formally document nonconforming performance. The Contractor shall reply to the KO in writing within ten (10) work days from the date of receipt of the NCR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.5.3 Recognized Holidays. The contractor is not required to perform services on the following holidays:

New Year’s Day Labor Day Martin Luther King, Jr. Birthday Columbus Day Washington’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

1.5.4 Hours of Operation. The contractor is responsible for conducting business between the hours of 0730 to 1630 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance. The work to be performed under this contract will be performed at Fort Jackson, South Carolina.

1.5.6 Type of Contract. The government will award a Firm Fixed Price (FFP) contract.

1.5.7 Security Requirements. Contractor personnel performing work under this contract must go through the Contractor Vetting process, shown under Technical Exhibit 3, at time of the proposal submission, and must maintain the level of security required for the life of the contract.

1.5.7.1 Physical Security. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. The Contractor shall be solely responsible for any loss or damage of equipment and material. The Contractor shall ensure debris of any type is disposed of according to local policies and directives.

1.5.7.2 Key Control. N/A

1.5.7.3 Antiterrorism (AT)/Operations Security (OPSEC)

1.5.7.3.1 AT Level 1 Training. All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the Contracting Officer Representative (COR) or to the contracting officer (KO), if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level 1 awareness training is available at the following website:

http://jko.jten.mil.

1.5.7.3.2 .... Access and General Protection/Security Policy and Procedures. Contractor and all associated sub‐ contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐ 9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Contractor and all associated subcontractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index and Terrorist Screening Database, applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

1.5.7.3.3 .... iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR no later than 30 calendar days after contract award.

1.5.7.3.4 .... Access to Government Information Systems. N/A

1.5.7.3.5 .... Operational Security (OPSEC) Standing Operating Procedure/Plan. N/A

1.5.7.3.6 .... OPSEC Training. Per AR 530-1, Operations Security, the Contractor employees must complete annual Level 1 OPSEC awareness training. New employees must be trained within 30 calendar days of their reporting for duty. OPSEC awareness training is available at the following website:

http://cdsetrain.dtic.mil/opsec/index.htm.

1.5.7.3.7. Threat Awareness Reporting Program. Per AR 381‐12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2‐ 4b.

1.5.7.3.8 .... Information Assurance (IA)/Information Technology (IT) Training. N/A

1.5.8 Special Qualifications. The Contractor shall ensure all personnel are properly certified, have appropriate training and licensing to operate vehicles in accordance with all State and Federal Laws and Regulations.

1.5.9 Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the

Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.5.10 Contracting Officer Representative (COR). The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.11 Key Personnel. The following personnel are considered key personnel by the government: Project Director and Project Engineer. The contractor shall provide a Project Director who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The Project Director or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Project Director or alternate shall be available between 7:30am and 4:00pm, Monday through Friday, except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

The Project Director and alternate must have a four year degree in engineering, biology, or water resource management. They must have familiarity with South Carolina and Federal storm water management permits and regulations. They must have experience with both South Carolina Department of Health and Environmental Control (SCDHEC) and EPA MS4 compliance audits. They must be a registered Professional Engineer in South Carolina.

The Project Engineer must have a four year degree in engineering, biology or water resource management. They must have familiarity with Aquatic Informatics software package or similar software designed for the correction and management of water quality data, flow data, and meteorology weather station data. The Project Engineer must have familiarity with CRBasic programming language to operate the Fort Jackson owned Campbell Scientific data loggers.

1.5.12 Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel are not required to obtain badges for performance of this service.

1.5.13 Other Direct Costs. N/A

1.5.14 Data Rights. The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.5.15 Organizational Conflict of Interest. The contractor shall not employ any person or perform a contract in a situation where the existence of conflicting roles may bias the contractor's judgement or prevent unfair competitive advantage in accordance with Organizational Conflict of Interest Rules in FAR 9.5. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.16 Standards of Conduct. The Contractor shall maintain satisfactory standards of employee competency and conduct, and take disciplinary actions against Contractor personnel as necessary. The Contractor shall remove from the job site any Contractor employee found under the influence of alcohol, illegal drugs, or any other incapacitating agent. The Contractor shall remove any employee whose conduct or appearance debases or discredits Fort Jackson or the United States Government. The Government reserves the right to require removal from the job site of any Contractor employee who endangers persons or property, whose continued employment is inconsistent with the interests of military security, or whose presence deters the accomplishment of required services. In such cases, the COR will advise the Contractor of the reason for requesting an employee's removal, or withdrawal of his authorization to enter the installation. The Government’s exercise of its right to grant and revoke access by particular individual(s) to its facilities will not constitute a breach or change to this PWS; regardless of whether said individual(s) is employed by the Contractor, and regardless of whether said individual(s) is thereby precluded from performing work under the PWS.

1.5.17 Work on a Government Installation. The work site is on a military installation, therefore, the Contractor shall comply with all applicable rules and regulations including, but not limited to those specified in the contract.

See Technical Exhibit 3 for the Fort Jackson Vetting Policy.

1.5.18 Fort Jackson Specific Requirements

CONTRACTOR PERSONNEL

(a) The Contractor is fully responsible for the performance and conduct of his employees at all times while on the installation performing under this contract. The Contractor shall be responsible for selecting personnel who are well qualified to perform the required services, for supervising techniques used in their work and for keeping them informed of all improvements, changes, and methods of operations.

(b) The Contractor shall not allow any employee to perform work under this contract while under the influence of alcohol, drugs, or any other incapacitating agent.

(c) All personnel employed by Contractor or any representatives of the Contractor entering the Government installation shall comply with all security regulations which may be in effect during the contract period and shall be subject to such checks as may be deemed necessary to assure that no violations occur. Military police and other law enforcement personnel on post have the right to deny entry to the installation or remove from the installation any contractor employee for misconduct which endangers the health or safety of people or property or for reasons of security. In addition, the installation commander has the authority under 18 U.S.C. 1382 to bar an individual from entry onto the installation. Such action by the Government shall not excuse the Contractor from fulfilling all requirements under this contract, and shall not be the cause of any claim or request for additional compensation by the Contractor against the Government.

(d) The Contractor shall submit to the KO a list of all employee(s) who will be performing under this contract, including any subcontractor employees, as specified in the contract but no later than five (5) days prior to commencement of work. The list shall be updated within five (5) days after any personnel changes are made during the contract period. Employees shall be identified by their name, social security number, and date and place of birth.

The KO will check the employee(s) against the installation Bar List. The Government will notify the Contractor of any individual found to be on the Bar List and thus ineligible to work on the installation.

(e) All personnel employed by the Contractor or any representatives of the Contractor who will be operating motor vehicles on the installation in performance of this contract shall have a valid driver’s license including any required commercial operating permit.

SAFETY AND ACCIDENT PREVENTION

(a) In performing work under this contract the Contractor shall –

(1) Comply with the standards issued by the Secretary of Labor at 29 CFR Part 1926 and 29 CFR Part 1910;

and

(2) Ensure that any additional measures the KO determines to be reasonably necessary for this purpose are taken.

(3) Comply with all pertinent provisions of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EMS 385-1-1, dated 30 November 2014.

(4) The Contractor shall comply with AR 385-10, The Army Safety Program and adhere to Occupational Safety and Health Administration (OSHA) standards and all applicable Federal, State, and local laws, regulations, and directives.

(b) The installation safety officer will provide random monitoring of Contractor performance for the KO in the area of safety and accident prevention.

SECURITY

The Contractor shall be responsible for securing his equipment and material at the job site at the end of each work day. The Government shall not be held responsible for any loss experienced by the Contractor due to theft or vandalism.

REGULATIONS

The site of the contracted work is on a military installation and the Contractor shall comply with all applicable rules and regulations including, but not limited to, the following:

(a) Fire Prevention. The Contractor and his employees shall be cognizant of and observe all requirements for handling and storage of combustible supplies and materials, daily disposal of combustible waste, trash in accordance with the National Fire Protection Association Code and the National Board of Fire Underwriters, as supplemented by AR 420-90. The Contractor shall also familiarize himself and require his employees to become familiar with the method of reporting a fire.

(b) Traffic Regulations. The Contractor and employees operating motor vehicles on Fort Jackson shall observe traffic regulations and posted speed limits. The only exception to posted speed limits is passing troops in formation when speed shall be reduced to 10 MPH. Traffic laws are enforced on Fort Jackson and violators shall appear before a U.S. Magistrate for disposition of the violation.

(c) Motor Vehicle Regulations. Operation of motor vehicles on Fort Jackson by Contractor employees shall be governed by AR 190-5, and Fort Jackson Sup 1, Motor Vehicle Traffic Supervision, and all motor vehicle laws of the state of South Carolina. All Contractor-owned vehicles and Contractor employees’ vehicles entering Fort Jackson shall be registered with the Fort Jackson Law Enforcement Activity.

(d) Smoking Regulation. Contractor employees shall comply with Smoking Policy, AR 600-63.

(e) Prohibited Practices. Contractor employees shall comply with Fort Jackson Regulation 600-3, Prohibited Practices. Although not all inclusive, this regulation enumerates a variety of activities and practices which are prohibited on Fort Jackson. This regulation prohibits actual or attempted personal relationships between contractor employees and soldiers-in-training.

(f) Concealed Weapons. Contractor employees are prohibited from having concealed or non-concealed weapons on the installation.

(g) Copies of the above regulations may be obtained from the KO.

ADVERTISING ON CONTRACTOR'S VEHICLES

Advertising displayed on the Contractor's vehicles is permitted provided that the advertising conforms to good taste and public morality and is so worded as not to imply Army or United States Government approval or sanction of the advertised service and which is not embarrassing or detrimental to the military. The KO will determine when advertising is inappropriate.

AUTHORITY

The Contractor shall not in any way represent that they are a part of the United States Government or that he has the authority to contract or procure supplies on the credit of the United States of America.

PART 2

DEFINITIONS & ACRONYMS

2 DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer's Representative (COR). An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. Work Week. Monday through Friday, unless specified otherwise.

2.2. Acronyms:

AR Army Regulation AT Antiterrorism BMP Best Management Practice

CFR Code of Federal Regulations COR Contracting Officer Representative COTR Contracting Officer's Technical Representative DO Dissolved Oxygen DoD Department of Defense EPA U.S. Environmental Protection Agency FAR Federal Acquisition Regulation KO Contracting Officer N/A Not Applicable NPDES National Pollutant Discharge Elimination System OCI Organizational Conflict of Interest OPSEC Operations Security POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QASP Quality Assurance Surveillance Plan SCDHEC South Carolina Department of Health and Environmental Control SMS Sustainability Management System SMS4 Small Municipal Separate Storm Sewer Systems SWMP Storm Water Management Plan TMDL Total Maximum Daily Load TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will provide incidental property to the Contractor for use in performance of this contract. The incidental property supplied to the Contractor meets the exception to FAR Part 45 as detailed in FAR 45.000(b)(5): “Government property that is incidental to the place of performance, when the contract requires contractor personnel to be located on a Government site or installation, and when the property used by the contractor within the location remains accountable to the Government.”

3.1 Services. N/A

3.2 Utilities. The Government will provide access to water and electrical utilities where available. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.3 Equipment. The Government is providing the use of three pieces of incidental equipment in the performance of this contract:

YSI EXO3 multi-parameter data sonde Machine-to-machine (M2M) cellular modem SonTek IQ acoustic Doppler profiler

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials. The Contractor shall furnish materials and supplies necessary to meet the requirements under this

PWS.

4.3. Equipment. The Contractor shall furnish equipment necessary to meet the requirements under this PWS.

4.4. Government Property. The Contractor shall exercise extreme care to avoid damage to Government and private property such as buildings, equipment, trees, shrubs, or turf. Any damage to property by the Contractor shall be repaired by the contractor to its original condition at no additional cost to the Government. The Contractor shall restore disturbed grounds to existing or better conditions.

4.5. Digging Permit. The Contractor shall obtain a digging permit from the Fort Jackson Operations and Maintenance Division and shall coordinate with Palmetto State Utility Services (PSUS) prior to any excavation.

4.6. Agency Notification. The Contractor shall provide notification and coordination with appropriate organizations and agencies such as the U.S. Environmental Protection Agency (EPA), SCDHEC, Palmetto State Utility Services, South Carolina Department of Transportation, Fort Jackson units and activities, and private property owners as appropriate.

4.7. Security. The Contractor is responsible for the protection of its property, equipment, and vehicles. In the event of a break-ins, theft, or disturbance, the Contractor shall immediately notify the Provost Marshall, assist in the investigation. The COR and KO will also be notified. The government shall not be held responsible for any loss experienced by the Contractor due to theft or vandalism.

4.8. Schedule of Work. The Contractor shall notify the Fort Jackson KO prior to the start of work and the Contractor shall schedule and coordinate all work through the Fort Jackson COR.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS

5.1. Small Municipal Separate Storm Sewer Systems SMS4 Monitoring.

5.1.1 This task includes sample collection via data sonde and grab sampling, in agreement with the schedule and requirements outlined in the Fort Jackson Total Maximum Daily Load (TMDL) Plans. This task involves the contractor coordinating with laboratory services, at contractor’s expense, for the analysis of discrete E. coli samples, as well as interpretation of the data from data sondes and grab sampling.

5.1.2 For E. coli sampling and per SMS4 Permit requirements, the Contractor shall be available to respond to qualifying storm events within 30 minutes of rainfall beginning, in order to collect multiple storm water grab samples throughout the resulting runoff hydrograph, to ensure collection of representative data. A qualifying storm event is defined as a rise in stage (increase in flow) showing storm water influence to the receiving waterbody. In order for the samples to be analyzed within the holding time, the Contractor will need to retain a certified laboratory for after business hour analyses of the bacteria samples. The laboratory must be certified by SCDHEC and follow procedures in 40 CFR 136. The frequency of samples throughout the year is determined by the TMDL Monitoring Plan. Additional samples may be required to be analyzed for various tasks outside of the TMDL Monitoring Plan if Fort Jackson and the Contractor agree upon the need.

5.1.3 For dissolved oxygen sampling, a YSI EXO3 multi-parameter data sonde and miscellaneous supporting equipment owned by Fort Jackson will be utilized. The Contractor shall operate, maintain, and calibrate the YSI EXO3 multi-parameter data sonde following the manufacturer’s recommendations. The contractor shall calibrate the sonde at least once per month.

5.1.4 The Contractor shall validate infield flow rates calculated by the SonTek IQ acoustic Doppler profiler using appropriate US Geological Survey methods a minimum of twice per year. During the contract period, the Contractor will be required to perform routine maintenance on the IQ to ensure its proper operation. After the data is collected, the Contractor will be required to correct the data before using it in any pollutant load calculations for TMDL compliance.

5.1.5 The Contractor will be responsible for creating and maintaining a secure webpage to display data collected from the water quality sonde, weather station, pressure transducer, and SonTek IQ along with the historical data collected. This webpage will allow for near-real-time monitoring of station data collected. This data will be transmitted over a cellular network using a Machine-to-machine (M2M) cellular modem. This monthly cellular bill will be an expense of the contractor. The Contractor needs to be familiar with CRBasic programming to program and operate the Campbell Scientific data loggers that Fort Jackson owns.

5.2 NPDES Services.

5.2.1 The Contractor shall update the storm sewer system inventory on areas identified by the Storm Water Program Manager and update the drainage system map at least once per contract period. GIS data shall be provided for inventoried areas in a format acceptable to Fort Jackson.

5.2.2 The Contractor will assess the current Illicit Discharge Detection and Elimination (IDDE) priority areas and assist the Government in determining if changes to the IDDE priority areas are necessary. The Contractor will conduct and assess field screening for illicit discharges IAW the SMS4 Permit. The Contractor will provide a digital database of the illicit discharges, as identified in 5.3.3 below.

5.2.3 The Contractor shall provide regulatory assistance during a SCDHEC or EPA storm water audit. Maximum expected duration of audit is 16 hours.

5.3 Reporting. All submittals shall meet SMS4 Permit requirements and be in a format acceptable to the Fort Jackson COR and Storm Water Program Manager. The COR or Storm Water Program Manager shall review documentation prior to finalizing.

5.3.1 The Contractor shall provide electronic reports detailing results from each sampling event and the associated laboratory analytical results to the COR and Storm Water Program Manager.

5.3.2 The Contractor shall provide monthly equipment maintenance and calibration logs to the COR and Storm Water Program Manager.

5.3.3 The Contractor shall provide updated storm sewer system maps and IDDE field sheets to the COR and Storm Water Program Manager annually.

5.3.4 The Contractor shall provide an annual report that meets the SMS4 Permit requirements and by date specified in the SMS4 Permit to the COR and Storm Water Program Manager.

5.3.5 The Contractor shall work with Fort Jackson to update the SWMP, in conjunction with annual report development/preparation, and provide the COR and Storm Water Program Manager an updated Storm Water Management Plan (SWMP).

5.3.6 Any storm sewer system deficiencies noticed during performance of tasks shall be reported to the COR and Storm Water Program Manager within one week.

5.4 LAND DISTURBANCE HANDBOOK UPDATES

The Contractor shall update the Fort Jackson Land Disturbance Handbook, when required by a change in permit conditions or when requested by Fort Jackson. The Contractor shall provide an updated Fort Jackson Land Disturbance Handbook to the COR and Storm Water Program Manager.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures, including but not limited to the following:

Federal Water Pollution Control Act Federal Clean Water Act South Carolina Pollution Control Act State of South Carolina NPDES General Permit for Storm Water Discharges from Regulated Small

Municipal Separate Storm Sewer Systems (SMS4)

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

7.3 Technical Exhibit 3 – Fort Jackson Vetting Policy

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS) The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold

Method of Surveillance

PRS # 1

The Contractor shall perform SMS4 sampling per TMDL Plans and the SMS4 Permit and coordinate sample analysis with a certified laboratory.

[5.1.1, 5.1.2, 5.1.3]

The contractor performed SMS4 sampling per the Fort Jackson TMDL Plans and at the frequency required by these plans and SMS4 Permit.

No deviation from standard.

100% Inspection

PRS # 2

The Contractor shall update storm sewer maps and priority areas & conduct and assess field screening for illicit discharges. [5.2.1, 5.2.2]

The contractor provided submittals in a format determined by Fort Jackson that met SMS4 Permit requirements.

No deviation from

100% Inspection

PRS # 3

The Contractor shall prepare an annual report that meets the SMS4 Permit requirements and update the SWMP in conjunction with annual report development. Fort Jackson will be given opportunity to review documentation prior to final submittal. [5.3.5, 5.3.6]

The annual report meets SMS4 Permit requirements and any deficiencies noted by Fort Jackson or SCDHEC are corrected.

No deviation from standard.

100% Inspection

PRS # 4

The Contractor shall provide a complete SWMP revision if a new SMS4 Permit is released by SCDHEC during the contract period.

[5.5]

The SWMP meets or exceeds SMS4 Permit requirements and any deficiencies noted by Fort Jackson or SCDHEC are corrected

No deviation from standard.

100% Inspection

PRS # 5

The contractor shall update the Fort Jackson Land Disturbance Handbook. [5.6]

The contractor provided updates to the Handbook and assisted with plan reviews, when requested.

No deviation from

100% Inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

AT/OPSEC Training Certificates and

Attendance Sheets [1.5.7.3.1, 1.5.7.3.3, and

1.5.7.3.6]

Once at beginning of contract and for new hires

One Electronic Copy COR

Storm Water Monitoring Data Summary and

Laboratory Results [5.3.1]

Per Sampling Event

One Electronic Copy COR and Storm Water Program

Manager

Equipment Calibration & Maintenance Information

[5.3.2]

Monthly One Electronic Copy COR and Storm Water Program

Manager

Updates to Storm Sewer Maps [5.3.3]

Annual Four Four Hard Copies (Bound 11’ x 17’ with map index) plus Electronic Copy

COR and Storm Water Program

Manager

IDDE Field Sheets [5.3.3] Annual One Electronic Copy COR and Storm Water Program

Manager

Annual Report & Updated

SWMP [5.3.4, 5.3.5]

Annual Two Two Hard Copies plus Electronic Copy

COR and Storm Water Program

Manager

Storm Sewer Deficiencies [5.3.6]

As Needed – Within One

Week of Identification

One Electronic Copy COR and Storm Water Program

Manager

SWMP Updates [5.4] As Needed Two Two Hardcopies plus Electronic Copy

COR and Storm Water Program

Manager

Update Fort Jackson Land Disturbance Handbook

[5.5]

As Needed One One Hardcopy plus Electronic Copy

COR and Storm Water Program

Manager

TECHNICAL EXHIBIT 3

FORT JACKSON CONTRACTOR VETTING POLICY

SUBJECT: Fort Jackson Contractor Vetting Policy

1. PURPOSE. This policy establishes procedures and responsibilities for the standardization vetting program for contractor employees who work on Fort Jackson and who are authorized a ID badge. In accordance with reference 1.a. and 1.b., this policy implements measures to maintain positive control of contractors within the installation.

This policy also ensures contractors are in compliance with reference 1.c. and employ only authorized workers whose identity can be validated.

2. POLICY.

a. All contractors on Fort Jackson will be badged under the Contractor Verification System (CVS) program (using a ID badge) or under the DES Standardized Contractor ID vetting program. Contractors performing work on Fort Jackson for a period 30 days or less, or contractors who have forgotten their badge at home, can receive a temporary badge under the DES Standardized Contractor ID vetting program.

b. All garrison, mission, and tenant government organizations on Fort Jackson.

(1) Provide contract data of prime and subcontractors for any contracts you have to the DES contactor Vetting Office supervisor using the Excel Spreadsheet sample format (enclosure 1) by e-mail.

(2) All primary and subcontractors should be aware of the Immigration Customs enforcement (ICE) Mutual Agreement between government and employers (IMAGE) Program (enclosure 2).

c. Fort Jackson Directorate of Emergency Services (DES).

(1) Establish a program to vet contract personnel on Fort Jackson who are not authorized a DoD common access card under the CVS program.

(2) Establish a process to verify contractor employee vital information required to confirm their identity (enclosure 4).

(3) The DES Vetting Office will contact the prime contractor POC as listed on the contract data by e-mail when verification process has been completed to schedule a date and time for badges to be issued. If no e-mail address is listed for the prime contractor, the COR will be notified.

(4) Maintain a current list of all prime and subcontractors currently performing work on Fort Jackson.

(5) Provide a fixed site vetting processing capability located in Bldg 4394.

d. Contractors.

(1) All prime contractors must provide a letter requesting contactor badges (enclosure 3 & 4) signed by a designated representative from the company listing all employees who require access to Fort Jackson. A separate letter will be submitted for each sub contractor. The letters will be provided to the Contracting Officer’s Representative (COR) who is responsible for providing this information to the DES Vetting Office. Requested contract data is to be e-mailed __(COR will be designated prior to contract award)__, or faxed to ____TBD at time of award)_____ with a cover sheet indicating it was sent from the COR. The letter will list the last name, first name, middle initial, social security number of the employee, and have as attachments the E-Verify status and criminal check. Badge request will be kept on file for 90 days from the date the request is received. A new request will be required for any individual that has not received their badge within ninety days.

(2) - Contractor and all associated sub‐contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate identification Index (NCIC‐III) and Terrorist Screening Database (TSDB) (Army Directive 2014‐05/AR 190‐13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations

(3) The contractor is responsible for collecting badges from employees and returning those to the DES Vetting Office once the employee ceases to work on the contract. The contractor will notify the DES Vetting Office when a badge is lost or cannot be recovered from the employee. In the event a badge is lost, the prime contractor will provide a request for replacement badge (enclosure 5) to the DES Vetting Office by e-mail or fax. It is understood this is difficult, but the contractor will make a best effort to obtain the badge and provide a document of his efforts to the COR and the Vetting Office.

(4) It is the contractor’s responsibility to provide arm bands or other special means to display ID badge so that the badge would interfere with safety or the performance of duty.

(5) Contractors are required to verify all social security numbers for their employees prior to submitting the letter to the government COR. One recommended system for social security number verification is the Social Security Administration web based system at: http://www.ssa.gov/employer/ssnv/htm. Refer to the step-by-step instructions for registering.

e. Badges.

(1) Can serve as a form of ID while on Fort Jackson for accessing the installation.

(2) Will be issued for the length of the contract, plus any additional time requested by the COR (not to exceed four years). If a contract is extended, the COR will notify the DES Vetting Office of the new contract end date.

The prime contractor will be responsible for providing a list of names for all employees both prime and subcontractors whose badges need to be extended to the COR who will forward the information to the DES Vetting Office. The badges will be reissued one week prior to the original expiration date.

(3) Badges will be displayed at all times, and may be attached or worn in any manner on the front torso, the right or left arm, or around the neck on the outer most garment so they are easily visible for inspection.

f. Legal Hiring by Individuals. Section 274A of the Immigration and Nationality Act (enclosure 6) provides detailed procedural requirements employers must follow before hiring any individual. All employers, regardless of the size of their respective business, must verify the identity and work authorization of every new hire, citizen, or alien. This includes reviewing documents which establish the employee’s legal identity and his/her eligibility to be employed in the United States. If the employee is being hired for three or fewer days, verification must be done immediately when employment commences.

g. Non-compliance. Contractor employees found without badges can be escorted to post boundaries, and referred to the COR. Violations could form the basis for adverse contract action under the rights and remedies of the contract term and conditions.

3. PROPONENT. Directorate of Emergency Services, Physical Security, at

(803) 751-2005.

IMFJ-ESP

SUBJECT: Fort Jackson Contractor Vetting Policy Enclosure 1

Sample Contractor Identification Data Elements for Spreadsheet

1. Contract Number

2. Contract Title

3. Contract Description

4. Contractor (company Name)

5. Period of Work – Start

6. Period of work – End

7. Prime or Subcontractor

8. Sub to Which Company

9. Name of Company Point of Contact

10. Company Phone Number w/ Area Code

11. Company Street address

12. City

13. State

14. ZIP

15. Company POC Email

16. Government ORG/Unit (Sponsor)

17. Contracting Officer Representative (COR) Name

18. COR Phone Number w/Area Code 19 COR Email

20. Administrating Contractor Office (ACA DOC of COE)

SUBJECT: Fort Jackson Contractor Vetting Policy Enclosure 2

Immigration Customs Enforcement (ICE) Mutual Agreement between Government and Employer (IMAGE) Program

1. It is highly desired all prime and subcontractors working on Fort Jackson join the Department of Homeland Security (DHS) ICE Mutual Agreement between Government and Employers (IMAGE) Program and become IMAGE certified. A known vulnerability on Fort Jackson has been the presence of unauthorized aliens (undocumented workers) who have secured jobs by fraudulent means, including presentation of false documents, completion of fraudulent benefit applications, and theft of identities. To combat unlawful employment and reduce vulnerabilities that help illegal aliens gain employment, the Department of Homeland security (DHS) recently introduced the ICE Mutual Agreement between the Government and Employers (IMAGE) program.