Draft PWS SSN.docx

FY24 COMMANDER NAVY REGION SOUTHEAST FIRE & EMERGENCY SERVICES (F&ES)

WHEELED HALOTRON FIRE EXTINGUISHER

SIX YEAR INTERNAL MAINTENANCE, REFILL AND SERVICING CONTRACT

STATEMENT OF WORK

1.0 BACKGROUND

1.1 Flight-line wheeled fire extinguishers are the first line of defense in protecting Navy assets required by NAVAIR 00-80R-14 NATOPS Aircraft Firefighting & Rescue Manual. Internal maintenance and hydrostatic testing is required for compliance with current National Fire Protection Association (NFPA) Standard 10, for Portable Fire Extinguishers and the AMEREX manufacturer’s manual. Failure to meet these requirements could result in catastrophic loss of life & property and will impact the Navy's mission.

1.2 This non-personal service contract satisfies the mandatory 6-year internal maintenance and hydrostatic testing with chemical removal and refill service required for all of the AMEREX 65-LB. (4A:80BC) HALOTRON Wheeled Flight-line Fire Extinguishers in Navy Region Southeast. This contract includes the ability to perform Corrective Maintenance (CM) while the maintenance is performed.

1.3 The timing for servicing the cylinders is based on the original delivery schedule to the installations from 2018 to 2019. For the purposes of this contract, we are servicing extinguishers at NAS Corpus Christi, TX; NS Mayport, FL; NAS Kingsville, TX; NAS Pensacola, FL; and NAS Meridian, MS.

2.0 SCOPE

2.1 Contractor will provide required maintenance, repairs, part replacement for HALOTRON fire extinguishers below, in accordance with National Fire Protection Association (NFPA) Standards.

2.2 Six year internal maintenance and hydrostatic testing with chemical removal and refill for the 65 LBS (4A:80BC) HALOTRON Cylinders

2.3 All work shall be performed at the installations

2.4 Contractor shall comply with Federal, State and local laws, rules, and regulations that will ensure their serviceability and prevent deterioration in value or effectiveness.

2.5 The Contractor shall provide a draft plan of actions and milestones (POA&M) with its proposal for Government review.

2.6 Additional Chemical shall only be added as needed to “top off” cylinders or to refill the cylinder in the event there has been damage of some kind to the cylinder *AS-NEEDED ONLY

2.7 Hose and Gauge Replacement Service for Wheeled Units shall only be required after discharge or failure. *AS-NEEDED ONLY

2.8 Corrective maintenance to be performed to the units and services required are in line with the scope of the contract.

3.0 APPLICABLE DOCUMENTATION

3.1 National Fire Protection Association, Standard for Portable Fire Extinguishers (2022 edition)

3.2 Manufacturers Service Manuals (Amerex)

3.3 Applicable State Fire Marshal License

3.4 U.S. Department of Transportation (DOT) regulation CFR 49, Subpart G

3.5 Navy Instruction OPNAVINST 3960.16A

3.6 NAVAIR 00-80R-14 NATOPS Aircraft Firefighting & Rescue Manual

4.0 SPECIFIC TASKS

4.1 MAINTENANCE:

The Contractor shall provide all, tools, supplies, equipment and labor necessary to conduct the following:

4.1.1 Six year internal maintenance and hydrostatic testing with chemical removal and refill for the 65 LBS (4A:80BC) HALOTRON Cylinders

4.1.2 Contractor shall comply with Federal, State and local laws, rules, and regulations that will ensure their serviceability and prevent deterioration in value or effectiveness.

4.1.3 The Contractor shall provide a draft plan of actions and milestones (POA&M) with its proposal for Government review. The POA&M shall allow enough time for completion of services at all locations prior to end of contract to ensure adequate time for return of extinguishers being serviced. The Government retains the right to establish the final approved schedule.

4.1.4 Additional Chemical shall only be added as needed to “top off” cylinders or to refill the cylinder in the event there has been damage of some kind to the cylinder *AS-NEEDED ONLY

4.1.5 Contractor shall contact KO BEFORE additional chemical is added to the units and provide quantities, cost and nomenclature for the cylinder in question.

4.1.6 Hose and Gauge Replacement Service for Wheeled Units shall only be required after discharge or failure. *AS-NEEDED ONLY

4.1.7 Contractor shall have the following pertinent qualifications and or certifications:

4.1.7.1 USDOT cylinder retested identification number (RIN)

4.1.7.2 Minimum 2 years experiencing servicing Halon/Halotron flightline extinguishers.

4.1.7.3 Be certified and trained by the manufacturer (Amerex).

4.2 Maximum number of wheeled units maintained at installation will not exceed the quantities listed below:

TOTAL EXTINGUISHER QTY - BY LOCATION:

NS Mayport – 53 NAS Pensacola – 72 NAS Meridian – 48 NAS Corpus Christi - 101 NAS Kingsville - 47

4.3 FIRE EXTINGUISHER RECHARGE: Fire extinguishers shall be properly recharged in accordance with NFPA 10 and the manufacturer’s service instructions. The replacement of extinguisher agent also includes the agent expellant for extinguishers. No agent shall be expelled into the atmosphere. No agent shall use a certified recovery system to refill agent.

4.4 LABELING: (NFPA 10, Chap 7, 8)

The Contractor shall replace fire extinguisher identification labels, classification symbols, product inspection stickers/plates/decals and other required information labeling if the originals are damaged or missing. Labeling shall be in accordance with NFPA 10, the manufacturer’s specifications and respective installation numbering system. If painting of exterior is needed, the respective installation designation identification will mirror existing design.

4.5 HYDROSTATIC TESTING: (NFPA 10, Chap 7, 8) Every 6 years, flightline fire extinguishers require a hydrostatic test. Extinguisher shall be emptied and subjected to the applicable internal and external examination procedures as detailed in the manufacturer’s service manual and this standard. When required, the Contractor shall hydrostatically test extinguishers as specified in NFPA 10 and the manufacturer's instructions. The Contractor shall identify pertinent information (sticker, stamp etc.) on extinguisher with test completion date IAW NFPA 10. Extinguishers that fail the hydrostatic test or are not serviceable shall be identified and recorded.

4.6 SIX-YEAR MAINTENANCE: (NFPA 10, Chap 7, 8)

The Contractor shall perform overhaul maintenance in accordance with the manufacturer’s requirements for each extinguisher. Internal maintenance shall be identified by the Verification of Service Collar. Any extinguishers that fail the maintenance requirements shall be documented by Contractor.

5.0 PLACE OF PERFORMANCE

Contract requirements for the maintenance of all wheeled fire extinguishers will be at each installation listed below. The Contractor shall provide a draft plan of actions and milestones (POA&M) with its proposal for Government review. The POA&M shall allow enough time for completion of services at all locations prior to end of contract year to ensure adequate time for return of extinguishers being serviced. The Government retains the right to establish the final approved schedule. Contractor will contact Installation Fire Chief or designee to verify location of FLEs for maintenance.

5.1 Naval Station Mayport 365 New Maine St. Jacksonville, FL 32233

5.2 Naval Air Station Corpus Christi; 10800 Avenue D, Bldg 7. Corpus Christi, TX 78419

5.3 Naval Air Station Kingsville; 802 Mitscher Ave. Kingsville, TX 78363

5.4 Naval Air Meridian; 51 Fuller Rd. Meridian, MS 39309

5.5 Naval Air Station Pensacola 150 Hase Rd. Pensacola, FL 32508

6.0 PERIOD OF PERFORMANCE

Service Completion required by: 30 August 2025

7.0 DELIVERABLES

7.1 The Contractor shall provide a draft plan of actions and milestones (POA&M) with its proposal to the Installation Fire Chief or designee and TPOC (SEC 13.0) for Government review. The POA&M shall allow enough time for completion of services at all locations prior to end of period of performance. The Government retains the right to approve the final approved schedule.

7.2 The following shall be provided to the Installation Fire Chief, or designee during and/or within 7 calendar days after each installation’s service visit:

7.2.1 During the service visit, cylinders requiring Corrective Maintenance shall be tagged out and the Installation Fire Chief or designee notified of corrective services required. No work beyond the scope of the contract will be performed.

7.2.2 ALL corrective actions for each cylinder shall be identified on the work order summary

7.2.3 A work order summary of services shall be completed and submitted to the Installation Fire Chief or designee within 7 calendar days.

7.2.3.1 Information in the summary shall include the following for EACH cylinder serviced:

- Cylinders serial number,

- Model number,

- The installation/location,

- The internal fire department numbering,

- Current service date

- Service status

- Any corrective actions taken to include quantities of chemical and specific parts replaced

7.2.4 All Test Sheets shall be submitted to the Installation Fire Chief or designee within 7-calendar days.

7.2.5 All Test Sheets shall be complete with proper comments as outlined in SEC 7.2.3.1 and be permanent to the form (no hand written ink comments allowed) then shall be signed and dated by the service tech.

8.0 HOURS OF OPERATION

Maintenance shall be scheduled one week in advance with the Installation Fire & Emergency Service Point-of-contact at each location and will be during normal operating hours of Monday thru Friday 07:00 AM (EST) to 5:00 PM (EST), excluding U.S. Government Holidays.

9.0 U.S. FEDERAL HOLIDAYS.

The following is a list of U.S. Government holidays. If the holiday falls on a Saturday, the proceeding Friday is observed as the holiday; if the holiday falls on a Sunday, the following Monday is observed as the holiday.

FEDERAL HOLIDAYS

· New Year's Day

· Martin Luther King's Birthday

· President's Day

· Memorial Day

· Juneteenth

· Independence Day/4th July

· Labor Day

· Columbus Day

· Veteran's Day

· Thanksgiving Day

· Christmas Day

10.0 TRAVEL AND BASE ACCESS REQUIREMENTS

10.1 Base Access: The contractor shall maintain proper security protocol in accordance with all base regulations. Security approval for all contractor personnel will be obtained through the COR. Identifications furnished for approved employees shall be returned to the COR by the contractor immediately when such employees are no longer employed under this contract. The contractor is responsible for ensuring that all employees requiring routine access to Government facilities during the period of performance of this contract are properly registered in Defense Biometric Identification System (DBIDS).

10.2 Contractor must work with the Installation Fire Chief or designee to provide additional documents required for access to these sites.

10.3 Contractor shall furnish a list of contact personnel of the contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency.

10.4 As changes to personnel occur and additional information becomes available, contractor shall correct and change the information contained in lists provided for contact personnel of the contractor and subcontractors.

10.5 Identification Badges: Contractor shall immediately report instances of lost or stolen badges to the KO.

11.0 GOVERNMENT EQUIPMENT LIST

11.1 NONE

12.0 PAYMENT AND INVOICING.

12.1 Payment shall be made through the WAWF:

WAWF Routing Data Table* Field Name in WAWF Data to be entered in WAWF

12.2 The Contractor shall submit an electronic invoice to the COR and the Financial POC. An invoice must include the following information:

- Name and address of the Contractor;

- Invoice date and number;

- Contract number, contract line item number and, if applicable, the order number;

- Description, quantity, unit of measure, unit price and extended price of the items delivered;

- Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

- Terms of any discount for prompt payment offered;

- Name and address of official to whom payment is to be sent;

- Name, title, and phone number of person to notify in event of defective invoice

13.0 POINT OF CONTACT (POC).

13.1 INSTALLATION FIRE CHIEFS: