Draft_PWS_SourcesSought.pdf

PDF 164 KB Posted May 9, 2024

Attached to: Japanese Cultural Awareness Instructor, Yokota Air Base, Japan
Solicitation number: FA5209-24-Q-PKBB-JCAI
Issued by: Department of the Air Force Pacific Air Forces

About this file

Written by GovTribe AI · May 9, 2024

This document is a Draft Performance Work Statement (PWS) for a Sources Sought notice related to a federal contract opportunity for a Japanese Cultural Awareness Instructor at Yokota Air Base, Japan.

The PWS outlines the required services, which include the contractor conducting two 4-hour cultural awareness sessions twice weekly (except federal holidays) at the Military and Family Readiness Center. The contractor shall provide instruction on various aspects of Japanese culture, customs, and lifestyles. The contractor must have 4 years of college in a related field, a teaching license or specialized cultural training certification, and at least 3 years of experience providing formal cultural instruction. The government will provide classroom space, utilities, and basic office equipment. The contractor may take up to 30 days of leave/vacation per year, with the ability to make up any missed sessions.

The related federal contract opportunity is a pre-solicitation Sources Sought notice, seeking potential sources that can provide the required Japanese cultural awareness instructor services at Yokota Air Base. Interested firms are requested to respond with company information by June 5, 2024. This notice is for market research purposes only and does not obligate the government to award a contract.

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Draft PWS for Sources Sought

PERFORMANCE WORK STATEMENT

JAPANESE CULTURAL AWARENESS

INSTRUCTOR

YOKOTA AB, JAPAN

7 March 2024

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TABLE OF CONTENTS

SECTION 1 DESCRIPTION OF SERVICES Page 3

SECTION 2 POSITION REQUIREMENT Page 4

SECTION 3 GOVERNMENT FURNISHED PROPERTY AND SERVICES Page 5

SECTION 4 GENERAL INFORMATION Page 5

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SECTION 1

1. DESCRIPTION OF SERVCIES.

1.1. Performance Requirements

1.1.1. The contractor shall work two (4) hour sessions, twice weekly (with the exception of federal holidays when the services of the contractor will not be required). One four (4) hour session will be performed in the morning or afternoon (at the Military and Family Readiness Center (M&FRC), Bldg. 535, Yokota AB) every Monday, with the second being performed either Wednesday or Thursday. These days of the week are the subject to change during the performance year. If fewer than five students are available for the session, the services of the contractor will not be required (contractor will be informed the day prior by Chief, M&FRC).

During times of local exercises or real world scenarios, the services of the contractor may not be required (contractor will be informed the day prior the Chief, M&FRC)

1.1.2. The contractor shall orientate the attendees on the different aspects of the Japanese culture, such as history, customs, etiquette, government, shopping, holidays, art, religion, entertainment, and lifestyles, etc.

1.1.3. The contractor shall have experience doing cultural presentations.

1.1.4. The contractor shall be oriented towards the M&FRC mission and objectives as needed.

1.2. Specific Duties and Responsibilities

1.2.1. To develop and conduct lessons on different aspects of the Japanese culture (i.e. tea ceremony demonstrations, kimono dressing demonstrations, classical dancing performances, Japanese cooking demonstrations, foreign spouses’ orientation, customs, and courtesies and English teaching seminars to name a few)

1.2.2. To assist students to better understand Japanese mannerisms and lifestyles.

1.2.3. To assess students’ interest, needs and design lesson plans to meet those needs.

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1.2.4. To develop and conduct special cultural awareness group orientation briefings for visiting teams (i.e.

inspector general and reservist, FTAC and DV’s, etc.).

1.2.5. To develop and use audiovisual and slides necessary to meet the program’s objectives. To develop brochures and/or handouts necessary for accomplishing lessons objectives.

1.2.6. To review each session with the Relocation Assistance Core Compliance Expert for the purpose of program evaluation and effectiveness.

1.2.7. To assist those members and spouses with translation of forms, application, passport applications, etc.

1.2.8. Payment will be on monthly rate stated on the schedule of this order. Contractor will be required to maintain a sign in/out log. This log will be verified by Chief, M&FRC and payment for services rendered will be based on the sign in/out log. Payment is authorized to be made once a month.

2. SECTION-2Position Requirement.

2.1. Education. Must have 4 years college in a related field.

2.2. License/Certification. Must have teaching license or specialized training and certification in one or two cultural or relate program areas i.e. Tea Ceremony, Kimono dressing, etc.

2.3. Experience. At least 3 years full time experience formal introduction to students of varying age gap.

Must have over 10 years background experience gained through military affiliation as spouse or family member and PCS assignments in CONUS and OCONUS.

2.4. Knowledge. Relatively details knowledge of military customs, lifestyle, practices procedures, and terminology.

2.5. Specific Tasks.

2.5.1. Comfortable speaking in public in both Japanese and English. Comfortable in setting that may require near simultaneous translation of Japanese/English

2.5.2. Must be capable of planning, designing, and delivering instruction using multimedia capability (audio, video, computer generated, informal lecture, etc.)

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SECTION-3

3. Government Furnished Property and Services.

3.1. Utilities. Electricity (at existing outlet locations), hot and cold water as determined necessary to fulfill the needs of this contract will be furnished by the U.S. Government at no cost to the contractor.

3.2 Office Space. Access to classroom for teaching and office space for consultation will be provided. Office space shall include minimum office equipment for documentation, class preparation, contacting customers and storage of audio-visual materials.

SECTION-4

4. GENERAL INFORMATION.

4.1 GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions commercial Items for contract’s failure to perform satisfactory or failure to correct non-conforming services.

4.2 Hours of Operation.

4.2.1 Normal Hours of Operation. Normal hours of operation shall be in accordance with para 1.1.1 of this SOW. Dates and times, as scheduled, are agreed to between both parties to be within normal M&FRC working hours of 0800-1600. Flexibility may be required as needed to accommodate special events and requests from command leadership.

4.2.1.1 U.S. Holidays. The Designated U.S. legal holidays are as follows:

1 January New Year’s Day

3rd Monday of January Martin Luther King Jr.’s Birthday

3rd Monday of February President’s Day

Last Monday of May Memorial Day

4th of July Independence Day

1st Monday of September Labor Day

1st Monday of October Columbus Day

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11th of November Veterans Day

4th Thursday of November Thanksgiving Day

25th of December Christmas Day

*If the holiday falls on a Saturday, it will be celebrated on Friday and if the holiday falls on a Sunday, it will be celebrated on a Monday.

4.3 Contractor may take a maximum of 30 days leave/vacation each year at no cost to the U.S. Government.

Contractor shall obtain written approval from the Chief, M&FRC prior to beginning leave/vacation. If the length of the leave/vacation will exceed eight continuous work hours, the Contractor must request approval at least 30 days in advance of the leave/vacation. The contractor is required to make-up the days/sessions missed.

4.3.1. The Chief, M&FRC may approve additional days for illness or emergencies. The Contracting Officer reserves the right to terminate the contract if these days excessive.