DRAFT PWS_ SMIP.docx

PERFORMANCE WORK STATEMENT

Certified Athletic Trainer Services and Strength and Conditioning Specialist services U.S. Marine Corps Training and Education Command (TECOM) Various U.S. Marine Corps locations within CONUS and OCONUS

1. INTRODUCTION

1.1. General. This is a non-personal services contract to provide on-site Certified Athletic Trainer and Strength and Conditioning Specialist services. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the government.

1.2. Background. The contractor shall provide on-site Certified Athletic Trainer and Strength and Conditioning Specialist services for the Training and Education Command (TECOM) in support of the U.S. Marine Corps Operational Forces. TECOM requires on-site Certified Athletic Trainers and Strength and Conditioning Specialists to execute state-of-the-art, professional services in human performance. Human performance includes integrated, performance based strength and conditioning programs, rehabilitative and pre-habilitative programs that will accelerate the return to duty of those encumbered by performance related injuries.

1.3. Scope. The contractor shall provide Certified Athletic Trainer and Strength and Conditioning Specialist services to support worldwide Athletic Training services within Marine Operating Forces OPFOR Formations. Physical Training (PT) is a large component of how the U.S. Marine Corps readies personnel for its mission. Utilization of evidence-based training methods as well as best practice injury recovery techniques enable the Marine Corps to establish effective PT regimes, mitigate injuries, and assess/treat injuries when they occur. The U.S. Marine Corps Training and Education Command (TECOM) has employed civilian Certified Athletic Trainers as part of the Sports Medicine Injury Program (SMIP) since 2003 to reduce injuries and lost workdays associated with musculoskeletal injuries. Strength and Conditioning Specialists will augment the Certified Athletic Trainers to enhance the SMIP Program. The SMIP has had the intended effect within entry level training (ELT) venues and the Commandant of the Marine Corps has directed that it be expanded to the OPFOR. The objective of this requirement is to provide OPFOR units and select ELT schools with SMIP Certified Athletic Trainers.

2. TASKS. The contractor shall perform the following tasks in support of the U.S. Marine Corps OPFOR and ELT Venues:

Tasks Specific to CERTIFIED ATHLETIC TRAINERS

2.1. Documentation/Administration:

2.1.1. Participate in periodic meetings to review and evaluate the care provided to patients, identify opportunities to improve the care delivered, and recommend corrective action when problems exist. Should a meeting occur outside of regular working hours, the Certified Athletic Trainer shall be required to read and initial the minutes of the meeting.

2.1.2. Participate in the provision of periodic in-service training to healthcare and non-healthcare-practitioner members of the clinical and administrative staff on subjects germane to care and attend annual renewal of annual training requirements provided by the associated clinics and facilities as approved by the COR.

2.1.3. Maintain documentation of all treatment provided in accordance with clinical directives, and prepare such records and reports as may be required. An assessment may be a factor in light duty or limited duty determinations where there is a question of physical ability or potential for injury.

2.1.4. Ensure safe and effective operation of equipment used for service member care and contributes to a safe working environment.

2.1.5. Assist with the tracking of inventory of medical supplies and notify government when replenishment is required. Notify government when maintenance of medical equipment is necessary. Recommend new rehabilitation equipment that would benefit the program for purchase consideration.

2.1.6. Document all assessments, treatments and follow-up care rendered through either written reports or through computerized means on a daily basis. Treatment and follow-up records on each individual requiring services shall document cause, contributing factors, duration, diagnosis and follow-up for use in research and analysis to improve treatment and develop methods for injury prevention.

2.2. Injury Prevention and Physical Training Program Design:

2.2.1. In cooperation with the assigned Marine command and Physician assist the Commanding Officer in efforts to design effective physical readiness programs.

2.2.2. In collaboration with supported commanders and assigned Force Fitness Instructors (where assigned), assist in the design of evidence-based physical training plans that optimizes performance and mitigates injuries. Participate in regular meetings to remain cognizant of the unit training schedules. Remain aware of service and unit policies/directives/orders that pertain to physical standards, training, and injury treatment.

2.2.3. Provide coaching and guidance to service members on subjects related to applied anatomy, exercise physiology, kinesiology and biomechanics, physical conditioning, injury prevention and recognition, pre-operative and post-operative rehabilitation, stretching, and posture and body mechanics.

2.3. Injury Evaluation and Treatment:

2.3.1. Provide consultation both to and from the Physician, attending physician/other physicians and other privileged and credentialed providers.

2.3.2. Provide evaluation and treatment of musculoskeletal injuries incurred, including, but not limited to, the following: Progressive Resistance Exercise (PRE), Open and Closed Chain Kinetic Exercises, Proprioceptive Neuromuscular Facilitation (PNF), manual therapy, hydrotherapy, hydrocollator, cryotherapy, ultrasound, phonophoresis, iontophoresis, and all varieties of muscle stimulation.

2.3.3. Appropriately apply use of the following equipment: Biodex Isokinetic elevation and stimulation, ski machines, stair machines, treadmill exercisers, gravitron, free weights and universal machines, Biomechanical Ankle Platform System (BAPS) board, Back System, Anodyne, aquatic therapeutic devices, and instruction in therapeutic, corrective and rehabilitative exercises using specific equipment and strength training devices.

2.3.4. Provide post injury treatment in collaboration with the patient’s overseeing physician. This includes but is not limited to treatment for soft tissue damage, acute and chronic edema, post-surgical edema, muscle atrophy, pain, overuse injuries, decreased circulation and loss of strength due to injury or biomechanical imbalance.

2.3.5. Design and fabricate protective pads, equipment and braces for the prevention and treatment of injuries including the use of proper taping techniques.

2.3.6. Provide emergency first aid and evaluation and treatment of injuries, rendering initial treatment and performing initial examination.

2.3.7. Provide training and guidance, as necessary, to supporting workers assigned by the Physician during the performance of rehabilitative procedures. Such direction and interaction will adhere to government and professional clinical standards and accepted athletic trainer treatment protocols.

Tasks Specific to STRENGTH AND CONDITIONING SPECIALISTS

2.4. Support Injury Mitigation and Rehabilitation activities:

2.4.1. Complement Athletic Trainer capabilities and increase the capacity of the SMIP Athletic Training Room to support initial screening, primary prevention, and “return to play” functions.

2.4.2. Serve as the primary linkage between SMIP Athletic Trainers and unit Force Fitness Instructors. Assist in the rehabilitation of injured Marines in conjunction with unit FFIs and Athletic Trainers through evidence-based strength and conditioning programing under the guidance of the Command.

2.4.3. Coordinate individualized exercise programs to ensure a safe and expeditious return to training of personnel recovering from injury.

2.4.4. Participate in multi-disciplinary team meetings to review and evaluate physical training programs/injury prevention, and reconditioning treatment programs.

2.4.5. Refer all personnel with an apparent new or undiagnosed medical condition to a licensed medical provider for evaluation and treatment.

2.5. Performance Assessments and Program Design:

2.5.1. Conduct specialized assessments based on unit Mission Essential Tasks (METs) in support of unit Commanders and Force Fitness Instructors.

2.5.2. Conduct gathering, assessment, and display of data through the use of sensor technology and software systems to provide Commanders, FFIs, individual Marines, and Athletic Trainers with usable information.

2.5.3. In conjunction with Athletic Trainers, prepare updates as requested on the physical readiness of supported Marines.

2.5.4. Design, administer, and evaluate the effects of unit and individual physical training protocols under the operational cognizance of unit staff utilizing traditional strength and conditioning facilities/equipment and in potentially austere settings.

2.5.5. Assist in the design of evidence-based physical training plans that optimizes performance and mitigates injuries in collaboration with supported commanders and Force Fitness Instructors. Participate in regular meetings to remain cognizant of the unit training schedules. Remain aware of service and unit policies/directives/orders that pertain to physical standards, training, and injury treatment.

2.5.6. As directed by the Commanding Officer or designated government representative, provide instruction and guidance on subjects related to applied anatomy, exercise physiology, kinesiology and biomechanics, physical conditioning, injury prevention and recognition, stretching, and posture and body mechanics.

2.6. Documentation and Administration:

2.6.1. Oversee use of assigned equipment in accordance with published policy while ensuring the safe and effective operation of assigned exercise, rehabilitation, and sensor equipment.

2.6.2. Assist with inventory and maintenance of supplies and equipment and assist in the preparation of the budget and supply requisitions. Which may include the replenishment of exhausted supplies, preventative maintenance and the recommendation of new rehabilitation equipment to the Commanding Officer or designated government representative for purchase consideration.

2.6.3. Prepare information collected for use by Commanders, Marines, Athletic Trainers and healthcare providers and support service level data collection and research efforts as required.

2.6.4. Support the development and/or revision of local SMIP Program and Force Fitness Instructor Program Standard Operating Procedures (SOPs).

2.6.5. Attend required training in accordance with command/supported command guidance and participate in periodic professional development training.

3. WORK LOCATION AND SCHEDULE

3.1. Place of Performance. See Attachment 1 for initial task order locations of performance and Attachment 2 for potential future task order locations of performance.

3.2. The normal work week is Monday through Friday with flexible working hours from 0600 to 1800 with some periods of service outside the normal work week hours based on the OPFOR unit and ELT venue’s training schedule. The specific OPFOR unit and ELT venue schedule for each 1-week period will be scheduled at least 1 week in advance by the government and may be adjusted within the same work week by the government based on mission requirements. The contractor shall provide Certified Athletic Trainer services, as described herein, during the normal workweek except when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. The Contractor must at all times maintain an adequate and adaptable workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

3.2.1. Overage Hours. The contract worker may be required to perform services outside the normal work week hours as stated in 3.2 based on the OPFOR unit and ELT venue’s training schedule with at least 1 week advance notice by the government.

3.2.1.1. The historical the level of effort for one Full Time Equivalent worker (FTE) is 1920 hours per year. Each contract worker may be required to work an additional 80 hours per year.

3.3. Recognized Holidays. All of the following Federal holidays are observed as scheduled and the Contractor is not required to perform services during this holidays:

· New Year’s Day

· Martin Luther King Jr.’s Birthday

· President’s Day

· Memorial Day

· Juneteenth National Independence Day

· Independence Day

· Labor Day

· Columbus Day

· Veteran’s Day

· Thanksgiving Day

· Christmas Day

3.3.1. Each contract worker may be required to perform services for up to 2 holidays with at least 1 week advance notice by the government.

3.4. All closings for severe weather or other emergency will be at the sole discretion of the government. The contractor shall maintain the required service schedule unless the COR notifies the contractor that weather conditions or an emergency authorizes a closing. The contractor will receive guidance from the COR of the Installation command protocol for closings.

3.5. Furlough. Unless otherwise authorized by a defense appropriations bill, contractors will not be reimbursed by the government for services not rendered during a government furlough. In the event of a government furlough, the Commanding Officer will determine which contract workers are considered essential and therefore must report to work. Contract workers deemed essential shall be compensated for services rendered during a furlough. All other contract workers shall be furloughed until the government shutdown ends or they are notified by the Contracting Officer’s Representative that they have become essential workers. Comment by Sasser CIV Colin L: Unauthorized commitment? Is this permissable? I thought only KO can incur an obligation on the Government?

4. DELIVERABLES

4.1. All deliverables shall be submitted to the COR via email. All requirements and tasks described in the PWS shall be initiated and completed within the established schedule/guideline. Acceptance of the deliverables will be the responsibility of the COR.

4.2. The COR will manage PWS tasks and deliverables to ensure that tasks are completed. The COR will have seven (7) workdays to review deliverables and make comments; the contractor shall have five (5) workdays to make corrections and resubmit to the COR in accordance with paragraph 4.2 above. Upon receipt of all final deliverables, the COR will have five (5) workdays to either accept or reject the corrected deliverable.

4.3. Within thirty (30) calendar days of receipt of award, the contractor shall submit a Quality Control Plan (QCP) to the assigned Contracting Officer Representative (COR) which identifies the procedures that the contractor will implement to ensure the successful completion of tasks identified in this PWS. The COR, as the government Quality Assurance Evaluator (QAE), will provide comments and/or questions within ten calendar days of receipt of the Contractor’s QCP, to which the contractor shall respond within ten calendar days with a final QCP to the COR. The Contractor shall implement and modify, as necessary, the procedures specified within the QCP to maintain quality services.

4.4. Monthly Progress Reports. The contractor shall deliver to the government a monthly progress report that details progress made, problems encountered, and actions/resolutions required for each of the tasks listed in Section 2. This report needs to include what the contractor has done to fulfill their obligation under the contract for the previous month. It should also include ongoing issues that remain unresolved and what is being done to resolve these issues. It should end with what the contractor proposes to accomplish in the upcoming month, in accordance with the contract, as well as all requirements that the vendor may have in accordance with the contract. This report is due to the COR no later than the 10th working day after the end of each month.

4.5. Invoicing Procedures

4.5.1. At the end of each period of monthly performance, the contractor will present the COR with an invoice via Wide Area Work Flow. The COR will inspect the invoice to ensure that it accurately reflects the amount of service provided by the contractor, but will not accept (sign) the invoice if there are any substantial inaccuracies.

4.5.2. Invoices shall be submitted in a timely manner, significant or recurring quantity discrepancies on submitted invoices, or failure of the contractor to submit a revised invoice for a billing period, shall be brought to the attention of the Contracting Officer.

4.6. Adhoc reports. The COR may require the contractor to submit additional reports, such as Travel Trip Reports, in addition to the monthly progress reports. The COR will define the report and the reporting frequency to the contractor when any additional reports may be required.

5. PERFORMANCE STANDARDS

5.1. Tasks will be evaluated for completeness, timeliness and accuracy. Positive and negative performance will be documented in the Contractor Performance Assessment Report System (CPARS). Comment by Sasser CIV Colin L: No metric on what timeliness or accuracy is

5.2. Schedule. The due dates for deliverables and the actual accomplishment of the schedule will be assessed against original due dates and milestones established for the contract.

5.3. Deliverables. The deliverables required to be submitted will be assessed against the specifications for the deliverables detailed in the contract and the QASP for the required content, quality, timeliness, and accuracy.

5.4. Past Performance. In addition to any schedule and deliverable aspects of performance discussed above, pursuant to FAR 42.15, the government will assess the contractor’s record of conforming to contract requirements and to standards of good workmanship, the contractor’s adherence to contract schedules including the administrative aspects of performance, the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction, and the contractor’s business-like concern for the interest of the customer.

5.4.1. The COR will submit an annual report on contractor performance. The contractor’s failure to achieve satisfactory performance under the contract reflected in the COR’s annual report, may result in termination of the contract and may also result in the loss of future government contracts. The contractor’s failure to achieve satisfactory performance under the contract may result in the non-exercise of available options.

5.5. Quality Assurance Surveillance Plan (QASP). See Attachment 3.

5.5.1. The government shall evaluate the contractor’s performance under the contract in accordance with the QASP to ensure that the contractor has performed all services required by the PWS in a timely, accurate and complete fashion. If performance is within acceptable levels, it will be considered to be satisfactory. If not, overall performance may be considered unsatisfactory.

5.5.2. Surveillance Methods. The primary methods of surveillance used to monitor performance of this contract will include, but not be limited to, random or planned sampling, periodic or 100% inspection, and validated customer complaints.

5.5.3. For each item that does not meet acceptable levels, the government may issue a Contract Discrepancy Report (CDR). CDRs will be forwarded to the Contracting Officer with a copy sent to the contractor. The contractor must reply in writing within five (5) days of receipt identifying how future occurrences of the problem will be prevented. Based upon the contractor’s past performance and plan to solve the problem, the Contracting Officer will determine if any further action will be taken.

6. QUALIFICATIONS. The contractor shall provide personnel having certain minimum levels of training and experience. This section is in no way intended to dictate a staffing plan to the contractor for the performance of the services delineated in this performance work statement. The services require that contract workers possess the following minimum qualifications to meet contract requirements.

6.1. Contract workers shall maintain current certification in American Red Cross or American Heart Association Basic Life Support (BLS) certification. Advanced Life Support (American Red Cross), Advanced Cardiovascular Life Support (American Heart Association), and Advanced Trauma Life Support, are not a substitute for the BLS requirement. Training shall be the responsibility of the contractor and is at no cost to the government. Contract workers, not in possession of current certification, must acquire certification prior to initiating contract performance. Web based classes do not meet these standards. A copy of the BLS instructions may be obtained from the World Wide Web at: https://www.med.navy.mil/directives/ExternalDirectives/1500.15F.pdf Comment by Sasser CIV Colin L: Link does not work

6.2. Be a U.S. Citizen per Attachment 4.

6.3. All contract workers shall be sufficiently competent in reading, writing, speaking, and understanding English to perform the work.

6.4. SPECIFIC QUALIFICATIONS FOR CERTIFIED ATHLETIC TRAINER

6.4.1. Possess a Bachelor’s degree (Master’s preferred) in Athletic Training or similar degree.

6.4.2. Possess at least 5 years of demonstrated experience and must possess experience of at least 12 months within the preceding 36 months as a Certified Athletic Trainer with collegiate athletes, professional/Olympic athletes, or military personnel.

6.4.3. Possess demonstrated strength and conditioning experience.

6.4.4. Possess and maintain National Athletic Trainer Association Board of Certification.

6.4.5. Possess and maintain the ability to assist with Strength and Conditioning testing and training protocols,

6.4.6. Possess and maintain the ability to lift and manipulate loads or weights up to 20 kilograms/45 Lbs.

6.4.7. Possess and maintain a level of fitness sufficient to participate in various Marine Corps physical training activities (obstacle courses, calisthenics, etc.) and the ability to hike over rough terrain and function in austere environments to observe Marine training evolutions. The level of participation in these activities will be sufficient enough to gain a clear appreciation in order to identify possible causal injury factors in Marine training. It is recommended that the candidate conduct a site visit prior to acceptance of the position at no additional cost to the government. This site visit SHALL NOT be an interview.

6.4.8. Possess knowledge of the application of the following equipment: Biodex Isokinetic elevation and stimulation, ski machines, stair machines, treadmill exercisers, gravitron, free weights and universal machines, Biomechanical Ankle Platform System (BAPS) board, aquatic therapeutic devices and instruction in therapeutic, corrective and rehabilitative exercises using specific equipment and strength training devices.

6.4.9. Possess and maintain a valid government Secret security clearance, if required by the performance location (See Attachment 2).

6.5. SPECIFIC QUALIFICATIONS FOR STRENGTH AND CONDITIONING SPECIALIST

6.5.1. Possess a minimum of a Bachelor’s (Master’s preferred) Degree in an appropriate field which may include kinesiology, athletic training, exercise science, exercise physiology, biomechanics, or education.

6.5.2. Possess and maintain certification as a Strength and Conditioning Coach/Specialist (e.g. National Strength and Conditioning Association, Certified Strength and Conditioning Specialist).

6.5.3. Possess and maintain certification in basic Cardiopulmonary Resuscitation (CPR) to include Automated External Defibrillator (AED) training.

6.5.4. Possess at least 5 years of demonstrated experience and must possess experience of at least 12 months within the preceding 36 months in the same or similar work as a Strength and Conditioning Specialist. Creditable specialized experience shall include: conducting long and short range planning and coordination of new functional training. Attributable results and relevant experience in a SOF, Division I collegiate, Olympic or professional level athletic environment is preferred.

6.5.5. Possess and maintain a level of fitness to demonstrate all prescribed exercises/techniques and to hike over rough terrain and function in austere environments.

6.5.6. Possess and maintain the ability to lift and manipulate loads or weights up to 25 kilograms/50 Lbs.

6.5.7. Possess and maintain knowledge of human performance technology and its utilization in program design (i.e wearable GPS, body sensors, biomechanical assessments, and Athlete databases).

6.5.8. Must be willing to work as a team with USMC Command Elements, Athletic Trainers, and Force Fitness Instructor’s. Possess and maintain the ability to understand the role of other Human Performance elements, such as, Sports Medicine Physicians, Physical Therapists, and Athletic Trainers.

7. ADMINISTRATIVE CONSIDERATIONS

7.1. Anticipated Level of Effort. The government estimates that this contract will require an initial level of effort, as outlined in Attachment 1, to accomplish the tasks identified in the PWS. Please note that the government estimate is only put in place for Offerors to ascertain the approximate or estimated level of effort for the initial task order requirements. However, this is not to be construed as either mandatory or necessarily the best technical approach. It is only in place as a reference to allow Offerors to better understand the general scope of this effort from the government’s perspective. The government is seeking the best level of effort and labor mix the company has determined is right to accomplish the mission contained in this PWS. The contractor is not bound to propose these labor categories or quantities, but is expected to provide the best solution citing the labor mix and quantity required to accomplish the tasks. If the contractor has determined either the following labor category or overall level of effort provided are not the best technical solution, the contractor is strongly encouraged and expected to submit a level of effort consistent with all of the cost and non-cost aspects of their approach.

7.3. Fifteen days after task order award, the contractor shall submit a qualifications package to the COR for each worker performing services under this contract. The qualifications package shall include documentation to demonstrate compliance with the qualifications and health certifications in Section 6. Before contractor workers provide services, the COR will verify whether the contractor workers comply with the qualification requirements appropriate to their respective employment category. The COR will inform the contractor if qualification package complies with Section 6 and Section 10.2 of the PWS, noting any discrepancies.

7.4. The contractor shall maintain a list of all individuals who provide services under this contract. The contractor shall provide a copy of the list to the COR when new contract workers start services and as personnel changes occur to maintain currency of the information.

7.5. The contractor shall inform the COR within 24 hours when it terminates a contractor worker.

7.6. Work Products. All products including files, software and other information provided, created, produced, or developed under this work statement are the sole property of the government and shall be returned upon completion of the contract unless the contractor is expressly granted permission in writing to retain the materials for continued development or publication.

7.7. The individual who fills this position will have access to sensitive personal and contractual information that is protected under the Privacy Information Act, as well as the Procurement Integrity Act; all necessary precautions will be taken to protect such information from disclosure. Any assignment which may result in a conflict of interest shall be identified immediately.

7.8. Contractor Training. The contractor shall adhere to the DoD, DoN/USMC, Military Health System and Installation security, personnel, and training policies within U.S. Marine Corps. The contractor shall complete all government provided training as required by the COR and/or Contracting Officer. Additionally, the contractor shall provide all the necessary technical training in compliance of the PWS. The contractor shall adhere to all procedures for operating in a military installation and/or utilizing the government network environment. Training required by each Installation shall be at the expense of the government unless otherwise specified in the PWS.

7.9. Travel. The Commanding Officer or designated government representative may request that the contract worker travel to provide services, attend training and/or attend government specified conferences when in the best interest of the government. The COR will determine the reasonableness of all costs incurred in accordance with the JTR. When questions arise, the government's JTR shall always be followed. The contractor shall be compensated for travel per the travel CLIN of the contract.

7.9.1. The government will not issue government Travel Orders to the contract worker.

7.9.2. Government contract air carriers and the government's contract airfares are not available to the contract worker. Airfare will be paid at the coach rate with 7 days advance purchase, non-refundable ticket price; unless the government grants prior written approval. The government shall reimburse the fee charges to reschedule the non-refundable ticket only if the government reschedules the trip.

7.9.3. The JTR shall serve as the basis for the cost limits for lodging, per diem, miscellaneous expenses and mileage reimbursement if use of privately owned vehicle is authorized. The contractor shall utilize discount hotel/motel and car rental practices. Per diem rates can be found on the World Wide Web at: http://www.defensetravel.dod.mil/site/perdiemCalc.cfm. Comment by Sasser CIV Colin L: works

7.9.4. Costs for transportation, lodging, meals and incidental expenses incurred by the contract worker are allowable subject to Federal Acquisition Regulations 31-205-46 and Federal Travel Regulations as deemed reasonable by the COR.

7.9.5. When possible, the contract worker shall use government-provided quarters (BOQ/BEQ) and transportation. If not available, the government will provide the contract worker with an identification letter for presentation to transportation and lodging firms (see Attachment 5). The government retains the right to direct the mode of travel including the availability and size of rental cars. It should be noted that vendors are not obligated to extend discounted government rates to contractors working on behalf of the Federal Government. Comment by Sasser CIV Colin L: Are we keeping this in?

7.9.6. Car Rental. The contractor shall be reimbursed for car rental, exclusive of mileage charges, as authorized in the basic contract or upon approval by the COR, when the services are required to be performed beyond the normal commuting distance from the contractor’s facilities. Car rental for a team on Temporary Duty (TDY) at one site will be allowed for a minimum of four (4) persons per car, provided that such number or greater comprise the TDY team.

7.9.7. The contractor shall submit an invoice in accordance with WAWF instructions itemizing expenses in amounts allowable by the COR.

7.9.8. The COR will specify the Installation command's procedure to document that the travel was completed and that the expenses were actually incurred.

7.9.9. All reimbursements will be retrospective, payable only upon presentation of a properly prepared invoice (as specified by the facility) to the COR.

7.9.10. The government reserves the right to require additional documentation, including memoranda from the contract worker performing the travel.

7.9.11. Travel shall not be conducted prior to the appropriate funding being added to the appropriate travel CLIN in the appropriate task order by modification.

7.10. Independent Contractor. The services provided by the contractor are provided in the capacity of an independent contractor. The government will evaluate the quality of services for purposes of contract inspection and acceptance. The contractor shall be solely responsible for any and all liability caused by the acts or omissions of its agents or workers. The contractor shall not in any manner represent or infer that it is an instrumentality or agent of the United States Government. The contractor shall recognize that the Commanding Officer maintains administrative and operational responsibility for all activities within the Command and may take such actions as necessary to preserve and maintain the integrity of the Command, subject to the limitations prescribed by law and U.S. Navy and Marine Regulations.

7.11. OCONUS Services. Contract worker relocation expenses and other allowances associated with providing services in OCONUS Installation Commands are addressed in the Special Contract Requirements section of the contract.

7.12. Modifications. The Contracting Officer will designate and authorize an individual to act as the Contracting Officer's Representative (COR). Any such representative appointed will be specifically designated by letter from the Contracting Officer. The COR exclusively represents the Contracting Officer in all technical phases of the work, but is not authorized to issue Change Orders, Supplemental Agreements, or direct any contract performance requiring contractual modification or adjustment. Changes in the scope of work can only be made by modification properly executed by the Contracting Officer. All observations made by persons other than the Contracting Officer or the COR are strictly advisory and shall not influence the contractor's operations except for administrative requirements and responsibilities specified herein.

8. GOVERNMENT FURNISHED ITEMS

8.1. The government will provide, without cost, the facilities, materials, consumable supplies, equipment and maintenance services required to perform the tasks outlined, with the exception of the Certified Athletic Trainer service required under this contract. Government-furnished property shall only be used in the performance of this contract. The government will provide routine scheduled maintenance and repair of government-provided equipment according to Installation Instructions. Upon contractor’s request, through the COR, the government will provide repairs of government-provided equipment in accordance with facility instructions.

8.2. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment and materials shall be secured.

8.3. Publications and Forms. The government will furnish all forms and publications required for the contract. The contractor is required to comply with various instructions, directives and regulations covering routine administrative, safety and security matters in the same manner as other members of the staff. Such compliance does not constitute a material expense to the contract.

8.4.1. Mandatory References. The Contractor shall comply with all documents listed below during the performance of this contract:

8.4.1.1. OPNAVINST/MCO 6400.2 “Scope, Limitations, Certifications, Utilization and Physician Oversight of Certified Athletic Trainers” (25 Jan 2017) - http://www.marines.mil/Portals/59/Publications/MCO%206400.2.pdf?ver=2017-02-01-091728-770 Comment by Sasser CIV Colin L: works

8.4.1.2. Health Insurance Portability and Accountability Act of 1996 (42 U.S.C. §1320(d) ("HIPAA").

9. START OF SERVICES

9.1. The contractor shall complete all steps necessary to assist each contract worker performing services at each specific location to obtain documentation required for access.

9.2. The contractor shall interface with the COR to coordinate personnel reporting on the first day of contract performance. The COR shall provide direction for a proper check-in, and any additional documentation or instructions that may be necessary for performance under the contract. The contractor workers shall return any required documentation to the COR within ten (10) business days following start of services.

9.3. Orientation

9.3.1. Contract workers providing service under this contract shall undergo an orientation. On a case-by-case basis, the government may waive orientation if the contract worker is currently or has previously worked at the Installation location.

9.3.2. Contract workers shall complete all Installation Command required training. Other annual training requirements for topics such as but not limited to fire, safety, infection control, family advocacy, Chemical, Biological, Radiological, Nuclear, and Explosive Events (CBRNE) Basic Awareness, and various U.S. Marine Corps required on-line trainings.

9.3.3. Contract workers shall complete mandatory Marine and DoD on-line training as indicated above. DoD on-line training may require the contract worker to enter his/her Social Security Number (SSN) to document and track compliance with training requirements.

9.4. Emergency Preparedness Plan. Contractor workers shall participate in executing the Emergency Preparedness Plan (drills and actual emergencies) as scheduled by the government (typically semiannually). The Installation shall maintain a personnel re-call list with personal contact information for all military, civil service and contractor workers which is required to prepare in advance for an actual emergency. Upon commencement of performance, the contractor shall provide the COR with a list of personal contact information for a designated contractor representative as well as all contractor staff performing services. Should an emergency occur that will affect the workers’ shifts, the designated contractor representative and the contract workers will be contacted.

10. STANDARDS

10.1. Unless otherwise specified, all financial, statistical, personnel, and technical data which are furnished, produced, or otherwise available to the contractor during the performance of this contract are considered confidential business information and shall not be used for purposes other than performance of work under this contract. Such data shall not be released by the contractor without prior written consent of the COR. Any presentation of any statistical or analytical materials, or any reports based on information obtained from studies covered by this contract, will be subject to review and approval by the COR before publication or dissemination. All inquiries from the media shall be forwarded to the Installation Command Public Affairs Officer via the COR.

10.2. All records produced in the performance of this contract and all evaluations of service members are the property of, and subject to the exclusive control of, the government. The contractor may retain a copy of all such records or evaluations, but may not provide further copies or disclose the information from such records or evaluations to third parties. All requests from other treatment facilities or other individuals for service member records shall be handled in accordance with procedures specified by applicable Navy, Marine and DoD instructions.

10.3. Neither the contractor nor its contract workers shall make any disclosure regarding the contract or its contract workers or the Units supported, its service members, or staff members beyond what is necessary to conduct the normal course of business/service member care, without prior approval of the Commanding Officer. All inquiries from the media shall be forwarded to the Installation Command Public Affairs Officer via the COR.

10.4. Contract Worker Standards

10.4.1. Contractor workers providing support to the government shall conduct themselves in a professional, businesslike manner adhering to high ethical standards. Contractor workers must follow the Standards of Ethical Conduct for Workers of the Executive Branch (Codified in 5 C.F.R. Part 2635 and as amended at 76 FR 38547) and local installation command policy in addition to the standards of conduct policies of the contractor. The government will not tolerate unethical behavior and behavior that reflects poorly upon the government, its mission, and its operations. If a contractor worker is uncertain whether contemplated acts or conduct may violate the Standards of Ethical Conduct for Workers of the Executive Branch or local command policy, the contractor worker must contact the COR before engaging in such acts or conduct. CORs will seek advice on ethics issues from their ethics counselor.

10.4.2. Contract Worker Performance Deficiencies

10.4.2.1. The contractor shall not allow contract workers whose judgment is impaired by alcohol, drugs or other mood altering conditions to perform under this contract. The contractor shall immediately remove such contract workers from service member contact and inform the COR. Further, the government reserves the right to remove any worker, who in the judgment of a licensed physician, is impaired by drugs or alcohol. The contractor shall provide a qualified replacement contract worker after contact with the COR.

10.4.2.2. Contract workers with alcohol or drug abuse problems may be allowed to return to this contract only with prior government approval.

10.4.2.3. Contract workers who have been cited in a validated complaint because their behavior, demeanor, or physical appearance is not in keeping with the standards of their profession shall be subject to the following:

10.4.2.4. Within 2 days of receiving the complaint, the COR will notify the contractor, in writing, of the nature of the complaint, the circumstances surrounding the complaint, the contract worker name, date, and other pertinent information.

10.4.2.5. Within 3 days of receipt from the COR, the contractor shall provide the government with a written plan for correction for each validated complaint. Corrective action shall be complete within 30 days.

10.4.2.6. A progress report on corrective action shall be provided to the COR by the Contractor 15 days following receipt of the validated complaint.

10.4.2.7. A completed corrective action report shall be filed with the Installation Commanding Officer and the COR as originally proposed by the contractor. If corrective action is not completed within 30 days, the problem contract worker shall be removed from performance under the contract.

10.4.2.8. Contract workers who demonstrate a health or safety risk to service members or staff may be immediately removed from service. In the event of such a removal, the Contracting Officer will request a corrective plan of action from the contractor and may issue a stop work order while the contractor's response, contractor's implementation of the plan, and/or any government investigation is pending. Removal of a contract worker for the reasons above does not mitigate the contractor's obligations under this contract.

10.4.3. Contract workers shall become acquainted with and obey all Installation command regulations, shall perform in a manner to preclude the waste of utilities, and shall not use government resources (i.e. copiers, telephone, and computers, etc.) for personal business. All motor vehicles operated on the government installation by contract workers shall be registered with the base security service according to applicable directives.

10.4.4. Contract workers shall be neat, clean, well groomed, and in appropriate clothing (collared Polo-like shirt with organizational logo (provided), Khaki-like pants, and footwear/outerwear appropriate for the work location.). All clothing shall be free of visible dirt and stains and shall fit correctly. Fingernails shall be clean and free from dirt, and hair shall be neatly trimmed and combed. Comment by Sasser CIV Colin L: Are we telling them how to do their business? Bordering employer/employee relationship

10.4.4.1. Contract workers providing services under this contract shall arrive for work in a well-rested condition.

10.4.5. The Contractor shall comply with all applicable federal, state, and local laws, Department of Defense, and the Installation Command instructions and policies.

10.4.6. The contractor and all contract workers shall comply with all Installation checkout processes. These processes include returning government property, i.e., identification badges, pagers, cellular phones, etc., to the Installation command upon a contract workers last day of service. Failure to do so promptly may result in delay of payment to the contractor.

10.5. Conflict of Interest. It is the contractor’s responsibility to notify the Contracting Officer of any potential Organizational Conflict Of Interest (OCI). In the event that an OCI exists the contractor shall propose a Mitigation plan that shall be reviewed and accepted by the Contracting Officer prior to continuance of the work that presents an OCI. Should the proposed Mitigation Plan not be accepted by the Contracting Officer, the government may terminate this contract, disqualify the Contractor from subsequent related contractual efforts, and pursue any remedies as may be permitted by the law or this contract.

10.6. Non-Disclosure Agreement. Contractors shall sign a Non-Disclosure Agreement at the start of their performance on the contract. The Installation Command Security Manager will provide the Non-Disclosure Agreement.

10.7. A contract worker with a bona fide medical emergency occurring while on duty, or with an on-the-job injury, will be provided stabilizing medical care according to the procedures of the Installation. The contractor shall reimburse the government for all medical services provided unless the contract worker is otherwise entitled to government medical services.

10.8. All accidents which may arise out of or in connection with the performance of services required herein, and which result in injury, death or property damage, shall be reported to the Installation Command Safety Department and the COR immediately and to the Installation QI Department within 24 hours. Verbal reports shall be followed by written reports within 24 hours. Statements of witnesses shall be included. If any claim is made by a third party against the contractor on account of any accident which occurs in connection with the performance of this contract, the contractor shall promptly report the facts in writing to the Command Legal Advisor, the Installation QI Department, the Installation Command Safety Department, and the COR.

11. QUALITY CONTROL

11.1. Quality of Service. This is a non-personal services contract that supports the U.S. Marine Corps OPFOR and ELT Venues mission in locations within Attachment 1 and potential locations in Attachment 2 to oversee and coordinate the delivery of strength and conditioning programs and rehabilitative and pre-habilitative programs to U.S. Marine Corps service members within CONUS and OCONUS locations.

11.1.1. The contractor shall comply with applicable provisions of the law, rules and regulations of all governmental authorities, including but not limited to, the regulations and standards of the Installation. The contractor shall adhere to and comply with all Department of Defense and Installation command Instructions and notices which may be in effect during the term of the contract.

11.1.2. Sixty days prior to exercising any option year under this contract, the contractor shall submit to the COR an updated QCP (See Section 4) that is consistent with updated Joint Commission standards and updated Installation of performance Quality Control Program. The revised QCP shall be subject to the same review process as that required at the time of contract award.

12. OTHER PROVISIONS

12.1. Prior Written Permission Required for Subcontracts.

12.1.1. None of the services required by this contract shall be subcontracted to or performed by persons other than the contractor or the contractor's workers without the prior written consent of the Contracting Officer.

12.2. Restriction on the Use of Government-Affiliated Personnel.

12.2.1. Except in very limited cases, the federal criminal statutes at 18 USC 203 and 18 USC 205 bar government personnel, both active duty and civil service, from working as a contractor worker in a government workplace, including a medical treatment facility, either as a second job ("moonlighting") or while on terminal leave. The contractor agrees that, before making an employment offer to an active duty member or a civil service worker it shall inform the individual of the potential applicability of these statutes and further agrees to encourage that individual to seek an advisory opinion from his/her local ethics counsel before accepting an employment offer. In addition, without the prior written approval of the Contracting Officer, the contractor shall not use in the performance of this contract any persons currently performing medical or dental services under other Navy contracts.

12.3. Contract Worker Background Investigation Requirements.

12.3.1. General Background Investigations

12.3.1.1. Multiple Statutes, Executive Orders, and/or Government Instructions mandate that all contract workers performing services undergo a personnel security investigation (commonly known as a background investigation). Completion of a successfully adjudicated background investigation is a condition of performance.