Draft PWS Shore Power To Sunshade Lighting.pdf

PERFORMANCE WORK STATEMENT

FOR

Shore Power to Sunshade Lighting System

FA480025Q00XX

27th Fighter Generation Squadron Langley Air Force Base

Joint Base Langley-Eustis, VA

23 Jul 2025

TABLE OF CONTENTS

1.0 SCOPE OF WORK

2.0 GENERAL INFORMATION

3.0 PERFORMANCE EVALUATION

4.0. GOVERNMENT AND CONTRACTOR FURNISHED PROPERTY, SUPPLIES AND/OR SERVICES …

5.0 EXHIBIT PICTURES AND LOCATIONS

PERFORMANCE WORK STATEMENT

FOR

Shore Power to Sunshade Lighting System

1.0. Scope of Work: The Contractor shall provide all labor, materials, equipment, and supervision necessary to disconnect the existing solar-powered lighting system, including battery storage devices, and connect the lighting system to grid power for the fabric sunshades at Joint Base Langley-Eustis (JBLE), Langley AFB, VA. This includes consolidating controls to two switches per dock box (DOCBOX), one per sun canopy within the designated DOCBOXs and addressing improperly installed liquid tight whips.

1.1 Applicable Standards: Work shall be performed in accordance with applicable Federal, State, and local building codes and regulations, including the Unified Facilities Criteria (UFC) and Unified Facility Guide Specifications (UFGS). The Contractor shall notify the Contracting Officer’s Representative (COR) of any conflicting regulatory requirements prior to commencing affected work.

1.2. Background: The current solar-powered lighting system for the sunshades is unreliable and inoperable.

1.3. Tasks. The contractor shall:

- Disconnect the lighting system from the existing solar power source -Connect the lighting system to grid power via the breaker panels located in the DOCBOX’s.

-Install two switches within each DOCBOX to control the lighting system for each respective sun canopy.

-Correct the installation of existing liquid tight whips.

-Relocate the existing flood lighting controls to the interior of the DOCBOX’s

2.0 General Information.

2.1 Hours of Operation: The hours of operation are 0700 to 1600 Eastern Standard Time (EST), Monday – Friday, excluding federal holidays. If the contractor wishes to perform any services outside of the normal hours of operation, the contractor shall coordinate with the Contracting Officer Representative (COR) and the Contracting Officer (CO) no later than one week prior to the scheduled event. In the event of emergency circumstances, accommodations may be made on a case-by-case basis.

2.1.1. Base Closure Days: If the Base Commander determines the base is closed due to snow, hurricane, or Acts of God, the contractor shall reschedule work planned for this time.

2.1.2 Federal Holidays: The Contractor shall not be required to work any of the following federal holidays:

New Year’s Day - 1 January Martin Luther King Jr. Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – 19 Jun Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

2.1.2.1. If a holiday falls on Saturday, the preceding Friday shall be observed. If a holiday falls on Sunday, the following Monday shall be observed. If a holiday falls on a scheduled service day, the contractor shall be responsible for rescheduling services for the first day post the holiday observance.

2.2 Deleted

2.3 Communication Contractor personnel shall maintain open and professional communication with government personnel at all times. Complaints validated by the COR shall be reported in writing to the CO and the contractor for action. Failure of the contractor to take corrective action on validated complaints raised by the COR and the CO will be considered a failure to perform.

2.4 Appearance. Contractor personnel shall present a professional, conservative, and neat appearance.

Contractor personnel shall report for duty in a professional manner, in appropriate attire and having complied with socially acceptable standards of personal hygiene.

2.5 Contractor Identification. All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious are required to identify themselves as such to avoid being mistaken for Government officials. Contractors performing work at Government workplaces will provide their employees with an easily readable identification (ID) badge indicating the employee's name, the contractor's name, the functional area of assignment, and a recent color photograph of the employee. Contractors shall require their employees to wear the ID badges visibly when performing work at Government workplaces. Contractor personnel must also ensure that all e-mails, documents, or reports they produce are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All signature blocks on e-mails shall indicate the Contractor's name. All e-mail address lines shall include CTR in the address line.

2.6 Security Requirements for Unclassified Contracts. The contractor shall ensure the necessary pass and identification items required for contract performance are obtained for all personnel.

2.7 Listing of Personnel. The contractor shall maintain a current listing of personnel. The list shall include the employee’s name, social security number and level of security clearance. The list shall be validated and signed by the company’s Facility Security Officer (FSO) and provided to the sponsoring agency’s security manager, the COR, and the CO. An updated listing shall be provided when an employee’s status or information changes.

2.8 Base Access Passes. The contractor shall ensure that each employee obtains the following pass and identification items: all necessary cards, passes, buttons, decals, or other items required for access to the areas and the installation. Upon contract award and the replacement of any employees, the contractor will be required to complete a base access request form which will be submitted to the COR. The COR will submit the pass request to the 633d Security Forces Squadron (633 SFS) to obtain the necessary identification items. Upon approval of the pass request by 633 SFS, the contractor employee will be required to obtain any individual and vehicle identifications media at the 633 SFS Pass and Identification Section, 20 Nealy Ave (Bldg 5) on Langley AFB, VA.

2.8.1. The Contractor will ensure each member processes their Defense Biometrics Identification System (DBIDS) application to obtain a DBIDS Contractor ID card. A DBIDS Contractor ID card is required for performance on the installation in a Contractor capacity, regardless of alternate base access forms of identification (ex. retired military or dependent ID).

2.8.2. All drivers will have in their possession the following documentation: base identification card (e.g. DBIDS), valid driver’s license, vehicle registration, and insurance card. Any driver who does not have all of these items will be turned away and denied access to the installation. Contractor vehicles may be searched prior to being allowed access to the installation and at any time while on base. All vehicles and drivers must process through the specified entry gate dictated by the Force Protection Condition (FPCON)

2.9 Physical Security (Security of Government Property) The contractor shall safeguard all government property, including controlled forms provided for contractor use. At the close of each work period, government equipment, facilities, and squadron assets and materials shall be secured.

2.10 Entry Procedures to Controlled/Restricted Areas. The contractor shall implement local base procedures for entry to Air Force (AF) controlled/restricted areas where contractor personnel will work.

2.11 Reporting Requirements. The Contractor shall comply with the requirements of volume 1, AFI 71-101, Criminal Investigations, and paragraph 1.1 of Volume 2, Protective Service Matters.

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware of may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. The contractor personnel’s immediate supervisor shall brief him/her upon initial on-base assignment and as required thereafter.

2.12 Traffic Laws. The contractor and/or contractor personnel shall comply with the installation traffic code as specified in Virginia State Law and Air Force Instruction (AFI) 31-218, Motor Vehicle Traffic Supervision (current edition). The Contractor and/or contractor personnel shall comply with current instruction on cell phone use while on any military installation.

2.13. Weapons, Firearms, and Ammunition. Contractor personnel are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on any military installation. This prohibition includes any individual who may otherwise possess any legally issued concealed weapons permit.

2.14. Smoking in Air Combat Command (ACC) Facilities. Contractors are advised that the ACC Commander has placed restrictions on the smoking of tobacco products in ACC facilities. AFI 40- 102, Tobacco Use in the Air Force (current edition), outlines the procedures used by the commander to control smoking in our facilities. Contract personnel and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

2.15. Operations Security (OPSEC) This contract has been determined to not have critical or sensitive information requiring an OPSEC plan.

3.0. Performance Evaluation. The purpose of the Services Summary is to define performance evaluation and payment procedures. The Performance Objective (column 1) describes what the government will survey. Performance of a service will be evaluated to determine whether or not it meets the Performance Threshold (PT) of the contract. When the PT is exceeded, the COR will document the performance issue in a Corrective Action Report (CAR) or a Performance Assessment Report (PAR) and provide it to the Contracting Officer to finalize it and issue the report to the contractor.

3.1.1 The Government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through inspections of reports and contractor services documentation. The Government may inspect each task as completed or increase the number of quality assurance inspections if deemed appropriate because of repeated failures or because of repeated customer complaints. Likewise, the Government may decrease the number of quality assurance inspections if performance dictates.

3.1.2. If any of the services do not conform to contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements at no increase in contract amount. When the defects in services cannot be corrected by re- performance, the Government may:

- Require the contractor to take necessary action to ensure that future performance conforms to contract requirements; and

- Reduce the contract price to reflect the reduced value of the services performed.

3.2. Quality Control. The contractor shall develop and maintain a quality control program to ensure services are performed in accordance with this contract and PWS. The contractor shall develop and implement procedures to identify and prevent non-performance and continual repeat of defective service.

A written Quality Control Plan (QCP) shall be submitted to the CO and COR for review and feedback.

The plan shall be submitted no later than 10 working days after award. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

3.3. Quality Assurance. The Government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR shall inspect by watching actual task performance, physically checking an attribute of the completed task, checking management information reports, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether performance meets the standards contained in this PWS. The COR will record surveillance results. Results of the surveillance then become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate a Corrective Action Report (CAR) or Performance Assessment Report (PAR) and provide the Contracting Officer a Contract Discrepancy Report (CDR) for issuance to the contractor. The contractor shall respond to the CDR in accordance with instructions provided and return it to the Contracting Officer no later than the suspense given by the CO.

3.4 Surveillance Methods.

3.4.1. 100% Surveillance. This method requires the COR to inspect the service each time it occurs.

Results shall be annotated on the inspection checklist. Any deficiency shall be documented, and the contractor shall re-perform service as directed by the COR. Any unsatisfactory inspection identified but re-performed acceptably, shall still be counted as an unsatisfactory inspection for trending purposes.

3.4.2 Periodic Surveillances. This method requires the COR to employ a spot check style of evaluation based on the contractor’s schedule. Periodic surveillances will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result shall be recorded, and the contractor shall re-perform the service after notification by the COR.

3.4.3. Customer Complaint. This method requires the customer to fill out a locally generated form provided by the COR or Contracting Officer. The COR will verify the complaint and notify the contractor of valid complaints. The contractor shall acknowledge the complaint within 2 hours and inform the COR of his recommendation. Any deficiency shall be documented and the contractor shall re-perform service immediately, if appropriate, or within 24 hours at no increase in contract amount. The contractor shall respond to the Customer Complaint in accordance with the instructions provided and return it to the Contracting Office within 5 calendar days of receipt. Any unsatisfactory inspection identified but re-performed acceptably, shall still be counted as an unsatisfactory inspection.

4.0. Government and Contractor Furnished Property, Supplies and/or Services

4.1. Government-Furnished Training. Government-provided training will be identified and provided to the contractor (i.e., airfield drivers training).

4.2. Clean-up and Refuse Removal. The contractor shall ensure that the location be kept in such a manner as to not pose a safety risk or impede traffic while work is being performed. All contractor-generated refuse and waste shall be removed daily by the contractor to a disposal site located outside the physical boundaries of the installation.

5.0 Exhibit Pictures and Locations

5.1 Exhibit 1. Solar UPS and DOCBOX Locations

5.2 Exhibit 2. Solar Panel Junction Box

5.3 Exhibit 3 Solar UPS Junction Box

5.4 Exhibit 4. DOCBOX breaker panel and switch location