Draft PWS Saturday Catholic Music Director (AFP)_2024-11-20.pdf

DRAFT PERFORMANCE WORK STATEMENT

FOR

SATURDAY CATHOLIC SERVICE MUSIC DIRECTOR

WRIGHT-PATTERSON AFB, OH

20 November 2024

1. INTRODUCTION:

a. Wright-Patterson AFB (WPAFB) is a Continental United States (CONUS) military community with a split population of Active Duty, Reserve, Civil Service employees, retirees, and dependents. The WPAFB program has the responsibility of meeting the needs of this diverse community in support of Wright-Patterson’s mission.

b. The WPAFB Chapel is composed of chaplains, religious affairs airmen, civil service clergy, appropriated and non-appropriated fund contractors, and lay volunteers. The programming developed by this staff is implemented in a pluralistic environment and is subject to the standards established by the U.S. Air Force.

c. The Chapel is a community of faith supporting programs at WPAFB. This community operates energetic ministries that require a high degree of coordination and cooperation among its staff.

2. GENERAL DUTIES AND RESPONSIBILITIES:

a. This is a non-personal service contract to perform duties as the Saturday Catholic

Service Music Director for the Wright-Patterson AFB chapel. The U.S. Government shall neither supervise nor control the method by which the contractor performs required task herein. It shall be the responsibility of the contractor to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor feels that any actions constitute or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer immediately. These services shall not be used to perform work of a policy/decision making or management nature (e.g. inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the U.S. Government.

3. CONTRACTING OFFICER REPRESENTATIVE (COR) :

a. The Contracting Officer Representative for this contract is the Chaplain in charge of the Catholic Services. The contractor will consult with the COR for resolution or questions about this Statement of Work.

4. QUALIFICATIONS:

a. The contractor shall have at a minimum of the following qualifications:

b. Strongly preferred, but not required to be an active member of the Our Lady Queen of Peace Catholic Chapel Community, Wright-Patterson AFB.

c. Must be proficient at individual singing, piano/keyboard playing, and leading congregational singing in a Roman Catholic Mass and/or service, accompanied by other musicians.

d. Must pass a background investigation at a minimum involving the following agencies for working with youth under 18, State Criminal History Repository Check, Fingerprint check and Installation Record Check. Installation Records Check includes Security Police, Drug & Alcohol Program, Family Housing, and Medical Treatment Facility for Family Advocacy Program, Service Central Registry records and Mental Health records.

e. Must have a minimum of two (2) years’ experience as a Roman Catholic Church musician and/or worship team director.

f. Possess the ability to maintain professional standards of conduct and public decorum and be attired and groomed in a manner that reflects professional status of the chapel worship environment.

g. Possess the ability to constructively work with chapel staff, parish volunteers, customers, and other chapel musicians.

h. Must possess a broad knowledge of Catholic music (choral calls to worship, hymns, anthems), and Catholic worship music.

i. The potential vendor must possess a detailed knowledge of Catholic music and appropriate ability to perform services such as, reading music via piano and vocal means. Additionally, the contractor must understand and support Roman Catholic theology while working in a pluralistic environment in which the worship service is under the direction of the Service Chaplain.

5. SPECIFIC RESPONSIBILITIES:

a. The Saturday Catholic Service Music Director will provide all musical services related to the Catholic Worship team. The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision and other items necessary to perform duties as the Saturday Catholic Service Music Director. The contractor shall provide all music, musical planning, coordination, and directing for all Saturday Catholic Services. Additionally, the contractor shall provide service for all 6 special Holy day and/or weekly observances and holiday services in accordance with para. 6a.

of this PWS. The contractor will provide music with the choir and band rehearsals, and additional unscheduled services as necessary, including, but not limited to funerals, memorial services, special chapel functions and music workshops.

6. SATURDAY CATHOLIC SERVICE MUSIC DIRECTOR:

a. The Saturday Catholic Service Music Director, hereinafter referred to as the “Contractor” is responsible for coordinating all actions and musical selections with the Catholic Service Chaplain prior to rehearsal or performance. Rehearsal and weekly performance will primarily be held at the Chapel or alternate locations during renovations. The contractor is responsible for directing/instructing the Catholic choir at all weekly Saturday Catholic services. Normal service duration is approximately 60- 75 minutes. The contractor is responsible for directing a weekly Catholic choir rehearsal. Normal rehearsal duration is 60-75 minutes. The contractor will submit the music selection for the upcoming week to the chaplain no later than 1600 (4:00PM) local each Friday.

b. Special Services and Rehearsals: Special services, services that are considered to be holy and/or special to the specified faith group to include but are not limited to the following: Christmas rehearsals, Christmas Eve and Christmas Day Services; Ash Wednesday, Holy Week, and Easter. The contractor will receive 24-hour notification to perform special services.

7. RESPONSIBILITIES:

a. The contractor should be present 60 minutes before worship services for rehearsal as well as to coordinate any last-minute details with officiating chaplain.

b. The contractor will lead worship and special singing during each worship service on

Saturday Catholic Mass.

c. The contractor may also be called up to lead opening and closing hymns for congregational singing.

d. The Contractor will conduct all designated worship team rehearsals along with the service’s musical accompanist(s). These rehearsals will be conducted once a week, unless prior coordination to cancel rehearsal has been approved by the Chaplain.

e. The contractor will actively recruit volunteer’s musicians to ensure that a robust music program is offered at the Saturday Catholic Worship Service.

f. The contractor may be called upon during special services such as funerals, memorial services, specific religious observances, and other special programs, upon request by the chaplain of the Catholic Chaplain.

g. The contractor is responsible, either independently or with the help of volunteers, to set up and tear down all equipment, materials, and supplies necessary for use during a rehearsal or service. All materials will be displayed in a neat and orderly fashion and will be returned to their original position afterward. All musical equipment, to include but not be limited to instruments, music stands, microphone stands, etc., will be put away in the proper storage rooms. They are not to be left in the sanctuary unless arrangements have been made with the Chaplain in charge of the Garrison team.

h. The contractor will ensure that newly acquired music and equipment are properly identified, catalogued and filed in the Catholic music library where applicable.

i. The contractor will be available to attend worship clinics and professional conferences in both music and sound. Travel may be required.

j. The contractor will in coordination with the service chaplain, continually review new releases for suitability of text to the Roman Catholic faith and the church season, and for the performance level of the Catholic Worship Team and Service Choir.

k. The contractor will meet with the Catholic Worship Service chaplain on a weekly basis to discuss upcoming music selections.

l. The contractor will, with coordination of the service chaplain, ensure that chapel equipment used outside of the chapel facility is signed out on an AF Form 1297, Temporary Issue Receipt, and proper resource protection.

m. The contractor will comply with all chapel operating instructions (OIs), specifically those regarding facility usage, resource protections, fire prevention and funds utilization. The contractor will also submit facility request to arrange for use of facility for all meetings, rehearsals and programs for the year.

8. QUALITY ASSURANCE:

a. The Contracting Officer Representative (COR) for this contract is the Chaplain in charge of the Catholic Service. The contractor will consult with the COR weekly to ensure that all services are conducted in a manner acceptable to the Chaplain in charge of the service.

9. EQUIPMENT AND SUPPLIERS:

a. All workspace necessary to accomplish duties will be provided. Organ and/or piano as well as any unique Chapel specific items that will assist the contractor will be provided by the Wright-Patterson Chaplain Corps.

10. SECURITY OF FACILITIES:

a. The contractor shall ensure that any facility they oversee is locked and secured before departing if they are the last group in that facility for the day.

b. The Contractor shall establish and implement methods of making sure all keys/combinations issued to them by the government are not lost, misplaced or loaned to an unauthorized person. The Contractor shall not duplicate any keys issued by the government. The Contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying at the expense of the contractor.

c. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation, shall abide by all security regulations of the installation. When any employee no longer works for the contractor at the installation, the contract manager shall return any government furnished identification card to quality assurance personnel or Security Forces. Contractors shall expect delays entering the base and entry and exit of restricted areas. If, for any reason, Security Forces or any military member detains a contractor or contract employee, the contractor is to comply with their request and is not to become combative or argumentative. Contractors may be required to undergo Antiterrorism Level I training within 30 days after contract award.

11. WORKING HOURS AND EXTENDED PERIOD OF ABSENCE:

a. The Contractor will arrive at least 60 minutes prior to the service.

b. The Contractor shall attend rehearsals for their respective service.

c. The contractor will provide a substitute to perform services in their absence. This substitute must be of equal or greater capability than the contractor and approved by the Catholic Service chaplain. Substitutes may not be a long-term or recurring basis, but only for required short-term absences.

12. APPEARANCE:

a. The contractor will be neatly and modestly dressed and well groomed. Appearance should resemble business casual attire.

13. OFFICIAL US HOLIDAYS:

a. Regular meetings will not be held during the below US official holidays:

Martin Luther King 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day July 04 Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day November 11 Thanksgiving Day 4th Thursday of November

b. However, if special events or counseling sessions are scheduled on these dates, they will be performed IAW the PWS at no additional cost to the government.

14. ORGANIZATIONAL ACTIVITIES:

a. If determined appropriate by the Commander, Contractor personnel may be invited to participate in organizational events (i.e., organization days, grand openings, etc.) at their place of duty in a paid status. Participation is subject to contractor approval. Contract personnel are not entitled to participate in morale and welfare activities and be paid by the government. The contractor can allow their employees to participate at company expense and have the contract amount reduced.

15. INSPECTIONS:

a. The Contracting Officer may observe the contractor at any time to assure that the programs and services are operating in accordance with this Performance work Statement. The Contracting Officer may inspect files and records at any time.

16. Volunteer Management Requirements:

a. The Chaplain Corps is authorized to utilize volunteers IAW DoDI 1100.21, Voluntary

Services in the Department of Defense, to support religious education. A volunteer is an individual who performs gratuitous services in an official capacity in support of Chaplain Corps programs (e.g., RE, youth programs, etc.). All volunteers require oversight, training and recognition related to their specific duties. Volunteers who may come in contact with minors in the performance of their duties will require a Child Care Criminal History Background Check IAW DoDI 1402.05, Background Checks on Individuals in DoD Child Care Services Programs.

b. Recruit, train, and supervise volunteers for all Catholic Service music programs.

Ensure all planned programs have adequate volunteer support, and the volunteer to child ratio is within DoD and Air Force regulations.

c. Ensure volunteers meet all DoD and Air Force volunteer policy requirements to include:

d. Complete DD Form 2793, Volunteer Agreement for Appropriated Fund Activities &

Non-Appropriated Fund Instrumentalities, certifying their understanding of their roles and responsibilities as a volunteer.

e. Complete chapel non-disclosure agreement to certify understanding of privileged communication while volunteering in religious programs.

f. Maintain daily record of volunteer hours.

g. Ensure all personnel, working in programs involving minors in the performance of their duties during Chaplain Corps programs, have completed a Child Care Criminal History Background Check and comply with Line of Site Supervision (LOSS) requirements IAW DoDI 1402.05, Background Checks on Individuals in DoD Child Care Services Programs.

h. Create and maintain a master Catholic service music program volunteer list with contact information.

i. Provide initial and annual orientation & training for program volunteers. Comply with all DoD and Air Force volunteer policy requirements.

END OF PERFORMANCE WORK STATEMENT