Draft PWS_Salt Brine Maker Repair.docx

PERFORMANCE WORK STATEMENT

Repair of Salt Brine Maker

PERFORMANCE WORK STATEMENT

Repair Salt Brine Maker (Brine Extreme Pro) Joint Base Lewis-McChord (JBLM) 17 Oct 2023

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to repair an inoperable salt brine maker at Joint Base Lewis-McChord (JBLM), Washington. The salt brine maker (Henderson Brine Xtreme Pro) supports the life, health and safety of snow and ice mitigation throughout the installation. The current machine is inoperable due to exposure to outside elements causing parts to freeze and break.

The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer (KO) immediately.

1.1. Description of Services: The Contractor shall provide all management, personnel, equipment, supplies, shipping, facilities, transportation, tools, materials, supervision, other items, and non-personal services necessary to perform to the standards of this Performance Work Statement (PWS).

1.2. Scope: The Contractor shall provide services as outlined in Part 5 - Specific Tasks of this Performance Work Statement (PWS). The Contractor shall meet the following objectives:

a. The Contractor shall repair the existing salt brine maker, program, test, and commission.

b. The Contractor shall provide a detailed report of the repair and provide all necessary manuals and documents.

1.3. Period of Performance: The Period of Performance shall be for two (2) months with a tentative start of 18 December 2023 – 18 February 2024. This will allow time for part delivery, travel and any unforeseen circumstance that could delay the repair.

1.4. Type of Contract: The Government intends to award a Firm Fixed-Price (FFP) contract.

1.5. Place of Performance: All work to be performed against this contract shall be performed at building 4062 on Lewis-Main.

1.6. Recognized Federal Holidays: New Year's Day; Martin Luther King Jr.'s Birthday; President's Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Columbus Day; Veteran's Day; Thanksgiving Day; Christmas Day

1.7. Hours of Operation: The Contractor’s hours of operation are 7:00AM-4:00PM (Local) Monday through Friday except federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

1.8. Quality Control / Quality Assurance

1.8.1. Quality Control: The Contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The Contractor's QCP is how the Contractor is assured that the work complies with the requirements of the contract. At a minimum, the Contractor shall develop QCP procedures addressing the areas identified in the Performance Requirements Summary (PRS), TE-1. The Contractor shall submit its QCP to the Contracting Officer’s Representative (COR) within 14 calendar days after contract award. After acceptance of the QCP the Contractor shall receive Contracting Officer (KO) acceptance in writing of any proposed change to the QCP.

1.8.2. Quality Assurance (QA): The Government will evaluate the Contractor's performance under this contract in accordance with the PRS. The contract’s appointed COR and/or Quality Assurance Evaluator (QAE) will perform on-site inspections to verify the Contractor's services meet the minimum standards of the contract requirements throughout the contract’s Period of Performance.

1.8.3. Contracting Officer’s Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the functions identified in the Letter of Designation issued to the COR and the Contractor. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.9. Security Requirements

1.9.1. Physical Security: At the close of each work period, Government facilities, equipment, and materials shall be secured. If work is to resume in the same area the following day, the Contractor's equipment may be left in the same location at the Contractor's own risk. The Government is not liable for the Contractor's equipment.

1.9.2. Key Control: N/A

1.10. Key Personnel: The Contractor's Contract Manager is considered key personnel by the Government. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work, as well as an Alternate Contract Manager who shall act for the Contractor if the primary is absent. The designated Contract Manager shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. The Contract Manager shall be available during normal hours of operation in accordance with PWS paragraph 1.8.

1.11. Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12. Security Requirements

1.12.1. AT Level I Training: All Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR within 14 calendar days after the contract start date. AT Level I Awareness Training is available at the following website: https://jkodirect.jten.mil.

1.12.2. Level I OPSEC Awareness Training: Per AR 530-1 Operations Security, all Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete Level I OPSEC Awareness training. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR within 14 calendar days after the contract start date. OPSEC training is available at the following website: https://securityawareness.usalearning.gov/opsec/index.htm.

1.12.3. iWATCH Army Training: The Contractor shall brief its personnel on iWATCH Army Training. The training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. The Contractor shall submit confirmation of completion to the COR within 14 calendar days after the contract start date. iWATCH Army information is available at the following website: https://www.dvidshub.net/video/583923/iwatch-2018

1.12.4. Installation Access and General Protection/Security Policy and Procedures: Contractor personnel who require access to JBLM to perform work under any contract must obtain an Automated Installation Entry (AIE) access badge or a visitor's pass. Contractor personnel shall comply with applicable installation, facility, and area commander installation access and local security policies and procedures. The Contractor shall provide all information required for background checks to meet installation access requirements to be accomplished by the Directorate of Emergency Services (DES). All affected Contractor personnel shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government will require changes in Contractor security matters or processes.

For Contractors not eligible for a Common Access Card (CAC), but require access to a DoD facility or installation, the Contractor and all associated subcontractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by a Government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.13. Emergency Services and Emergency Medical Treatment: FOR IMMEDIATE EMERGENCY PERSONNEL RESPONSE DIAL 911. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. Madigan Army Medical Center (MAMC), Bldg. 9040 is available as the first point of emergency medical care for injuries occurring on the installation. Fees associated with emergency medical treatment are the sole responsibility of the Contractor and are not reimbursable. Contractor personnel shall immediately notify their supervisor, whenever possible, of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the COR by telephone and email within one (1) hour following the incident. The Contractor shall submit an incident report to the COR within 24-hours, or one (1) business day if the event occurs on a Friday.

1.14 Environmental

1.14.1. Environmental Management System (EMS): The JBLM EMS conforms to the criteria defined in the international standard, ISO 14001:2004 Environmental management systems – Requirements with guidance for use. In accordance with EMS procedures, the Contractor shall be familiar with the JBLM environmental policy and shall ensure that this information is considered and incorporated into this project. Additional information regarding the JBLM EMS is available from the installation EMS Coordinator (253-966-6470). Both the JBLM environmental policy and an environmental awareness training resource are available at the JBLM EMS webpage: https://home.army.mil/lewis-mcchord/index.php/my-Joint-Base-Lewis-Mcchord/all-services/public_works-environmental_division

1.14.2. Sustainable Acquisition: In order to comply with federally mandated sustainable acquisition requirements and Department of Defense (DOD) and Department of the Army (DA) Green Procurement Program (GPP) policies, JBLM requires the purchase, supply, and use of environmentally preferable products and services. Program elements include recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, and environmentally preferable products. For a listing of designated items, associated requirements and managing program websites, see https://sftool.gov/greenprocurement. The Contractor shall comply with all applicable Federal, DOD, Army, and JBLM sustainable acquisition laws and policies. If compliant products are unavailable or determined to be impracticable based on cost or performance, the Contractor shall contact the KO or their representative for further guidance. Additional information is available from the JBLM Sustainable Acquisition Program at (253) 966-6466.

1.14.3. Hazardous Materials: For any hazardous materials, the Contractor shall submit an initial list of hazardous materials to be used (including unit of measure and Safety Data Sheet for each product). A copy of these documents shall be submitted to the JBLM Pollution Prevention Program (usarmy.jblm.id-readiness.list.dpw-aul1@army.mil) prior to commencement. These items must be reviewed by Pollution Prevention and authorized for use by addition to the Contractor’s Authorized Use List (AUL). The Contractor shall not use any hazardous materials not listed on their current AUL. The Contractor shall submit a hazardous material inventory on HJB Form 953 noting the hazardous materials used, the units of measure, quantities used, storage locations, and other information indicated on the form. This inventory shall be submitted by the 15th day following the calendar year quarter in which the hazardous materials were used or stored on JBLM. All HJB 953 inventories shall be submitted electronically and addressed to the KO or COR with usarmy.jblm.id-readiness.list.dpw-hm-inventory1@army.mil included in the carbon copy (“Cc”) line of the email. Questions regarding the form may be directed to the JBLM Pollution Prevention Program at (253) 966-6469. The current HJB Form 953 is available at Section 01 57 19 of the JBLM Design Standards (https://www.jblmdesignstandards.army.mil/).

1.14.4. Wastewater: Disinfectant and some cleaning products are sensitive pollutants for the Wastewater Treatment Plant given the biological processes involved. Should any discharge of wastewater into the sanitary sewer system be necessary, a Temporary Discharge Permit must be approved prior to discharging. The application form can be obtained online at the Pretreatment website (https://home.army.mil/lewis-mcchord/index.php/my-Joint-Base-Lewis-Mcchord/all-services/public_works-environmental_division/wastewater) or by emailing Pretreatment at usarmy.jblm.imcom-central.list.dpw-pretreatment@army.mil.

1.14.4.1. In accordance with JBLM Reg. 200-2, any wastewater generated must be collected, processed, characterized, and disposed of into the JBLM sanitary sewer system or other authorized disposal method. Prior to disposal, wastewater characterization must at a minimum include pH, Oil and Grease, BOD, and TSS analysis by a NELAC accredited laboratory. Additional analyses may be required if non-conventional wastes or hazardous materials are potential contaminants. Results shall be submitted for review and approval by Public Works.

1.15. Anti-Idling: The Contractor shall monitor its use of vehicles and other energy consuming equipment for abuse and unnecessary use beyond that needed to perform the services in accordance with this PWS. The Contractor shall turn off engines when vehicles and equipment are parked, or a driver/operator is not at the controls unless maintenance operations require the engine to be idling. The Contractor shall idle engines for no longer than is necessary to produce sufficient temperature and pressure for vehicle operation.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2.1. DEFINITIONS:

2.1.1. Contracting Officer's Representative (COR): An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.2. Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. NOTE: The KO is the only individual who can legally bind the Government.

2.1.3. Deliverable: Anything that can be physically delivered but may include non‐manufactured things such as meeting minutes or reports.

2.1.4. Non-Personal Service: Personnel rendering the services are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

2.1.5. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6. Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.7. Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.9. Subcontractor: One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.10. Over and Above Work: Work discovered during the course of performing maintenance and repair efforts that is not covered by the line item(s) for the basic work under the contract; is within the general scope of the contract; and is necessary in order to satisfactorily complete the contract. See PWS paragraph 5.2. for specifics covered under over and above.

2.2. ACRONYMS:

PART 3

GOVERNMENT PROVIDED FACILITIES AND SERVICES

3.1. Services: None.

3.2. Facilities: None.

3.3. Utilities: The Government will furnish utilities as currently installed on JBLM. The Contractor shall not change or modify any utility system or component without prior COR review and KO written approval. The Contractor shall not connect any Contractor furnished property, equipment, or system without prior COR review and COR written approval. The Government will provide access to water sources and electrical power if it is in the immediate area of the work to be performed and in good working order. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish the services in accordance with this PWS.

3.4. Equipment: None.

3.5. Materials: None.

PART 4

CONTRACTOR FURNISHED ITEMS & SERVICES

4.1. General Information: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract.

4.2. Materials: The Contractor shall provide all materials and supplies necessary to meet the requirements of this PWS.

4.3. Equipment: The Contractor shall provide all equipment necessary to meet the requirements of this PWS.

PART 5

SPECIFIC TASKS

5.1. Basic Services.

5.1.1. Repair Salt Brine Maker: Contractor shall remove and replace all inoperable parts of the existing salt brine maker (Brine Xtreme Pro) and install new “Brine Extreme Pro” kit assembly, parts, and material to properly repair the existing “Brine Xtreme Pro” salt brine maker.

5.1.2. Contractor shall provide programing, acceptance testing and commissioning to ensure salt brine maker performs in accordance with manufacturers and owner’s operational needs.

5.2. Parts and Materials: All parts and materials shall be of the latest type or model currently being produced by the manufacturer. Obsolete or otherwise substandard materials are not allowed. Parts and material shall only be reused as specifically directed on the contract drawings and specifications. Materials and equipment shall be essentially the standard products of a manufacturer regularly engaged in the manufacture of the product, shall meet the requirements of the specification, and essentially duplicate material and equipment that have been in satisfactory use for at least two (2) years prior to the award of this contract.

5.2.1. All parts shall be warranted by the Contractor against defects or failure for a period of one (1) year from the date of installation. Any new or replaced part that fails within one (1) year after installation shall be replaced, to include labor, at no cost to the Government. The Contractor shall track the warranty on parts and shall record the date, time, and name of the parts’ supplier.

NOTE: Any part, component, or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

5.3. Scheduling and Coordinating Work: The Contractor shall provide the projected schedule for repair work to the Government no later than 14 business days prior to commencing work.

5.4. Utility Outage Requests: Notification of any utility outage (water, power, etc.) shall be requested by the Contractor not less than seven (7) calendar days from the anticipated date of the outage. Upon approval of the utility outage, the Contractor shall notify the facility occupants at least two (2) calendar days prior to the scheduled outage.

5.5. Manuals and Reports: The contractor shall provide a detailed report of the repair and provide all necessary manuals and documents to the Government no later than 14 business days after work has been completed.

5.6. Deliverables:

Del #1 Quality Control Plan

(PWS 1.8.1)

Within 14 calendar days after contract award.

Del #2 AT Level I Training

(PWS 1.12.1)

Del #3 Level I OPSEC Awareness Training

(PWS 1.12.2)

Del #4 iWatch Army Training

(PWS 1.12.3)

Del #5 Schedule

(PWS 5.3)

Del #6 Manuals and documents

(PWS 5.5.)

PART 6

APPLICABLE PUBLICATIONS

6.1. Applicable Publications (Current Editions): The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures including those listed elsewhere in this PWS. When Army regulations and other regulations, publications, manuals, and local policies and procedures conflict, the Contractor shall contact the COR for clarification. Publications are to be procured and maintained at the Contractor’s expense.

Clean Air Act (CAA) Clean Water Act (CWA)

PART 7

TECHNICAL EXHIBITS AND ATTACHMENTS

Technical Exhibit 1 – Performance Requirements Summary Technical Exhibit 2 – Salt Brine Maker