Draft PWS - Roman Catholic Priest Services Gulfport.pdf

STATEMENT OF WORK

ROMAN CATHOLIC PRIEST SERVICES

IN SUPPORT OF NAVAL CONSTRUCTION BATTALION CENTER GULFPORT

1.0 BACKGROUND. Per US Navy Regulations, SECNAVINST 1730.7E, and OPNAVINST 1730.1E it is incumbent upon commanding officers (COs) to have a CRP which accommodates the religious needs and rights of assigned military personnel, eligible family members, and other authorized users. Per SECNAVINST 5351.1, at installations where the assigned chaplains cannot provide for the variety of represented faith groups, it is appropriate to augment the CRP with CRMPs in support of religious requirements. Contracting the services of a civilian RC priest as a CRMP is authorized and appropriate.

1.1. The object of this contract is to secure the offices of a Roman Catholic priest to provide faith-specific religious ministry to authorized RC personnel, leadership and oversight to the RC portion of the CRP, and advice to the Command Chaplain. The contractor shall perform services at the Chaplains office spaces, chapel, and other places as determined by the Command Chaplain of Naval Construction Battalion Center Gulfport.

2.0. PERFORMANCE. The performance period for this contract is 1 Oct 2025 – 30 September 2026 plus two option years. The CRMP shall:

2.1. Report to the Command Chaplain as Department Head who is accountable to the CO.

2.2. Provide for RC worship, sacramental ministrations, and religious guidance. Provide RC pastoral care/counseling to authorized personnel as requested, required, and scheduled.

2.3. Assist the Command Chaplain with advice in defining, validating, and implementing CRP Planned Ministry Objectives (PMOs) for RC personnel based on religious requirements and by keeping the Command Chaplain informed on all pertinent issues/concerns/matters.

2.4. Demonstrate care for all CRP customers and facilitate the religious needs of non-RC personnel by referring them to other members of the CRP.

2.5. Accomplish administrative requirements in a timely fashion.

2.6. Be neat, clean, well-groomed, and in appropriate clergy clothing when providing services and in public areas.

2.7. Become acquainted with and obey all pertinent Command, DON, and DOD instructions; shall perform in a manner which precludes any waste of government resources; and shall not use government equipment for personal business. All motor vehicles operated on the installation by the contractor shall be registered with base security and operated according to applicable directives.

2.8. Although in fact not a Government employee, shall comply with Executive Order 13490 of January 21, 2009, Ethics Commitments by Executive Branch Personnel.

3.0 TASKS. Execute the CRP PMOs for RC personnel.

3.1. Provide Roman Catholic Mass.

3.1.1. Conduct Catholic Mass every Sunday from 0930-1030 as scheduled.

3.1.2. Maintain office hours before Mass 0830-0930 or after Mass 1030-1130 on Sundays, Sacramental preparation, pastoral counseling, and consultation with the Command Chaplain.

3.1.3. Conduct Catholic Mass on Holy Days of Obligation when available.

3.1.4. Conduct all other Mass requirements as defined in the CRP’s PMO. Other worship services will be performed as needed and at the discretion of the Command Chaplain.

3.1.5. Conduct and effectively oversee the training and certification of worship volunteers as required.

3.1.6. Conduct Advent and Lenten Penance Services.

3.1.7. Conduct annual First Communion and Confirmation Services.

3.1.8. Compose Prayers of the Faithful for Sunday and Holy Day liturgies with respect to liturgical guidelines and the needs of the CRP.

3.2. Perform additional sacramental and emergency ministrations.

3.2.1. Prepare personnel and authorized family members for sacramental ministrations.

3.2.2. Schedule, administer, and conduct Baptism, First Communion, Confirmation, and Marriage Services.

3.2.3. Provide Anointing of the Sick and Funeral/Memorial Services as requested and authorized.

3.3. Conduct and supervise RC religious education and spiritual formation programs.

3.3.1. Instruct and supervise the Rite of Christian Initiation of Adults (RCIA), scripture study sessions, and the Confraternity of Christian Doctrine (CCD) programs.

3.3.2. Conduct and effectively oversee the Director of Religious Education (whether contractor or volunteer) and volunteer teachers within the RC education program as required.

3.4. Provide pastoral care/counseling and spiritual support.

3.4.1. Provide individual and/or group counseling sessions for spiritual formation, marriage preparation, baptismal preparation, and personal and/or family matters.

3.4.2. Attend community-building fellowship events.

3.5. Accomplish necessary administrative tasks.

3.5.1. Provide timely information and professional guidance to CRP personnel for worship service programs/bulletins, required sacramental documentation, and other various administrative requirements.

3.5.2. Ensure the timely submission of all required contract documentation.

3.5.3. Preside over the Catholic Chapel Council and forward the Council’s meeting minutes and recommendations to the Command Chaplain for consideration.

3.5.4. Attend and participate in staff meetings of the CRP when convened by the Command Chaplain.

3.5.5. Maintain current credentials for access to the installation. Comply with station and government policies and regulations in regard to identification badges, parking, and professional decorum.

3.5.6. Provide Lessons Learned to the Command Chaplain within 5 days of any problems encountered and resolved.

3.5.7. Provide weekly attendance and other sacramental data to the Command Chaplain in order to be entered in the CRP-Analytic Tool and/or personally input the data in the tool.

3.5.8. Direct concerns regarding morale, breach of ethical standards, or moral infractions to the Command Chaplain as soon as possible.

3.5.9. Notify the Command Chaplain, in advance, when unable to perform services due to scheduled time off, illness, inclement weather and/or emergency leave. The CRMP is responsible to secure a volunteer replacement, pre-approved by the Command Chaplain, in place of absence.

3.5.10. Arrange for scheduled absences at least two weeks in advance.

3.5.11. Provide and compensate the pre-approved substitute when unable to perform services required within this statement of work.

3.5.12. Maintain ministerial faculties and liaison with the Archdiocese for the Military Services, USA (AMS). This includes advising AMS of any change in ecclesiastical status or contact information along with personal attendance at the annual priest convocation convened by AMS.

4.0 DELIVERY SCHEDULE. The CRMP shall deliver all services as described above and include the following minimums:

Item Description of Service and Months Required

Sunday & Weekday Mass Sacrament of Reconciliation (by request prior to Mass) Weekday Mass Holy Days of Obligation Baptisms Weddings/Funerals Sacramental/emergency ministrations Weekly office hours Adoration Faith Formation RCIA Classes

001 Roman Catholic Priest Services 12 months

1001 Roman Catholic Priest Services 12 months

2001 Roman Catholic Priest Services 12 months

4.1 DELIVERY OF SACRAMENTS. All Baptisms, First Communions, Confirmations, Sacramental/Emergency ministrations are to be administered as needed and upon request.

5.0 PERSONNEL QUALIFICATIONS. Offerors for this contract must be ordained Roman Catholic priests with the requisite skills and experience acceptable to AMS.

6.0 POINTS OF CONTACT.

6.1 Contract Subject Matter Expert (KSME) – To be provided at award.

6.2. Technical Proposal Evaluator (TPE) – To be provided at award.

6.3. Contracting Officer (KO). The contracting officer has overall responsibility for overseeing the contractor’s performance in the areas of contract compliance; for reviewing the Quality Assurance Personnel’s assessments of the contractor’s performance; and for resolving all differences between the QAP’s version and the contractor’s version of events. The KO is the only person authorized to direct the contractor in the performance of his/her contractual duties and to make interpretations of and changes to the contract. The KO contact information will be provided after award.

7.0 PERFORMANCE EVALUATION. Performance evaluations will be conducted on a quarterly basis with a summary annual evaluation.

7.1. The Command Chaplain will provide the contractor with a performance appraisal for the last week of each quarter along with the annual summary the last quarter.

7.2. The performance appraisal will be based on how effectively and efficiently the contractor fulfills the terms of the contract and furthers the mission of the CRP.