PERFORMANCE WORK STATEMENT (PWS)

REGULATORY SAFETY SERVICES: EMERGENCY EYE WASH, SAFETY SHOWER

INSPECTIONS, AND FUME HOOD CERTIFICATIONS

1.0. BACKGROUND INFORMATION

The National Institute of Standards and Technology (NIST) Gaithersburg campus supports critical laboratory, research, and engineering operations that require specialized safety controls and equipment.

To safeguard campus personnel, NIST maintains an extensive network of plumbed emergency equipment and chemical laboratory ventilation systems. This includes approximately 1,075 plumbed emergency units (Emergency Showers, Eyewashes, Eye/Face Washes, Combination Units, and Supplemental Equipment such as Drench Hoses and Personal Wash Units) as well as approximately 525 laboratory fume hoods, 30 laminar flow hoods, and 50 ventilation snorkels.

2.0. PURPOSE

The purpose of this performance work statement is to acquire regulatory safety compliance services, including annual inspection, testing, certified verification, and preventative maintenance for plumbed emergency equipment, laboratory fume hoods, monitors, laminar flow hoods, and ventilation snorkels.

All services must be performed to ensure full compliance with federal occupational safety mandates for the health and well-being of NIST employees.

2.1. Place of Performance

National Institute of Standards and Technology 100 Bureau Drive Gaithersburg, MD 20899

Services will be performed across various laboratory and research structures on the NIST Gaithersburg campus, as well as at the Contractor's facilities when necessary for diagnostic and report administrative prep work.

2.2. Regular Business Hours

Regular campus business hours are Monday through Friday, from 8:00 a.m. to 5:00 p.m. Eastern Time, excluding Federal holidays and official NIST campus closures.

2.3. Period of Performance

The base period: October 1, 2026- September 30, 2027

Option Year 1: October 1, 2027- September 30, 2028

Option Year 2: October 1, 2028 – September 30,2029

Option Year 3: October 1, 2029 – September 30, 2030

Option Year 4: October 1, 2030 – September 30, 2031

3.0. SCOPE OF WORK

The Contractor shall furnish all professional labor, certified supervision, specialized tools, instrumentation, replacement materials, regulatory administrative backing, and technical expert execution to provide safety testing and verification services. All work under this contract must strictly adhere to the Occupational Safety and Health Administration (OSHA) regulations, National Fire Protection Association (NFPA) standards, and specific campus criteria detailed herein.

3.1. Specific Tasks and Requirements

3.1.1. Task 1 – Annual Emergency Equipment Inspection & Testing

The Contractor shall execute an annual comprehensive inspection and functional testing of approximately 1,075 plumbed emergency units (including combo units and drench hoses) listed in Attachment A. All inspection activities must strictly adhere to ANSI/ISEA Z358.1 (American National Standard for Emergency Eyewash and Shower Equipment) and be fully documented in accordance with the requirements of Form A (Eye Wash / Shower Annual Inspection Report). Inspection findings highlighting non-compliances must be delivered to the COR within one (1) business day.

3.1.2. Task 2 – Annual Preventive Maintenance on Emergency Equipment

The Contractor shall perform minor preventive maintenance on emergency units during inspections. This includes replacing foam eyewash filters upon identifying degraded performance (factoring in a standard operational lifecycle of replacement every 2 years). Filters must match the exact manufacturer of the eyewash unit. Additionally, the Contractor shall replace diminished emergency showerheads with an annual replacement volume of approximately 10% of the total campus showerheads. All replacements must be logged on individual inspection reports.

3.1.3. Task 3 – Quarterly Flushing of Emergency Shower Units

The Contractor shall flush all emergency showers on a quarterly schedule (4 times per year) to clear accumulated sediment and debris in the lines. Each shower must be run at maximum flow until the water runs completely clear for at least 2 minutes. If clear water is not achieved within 5 minutes, the Contractor must stop flushing and record the issue. One quarterly flush must align with the annual inspection, while the remaining three flushes occur at regular 3-month intervals.

3.1.4. Task 4 – Annual Verification of Fume Hoods, Monitors, Laminar Flow Hoods, and Snorkels

The Contractor shall inspect, verify, and calibrate approximately 525 laboratory fume hoods and their associated hood monitors, approximately 30 Laminar Flow Hoods, and approximately 50 localized ventilation snorkels. Testing must comply with ANSI/AIHA Z9.5 (Laboratory Ventilation), ANSI/ASHRAE 110 (Methods of Testing Performance of Laboratory Fume Hoods), NIST S 7101.60 (Chemical Management), and NFPA 45 (including hood proper function alarm sections 7.8.7 and 7.14.1).

Laminar flow environments must additionally meet ISO 14644 or IEST-RP-CC002 protocols.

3.1.5. Task 5 – Re-testing of Repaired Safety Equipment

If an emergency shower, eyewash, fume hood, monitor, laminar flow hood, or snorkel fails its regular inspection, the unit will be repaired by NIST personnel or an independent repair party. Upon notification of repair completion, the Contractor shall promptly return to re-test, calibrate, and officially certify the repaired unit to verify safe status. Within 5 business days.

4.0. CONTRACTOR PERSONNEL & TRAINING REQUIREMENTS

The Contractor must provide qualified personnel with verified technical knowledge to execute testing.

Personnel evaluating laboratory ventilation systems must have direct previous experience validating chemical fume hoods and electronic alarms. All inspectors must hold the required professional licenses and certifications, and their resumes/CVs must be submitted to the Government by name. Substitute inspectors require a 2-week advance notice of qualifications and written COR validation.

Controlled Access Training: Certain laboratory fume hoods are located within specialized facilities (e.g., radiological zones in Building 245 or specialized cleanrooms). Inspectors must attend mandatory short training sessions, conducted by NIST personnel, on safety measures (such as radiation dosimetry or cleanroom gowning/PPE) before gaining entry. All controlled areas require an official NIST escort.

5.0. MEETINGS

Project Kick-Off Meeting: Conducted within seven (7) calendar days of contract award to align badging, security, and scheduling requirements. Draft minutes are due within 3 business days.

Routine Monthly Meetings: Convened to discuss overall project progression, upcoming asset groupings, billing reviews, administrative adjustments, and risk mitigations.

Project Progress Meetings: Held weekly during field activity cycles to maintain schedules, review safety adherence, log deliverables, and evaluate compliance.

6.0. REPORTING REQUIREMENTS

All formal inspection and field testing records must be submitted electronically to the COR as PDFs or in specified Microsoft Office formats. Technical reports must be accurate, comprehensive, and submitted within the strict timelines defined in the Schedule of Deliverables (Section 12.0). Standards of acceptance allow the COR 10 business days to review and either formally approve the report submission or require a corrective revision.

6.1 ADMINISTRATIVE & REGULATORY DELIVERABLES

Insurance Certificate: The Contractor must provide a valid Certificate of Insurance (COI) demonstrating compliance with all federal, state, and NIST insurance liability requirements.

Master Execution Schedule: The Contractor must prepare and submit a detailed Master Execution Schedule in Microsoft Excel or Word format within fourteen (14) calendar days of contract award. The schedule must outline the proposed timeline and logical grouping of facilities for all annual inspections, quarterly flushes, and testing milestones across the campus. Any proposed adjustments to the approved baseline schedule during performance must be submitted to the COR for written approval at least five (5) business days prior to implementation.

Product Data and Maintenance Materials: Within five (5) business days following the completion of minor preventive maintenance or parts replacement tasks, the Contractor must submit electronic Product Data and Maintenance Material submittals. These documents must include manufacturer specification sheets, serial/part numbers, and verification that all replacement components (such as eyewash filters and showerheads) meet exact original equipment manufacturer (OEM) standards

7.0. QUALITY ASSURANCE & SURVEILLANCE

7.1. Quality Control Plan (QCP)

The Contractor shall submit a comprehensive corporate Quality Control Plan (QCP) within 14 days of award. The QCP must define internal audit methodologies, instrument calibration validation protocols, document verification systems, and deficiency-tracking mechanisms to ensure zero operational deviation from contract expectations.

8.0. SECURITY & ACCESS REQUIREMENTS

Homeland Security Presidential Directive (HSPD)-12

The Contractor (and/or any subcontractor) and its employees who require physical access to NIST facilities or logical access to NIST IT networks or systems must comply with Homeland Security Presidential Directive (HSPD)-12, Policy for a Common Identification Standard for Federal Employees and Contractors; OMB M-05-24; OMB M-19-17; FIPS 201, Personal Identity Verification (PIV) of Federal Employees and Contractors; NIST HSPD-12 policy; and Executive Order 13467, Part 1 §1.2.

5. Roster

The Contractor (and/or any subcontractor) must submit a roster by name, position, e-mail address, phone number and responsibility, of all staff working under this acquisition where the Contractor will develop, have the ability to access, or host and/or maintain a government information system(s).

The roster must be submitted to the COR and/or CO within 14 days of the effective date of this contract.

Any revisions to the roster as a result of staffing changes must be submitted within 14 days of the change.

The COR will notify the Contractor of the appropriate level of investigation required for each staff member. If the employee is filling a new position, the Contractor must provide a position description and the Government will determine the appropriate suitability level.

Position Sensitivity Designations Requirement

All Contractor (and/or any subcontractor) employees must obtain a background investigation commensurate with their position sensitivity designation that complies with Parts 1400 and 731 of Title 5, Code of Federal Regulations (CFR).

The following position sensitivity designation levels apply to this solicitation/contact: Low

Vehicle Access: Standard automobiles must be registered at the Visitor Center (open 0600-1700) to obtain entry badges. All commercial vehicles and trucks (including pick-ups with toolboxes and cargo vans) must enter exclusively via Gate F (Muddy Branch Rd) between 6:00 a.m. and 3:30 p.m. for full safety inspection and placard deployment. No truck deliveries are permitted past 3:30 p.m.

9.0. SAFETY REQUIREMENTS

The Contractor must possess and implement an approved site-specific Health and Safety Plan containing a targeted Activity Hazard Analysis (AHA) and detailing compliance with OSHA 29 CFR 1910/1926 standards. The Contractor shall furnish all necessary Personal Protective Equipment (PPE) for its team, including hard hats, safety shoes, safety glasses, gloves, and respiratory gear meeting OSHA benchmarks.

Safety training records and health hazard exposure assessments must be maintained and accessible to the COR upon demand.

10.0. GOVERNMENT FURNISHED PROPERTY & PROPERTY INCIDENTAL TO

PERFORMANCE

NIST will provide access to all physical campus systems, emergency units, and laboratory ventilation systems required to fulfill testing tasks. Per FAR Part 45.000, certain property is provided as incidental to the place of performance for on-site execution. This includes necessary access to office space, desks, operational chairs, telephone lines, and basic document-copying/printing facilities. All data and final generated deliverables remain the exclusive property of the United States Government.

11.0. PAYMENT SCHEDULE

The Contractor will be compensated upon the successful submission and formal government acceptance of proper electronic invoices. Invoices for routine recurring services shall be processed monthly. Invoices for non-routine or project-specific re-testing services must be invoiced independently upon full completion and technical acceptance by the COR. All invoices submitted prior to performance verification will be rejected.

12.0. SCHEDULE OF DELIVERABLES

Item Deliverable Description

Format Due Date / Quantity

1 Health and Safety Plan (with AHA)

Word or PDF 14 days after award

2 Insurance Certificate Email / PDF 14 days after award 3 Master Execution

Schedule Excel / Word 14 days after award

4 Employee Qualifications & Resumes

Word or PDF 14 days after award

5 Product Data / Maintenance Materials

Word or PDF Within 5 business days of completion

6 Eye Wash / Safety Shower Inspection Reports

Word or PDF Within 1 business day of completion (approx.

1,075)

7 Safety Shower Flushing Reports

Word or PDF Within 1 business day of each flush (4 reports/year)

8 Fume Hood / Ventilation Inspection Reports

Word or PDF Within 1 business day of completion (approx.

525)

9 Testing Instrumentation Calibration Certs

PDF 14 days after award / Annual

10 Weekly Fume Hood Inspection Summary

Word / Excel Weekly (approx. 52 total)

11 Annual Executive Summaries

Word / PDF Annual upon completion of task milestones (4 total)

13.0. ATTACHMENTS

A. Eye wash and safety shower unit locations (includes combo units and drench hoses)

B. Sample eye wash/safety shower inspection form

C. Fume hood inspection and testing procedures

D. Fume hood unit types and locations

E. Sample fume hood inspection form

F. Guidelines for OFPM Contractors and A/E Firms Performing Site Investigations and Fieldwork (including Construction) at NIST