Draft PWS Refuse and Recycling Collection Disposal Service.pdf

PERFORMANCE WORK STATEMENT (PWS)

REFUSE COLLECTION, DISPOSAL, AND RECYCLING SERVICES

COAST GUARD ACADEMY, NEW LONDON, CT

LAST UPDATED: 8/5/2025 PAGE 1/8

1.0 GENERAL

1.1 BACKGROUND

The United States Coast Guard (USCG) Academy is an educational institution, which educates, trains and develops leaders of character who are ethically, intellectually, professionally and physically prepared to serve their country and humanity. The Academy provides a four-year Bachelor of Science program to a corps size of approximately 1,000 cadets. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform refuse collection, disposal and recycling services at the U.S.

Coast Guard Academy and the U. S. Coast Guard Child Development Center.

1.2 SCOPE

Refuse collection, disposal, and recycling services shall be performed as follows:

a. Provide on-site refuse/solid waste containers for scheduled collection and disposal.

b. Provide on-site recyclable materials containers for scheduled collection and disposal.

c. Provide an on-site cardboard compactor for unscheduled collection and disposal.

d. Provide on-site bulk waste (30-yard roll off dumpster) for unscheduled collection and disposal.

e. Provide on-site yard waste (30-yard roll off dumpster) for unscheduled collection and disposal.

1.3 OBJECTIVE

The objective is to provide refuse collection, disposal and recycling services that meet the performance standards detailed within this PWS.

1.4 APPLICABLE REFERENCE DOCUMENTS

a. Technical Exhibit 01 – Monthly Refuse/Recycling Report

1.5 PERFORMANCE REQUIREMENTS SUMMARY

This contract includes a Performance Requirements Summary (PRS) at PWS 9.0. The PRS plays an integral role in the administration of the contract. In addition to any applicable inspection clauses or other related terms and conditions contained in the contract, the PRS shall serve as a primary tool for inspection and acceptance of services as facilitated by the Contracting Officer’s Representative (COR). Evaluation of the Contractor’s overall performance shall be in accordance with the performance standards set forth in the PRS, and will be conducted by the COR. The PRS constitutes a material aspect of the contract and will not be changed or otherwise modified without prior written approval of the Contracting Officer.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 GENERAL REQUIREMENTS

file://///CGA-FP-M-002/Public/Facilities%20Engineer/++%20PUBLIC%20WORKS/MEO%20Files/MEO%20Contracts/SCOPE%20PARAGRAPHS.doc

LAST UPDATED: 8/5/2025 PAGE 2/8

2.1.1 Government Approved Containers: The contractor shall provide containers and recycling bins for the collection of refuse and recyclable material. The contractor shall fit all containers with working doors to allow easy access for putting waste in and to prohibit vermin from entering. All of the containers provided by the contractor shall be maintained in good condition, free from excessive dents and rust, and with a clean paint coating. Refuse containers shall be painted green and recyclable containers shall be painted blue. If additional re-painting is needed, the re-painting shall match the approved color scheme and be provided at no additional cost to the government.

2.1.2 Maintaining Containers and Collection Area: The contractor shall return all containers to their original location and in an upright position with the lids securely in place after services have been rendered. During services rendered, the contractor shall immediately clean up any spills, debris, and etc. During collection of refuse, the contractor shall pickup all refuse on the ground within ten feet of the containers. The contractor shall collect debris placed at the collection station, such as sacks, cartons, boxes, cans, tied bundles, or other containers. The contractor shall be responsible for keeping collection areas free of refuse and debris. The contractor shall position containers for customer ease in depositing refuse. This may require repositioning of containers from time to time. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, and other potential obstructions.

2.1.3 Inclement Weather Schedule: The contractor shall carry out scheduled and required unscheduled refuse collection and recyclable material collection during periods of inclement weather. In cases of severe weather, the Contracting Officer’s Representative may authorize exceptions. When exceptions are granted, the contractor shall make up all missed collections within 24 hours after the severe weather has ended, unless the Contracting Officer’s Representative extends this 24 hour requirement. In the event of a hurricane warning and at no additional cost to the government, the contractor shall empty all containers within 24 hours of notification from the COR.

2.1.4 Disposal: The contractor shall assume all rights and responsibilities for the transport and disposal of all solid wastes at a licensed off-base disposal site selected by the contractor.

The contractor shall dispose of recyclable material at an off-base recyclable processing center.

Disposal shall be in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations. The contractor shall provide the location of all disposal sites used to the COR with the monthly report, Technical Exhibit 1, to be submitted with the Contractor’s monthly invoice.

2.2 TASK ONE – Schedule Collections of Refuse/Solid Waste Containers

Scheduled Collections: The contractor shall provide green containers for refuse/solid waste materials, and make regular, scheduled collections from each of the containers. Estimated annual weight is 620 tons. The historical container quantities, sizes, locations and frequency of collections are shown in the below table. The contractor shall establish a service schedule and submit this schedule for approval by the COR within 5 calendar days after contract award. For informational purposes only, scheduled collections on Mondays and Thursdays commencing around 06:30 a.m. and on Saturdays minimize the impact on Academy personnel and facilitates access for the contractor and its equipment.

LAST UPDATED: 8/5/2025 PAGE 3/8

Location Description Number of Containers

Size of Containers

Historical Service

Frequency

Chasll Hall Galley Loading Dock-See Notes 2 & 3

1 21 yd Roll Off 3 times a week

Chase Hall, A Annex (south side)

3 8 cu yd 3 times per week

Chase Hall, E Annex (north side)

6 8 cu yd 3 times per week

Child Development Center – see Note 1

1 8 cu yd 3 times per week

Johnson Hall (southwest corner)

Leamy Hall (north side)

Munro Hall (south side) 1 8 cu yd 3 times per week

MCOE/Waterfront (southeast corner)

Roland Hall (south side next to parking lot)

Shops Building (north side)

Note 1 – The Child Development Center is located outside the Academy’s perimeter fence at 16 Farnsworth Street just north of the Academy.

Note 2 - The entrance to the Chase Hall, Galley location has a height limitation of 13’ 3”.

Note 3 – 21 yard rolloff at Galley cannot impede foot traffic or loading dock operations

2.3 TASK TWO – Scheduled Collections for Single Stream Recyclables

Scheduled Collections: With the exception of the cardboard compactor, the Academy utilizes a single stream recyclable system. The contractor shall provide containers for recyclable materials, and make regular, scheduled collections from each of the containers. Estimated annual weight is 90 tons. The contractor shall deliver recyclable material to licensed recycling center(s) for processing. Proceeds from recycling sales will be retained by the contractor. The historical container quantities, sizes, locations and frequency of collections are shown in the below table. The contractor shall establish a service schedule and submit this schedule for approval by the COR within 5 calendar days after contract award. The contractor shall report all revenues from the sale of recyclable materials in the monthly report, Technical Exhibit 1.

Location Description Number of Containers

Size of Containers

Historical Service Frequency

Chase Hall, A Annex (south side) 1 8 cu yd 1 time per week

Chase Hall, E Annex (north side) 4 8 cu yd 1 time per week

Johnson Hall (southwest corner)

1 8 cu yd 1 time per week

LAST UPDATED: 8/5/2025 PAGE 4/8

2.4 TASK THREE – Cardboard Compactor

The contractor shall furnish one (01) self contained, fully operational 20-yard compactor for cardboard materials. Estimate annual weight of cardboard is 100 tons. Based on historical data, the cardboard compactor is emptied approximately 35 times per year. The compactor shall be stationed on the southwest corner of Johnson Hall. There is an electrical connection at this location, 3 phase 208/230v.

2.5 TASK FOUR – Bulk Waste Containers (Roll Off Dumpsters)

Bulk waste includes a variety of combustible and non-combustible material such as paper, boxes, glass, metal, pallets, plastics, tin cans, furniture, tires, mattresses, appliances, and construction debris. The contractor shall furnish and deliver one 30 cubic yard container (roll off dumpster) to be stationed near the southwest corner of Johnson Hall throughout the year.

Periodically, the COR will request the contractor to dispose of the bulk waste. The contractor shall replace the removed container on the same day. Periodically, the contractor shall deliver other 30-yard containers to locations specified by the COR, leave on site for a period of up to 30 days, and dispose of the bulk waste. The estimated number of annual hauls is 55 and the estimated annual weight is 105 tons. The contractor shall separate the disposal fee from the hauling fee, based on measured tonnage. The tonnage shall be reported to the COR using the report form provided as Technical Exhibit 1.

2.6 TASK FIVE – Yard Waste Containers (Roll Off Dumpsters)

Yard waste includes items from the maintenance of Coast Guard Academy gorunds such as grass clippings, tree trimmings, leaves, branches, shrubbery, etc. Periodically, the contractor shall deliver a 30-yard container to the location specified by the COR, leave on site for a period of up to 30 days, and dispose of the yard waste. The estimated number of annual hauls is 15.

3.0 CONTRACTOR PERSONNEL

3.1 Qualified Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this

PWS.

3.2 Project Manager.

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this PWS. The Project Manager shall be a single point of contact for the Contracting Officer and the COR. The Project Manager shall be available to the COR during normal business hours and shall respond to a request for discussion or resolution of technical problems within 02 hours of notification. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English.

LAST UPDATED: 8/5/2025 PAGE 5/8

3.3 Employee Conduct

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, designated smoking areas and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security. Upon request, the COR will provide the Contractor’s on-site supervisor with the four designated smoking areas onboard the Coast Guard Academy.

3.4 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 PERIOD OF PERFORMANCE

The period of performance for this contract is a one-year base period with four one-year option periods as follows:

Base Period April 1, 2026 through March 31, 2027 Option Period One April 1, 2027 through March 31, 2028 Option Period Two April 1, 2028 through March 31, 2029 Option Period Three April 1, 2029 through March 31, 2030 Option Period Four April 1, 2030 through March 31, 2031

4.2 PLACE OF PERFORMANCE

The primary place of performance will be the United States Coast Guard Academy, 15 Mohegan Avenue Parkway, New London, Connecticut 06320.

4.3 HOURS OF OPERATION

Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this PWS.

4.4 TRAVEL

Contractor travel shall not be required for this requirement.

4.5 POST AWARD CONFERENCE

LAST UPDATED: 8/5/2025 PAGE 6/8

The Contractor shall attend a Post Award Conference with the Contracting Officer and the COR no later than 15 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract to ensure alignment between all parties. The Post Award Conference will be held at the Coast Guard Academy, 15 Mohegan Avenue Parkway, New London, CT and/or via teleconference.

4.6 PROGRESS MEETINGS

The Project Manager shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues.

4.8 GENERAL REPORT REQUIREMENTS

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with Coast Guard workstations (Windows and Microsoft Office Applications).

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will furnish electricity up to 3 phase, 208/230/460v, 60 Hz for the purposes of operating the cardboard compactor.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all contaienrs, dumpsters, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in PWS 2.0

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the Contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The COR will have 10 business days to review deliverables and make comments. The Contractor shall have 10 business days to make corrections and redeliver.

8.0 DELIVERABLES

The Contractor shall consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this PWS.

LAST UPDATED: 8/5/2025 PAGE 7/8

ITEM

PWS

REFERENCE

DELIVERABLE / EVENT DUE BY

DISTRIBUTION

1 2.1.4 Monthly Refuse/Recycling Report

Addendum ot Contractor’s Monthly Invoice

COR

2 2.2 & 2.3 Contractor’s Service Schedule

Within 5 Calendar Days of Contract Award

COR

3 3.2 Name of Contractor’s Project Manager

With Contractor’s Proposal

Contracting Officer

PR #: 21-21-841PFD002

PERFORMANCE WORK STATEMENT

LAST UPDATED: 2/13/2020 PAGE 8/8

9.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS).

The PRS establishes key elements of Contractor performance that represent “mission essential” service requirements, which are identified in the table below in the “Service Output” column. The “Performance Objective” column represents the standard against which Contractor performance will be measured in relation to accomplishment of the corresponding service output. The performance objective or “standard” describes the minimum acceptable level of service by the Contractor for satisfactory performance. The “Acceptable Quality Level (AQL)” column displays the maximum allowable deviation from the performance objective, which, if exceeded, evokes the negative incentive specified in the table below.

Service Output Performance Objective Acceptable Quality Level

Positive Incentive Negative Incentive

1. Tasks One & Two Scheduled Collection of Refuse and Recycled Wastes (PWS 2.2 and 2.3)

Provide on time service +/- 3% of scheduled pickups

Positive Past Performance Evaluation

Negative Past Performance Evaluation

2. Task Three – Cardboard Compactor(PWS 2.4)

Maintain fully operational compactor

+/- 3% of total operation time.

Positive Past Performance Evaluation

Re-performance and Negative Past Performance Evaluation

3. Task Four – Bulk Waste Containers

(PWS 2.5)

Provide on time delivery and pick up of containers

+/- 5% of total COR notifications.

Positive Past Performance Evaluation

Re-performance and Negative Past Performance Evaluation

4. Project Manager Availability/Response

(PWS 3.2)

Available within 2 hours of COR notification.

+/- 3% Positive Past Performance Evaluation

Negative Past Performance Evaluation