DRAFT - PWS Radio Frequency Testing -CRRC.docx

B.3 Performance Work Statement (PWS)

Radio Frequency Testing

1. Introduction. VA Office of Information Technology (OIT), End User Services (EUS), Space and Facilities Management (SFM) has requirement to procure professional services to provide radio frequency (RF) testing and identify safe work distances for antenna located at the Capital Region Readiness Center (CRRC) located at 221 Butler Ave., Building 511 Martinsburg, WV 20785.

2. Scope. The purpose of this procurement is to engage a contractor with the necessary expertise to provide professional consultation services to provide RF testing and identification of safe working distances for (5) antenna in accordance with Federal Communications Commission (FCC) Office of Engineering & Technology (OET) Bulletin 65 (Evaluating Compliance with FCC Guidelines for Human Exposure to Radiofrequency Electromagnetic Fields), IEEE C95.3-2021 (Recommended Practice for Measurement and Computations of Electric, Magnetic, and Electromagnetic Field with Respect to Human Exposure to Such Fields, 0Hz to 300 GHz), OSHA 29 1910.97 (Sub Part G - Occupational Health and Environmental Control, Nonionizing Radiation), and OSHA 29 1926.54 (Subpart D, Occupational Health and Environmental Control, Nonionizing Radiation).

3. Period of Performance (PoP). The period of performance for this contract must be for one, 60-day base period with no option periods.

Base Period: TBD

Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO). If required, the CO may designate the Contractor to work during holidays and weekends.

There are eleven (11) Federal holidays set by law (USC Title 5 Section 6103) that VA follows:

Under current definitions, five (5) are set by date:

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

4. Place of Performance

5. Travel. Non-local travel is reimbursable under this contract in accordance with Federal Travel Regulations (FTR).

6. Specific Tasks and Deliverables

6.1. Radio Frequency Exposure (RF) Testing – The contractor must conduct radio frequency exposure testing to determine the RF exposure levels of each of (5) the antenna located at the CRRC.

6.2. Identification of Safe Working Distance – The contractor must use information obtained through the RF testing to calculate the safe working distance of the (5) antenna.

6.3. Final Report - The contractor must provide a written final report that documents the results of the RF testing and lists the safe working distance for each of the (5) antenna. The report should also include recommendations for safety requirements that need to be met to ensure compliance with OSHA and FCC standards (i.e., warning signage, access controls (chains, railings, etc.)). The report must be submitted electronically via email in a PDF format.

7. Antenna Information – There are (4) types of antennas that need to be tested.

· Iridium Passive Filtered Antenna – AD 512 (qty. 2)

· Terrasat 1507-HA (qty. 1)

· L3 Harris RF-1912 (qty. 1)

· Motorola PDR 8000 Repeater (qty. 1)

8. Delivery Schedule

9. Government-Furnished Information, Equipment, and Facilities.

SFM will provide the Contractor with the following information no later than 5 days after the Contractor award meeting (Documents will be provided electronically whenever possible).

9.1. None

10. Security Requirements. The Contractor and their personnel must follow all VA policies, standard operating procedures, applicable laws, and regulations. Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

10.1. The contractor’s personnel must complete a National Agency Check with Inquiries (NACI) prior to commencement of work.

10.2. The contractor’s personnel must sign a non-disclosure agreement (NDA) prior to commencement of work.

10.3. The contractor’s personnel must report to each facility’s security department, submit to facility entrance screening, provide appropriate identification, and wear the issued visitor badge while on site.

10.4. They shall be accompanied by an authorized employee while in the facility to ensure safety, protection of sensitive data, and provide access into restricted areas.

11. Confidentiality and Non-Disclosure - At no time will the contracted firm or their employees have access to or connect any devices to the VA information network. Sensitive information shall not be recorded, obtained, or otherwise released by the contracted firm or their employees without express written consent of the Contracting Officer.

The Contractor must follow all VA rules and regulations regarding information security to prevent disclosure of sensitive information to unauthorized individuals or organizations. The Contractor will not have access to Protected Health Information (PHI) and Electronic Protected Health Information (EPHI) that is subject to protection under the regulations issued by the Department of Health and Human Services, as mandated by the Health Insurance Portability and Accountability Act of 1996 (HIPAA); 45 CFR Parts 160 and 164, Subparts A and E, the Standards for Privacy of Individually Identifiable Health Information (“Privacy Rule”); and 45 CFR Parts 160 and 164, Subparts A and C, the Security Standard (“Security Rule”). Pursuant to the Privacy and Security Rules, the Contractor must agree in writing to certain mandatory provisions regarding the use and disclosure of PHI and EPHI.

12. Required Qualifications - The Contractor must provide the following minimum qualifications. The Contractor selected must provide employees that possess the knowledge, skills, and ability necessary to conduct RF testing. Additionally, the contractor must possess knowledge of FCC OET Bulletin 65 (Evaluating Compliance with FCC Guidelines for Human Exposure to Radiofrequency Electromagnetic Fields), IEEE C95.3-2021 (Recommended Practice for Measurement and Computations of Electric, Magnetic, and Electromagnetic Field with Respect to Human Exposure to Such Fields, 0Hz to 300 GHz), OSHA 29 1910.97 (Sub Part G - Occupational Health and Environmental Control, Nonionizing Radiation), and OSHA 29 1926.54 (Subpart D, Occupational Health and Environmental Control, Nonionizing Radiation) to be able to accurately determine safe working distance requirements and recommended safety measures.

13. Demonstration of expert knowledge shall contain two or more of the following:

13.1. Certified Safety Professional (CSP)

13.2. Certified Industrial Hygienist (CIH)

13.3. 5 or more years of experience performing this type of work.

13.4. Documented experience, training, or certifications which demonstrate equivalent levels of knowledge, professionalism, and aptitude.

13.5. Contractor will provide additional supporting evidence, through past performance, of experience, capability, and willingness to commit the resources necessary to plan, organize, and execute tasks in an expeditious and efficient manner.

13.6. The Contractor shall have full responsibility for their staff and shall make direct contact with COR, Project Manager, or Project Coordinator to ensure that all arrangements are mutually understood concerning logistical and/or technical requirements.

14. Task Order Quality Assurance Surveillance Plan (QASP).

The Government shall evaluate the contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the government must do to ensure the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates.

Standard Surveillance Method Outcome

Technical / Quality of Product or Service

1. Demonstrates understanding of requirements.

2. Efficient and effective in meeting requirements

3. Meets technical needs and mission requirements

4. Provides quality services/product

The contractor will be given an opportunity to correct non-conforming services at no cost to the Government if the services are non-conforming or the contract requirement is unacceptable.

2. Products completed, reviewed, delivered in accordance with the established schedule

3. Notifies customer in advance of potential problems

The contractor will be given an opportunity to correct non-conforming services at no cost to the Government if the services are non-conforming or the contract requirement is unacceptable.

The Government will not pay for services that do not conform or do not meet performance standards or have not been properly rendered. The contractor will be given an opportunity to correct non-conforming services at no cost to the Government if the services are non-conforming or the contract requirement is unacceptable.

15. References:

· Federal Communications Commission (FCC) Office of Engineering & Technology (OET) Bulletin 65 (Evaluating Compliance with FCC Guidelines for Human Exposure to Radiofrequency Electromagnetic Fields)

· IEEE C95.3-2021 (Recommended Practice for Measurement and Computations of Electric, Magnetic, and Electromagnetic Field with Respect to Human Exposure to Such Fields, 0Hz to 300 GHz)

· OSHA 29 1910.97 (Sub Part G - Occupational Health and Environmental Control, Nonionizing Radiation)

· OSHA 29 1926.54 (Subpart D, Occupational Health and Environmental Control, Nonionizing Radiation).