DRAFT_PWS_PMRF Helicopters.pdf

SECTION J

Attachment (1)

N0042126RXXXX

PERFORMANCE WORK STATEMENT

(PWS)

PACIFIC MISSLE RANGE FACILITY

(PMRF) HELICOPTER SERVICES

Naval Air Systems Command Program Manager Adversary and Specialized Aircraft (PMA-226)

Contracted Air Services (CAS)

06 May 2025

Distribution Statement C: Distribution authorized to U.S. Government agencies and their contractors; administrative and operational use; 06 May 2025. Other requests for this document shall be referred PMA-226.

1.0 SCOPE

Naval Air Systems Command (NAVAIR or NAVAIRSYSCOM) Program Manager Air (PMA) 226 Adversary and Specialized Aircraft Program Office, Contracted Air Services (CAS) Integrated Product Team (IPT) has a requirement for Contractor Owned Contractor Operated (COCO) helicopter services. These services support Department of the Navy (DoN) Fleet customers for a wide variety of defense capabilities to train, supply, and support shipboard and defense groups and personnel operating in the Hawaiian Operating Area (OPAREA). The contractor shall operate aircraft primarily from Barking Sands, Kauai, HI. However, from time-to-time aircraft basing may change due to emerging USN requirements as they pertain to the OPAREA. The contractor shall be required to support deployments, which however rare, can be expected to range in duration from two (2) to sixty

(60) days. Services furnished under this contract may include, but are not limited to, support of the USN, other Department of Defense (DoD) departments, agencies and services, non-DoD Government agencies, and Foreign Military Sales (FMS) customers. This will be a “dry” contract. Except as provided elsewhere herein, the contractor shall not be expected to purchase fuel. Other customers of CAS under this contract may include Department of Defense (DoD) agencies, non-DoD Government agencies, and Foreign Military Sales (FMS).

This contract requires a broad range of aircraft capabilities to meet mission requirements. These services will be conducted as Civil Aircraft Operations (CAO) or Public Aircraft Operations (PAO).

The contractor shall be required to provide CAS inclusive of helicopters capable of recovering and launching targets such as, but not limited to the following:

a. Mark (MK) 30 Anti-Submarine Warfare (ASW) target (recovery and launch)

b. Booster Target Drone Ground and Aerial Launched Mobile (BQM)-34 (recovery)

c. BQM-74 (recovery)

d. BQM-177 (recovery)

e. MK 46 (recovery)

f. MK 48 (recovery)

g. MK 54 (recovery)

Additional operations may include:

a. Transport of C-4 and similar explosives and associated equipment in the Hawaiian OPAREA.

b. Research, Development, Test & Evaluation (RDT&E) missions will be supported, if required.

c. Inserting and picking up of equipment and Explosive Ordnance Disposal (EOD) personnel onto and from disabled USN vessels [one (1) person or no more than 300 pounds (lbs.)

authorized at a time].

Lifting of weapons systems such as, but not limited to, torpedoes may require a PAO declaration. Also, any time the contractor conducts a governmental function, a PAO declaration is required. The PAO declaration must be shared with the local FAA Flight Standards District Office having geographic oversight of the contracted operations.

Additional support services that will be conducted In Accordance With (IAW) 14 CFR, include, but are not limited to:

a. Visual surveillance and clearing range sections for mine drops, naval gunfire and other missions, IAW 14CFR Part 91

b. Search for marine mammals prior to an exercise or test, IAW 14CFR Part 91.

c. Transport of personnel to/from in support of shipboard exercises (requires Air Mobility

Command) Commercial Airlift Review Board (CARB) Certification per DoD Instruction (DoDI) 4500.53),) and conducted IAW 14CFR Part 135.

d. Transport of Government/military personnel to land-based facilities (requires AMC CARB certification) and conducted IAW 14CFR Part 135.

e. Firefighting utilizing the Bambi bucket (Government Mission Equipment (GME), (Appendix L), IAW14 CFR Part 133.

f. FMS will be supported when tasked by PMRF range scheduler, and flights shall be conducted IAW 14CFR Part 91.

g. Provide technical expertise supporting test plan development.

h. Provide test plan analysis at the completion of test periods.

i. Support FMS/DoD customers with test planning and analysis, when required.

All contractor pilot training, functional and maintenance check flights, and aircraft repositioning flights shall be conducted IAW 14CFR part 91.

2.0 APPLICABLE DOCUMENTS

The Contractor shall utilize and adhere to the following documents, and updates or revisions to them, in satisfying the performance requirements of this PWS. For clarity, all references to the Federal Aviation Regulations in this PWS will be by reference to Title 14, Code of Federal Regulations (CFR) and abbreviated with the acronym “14 CFR”. All references to the Federal Acquisition Regulation will be abbreviated with the acronym “FAR”. When the requirements of this PWS exceed the minimum requirements of 14 CFR, this PWS takes precedence. Definitions contained in 14 CFR Part 1, which are derived from 14 CFR and Defense Contract Management Agency Instruction (DCMA INST) 8210-1D (also known as NAVAIR Instruction (NAVAIRINST) 3710.1H), apply to all situations and conditions relating to flight operations, aircraft maintenance, and flight crew certifications and qualifications.

a. 18 United States Code (USC) § 793, Gathering, Transmitting or Losing Defense Information

b. 49 USC § 40125 Qualifications for Public Aircraft Status

c. Aeronautical Information Circulars of the Country of Intended Operation

d. Air Force Instruction (AFI) 10-1001 Civil Aircraft Landing Permits 23 August 2018

e. AFI 10-1002 Joint Use Agreements for Military and Civilian Flying Facilities 08 August 2018

f. ANSI/ASQ Z1.4, Sampling Procedures and Tables for Inspection by Attributes

g. Brevity, Multi-Service Tactics, Techniques, and Procedures for Multi-Services Brevity Codes (Allied

Tactical Publication 1-02.1, Marine Corps Reference Publication 3-30B.1, Navy Tactics, Techniques and Procedures 6-02.1 and Air Force Tactics, Techniques and Procedures 3-2.5) March 2023*

h. CFR, Title 14, Aeronautics and Space (14 CFR)

i. CFR, Title 14 Part 25 Subpart H – Electrical Wiring Interconnection System (EWIS)

j. CFR, Title 14 Part 43, Maintenance, Preventive Maintenance, Rebuilding and Alteration

k. CFR, Title 14 Part 61, Certification: Pilots, Flight Instructors, and Ground Instructors

l. CFR, Title 14 Part 91, General Operating and Flight Rules

m. CFR, Title 14 Part 121.1111, EWIS Maintenance Program

n. CFR, Title 14 Part 135, Operating Requirements

o. CFR, Title 32, Part 766, Use of Department of the Navy Aviation Facilities by Civil Aircraft

p. CFR, Title 49, Transportation (49 CFR)

q. Civil Aircraft Regulations Applicable to the Airspace or Country of Intended Operation

r. Commander Naval Air Forces (CNAF) M-3710.7, Naval Air Training and Operating Procedures

Standardization (NATOPS) General Flight and Operating Instructions Manual

s. DCMA INST 8210-1D, Contractor’s Flight and Ground Operations

t. DCMA-Manual 8210-2 Change 1, Aircraft Operations

u. DoD 8570.01-M, Information Assurance Workforce Improvement Program

v. Department of Defense Directive (DoDD) 5030.61, DoD Airworthiness Policy

w. DoD 5500-7R, Joint Ethics Regulation (JER)

x. DoDD 5400.07, Freedom of Information Act (FOIA) Program

y. DoDD 8140.01, Cyberspace Workforce Management

z. Department of Defense Instruction (DoDI) 4500.53 DoD Commercial Air Transportation Quality and

Safety Review Program

aa. DoDI 4715.4 Pollution Prevention

bb. DoDI 5200.48, Controlled Unclassified Information (CUI)

cc. Department of Defense Manual (DoDM) 4140.25, Volume 3, DoD Management of Energy

Commodities: Fuel Cards

dd. DoD Manual (DoDM) 5205.02, DoD Operations Security (OPSEC) Program Manual

ee. DoDM 5220.22-M National Industrial Security Program Operating Manual (NISPOM)

ff. DoDM 8140.03 Cyberspace Workforce Qualification and Management Program

gg. Federal Aviation Administration (FAA) Advisory Circular (AC) 00-1.1B, Public Aircraft Operations

— Manned and Unmanned

hh. FAA AC 43-210A, Standardized Procedures for Obtaining Approval of Data Used in the Performance of Major Repairs and Major Alterations – Change 1

ii. FAA AC 91-70C Oceanic and Remote Continental Airspace Operations

jj. FAA AC 91-91 Maintaining Public Aircraft

kk. FAA Order 8300.16A CHG 1, Major Repair and Alteration Data Approval

ll. Homeland Security Presidential Directive-12 (HSPD-12) August 27, 2004

mm. International Civil Aviation Organization (ICAO), Annex 1-18

nn. ICAO, Annex 19 Safety Management

ii. Military Standard (MIL-STD)-1916, DoD Preferred Methods for Acceptance of Product

jj. Military Handbook (MIL-HDBK)-516C DoD Handbook Airworthiness Certification Criteria

kk. National Aeronautical Information Publications (AIPs)

ll. National Security Decision Directive (NSDD) 298 Operations Security (OPSEC) Program

mm. NAVAIR Instruction (NAVAIRINST) 13034.1G Airworthiness Policy

nn. Naval Supply Systems Command (NAVSUP) Instruction 4200.97A – Policies and Procedures for the

Operation and Management of the Aviation Into-Plane Reimbursement (AIR) Card Program

oo. Naval Operations Instruction (OPNAVINST) 3432.1A, OPSEC

pp. OPNAVINST 8000.16E, Naval Ordnance Maintenance Management Policy (NOMMP)

qq. Secretary of the Navy (SECNAV) Instruction M-5510.30C DON Personnel Security Program

* These documents are not publicly releasable (Distribution Statement C or D). These documents will be provided to the awardee 10 days after the contract award.

3.0 GENERAL REQUIREMENTS

3.1 Aircraft Performance Requirements

At a minimum, the contractor shall only utilize aircraft that possess valid FAA Airworthiness Certifications and USN Airworthiness Certifications. The contractor shall comply with all Airworthiness Directives (AD) and Service Bulletins pertinent to continued flight operations in the national air space. Aircraft must meet the aircraft certification standards set forth in 14 CFR § 29.865 - External loads. Aircraft must be able to come to a hover at a height necessary to retrieve Human External Cargo in accordance with 14 CFR § 133 Human External Cargo. All aircraft must meet 14 CFR § 135 overwater emergency equipment, survival and life raft requirements. The contractor shall provide aircraft to support two

(2) separate simultaneous presentations, with at least one (1) meeting or exceeding the requirements of PWS section 3.1.1 and at least one (1) meeting or exceeding the requirements of PWS section 3.1.2. Contractors must have an FAA approved minimum equipment list for operations with inoperative equipment.

3.1.1 Medium Lift Capability Helicopter

3.1.1.1 Basic Mission

The contractor shall utilize a medium lift capability helicopter to provide target recoveries (external sling load 14 CFR § 133, onboard carriage 14 CFR § 135), visual surveillance/range clearance/sea state (14 CFR § 91) and transport missions (14 CFR § 135 onboard carriage). With advanced Scheduling Officer (SO) approval, heavy lift aircraft may be substituted for medium lift missions; however, payment will be at the medium lift rate.

3.1.1.2 Target Recoveries

The contractor shall recover various weapon systems, such as, but not limited to MK 46, MK 48 and MK 54 Torpedoes and BQM-74 Drone using target recovery pelican hook (Appendix J), target recovery net (Appendix P) or cage (Appendix N) provided as Government Furnished Property (GFP)/Government Mission Equipment (GME).

A typical profile includes but is not limited to: Proceed to recovery point, up to 75 Nautical Miles (NM) from base at 1,000 feet mean sea level (MSL) and perform search and recovery (up to 45 minutes on station Hovering Out of Ground Effect (HOGE)). When recovery is complete, proceed to drop off area. Return to Base (RTB). The contractor shall ensure no inadvertent hook release during recovery of various weapons systems provided by the Government during contract performance.

3.1.1.3 Visual Surveillance/Range Clearance/Sea State

The contractor shall utilize the medium lift capability helicopter to visually clear sections of the range for mine drops, naval gunfire, and other missions. The contractor shall utilize the medium lift capability helicopter to perform an area search around a specified latitude/longitude for vessels as well as mammals. The contractor shall utilize the medium lift capability helicopter to visually clear the range of all unauthorized surface and air contacts. Contact with air and surface units is required by using one (1) Very High Frequency (VHF) radio and one (1) VHF/Ultra High Frequency (UHF) radio. The contractor shall use the aircraft to assess sea state conditions prior to weapons and/or targets being used on the range. A typical mission shall include but is not limited to the following: transit up to 100 nm offshore, remain on station for 1 hour, and RTB.

3.1.1.4 Transport Missions

The contractor shall provide ship and shore transport missions, which may include the following:

a. Transport C-4, similar explosives, and associated equipment and handling devices/systems to and from various locations in the OPAREA (PAO). To perform this function the contractor must have a 14 CFR § 133 External Load On-Demand Certificate with a hazardous material (dangerous goods) program approved by the FAA.

b. Transport passengers/equipment to give aerial tours of PMRF facilities and outlying areas. Some outlying areas have unprepared landing surfaces comprised of grass and dirt. The helicopter shall be required to carry up to six passengers plus crew and shall have Individual Communication System (ICS) capability for all passengers. The contractor shall transport high-ranking officials for area tours of PMRF facilities and out-lying areas, when required.

c. Transport up to five (5) EOD personnel with C-4 explosives (requires AMC CARB certification). The helicopter will embark EOD personnel onto the target (ship) via hoist and extract them when they have set explosive charges on the target. The helicopter will then RTB.

3.1.1.5 Medium Lift Performance Requirements

TABLE 3.1.1

MEDIUM LIFT - PERFORMANCE REQUIREMENTS

Speed/Altitude: 100 Knots Clean configuration Service Ceiling: 10,000 feet MSL, Ability to hover @ 1,000 feet MSL at Maximum Take Off Weight

Service Radius: 110 NM Time On Station: Minimum 1.0 hour loiter at up to 100 NM from base Configuration/ Special Equipment:

Equipped and configured IAW PWS paragraph 3.2

Substitution of Aircraft: With advanced SO approval, heavy lift aircraft may be substituted for medium lift missions;

however, payment will be at the medium lift rate

Hoisting Capability: 600 pounds (lbs.) up/300 lbs. down

External Lifting Capacity:

Minimum of 1,000 lbs.

Internal Capacity: Minimum six (6) passenger capability plus crew; Medical Evacuation (MEDEVAC) litter capability (1 litter) (with ICS capability for passengers and crew)

3.1.2 Heavy Lift Capability Helicopter

3.1.2.1 Basic Mission

The contractor shall provide target launches/recoveries (external sling load 14 CFR § 133, onboard carriage 14 CFR §135), visual surveillance/range clearance/sea state (14 CFR § 91), firefighting (PAO), and transport missions (14 CFR § 135 onboard carriage).

3.1.2.2 Target Recoveries

The contractor shall recover various weapon systems such as, but not limited to MK 30 ASW target, launch (Appendix O)/recovery net (Appendix P), MK 48 Torpedoes, BQM-34 and BQM-177 Drones using target recovery net (Appendix P), target recovery cage (Appendix N) provided as Government Furnished Property (GFP)/Government Mission Equipment (GME). A typical profile includes but is not limited to: Proceed to recovery point, up to 75 NM from base at 1,000 feet MSL and perform search and recovery (up to 45 minutes on station HOGE). When recovery is complete, proceed to drop off area, and RTB.

3.1.2.3 Visual Surveillance/Range Clearance/Sea State

The contractor shall utilize the heavy lift capability helicopter to visually clear sections of the range for mine drops, naval gunfire, and other missions. The contractor shall utilize the heavy lift capability helicopter to perform an area search around a specified latitude/longitude for vessels as well as mammals. The contractor shall utilize the heavy lift capability helicopter to visually clear the range of all unauthorized surface and air contacts. Contact with air and surface units is required by using one (1) Very High Frequency (VHF) radio and one (1) VHF/Ultra High Frequency (UHF) radio. The contractor shall use the aircraft to assess sea state conditions prior to weapons and/or targets being used on the range. A typical mission shall include but is not limited to the following: transit up to 100 nm offshore, remain on station for 1 hour, and RTB.

3.1.2.4 Transport Missions

Requires 14 CFR § 135 and CARB certification. The contractor shall perform ship and shore transport missions, which may include the following:

a. Transport C-4, similar explosives and associated equipment and handling devices/systems to and from various locations in the OPAREA.

b. Transport passengers/equipment to give aerial tours of PMRF facilities and outlying areas. Some outlying areas have unprepared landing surfaces comprised of grass and dirt. The helicopter shall be required to carry up to eight (8) passengers plus crew and shall have ICS capability for all passengers. The contractor shall transport high ranking officials for area tours of PMRF facilities and out-lying areas, when required.

c. Transport up to five (5) EOD personnel with C-4 explosives. The helicopter will embark EOD personnel onto the target (ship) via hoist and extract them when they have set explosive charges on the target. The helicopter will then RTB.

3.1.2.5 Firefighting

The contractor shall provide firefighting at Barking Sands (PMRF). A Bambi Bucket (provided as GME (Appendix L) equipped helicopter is required during Testing/Evaluation (T/E) missile events. The helicopter may be the first firefighting asset on scene in the event of a fire at the missile launch pad, or in the event of an anomaly a fire in the surrounding on/off base area. A firefighting mission may include, but is not limited to, transit to a water source with a Bambi bucket, fill to a 240-gallon capacity (2,130 lbs.) or 420-gallon capacity (3,650 lbs.), transport it back to the fire source and deliver/drop water from a safe altitude and repeat as necessary.

3.1.2.6 Launch Targets

The contractor shall launch MK 30 ASW target or other USN targets using GME (PWS section 5.2)

3.1.2.7 Heavy Lift Performance Requirements

The contractor shall provide a heavy lift capability helicopter meeting the following performance criteria (assume Standard Day conditions):

Table 3.1.2

HEAVY LIFT - PERFORMANCE REQUIREMENTS

Speed/Altitude 100 knots clean configuration Service Ceiling: 10,000 feet MSL Ability to hover @ 1,000 feet MSL @ MTOW Service Radius: 220 NM Time On Station: Minimum 2.0 hour loiter at up to 100 NM from base Configuration/ Special Equipment:

Equipped and configured IAW PWS paragraph 3.2

Hoisting Capability 600 lbs. up/300 lbs. down External Lifting Capacity

Minimum of 3,500 lbs.

Internal Capacity 2,000 lbs. capacity to including a minimum of eight (8) passengers; re-configurable for internal loads

3.2 Capability Stand Up

The Contractor shall complete a stand-up period, which consists of the below elements. Stand-up shall be completed no later than six (6) months from the award of the contract. Prior to conducting any missions under this contract, the Contractor shall complete stand up per the requirements identified in PWS sections 3.2.1 through 3.2.7.

3.2.1 Integrated Master Schedule (IMS)

The Contractor shall deliver an IMS IAW Contract Exhibit A, Contractor Data Requirements List (CDRL) A002. This IMS shall include all required tasks necessary to complete the stand-up effort from contract award through completion of stand up. If applicable, the IMS shall include the aircraft acquisition and import plan for each aircraft proposed, aircraft regeneration plan for aircraft which are not currently airworthy detailing efforts required to bring the aircraft into flyable status and aircraft modification plan for each aircraft that requires modifications to meet the requirements of PWS section 3.1. Each aircraft to be utilized to conduct missions under this contract shall be included. At a minimum, the schedule shall be inclusive of the following plans and major milestones (if applicable):

3.2.1.1 Aircraft(s) Acquisition and Airworthiness

i. Aircraft Acquisition(s)

ii. Obtain FAA Airworthiness Certificate(s)

iii. Aircraft(s) to Modification Facility (if applicable)

3.2.1.2 Aircraft(s) Modification Plan

i. Dates of Required Modification Kits Available and Complete

ii. Delivery of Engineering Data to Support USN IFC (If applicable)

iii. Modification Start Date(s)

iv. Significant Modification Events

v. Flight Testing or Functional Checks of all Aircraft

vi. Aircraft(s) Modification Completion Date(s)

3.2.1.3 Approvals and Flight Plan

i. Obtain Approved Civil Air Landing Permit(s) (CALPs)

ii. Aircraft Flight to Basing Location (see PWS section 6.0)

3.2.2 The Contractor shall submit all Airworthiness Substantiation Data, as required by the Airworthiness Checklist (Contract Section J, Attachment 5), IAW Contract Exhibit A, CDRL A001.

3.2.3 If any operations are determined to be PAO by PMA-226 (See PWS section 3.4.3):

3.2.3.1 PMA-226 will provide the Contractor with an approved PAO Assessment / Determination letter.

3.2.3.2 The Contractor shall develop and submit to the GFR Training and Safety programs as well as Ground Operating Procedures (GOPs) and Flight Operating Procedures (FOPs) (see PWS section 3.4.5) IAW Contract Exhibit A, CDRL A002, and receive GFR approval for these documents.

3.2.3.3 A Safe-For-Flight (SFF) recommendation will be provided by the GFR prior to the Contractor conducting PAO operations. A SFF determination will be provided by the NAVAIR SFF team prior to conducting PAO. The Contractor will need to have moved into the PMRF hangar (helicopter, parts, tools, manuals and set up operations) before the SFF GFR and NAVAIR SFF team can conduct the review.

3.2.3.4 SFF is also required when any of the following circumstances apply:

i. Original issuance of a NAVAIR Interim Flight Clearance (IFC)

ii. Substantial revision of a NAVAIR IFC

iii. Addition of a new aircraft type

iv. New type of operation

3.2.4 The Contractor shall complete required Fuel Card training and obtain Government-issued Fuel cards (see

PWS section 4.2.2.1)

3.2.5 The Contractor shall obtain required CALPs (see PWS section 4.2.6).

3.2.6 The Contractor shall obtain secret-level facility clearance (see PWS section 7.0 and the DD Form 254 (Contract Section J, Attachment 2).

3.2.7 The Contractor shall position two (2) aircraft at PMRF Barking Sands, Kauai, HI (see the PWS section 6.0 for Basing locations) able to meet the performance requirements stated in PWS section 3.1.

3.3 Equipment Requirements

3.3.1 All aircraft shall meet each of the requirements and the additional standards listed below.

a. Aircraft shall be equipped with communications and navigation capability as defined in PWS Section 3.3.2 and in compliance with FAA standards.

b. Complete set of wiring and schematic diagrams covering all equipment installed onboard the aircraft shall be maintained by the contractor IAW publications identified in EWIS PWS Section 3.4. The contractor shall make all diagrams available at the home base and at permanent operating sites and available for Government inspection and use at any time.

c. All GFP installed (e.g., internal wiring, and umbilical wiring to external stores) on the aircraft are the contractor’s responsibility and require FAA documented approvals. FAA documentation must be provided to the Contracting Officer’s Representative (COR) by the contractor within 30 days of the contract award and as generated or requested (Contract Exhibit A, CDRL A001). Post installation maintenance and upgrades of these GME/GFP items are also the responsibility of the contractor.

3.3.2 Additional Standards

a. The contractor shall provide and have on board, a complete and current set of aeronautical charts, and approach plates covering the entire OPAREA.

b. The contractor shall provide aircraft equipped with approved life preservers for over water flights IAW 14 CFR §

135.167. Additionally, the contractor shall provide all aircraft equipped with emergency aircraft flotation gear (pop-out) or standard flotation gear (fixed floats).

c. The contractor shall provide aircraft (whether single or dual piloted for the DoD) equipped with the following navigation and communication equipment:

i. One (1) Directional gyro

ii. One (1) Artificial horizon

iii. One (1) Rate of turn indicator

iv. One (1) Vertical speed indicator

v. One (1) Instrument Flight Rules (IFR) capable Global Positioning System (GPS)

vi. One (1) Emergency Locator Transmitter (ELT)

vii. One (1) VHF/UHF radio

viii. One (1) VHF radio

ix. )

x. All aircraft shall be 14 CFR IFR equipped and maintenance current for the type of aircraft being operated

xi. Automatic Dependent Surveillance-Broadcast (ADS-B)

xii. Marine Band Radio

d. The contractor’s aircraft, aircrew, and operations shall comply with all requirements for the state or jurisdiction of registry of the aircraft and the state where operations take place in order to perform all services required under this contract. This is in addition to any additional requirements imposed by the AMC for utility and transport operations.

Where the requirements of the PWS exceed the requirements of the state or jurisdiction of registry, the state where operations take place, or the AMC requirements, the requirements of the PWS take precedence. Required crewmembers shall wear protective clothing and equipment to reduce the chance of injury or death in survivable accidents. This clothing and equipment should include protective helmets, flame and heat-resistant flight suits, and protective footwear.

3.4 Aircraft Certification and Maintenance

3.4.1 The Contractor shall certify, maintain, and operate all aircraft IAW 14 CFR and its NAVAIR IFC (if required for PAO), including, but not limited to, the following areas:

a. 14 CFR § 25 Subpart H – EWIS

b. 14 CFR § 43 – Maintenance, Preventive Maintenance, Rebuilding and Alteration

c. 14 CFR § 91 – General Operating and Flight Rules

d. 14 CFR § 121.1111 – EWIS Maintenance Program

e. 14 CFR § 133 – Rotorcraft External Load Operations

f. 14 CFR § 135 – Operating Requirements: Commuter and On Demand Operations and Rules Governing Persons

On Board Such Aircraft

g. 14 CFR § 25 Subpart H – EWIS

h. 14 CFR § 29.865 - External loads

i. 49 USC § 40125 - Qualifications for Public Aircraft Status

j. Aeronautical Information Circulars of the Country of Intended Operation

k. DCMA INST 8210-1D

l. FAA Order 8300.16A - Major Repair and Alteration Data Approval

m. FAA AC 00-1.1B PAO

n. FAA AC 91-70C, Oceanic and Remote Continental Airspace Operations

o. FAA AC 91-91 Maintaining Public Aircraft

p. ICAO, Annex 1-18

q. ICAO, Annex 19

r. National AIPs

3.4.2 FAA Airworthiness and Related Substantiation Data (Contract Exhibit A, CDRL A001)

All Contractor aircraft must possess a current and effective FAA Airworthiness Certificate. The Contractor shall provide a copy of FAA certificates and all other related airworthiness substantiation data for review IAW Contract Exhibit A, CDRL A001. The Contractor shall comply with all Airworthiness Directives (AD) and service bulletins for mission effectiveness.

3.4.2.1 FAA Standard and/or Special Restricted Category Airworthiness Certificates

Aircraft must possess a current and effective FAA Standard and/or Special Restricted Category Airworthiness Certificates, and the Contractor shall maintain the aircraft IAW 14 CFR § 43. The Contractor shall secure FAA approval for each change to the configuration that is not defined in the aircraft’s Airworthiness Certificate before the change is used in support of this contract. For each such modification, the Contractor shall secure and provide the valid FAA-approved data IAW Contract Exhibit A, CDRL A001. For Type Certificated aircraft, if this data references FAA regulations as the standard, the Contractor shall provide approved data as defined in the FAA Order

8300.16 for any major alteration or major repair. The Contractor shall demonstrate that major alterations to aircraft with Standard and/or Special Restricted Category Airworthiness Certificates were certified as airworthy and properly documented using FAA Form 337 signed in blocks six (6) (Conformity) and seven (7) (Return to Service) by persons authorized under 14 CFR § 43 and citing FAA approval data.

3.4.2.2 EWIS Instructions for Continued Airworthiness

For aircraft with FAA Special Airworthiness Certificates, in addition to the FAA approved Aircraft Inspection/Maintenance Program, the Contractor shall prepare Instructions for Continued Airworthiness (ICA) consistent with 14 CFR § 25 Subpart H – EWIS for any aircraft systems that are outside of the scope of the FAA Special Airworthiness Certificates and provide IAW Contract Exhibit A, CDRL A001.

3.4.2.3 External Load On-Demand Certificate

The contractor must have a 14 CFR § 133 External Load On-Demand Certificate with a hazardous material (dangerous goods) program approved by the FAA for all CAO. Contractor must receive FAA approval for Human External Loads.

3.4.3 NAVAIR Airworthiness Supporting Data

3.4.3.1 Contractor Airworthiness Representative

The Contractor shall provide a single point of contact to manage the airworthiness certifications and to coordinate Contractor and Government certification efforts during any significant aircraft modification requiring a new or updated NAVAIR IFC.

3.4.3.2 CAO and PAO Status

The flight operations required by this contract are generally CAO and shall be conducted within 14 CFR.

However, for missions assessed as public, the Contractor shall abide by all FAA "Public Use" notification procedures.

If any operations are determined to be PAO by PMA-226:

a. PMA-226 will notify the Contractor of intent to begin PAO operations;

b. The Contractor shall develop and submit to the Government Training and Safety programs as well as

Ground Operating Procedures (GOPs) and Flight Operating Procedures (FOPs) (see PWS section 3.4.4) IAW Contract Exhibit A, CDRL A001. All deliverables shall be submitted to the Government for review within 15 calendar days of receiving notification of intent to operate under PAO from PMA- 226;

c. The Government will review and provide disposition for all deliverables. For any updates or changes required, the Contractor has 5 calendar days to submit the revised deliverable(s) for Government review. Any subsequent rounds of review or revisions shall follow the same timeline.

d. Once all deliverables are approved by the Government, a Safe-For-Flight (SFF) recommendation will be provided by the Government to the NAVAIR SFF team;

e. A SFF determination will be provided to the Contractor by the NAVAIR SFF team prior to conducting PAO operations.

a. A SFF determination is also required when any of the following circumstances apply:

i. Original issuance of a NAVAIR Interim Flight Clearance (IFC)

ii. Substantial revision of a NAVAIR IFC

iii. Addition of a new aircraft type

iv. New type of operation

3.4.3.3 IFC

If specific contractor mission types are determined by the Government to be PAO, the affected contractor aircraft will be required to obtain NAVAIR-issued IFC(s) (NAVAIRINST 13034.1G). If a PAO determination is made, a complete substantiation data (based on the Airworthiness Checklist, Section J, Attachment 5) set shall be submitted IAW Contract Exhibit A, CDRL A001. If additional substantiation data is required during the Government’s review, the Contractor shall promptly deliver the data. In the absence of FAA, OEM, or military approved data, it is good standard practice to follow the recommended repair and alteration processes and procedures described in: AC 43-210A, Standardized Procedures for Obtaining Approval of Data Used in the Performance of Major Repairs and Major Alterations, the Major Repair and Alteration Data Approval Job Aid, or MIL-HDBK-516C, the DoD Handbook Airworthiness Certification Criteria. When the Contractor submits IFC substantiation data for aircraft that have never received a NAVAIR IFC, the Contractor shall identify any substantiation data which is similar to previously approved substantiation data provided on the same model and type of aircraft that have received NAVAIR IFCs.

Several factors can affect the time and potential for Contractors to receive a NAVAIR issued IFC. Factors include but are not limited to aircraft type, aircraft pedigree, prior aircraft modifications, aircraft maintenance, prior aircraft certifications, proposed modifications and quality of engineering substantiation data.

3.4.3.4 Physical Configuration Audit (PCA)and Functional Configuration Audit (FCA) The Contractor shall support a Government lead PCA and FCA to support a NAVAIR Airworthiness evaluation prior to NAVAIR IFC issuance. The purpose of these audits is to formally examine the ready-to-operate aircraft and verify the accuracy of the aircraft's configuration as described by the documentation provided in support of the aircraft's IFC. The PCA and FCA provide confirmation that the contractor is meeting the requirements as defined by the PWS. The Government will conduct an onsite aircraft assessment for each T/M/S that is fully configured to meet the performance requirements of PWS.

3.4.3.5 Notification of Proposed Aircraft Changes

For all aircraft operating under a NAVAIR IFC, the Contractor shall notify the Contracting Officer’s Representative (COR) of any proposed changes to the aircraft configuration, FAA certificate status, minimum essential equipment, or operating limitations and procedures prior to any change made. The Government will assess the changes and determine if modifications to the NAVAIR-issued IFC are warranted. The Contractor shall provide airworthiness substantiation data IAW Contract Exhibit A, CDRL A001 for the proposed change.

3.4.4 Policy and Procedures

3.4.4.1 GFR / Ground-GFR (GGFR) Inspections (For all aircraft operating under a NAVAIR IFC)

Per DCMAINST 8210-1D / NAVAIRINST 3710.1H, GFRs are responsible for oversight and surveillance of contractor aircraft flight and ground operations. The designated GFR or Alternate GFR will perform reoccurring surveys of the contractor’s flight and ground operating procedures (FOPs and GOPs) to determine if they are safe and effective. Prior to the contractor’s initial NAVAIR Safe-for-Flight (SFF) evaluation, the GFR must review and approve the contractor’s FOPs and GOPs IAW DCMAINST 8210-1D.

The designated PMA-226 GFR, or Alternate GFR, will conduct a survey prior to the start of contracted flight operations. The results of that survey will be forwarded to the NAVAIR SFF team for review prior to their SFF evaluation. When the SFF team has determined the contractor has been approved SFF or Conditionally-SFF, the contractor can begin contracted flight and ground operations. Once contractor operations begin, the GFR, or Alternate GFR, will conduct reoccurring surveys IAW DCMAINST 8210-1D. During the GFR survey, the GFR will assess the contractor’s compliance with its approved FOPs/GOPs, applicable Service guidance, and applicable sections of the contract.

At the conclusion of each subsequent survey, the GFR will send the results documenting contractor observations and discrepancies to the Administrative Contracting Officer (ACO). Within 5 working days, the ACO will make comments, endorse the survey, and forward it to the contractor. If, after those 5 working days, there is no response from the ACO, the GFR (or Alternate GFR) is authorized to forward the survey results to the contractor. The contractor then has 30 days (unless a specific case warrants other action) to resolve any reported discrepancies or non-compliance and shall revise their FOPS and GOPS with the appropriate corrective actions. All FOPs and GOPs manual revisions shall be submitted to the GFR within 30-days of the contractor receiving the final GFR survey results, unless otherwise determined by the GFR.

3.4.4.2 NAVAIR SFF Inspections

A NAVAIR SFF inspection shall be conducted IAW NAVAIR INST 3700.4 prior to the start of PAO. The COR or GFR will advise the SFF when the contractor is ready for their SFF assessment. Contracted flight operations will not begin until the SFF team has issued a SFF determination. The contractor shall have moved into the hangar to include all aircraft, parts, tools, and personnel and have completed the training in accordance with GFR approved FOPs/GOPs. Additionally, a new SFF inspection shall be conducted if any of the following occur during the contract ordering period:

i. The Contractor relocates to a new facility, airport, or location that has not been previously evaluated by the SFF team and where such contracted flight operations or maintenance will be conducted for more than 30-days in a FY (fiscal year); or,

ii. A new aircraft type or T/M/S is being used to support the contracted mission (“aircraft type” as defined by the FAA); or, The Contractor shall take the necessary steps to resolve any reported findings of non-compliance and shall revise their procedures manual to avoid such findings in the future. All procedure manual revisions shall be submitted to the GFR within 30-days of receiving the final inspection results.

3.4.4.3 Management Plan (MP) and Procedures

The Contractor’s management policy and procedures shall ensure that contract execution and quality control are effective and in continuous compliance with DCMA INST 8210-1D. The Contractor’s policies and procedures shall require periodic Government management review of the quality system to ensure effective development, implementation, and execution of processes, systems, and requirements for support of and compliance with all contractual requirements. The Contractor shall develop and execute a specific written MP to address all ground and flight operation items and submit it IAW DCMA INST 8210-1D (Contract Exhibit A, CDRL A003). The Contractor shall be responsible for writing, implementing, and enforcing its procedures and for identifying and correcting deficiencies noted by the Government. The procedures shall describe aircraft ground and flight operations required IAW DCMA INST 8210-1D. If the Contractor references documents, such as existing company procedures, and operating instructions in these procedures, the referenced documents shall be made readily available for review and may become part of the Government approval process. If the Contractor possesses a 14 CFR § 121 or 135 operating certificate, the associated FAA- approved § 121 or §135 procedures may be used to satisfy the applicable portions of the GOPs and FOPs.

3.4.4.4 PMA-226 Inspections (For all aircraft operating under a NAVAIR IFC)

The appointed PMA-226 GFR or designated representative will perform a biannual inspection of the Contractor’s operations. The purpose of these inspections is to evaluate the effectiveness of the Contractor’s GOPs and FOPs and the Contractor’s compliance with those procedures. The appointed PMA- 226 GFR may conduct unscheduled inspections at any time during the Contractor’s normal business day during the contract ordering period.

3.4.5 GOPs and FOPs

The Contractor shall establish standard GOPs and FOPs IAW DCMA INST 8210-1D and to the extent possible, ensure compliance with all applicable 14 CFR, ICAO Standards, and the civil aviation regulations of the country(s) of intended operation. Procedures must be up to date and reflect the current scope of operations. GOPs and FOPs, and any revisions, shall be approved by the Government prior to use. FOPs/GOPs shall be developed and IAW DCMA INST 8210-1D and the table below and submitted to the Government for review IAW Contract Exhibit

A, CDRL A001.

The Contractor shall comply with its Government-approved GOPs and FOPs and shall be responsible for identifying and correcting deficiencies for both Contractor and Subcontractor operations. The Contractor shall be responsible for ensuring its Subcontractors’ aircraft operations under this contract are conducted IAW with the prime Contractor’s contract and Government approved FOPs and GOPs.

In accordance with DCMA 8210-1D, “Appendix 3A provides the list of what is expected in Procedures as a baseline.” Appendix 9A “lists only those items that differ from the baseline and must be used in conjunction with

Appendix 3A.” To facilitate safe effective Public Aircraft Operations, the following Table shall be utilized in addition to Appendix 9A of the referenced instruction. If the table below states, “COCO procedure required” the contractor shall include a procedure in accordance with Appendix 3A to include applicable subsections.

Required GOPS procedures to conduct PAO/State operations

Section 5: Ground Operations

Description

Required procedures by contract/policy to include subparagraphs

5.4.3 Testing COCO procedure required

5.4.4 Recurring Training COCO procedure required

5.7 Engine/APU/GTC Qualification Program COCO program/procedure required

5.9 Vehicle and Powered Equipment Operation COCO procedure required

5.10 Aircraft Servicing COCO procedure required

5.11 Aircraft Ground Handling COCO procedure required

5.12 Aircraft/equipment hydraulic fluid analysis

program

COCO program/procedure required

5.13 Weight and Balance COCO program/procedure required

5.18 Hangaring of Aircraft COCO procedure required

Section 6: Aviation Safety management system

Description

Required procedures by contract/policy to include subparagraphs

6.3.3 Severe Weather COCO procedure required

6.4.2 Aircraft Damage Reporting Procedures COCO procedure required

3.5 Aircraft Modifications

When ordered by a TO that contains CLIN 000X, the Contractor shall be required to provide advanced technology capabilities for training purposes. These capabilities may include but are not limited to installation and removal of additional GFP/GME and mission equipment not previously identified at time of initial contract award and Capability Stand-Up for the purpose of enhancing helicopter aircraft services. The contractor may be required to perform aircraft modifications such as internal/external modifications, special provisioning, antenna mounting, etc.

Final modifications are approved by signed FAA Form 8110-3 and FAA Form 337.

4.0 OPERATIONAL REQUIREMENTS

4.1 Mission Planning

The designated SOs will execute administrative tasks such as mission scheduling and coordination, travel order issuance and reconciliation, and invoice certification. The SO will authorize all flight operations and communicate requirements through the designated Contractor Representative (CR). The CR shall coordinate with the SO on all formal requests for services (for missions under an active TO) to determine feasibility of support, associated cost of support, implications of support on other scheduled or potentially scheduled missions, and any other necessary details requiring coordination. The CR shall coordinate scheduled and planned maintenance requirements that may preclude aircraft availability at least 14 calendar days in advance with the SO to avoid conflicts with mission event scheduling.

The CR shall inform the Government upon any determination that aircraft are not available to meet assigned or future missions, via email to the COR and SO. The Contractor flight crew shall attend customer pilot mission briefs that include detailed information on the mission profile to facilitate mission execution. As required by the SO, the CR shall attend the pilot mission brief. The CR shall coordinate ground and flight crew daily schedules as necessary to meet the operational tasking of the SO (the SO schedules tasking IAW PWS section 4.1.2).

4.1.1 The Contractor shall designate a Contractor Representative (CR) who shall coordinate with the appropriate SO on all formal requests for CAS to determine feasibility of support, associated quantity of flight minutes, estimated travel requirements and expenses, implications of support on other scheduled or potentially scheduled mission and any other necessary details requiring coordination with the objective of executing successful missions. The CR must be able to provide scheduling support 24 hours a day, seven days a week, to include rapid response after duty hours via internet electronic mail account or phone (landline or mobile). The CR shall have authority to schedule and assign Contractor aircraft and crews in response to Government requirements.

4.1.1.1 The CR shall serve as liaison between the Government SO and the Contractor’s personnel, and shall:

a. Communicate with the SO weekly regarding the Contractor’s aircraft availability and scheduled down time; if the number of available aircraft falls below the requirements of two (2) helicopters the SO shall be notified immediately.

b. Provide Contractor flight crews with any additional mission information and details of tasking, as needed.

c. Obtain exercise scheduling and operational procedures from the supported units and in turn provide these requirements to the Contractor flight crew for their compliance.

d. Provide a comprehensive post mission debrief and other feedback as requested by the SO or COR at the conclusion of each mission to assist with effective and efficient utilization of Contractor assets for future events.

4.1.2 Scheduling

The Contractor shall utilize a CR-monitored system or process that evaluates operational risks, experience levels of crewmembers, and ensures the proper pairing of aircrews on all flights. All crewmember flight, duty, and rest requirements shall adhere to DCMA INST 8210-1D, and if applicable to the Contractor, 14 CFR § 135. The Contractor shall support normal flight operations (operations flown from home base or Return Over Night (RON) missions at a detachment site (operational locations away from a home base) for non-named exercises) and fleet exercises (named events normally associated with CSG-4/CSG-15 requiring operations from home base and detachment sites), or any combination thereof. Scheduling will be accomplished through weekly and long-range schedules as described below.

4.1.2.1 The Contractor shall support normal schedule for flight operations, which is typically Monday through Friday, 0600 to 2000 local time. However, during fleet exercises, the Contractor shall support flight operations which may be scheduled to occur at any time, 24 hours a day/seven days a week.

Notwithstanding other requirements of this PWS, the Government may schedule flight operations to occur at any time, 24 hours a day/seven days a week. The weekly schedule provided by the SO will identify when operations are required outside of the normal operating schedule or that are of longer duration than 14 hours per day. For home base operations which are not exercise related, once this weekly schedule is published, the Government will give the Contractor a minimum of 24 hours’ advance notice for any changes to the tasking and issue an update to the weekly schedule. To meet emergent demands, the Contractor may be asked to provide services with less than 24 hours’ notice during home base operations. However, once the baseline weekly schedule is published (published on Wednesday for Monday through Sunday the following week), there is no requirement for the Contractor to support short notice tasking to meet emergent requirements in that same scheduling week.

4.1.2.2 The SO shall provide the CR with a long range (revolving one-year planning calendar) schedule depicting requirements in calendar days, expected number of missions, and supporting unit(s) to facilitate direct communication between the Contractor and the end user. The Contractor shall communicate scheduled maintenance requirements that preclude availability of any aircraft at least 30 calendar days prior to any scheduled maintenance activity. No special scheduling arrangements or considerations will be made to meet the Contractor’s maintenance requirements. During non-scheduled maintenance or if the Contractor is unable to meet the published flight schedule (missions cannot be met), the Contractor shall inform the Government as soon as possible via email or phone to the COR, GFR, and SO.

4.1.2.3 The long-range schedule will provide the Contractor with the estimated airfield where the support will be flown from during detachment operations, and the weekly schedule will be updated as required throughout execution reflecting the actual airfield of operations. During fleet exercises, the contractor will likely operate out of both their home base and detachment airfields. The Government will provide the Contractor a 12-hour expedited advance notice (via phone, text or email) for any change affecting their tasking for operations out of the Contractor’s home base or detachment site and issue an update to the weekly schedule. This 12-hour advance notice is for days that already have a contractor flight scheduled (fly day); this short, 12-hour notice does not include adding a mission on a non-flying day (as depicted on the weekly schedule unless part of a fleet exercise) from home base but could add a mission on a previously scheduled non- flying day during a detachment. The Government will take into consideration compliance with crew/duty day requirements. When operating out of a detachment site the aircrew is already dispatched with the aircraft, thus scheduling limitations exist only in the form of crew/duty day considerations. Operations out of the home base may require additional time to identify aircrew and generate aircraft availability to support the “new add,” thus the Government will provide 24 hours’ notice for home base operations.

4.1.2.4 If an aircraft is supporting missions on at a detachment site and requires the repositioning of Contractor aircraft to better support the event, the Government will provide at least 18 hours’ notice before redeploying to another…