Draft PWS_PM Academy_16JAN2026.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

AFLCMC Program Management (PM) Academy in Support of

AFLCMC/AQM

16 January 2026

Performance Work Statement (PWS) for AFLCMC Program Management (PM) Academy

1. INTRODUCTION/BACKGROUND

The Air Force Life Cycle Management Center’s (AFLCMC) Program Management functional home office (AFLCMC/AQ) established the Program Management (PM)

Academy to provide standardized, high-quality training to newly-hired Civilian and Jr.

Military AFLCMC Program Managers. These newly-hired AFLCMC PMs are assigned to multiple United States Air Force (USAF) Bases or other facilities across the Continental

United States (CONUS).

The PM Academy is fully developed, and offerings have continued since the first course in

September 2018. The course is full-time for 5-weeks per session (for students and facilitator(s)). Up to five sessions are offered annually, with 24-36 students planned per session. Course dates are fluid, however, typical course offerings for the vendor-delivered portion are as follows (by Calendar Year): February, April, June, August, and November.

The curriculum comprises multiple modules addressing various topics relevant to program managers.

Courses have been conducted both in-person at an off-base location in the Dayton, Ohio area, and most recently in a virtual/on-line format using Microsoft Teams (in response to

COVID-19 pandemic constraints). In-person and virtual learning have distinct advantages and disadvantages. Both methods of instruction delivery must be available/maintained for this effort.

This tailored, hands-on course combines classroom-style instruction with practical exercises not found in typical Defense Acquisition University (DAU) classes. Students prepare and deliver mock presentations to senior leaders, build schedules, conduct technical evaluations, and learn other core PM duties required in their day-to-day work. Current Government employees teach the majority of each course, while former senior Government employees

(Civilian and Military) who are recognized as experts in their fields lead the last segment, or last 6.5 days of the course (typically Thursday and Friday of week 4 and Monday through

Friday morning of Week 5). These last 6.5 days of each course consist of the following topics or training modules:

• Leadership Workshop Overview (Typically Day 1)

• Intro to Program Management (Typically Day 1)

• Requirements to Products Flow-Down Process (Typically Day 1/2)

• Requirements to Products Flow Down Exercise (Typically Day 1/2)

• Acquisition Life Cycle Planning (Typically Day 2/3)

• Life Cycle Sustainment Planning (Typically Day 3/4)

• Program Schedule Management (Typically Day 2/3)

• Managing Program Risk (Typically Day 2/3)

• Market Research (Typically Day 2/3)

• External Stakeholder Management (Typically Day 3/4)

• Partnering with Industry (Typically Day 3/4)

• Managing Successful Source Selections (Typically Day 3/4)

• Problem Solving and Communication Management (Typically Day 3/4/5)

• Contractor Assessment Reports (CPARS) (Typically Day 3/4)

• Inspection, Acceptance and Delivery (Typically Day 4/5)

• Emerging Acquisition Initiatives (Typically Day 5/6)

• Program Leadership Capstone (Typically Day 6)

• Senior Leader Panel Discussion (panel members respond to student-prepared questions) (Final half-day)

The scope of this effort is to deliver high-quality instruction for the final segment (last 6.5 days) of each course and update course materials as needed between sessions.

2. REQUIREMENTS/DESCRIPTION OF SERVICES

2.1. PM Academy Course

2.1.1. Training Delivery. The Contractor shall provide instruction for up to five (5)

PM Academy sessions per year using previously developed course materials.

Each session includes 6.5 days of instruction at the end of the larger 5-week program. A minimum of one Full-Time Equivalent (FTE) instructor is required for days 1-6, with additional staffing for the final panel discussion. The final half-day (0.5 days) features a panel discussion with at least three instructors, including the Project Lead, who will answer students' prepared written questions and share their Air Force career experiences. The Project Lead shall moderate the panel. Instructors participating in the panel must have provided instruction during the previous six days to ensure they have established rapport with the students. The written questions will be gathered by the Government facilitator and provided to the Project Lead at least a full day in advance of the panel discussion.

2.1.1.1. Instructional Delivery Method Notification. The Government will provide notification of the specific instructional delivery method

(whether in-person or virtual) NLT 60 calendar days prior to the

Contractor’s scheduled session start date.

2.1.1.2. Alternate Instruction Delivery Method and Application (Virtual). The

Contractor shall possess and utilize a Microsoft Teams capability to deliver course instruction virtually when notified/directed that a particular course offering will be delivered virtually. The Contractor's

Teams setup shall be minimally compatible with the Government's

Teams environment to support training sessions, including real-time audio and video (camera) capabilities. Microsoft Teams team/channel(s) access specific to the PM Academy session (for Posts, Files access, etc.)

and in-meeting chat functionality within the Government Teams environment are not required for the Contractor.

2.1.1.3. Cancellation Notification. In the event the Government does not conduct any session, the Contracting Officer (CO) shall notify the Contractor, in writing, at least 30 calendar days prior to the Contractor’s scheduled session start date.

2.1.2. Training Updates. To keep course material accurate and up to date, the

Contractor shall update, modify, and implement course materials between sessions based upon changes to acquisition policy, guidance, or best practices, as well as feedback from students and Government PM Academy facilitator(s). Updates shall be approved by AFLCMC/AQM. The Contractor shall not perform any work attributable to a specified session earlier than 30 calendar days prior to the specified session start date.

2.1.3. Course Changes. To keep course material accurate and up to date, the

Contractor or AQM can propose changes to, additions of, or replacements to course material/exercises. The Contractor shall provide material change recommendations in the form of briefing charts with note pages, suggested detailed workshop/exercise descriptions, and proposed handout materials to

AQM for approval NLT 10 business days prior to the start of the upcoming

5-week PM Academy offering. The Contractor shall conduct a face-to-face review/edit of the proposed course material changes with AQM. AQM will be the Approval Authority for any changes, additions or replacements to the course material/exercises.

2.1.4. Key Personnel. This effort is critical to the development of AFLCMC’s PM workforce. It requires Contractor personnel with breadth and depth of previous government experience with in-depth knowledge of the Department of Defense acquisition process, Air Force acquisition system, essential skills and best practices for successful program management, and the instructional elements and capabilities necessary to foster student growth and accomplishment. To avoid an organizational conflict of interest, the

Contractor shall not be an employee of a DoD Original Equipment

Manufacturer (OEM).

2.1.4.1. Instructors. The Contractor shall provide instructors who each have a minimum of 25 years of experience in Air Force acquisition programs, with demonstrated leadership experience including at least one assignment as one or more of the following: (1) Senior Materiel

Leader, (2) Program Executive Officer/Deputy, (3) senior Product

Support Manager of a major weapon system or platform, (4) the commander or executive director of an acquisition center or major command within the Department of the Air Force. Instructors shall keep abreast of changes and current trends in the acquisition process to be able to modify existing or develop new material for student consumption as acquisition emphasis changes, and to be able to respond accurately to student questions regarding new developments or processes. To support the overall student population, collectively the instructor cadre (at least 3) shall meet the following criteria (one member can fill both criteria as long as both criteria are met):

2.1.4.1.1. At least one retired military member

2.1.4.1.2. At least one “career civilian” member (i.e. retired from a civil service career, but never served in the military)

3. CONTRACTUAL REQUIREMENTS

3.1. Quality Assurance. The Government will monitor the Contractor’s performance in accordance with the signed Quality Assurance Surveillance Plan (QASP) for PM

Academy. The Government reserves the right to review services provided.

3.2. Quality Control. The Contractor is solely responsible for the quality of services provided. The Contractor is also liable for the Contractor employee negligence, and any fraud, waste, or abuse. The Contractor shall re-perform any work for failure to perform in accordance with the specified requirement at the Contractor’s own expense and at no additional cost to the Government.

3.3. Place of Performance.

3.3.1. The primary location for the PM Academy instruction/delivery is via

Microsoft Teams (virtual). The Government will provide the Contractor notification NLT 60 calendar days prior to the start of the course if the instruction is to occur virtually utilizing Microsoft Teams.

3.3.2. Travel may be required. The alternate location/method of PM Academy instruction/delivery is at a Federal Government facility located within the

Dayton/Kettering, Ohio area. The Government will provide the Contractor notification NLT 60 calendar days prior to the start of the course offering if the instruction is to occur in person, and the Government will provide the specific location for in-person training at time of notification.

3.3.3. The primary work location for performing PM Academy course material updates shall be at the Contractor facility or Contractor designated location.

On occasion, the Government may hold meetings with the Contractor at

Wright- Patterson AFB, OH.

3.3.4. Normal Hours of Operation. The average work week is 40 hours. The average workday is 8 hours and the window in which those 8 hours may be scheduled is between 6:00 AM and 6:00 PM, Monday through Friday

(Eastern). The curriculum instruction delivery is scheduled between 8:00 AM and 5:00 PM, Monday through Friday (Eastern).

3.4. Government Furnished Equipment/Information.

3.4.1. The Contractor shall provide all equipment/material necessary to execute the scope of this requirement.

3.4.2. The Government will provide the Contractor with access to the appropriate reference materials, facilities, and commercial internet when required. The

Government will provide access to all Government facilities as necessary, including sponsorship for access to non-Government facilities, for execution of Contractor tasks.

3.4.3. All records, files, documents and work papers provided by the Government or generated in support of this effort are Government property and shall be marked, maintained, and disposed of per the current AFI standards. The

Contractor shall coordinate material and facilities availability and schedule with the applicable Government POCs for designated systems.

3.4.4. The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

3.5. Contractor Identification.

3.5.1. All Contractor personnel shall be required to distinguish themselves from

Government employees. When conversing with Government personnel during business meetings, over the telephone or via electronic mail, Contractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between

Government employees.

3.5.2. All Contractor personnel shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signature blocks shall identify their company affiliation. Where practicable, Contractor occupying collocated space with their Government program customer should identify their workspace area with their name and company affiliation.

3.6. Security Requirements. All correspondence and training materials shall be unclassified. The Contractor shall take appropriate measures to ensure the protection of data to specified levels for the duration of the contract. The Contractor shall follow all appropriate security procedures regarding identification badges, entry control cards, and vehicle passes. The Government will direct the Contractor of the necessary avenues required for acquiring the appropriate identification badges, entry control cards, and vehicle passes. The Contractor must return all issued badges and passes to the

Government at the end of the contract, before final payment will be made.

3.7. Course Curriculum Content. PM Academy curriculum shall comply with all applicable DoD, USAF, AFMC, and AFLCMC-level policy, regulation, and guidance.

4. ORDERING PROCEDURES

4.1. Call Order Issuance. Call Orders will be issued against this Blanket Purchase

Agreement (BPA) to place orders for instructor support of PM Academy. Procedures for ordering are as follows:

4.1.1. PM Academy Instruction. The CO will notify the Contractor, in writing or with the issuance of a Call Order, at least 30 days prior to the beginning of

Contractor-performed instruction. Multiple courses may be scheduled and ordered with the issuance of a single Call Order, provided scheduled dates include at least 30 days notification to the Contractor. Course dates for the

PM Academy will not overlap, only one course will be held at any given time. The written notification of intent to issue a Call Order does not obligate or bind the Government until a Call Order is issued. However, the Contractor is not required to accept a Call Order for course instruction that does not provide for at least 30 days of advance notification from the beginning of the

Contractor performed instruction.

4.1.2. Ordering Period and Delivery Period of Performance (PoP). Call Orders will be issued within the annual Ordering Period running from 1 OCT

20XX– 30 SEP 20XX (by Fiscal Year (FY)). The associated one-year

Delivery Period of Performance for Contractor-performed instruction will be offset from the Ordering Period by seven months, starting 1 MAY 20XX+1 and running through 30 APR 20XX+1.

5. PERFORMANCE REQUIREMENTS SUMMARY (PRS)

5.1. PM ACADEMY COURSE

Standard Performance Objective

Performance Threshold

Method of Surveillance

PRS #1:

The Contractor shall deliver course instruction as-scheduled in

No Contractor induced deviations from the posted course offering schedule

100% inspection by the COR.

accordance with paragraph 2.1.1

PRS #2:

The Contractor shall provide key personnel in accordance with paragraph 2.1.4.

No deviations from key personnel requirements

100% inspection by the COR

PRS #3:

The contractor shall provide quality instruction in accordance with 2.1.1

No customer/student complaints

No more than one customer complaint per fiscal year with Contractor provided/CO approved corrective action plan.

Validated complaint by student or

AFLCMC/AQM staff received by COR