Draft_PWS_Nogales_IOI_Operation_Maintenance_Repairs (2).pdf

International Boundary and Water Commission United States and Mexico United States Section

Performance Work Statement (PWS) Nogales International Wastewater Treatment Plant International Outfall Interceptor Operation, Maintenance, and Repair Services Santa Cruz County, Rio Rico, AZ

May 14, 2026

International Boundary and Water Commission United States and Mexico United States Section Operations and Maintenance Division

USIBWC IOI Operation, Maintenance, and Repairs Santa Cruz County, Arizona

March 2, 2026 USIBWC Solicitation

Performance Work Statement Page-1 of 15

SECTION 1

PROJECT SPECIFIC INFORMATION

1.1 Project Overview

The United States Section of the International Boundary and Water Commission (USIBWC) requires operations, maintenance, and repair services for the International Outfall Interceptor (IOI) pipeline leading to the Nogales International Wastewater Treatment Plant (NIWTP) located at 865 Rio Rico Industrial Park, Rio Rico, AZ 85648.

1.2 General

This is a non-personnel services Contract to provide maintenance services for the IOI pipeline. The Government shall not exercise any supervision or control over the Contract service providers performing the services herein. Such Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.3 Description of Services

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to operate, maintain, and repair the IOI pipeline as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.4 Objective

A. Provide operations and maintenance (O&M) services for the IOI pipeline and its manholes, starting at the US/MEXICO border and ending at the Nogales International Wastewater Treatment Plant

B. Provide expected and unexpected repair services for the IOI pipeline and its manholes

1.5 Project Location

The work is within the United States on land owned by the USIBWC. The IOI pipeline starts at the border and delivers sewage to the water treatment plant located at 865 Rio Rico Industrial Park, Rio Rico, AZ 85648.

A. The work is located completely within the United States.

B. Access to the IOI or the Nogales International Wastewater Treatment Plant does not require crossing through the United States Port of Entry.

1.6 Period of Performance

A. Period of Performance is projected to be a 5-year contract (Base year plus 4 Option years)

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March 2, 2026 USIBWC Solicitation

1.7 Investigation of Site Conditions

A. Submission of a bid shall be conclusive evidence that the Contractor has reviewed, investigated, and acknowledged all items below.

1. Verify the conditions and measurements on the selected structure where work will be done.

2. The availability of labor, water, electric power, and roads.

3. Uncertainties of weather and similar physical conditions at the site.

4. The conformation and conditions of the ground.

5. The character of equipment and facilities needed preliminary to and during work performance.

B. The Contractor, as well as their subcontractors, is urged to visit the jobsite and to become fully aware as to the existing conditions affecting the work to be performed under this Contract.

Contractors are encouraged to attend an agency organized site visit. Site visits may be scheduled by contacting John Light at 520-281-1832 or John.Light@ibwc.gov. Virtual site visits (video/photographs) are not permitted.

C. Submission of a bid shall be conclusive evidence that the Contractor has investigated and is satisfied as to the conditions to be encountered, the character, quality, and work to be performed, and the quantities of materials to be furnished.

D. Submission of a bid constitutes agreement that Contractor has provided written notice of all conflicts, errors, ambiguities, and discrepancies discovered in PWS, that responses to these written notices are acceptable to Contractor, and that PWS is sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing required work.

E. Contractor has the sole responsibility to make such independent instigation and examination as they deem necessary in order to satisfy themselves as to the conditions to be encountered in the performance of work and the quantities required to complete the work in accordance with the

PWS.

F. The Government assumes no responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this Contract, unless that understanding, or representation is expressly stated in this Contract.

G. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

1.8 Duty to Inquire

A. Contractor shall review the full PWS.

B. If during review of these items, the Contractor finds discrepancies, omissions, conflicts, defects, errors, or ambiguities, they have a duty to inquire and shall notify the Contracting Officer prior mailto:John.Light@ibwc.gov.

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Page-3 of 15 to the question submission deadline as established in the solicitation. The Contractor shall also inquire about items that are unclear or open to interpretation.

C. The Contractor shall take no advantage of any item of which they have a duty to inquire.

1.9 Work Restrictions

A. The contractor is responsible for conducting business between the hours of 8:00 AM thru 4:30 PM Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

B. The Contractor may request different working hours and must do so in writing to the COR. CO will make final determination as to the approval of a different work schedule.

1.10 Department of Homeland Security

In any event the staff of the US Department of Homeland Security (DHS, also known as US Customs and Border Protection or CBP) alerts and directs any field crews to stop work in for any security reasons in the area, the Contractor shall consider this as top priority and fully cooperate with the directions of DHS at all times until the security alert is cleared by the DHS. In addition, the Contractor shall contact and coordinate with the COR for any additional steps to be taken during and after the security alert from the DHS is cleared.

SECTION 2

PROJECT REQUIREMENTS

2.1 General

A. The Nogales International Wastewater Treatment Plant was built in 1951 and has a capacity to treat up to 17.2 million gallons per day (MGD).

B. The IOI delivers raw sewage to the Nogales International Wastewater Treatment Plant which originates from Rio Rico, AZ, Nogales, AZ and Nogales, Sonora, Mexico.

C. The IOI runs for approximately 46,600 linear feet below-ground and can be accessed through 110 manholes.

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D. Work for this project requires the Contractor to be responsible for supplying all labor, materials, equipment, utilities, miscellaneous items, freight and delivery, disposal of the waste materials and any trash or debris generated and all necessary valid licenses for the work summarized as follows:

Operations and Maintenance

1. Perform an inspection of the entire pipeline and all of its manholes once a year with

CCTV or Sonar, and report findings

2. Perform a smoke test of the entire pipeline 2 times per year to ascertain inflow, infiltration, exfiltration, and illegal connections; report findings

3. Clear the IOI’s 110 manholes from any trash/debris/obstructions/sediment

4. Dispose of any trash/debris/obstructions/sediment removed from the IOI and its manholes in accordance with local, state, and federal laws

5. Create a schedule for cleaning and inspection of gravity sewer that includes more frequent cleaning in the IOI segments that have a history of stoppages due to sediment (Manholes 96-99), roots, debris, fats, oils, and grease to minimize the potential for Sanitary Sewer Overflow (SSO) events without damaging the Cure In Place Pipe (CIPP) that lines the IOI by utilizing equipment such as a Jetter that cleans with water at a high pressure

6. Contractor shall implement a Computerized Maintenance Management System (CMMS) which will include all maintenance and inspection records, documented events, condition assessments, labor, repairs and costs associated with operations and maintenance activities associated with the IOI. Contractor shall provide read-only access to the CMMS software to a designated government representative for review purposes. The CMMS software will have provisions to export all records, in an electronic format, that is readable by commonly available database software or other open market CMMS software. CMMS software and all data shall be government property. Digital backup copies of the CMMS database shall be provided to the government on a monthly basis. The database and contents shall not be encrypted.

7. Flow & Level Monitoring: Operate flow meters and level/pressure sensors at strategic manholes and segments; provide continuous data to Owner (15‑minute intervals).

Integrate with CMMS/Geographic Information System (GIS); maintain data integrity.

8. Acquire, install, and operate Hydrogen Sulfide (H₂S) monitoring instrumentation in high‑risk reaches; propose odor/corrosion mitigation (e.g., nitrate/iron salt dosing, aeration).

9. Develop and implement a program to control and prevent Fats, Oils, and Grease, Odor, and Corrosion within the IOI pipeline and its manholes

10. Perform vegetation management for manholes that do not have a lateral connection to the City of Nogales

11. Establish a Capacity, Management, Operations, and Maintenance (CMOM) program addressing organizational structure, staffing, training, internal communications, customer service, Management Information System (MIS)/CMMS, SSO notification, legal authority, budgeting, monitoring, H₂S control, safety, emergency preparedness, modeling.

Incorporate American Water Works Association (AWWA) G520 (2025) operational/management minimums; map requirements. Deliver a CMOM Plan within 90 days of Notice To Proceed (NTP).

12. Provide an onsite Wastewater Collection System Operator certified by the State of Arizona at the Grade IV level who will be in direct responsible charge of the IOI. Provide

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Page-5 of 15 subordinate personnel in compliance with State of Arizona operation, maintenance and management requirements for wastewater collection systems.

13. Contractor shall be responsible for all regulatory reporting and permit compliance as it relates to the IOI and State of Arizona requirements.

14. Bypass & Shutdown Coordination: Prepare Method Of Procedure (MOPs) for planned shutdowns; coordinate with NIWTP to avoid effluent quality impacts.

15. Weld shut all manholes for security purposes (3 tack welds - distributed as one tack weld every 120 degrees; not full bead)

16. Contractor shall be responsible for fulfilling all requests for IOI information, utility marking, etc. received through Arizona 811, formerly Arizona Blue Stake, Inc. See Attachment I for a complete description of Arizona 811 contractor responsibilities.

Repairs and Emergencies

1. 24/7 monitoring and emergency response to unforeseen events, rain events, and SSO events

2. Develop and implement a SSO Response Plan which incorporates: Dispatch within 60 minutes; contain, bypass/pump‑around, recover solids; disinfection/cleanup, public notifications as required; Arizona Department of Environmental Quality (ADEQ) Spill Line notification; myDEQ five‑day report; root‑cause analysis; corrective actions.

3. Remove and dispose of any trash/debris/obstructions/sediment within 48 hours of a rain event

4. Perform any necessary repairs to the pipeline and its manholes within 24 hours of discovery. If a repair cannot be completed within the first 24 hours, then a bypass method for the sewage must be implemented within the first 24 hours.

5. Repair of joints and seals within the manholes

6. Replace any damaged ladder steps inside manholes

7. Replace any missing manhole covers with in-kind materials

8. Infiltration/Inflow & Storm Readiness: Monitor rainfall forecasts; pre‑position pump‑around equipment; protect vulnerable reaches beneath Nogales Wash/Potrero Creek; coordinate with flood control/public works on bank stabilization.

E. Provide at least 1 Year Warranty on Materials And 1 Year Labor Warranty.

F. The Contractor shall submit a Job Safety Analysis (JSA) Form filled out to be reviewed by O&M

Personnel.

G. Conduct a Safety Meeting with all the personnel involved in the project and O&M Personnel prior to starting the project.

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2.2 Clean-Up and Disposal of Waste Materials

E. The Contractor shall be responsible for the cleanup and disposal of waste materials and rubbish from the site, field office(s), and staging area(s).

F. The disposal of waste materials and rubbish shall be in accordance with applicable Federal, state, and local laws and regulations and with the requirements in these Contract documents.

Should a conflict exist in the requirements for cleanup and disposal of waste materials, the most stringent requirements shall apply.

1. All waste unless otherwise noted in these specifications shall be disposed of at a licensed landfill or waste disposal facility.

2. Recyclables

a. The Contractor shall dispose of recyclable and reusable products through waste disposal only as a last option.

b. Scrap metal shall be donated or sold to scrap dealers or recycle centers whenever possible.

G. No excess materials shall be deposited within Government property unless compliance confirmed by the Government. Excess materials not compliance confirmed by the Government for placement on Government property shall be disposed of or reused by the Contractor at another site.

H. The Contractor shall maintain work and storage areas free from accumulations of waste materials and rubbish and before completing the work, shall remove all temporary facilities, including, buildings, unused materials, concrete forms, and other like materials, which are not a part of the permanent work.

2.3 Information Provided by the USIBWC

E. USIBWC shall provide the following project documents to the contractor:

a. As-built prints for the IOI including the 5-phase rehabilitation improvements

F. All information provided is sensitive and for Official use only. Please only release this information to the personnel that will be performing the work

G. The Contractor is responsible for printing copies of items provided in electronic format for their own use.

H. Any hard copy documents provided to the Contractor are the property of the USIBWC and shall be returned upon completion of this project.

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2.4 Warranty

E. The Contractor shall warrant that work performed under this PWS conforms to the Contract requirements and is free of any defect in equipment, material, or workmanship performed by the Contractor or any subcontractor or supplier at any tier for a period of at least two (2) years.

1. The Contractor is responsible for providing warranties on items when the manufacturer's warranty is less than the time period indicated in Paragraph 2.4B A or when the manufacturer's warranty does not cover full repair and/or replacement as appropriate.

F. The Contractor shall obtain warranties from responsible subcontractors, suppliers, and manufacturers, within sixty (60) days after completion of the applicable item of work, but no later than the date of warranty commencement.

G. Starting date of warranty is date of substantial completion.

H. A warranty requires that if a warranted item fails to meet Contract requirements, it shall be repaired, replaced, or have other remedial actions taken to bring the item into compliance with the Contract requirements. Any item damaged due to failure or malfunction of item warranted under this Contract shall be repaired or replaced at no cost to the Government.

I. The Contractor shall supply the CO with a telephone number, mailing address, email address, and contact name for the point of contact for any required warranty work.

SECTION 3

EXISTING CONDITIONS

3.1 General

A. The IOI pipeline was built in 1971, and it conveys the wastewater that supplies the Nogales International Wastewater Treatment Plant which has a capacity to treat up to 17.2 million gallons per day (MGD).

B. The IOI pipeline was rehabilitated in five phases and work concluded in 2024. The entire pipe was lined with Cure In Place Pipe (CIPP) as part of the rehabilitation.

3.2 Government Furnished Utilities

A. The Government will not be furnishing any utilities for this project including, but not limited to electricity, telephone, sewer, and natural gas.

3.3 Use of Government Land

A. The Contractor's facilities shall be arranged and operated in a manner to preserve and protect existing features, trees, and vegetation to the maximum extent practicable. The location, construction, operation, maintenance, and removal of Contractor's facilities on Government land shall be subject to the approval of the COR.

B. USIBWC land is not available for use for the Contractor's field office and/or sheds.

C. USIBWC property is available for use as the Contractor's staging and/or storage areas.

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D. Housing for Contractor personnel will not be permitted on Government land.

3.4 Hazardous Materials

A. The Contractor is responsible for evaluating the existing systems to determine the presence of lead or asbestos-containing materials.

B. The Contractor shall provide a finding report to the COR to include a plan for handling and proper disposal of lead and/or asbestos-containing materials prior to the removal of the existing systems.

SECTION 4

QUALITY REQUIREMENTS

4.1 Common Product Requirements

A. Materials Certification The Contractor shall submit a materials certification package to COR which contains a checklist and supporting documentation for all materials used on the project. The supporting documentation shall consist of a summary of all documentation practices utilized for material acceptance and explanations of any deficiencies noted on the checklist.

1. Material certifications shall ensure that all items meet the Buy American Act (41 USC 10a - 10d).

B. Source Control

1. The Contractor shall use only materials that meet the Contract requirements.

2. Unless otherwise specified or compliance confirmed, the Contractor shall use new materials for the work. Material can be reused onsite upon written approval of COR.

3. All materials installed shall be free of defects.

4. The Contractor shall secure the Government’s compliance confirmation of the proposed source of materials to be used before their delivery.

C. Quality Control / Quality Assurance of Materials

1. Source Limitations

To the greatest extent possible for each item of work, the Contractor shall provide materials of a singular generic kind from a single source.

2. Compatibility of Options Where more than one choice is available as options for Contractor's selection of a product, material, or equipment, the Contractor shall select an option which is compatible with other products, materials, or equipment. Compatibility is a basic general requirement of product, material, and equipment selections.

3. Field Measurements Verify field measurements, lines, grades, locations, and details at the jobsite prior to fabrication. It shall be the Contractor's responsibility to conform to and satisfy actual field conditions, for accuracy of dimensions, proper fit, and for adequacy of use intended.

4. The Contractor shall correct or remove materials that fail to meet Contract requirements or that do not produce satisfactory results. The Contractor shall reimburse the Government for

March 2, 2026 USIBWC Solicitation

Page-9 of 15 cost incurred if additional quality assurance sampling and testing is required by a change of source.

5. Materials not meeting Contract requirements will be rejected unless the Government approves corrective actions in writing. Upon rejection, the Contractor shall immediately remove and replace rejected materials. Should the Contractor fail to comply with the removal of rejected materials, the Government may remove and replace defective material and the cost of testing, removal, and replacement will be deducted from the Contractor’s monthly pay estimate or final payment.

D. Hazardous Materials The Contractor shall use materials that are free of hazardous materials. The Contractor shall notify the Government immediately when a visual observation or odor indicates that materials in required material sources or on sites owned or controlled by the Government may contain hazardous materials.

E. Surplus Materials

1. The Contractor shall take ownership of surplus materials unless otherwise indicated in the

Contract documents.

2. The Contractor shall remove and dispose of materials in accordance with Paragraph 2.2 If requested or otherwise noted in these specifications, the Contractor shall provide an appropriate level of documentation to verify proper disposal.

F. Storage and Protection

1. Designate receiving/storage areas for incoming products so that they are delivered according to installation schedule and placed convenient to work area to minimize waste due to excessive materials handling and misapplication.

2. Store and protect products in accordance with manufacturers' instructions.

3. Store with seals and labels intact and legible.

4. Prevent contact with material that may cause corrosion, discoloration, or staining.

5. Provide equipment and personnel to store products by methods to prevent soiling, disfigurement, or damage.

6. The Contractor shall store and handle materials to preserve their quality and fitness for the work and shall store materials so that they can be easily inspected and retested. When required by the Government, the Contractor shall protect the material with cover, on wooden platforms, or on other hard, clean surfaces as necessary.

5.1 General

SECTION 5

DELIVERABLES

A. Deliverables include, but are not limited to:

1. Project Schedule

a. Project Schedule is to be delivered to COR within seven (7) Calendar Days of contract awards.

2. Licenses and Certifications

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a. The Contractor shall submit licenses required to perform this project specified in this

PWS.

3. Materials

a. All maintenance procedures and material required to perform this project shall be approved by Area Operations Manager and/or Assistant Area Operations Manager prior to performing this project.

4. Maintenance Procedure Plan

a. The Contractor shall provide a procedure to perform this PWS without disturbing O&M daily operations

5. Material and equipment certifications

6. Safety documents

7. Warranty

SECTION 6

PROJECT COORDINATION & ADMINISTRATION

6.1 General

A. The Contractor shall provide all materials, equipment, labor, and services required by this Performance Work Statement to perform the work for the Contract sum and within the Contract time.

B. The Contractor shall be responsible for ensuring that all its suppliers, manufactures and subcontractors have reviewed all applicable documents relative to their work. The Contractor shall provide all labor, material, equipment, and services not provided by the Contractor’s suppliers, manufacturers, fabricators, and/or subcontractors.

6.2 Security

The Contractor is responsible for securing the work site, equipment, and materials from vandalism and theft.

6.3 Safety

A. The Contractor is solely responsible for worksite safety while performing work or inspections on Government property. The Contractor shall implement a safety program that protects the lives and health of personnel in the project area, prevents damage to property, and avoids work interruptions.

B. The Contractor is responsible for being cognizant of and ensuring compliance with the requirements set forth. Such responsibility shall apply to both the Contractor’s operations and those of the Contractor’s subcontractors.

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C. The Contractor shall comply with all provisions of all applicable regulations of the Occupational Safety and Health Administration (OSHA), 29 CFR 1910, Occupational Safety and Health Standards, and 29 CFR 1926, Construction Standards.

1. The OSHA 29 CFR 1910 and 29 CFR 1926 can be accessed at http://www.osha.gov or http://www.gpo.gov/fdsys/.

D. The Contractor’s personnel shall be required to use appropriate personal protective equipment such as, but not limited to hard hats, safety goggles, welding shields, face shields, protective footwear, protective gloves, and hearing protection.

E. The Contractor shall perform daily housekeeping. The Government will not provide trash dumpsters.

SECTION 7

PROJECT MEETINGS

7.1 General

A. The Contractor, the COR, or the CO may schedule project meetings at any time.

B. When USIBWC schedules a meeting, the COR shall inform participants and others involved and individuals whose presence is required, of date and time of each meeting. The COR shall prepare the meeting agenda and distribute it to all invited attendees.

C. When the Contractor schedule's a meeting, the Contractor shall inform participants and others involved and individuals whose presence is required, of date and time of each meeting. The Contractor shall prepare the meeting agenda and distribute to all invited attendees.

D. The following meetings are anticipated, and the Contractor shall identify them in the Schedule:

1. Kickoff Meeting

2. Progress Meetings

7.2 Kickoff Meeting

A. After award of the Contract, the COR will coordinate with the Contractor to schedule a Kickoff Meeting. The meeting shall take place prior to the beginning of any Contract work.

B. The purpose of the meeting is to introduce project personnel and to review responsibilities and procedures.

C. The Contractor shall reach an understanding with the Government regarding the project requirements as stated is this Performance Work Statement. This understanding shall be documented in writing and approved by the CO after the Kickoff Meeting.

D. Attendees include, but are not limited to:

1. Contractor's Project Manager

2. COR

3. Nogales International Water Treatment Plant Representative http://www.osha.gov/ http://www.gpo.gov/fdsys/

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4. It is recommended that Contractor's engineers, inspectors, subcontractors, suppliers, and other concerned parties also attend the conference. The Contractor may invite anyone they wish to this meeting.

5. All participants at the conference shall be familiar with the project and authorized to conclude matters relating to the work.

E. Agenda Discussion of items of significance that could affect the work and project, including the following:

1. Introduction/designation of key personnel and their duties.

2. Review of the current phasing, critical work sequencing, and long-lead items.

3. Review of minimum project requirements.

4. Review of procedures for handling and processing modifications, RFIs, deliverables, and applications for payment.

5. Preparation of deliverable documents.

6. Use of site.

7. Work restrictions.

8. USIBWC and other's occupancy requirements.

9. Safety and first aid.

10. Security.

11. Maintenance of project site.

12. Working hours.

F. Meeting Minutes The Contractor will record the discussions of the meeting and distribute the minutes to all attendees for review prior to finalizing.

7.3 Progress Meetings

A. The COR will schedule progress meetings once the Contractor has mobilized onsite. The COR will conduct and issue minutes of the meetings. Meeting minutes will become official Contract correspondence.

B. The Government may call other meetings on an "as needed" basis.

C. The purpose of these meetings shall be to analyze the progress of the work, resolve conflicts, and in general coordinate the operation of all organizations active at the project site.

SECTION 8

PROJECT SCHEDULE

8.1 Description / Purpose

A. The Contractor shall prepare a project schedule which shall reflect completion of all work under this Performance Work Statement and shall include allotted time for all related activities by other agencies within the allotted Contract period.

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B. The first compliance confirmed schedule that properly shows all activities within the allotted period shall be the baseline schedule.

8.2 Schedule Requirements

A. Project schedule submittals for compliance confirmation shall include an electronic pdf file.

1. All abbreviations shall be defined.

2. Each project schedule shall show a revision date.

B. The Contractor shall provide an updated schedule with any invoices.

C. Schedule Requirements

1. Baseline Schedule

a. A complete baseline schedule shall be submitted. The Government will review the project schedule and submit comments and required revisions within fourteen (14) calendar days of receipt.

(1) Failure to include any work item required for performance of this Contract shall not excuse Contractor from completing all work within applicable completion dates, regardless of Government's compliance confirmation of the schedule.

b. Upon compliance confirmation of the baseline schedule, save the schedule as a baseline and update monthly. The schedule update will be used to evaluate the Contractor's progress and invoice payments.

2. Baseline Schedule Preparation Prepare a list of all activities required to complete the work. The baseline schedule shall include all planned work activities and sequences and show Contract completion within the number of calendar days specified in the Contract.

a. Activities

(1) Indicate the estimated duration, sequence requirements, and relationship of each activity in relation to other activities.

b. The baseline schedule as developed shall show the sequence and interdependence of activities required for complete performance of the work.

c. Time Frame Proposed duration assigned to each activity shall be the Contractor's best estimate of time required to complete the activity considering the scope and resources planned for the activity.

(1) Incorporate inspections, permitting, repairs, and other activities that may affect the completion of the Contract in the project schedule.

(2) Show a beginning date, ending date, and duration in number of calendar days for each activity.

(3) Show float for each work activity.

d. Constraints Include constraints and work restrictions in schedule and show how the sequence of work is affected.

e. Milestones Include milestones indicated in this document in schedule, including, but not limited to, the cleaning, inspection, repair, or other items as determined by the Contractor.

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SECTION 9

REGULATORY REQUIREMENTS

9.1 Contractor's Responsibility

A. It is the Contractor’s responsibility to perform work in compliance with all applicable requirements of federal, state, and local laws, codes, rules, regulations, ordinances, and standards, including, but not limited to, those outlined in 9.4 below.

B. It shall be the responsibility of the Contractor to acquire copies of all applicable codes, regulations, and standards for ready reference.

C. In instances where requirements are in conflict, the stricter standard shall apply.

D. All inspections, observations, or tests required for code compliance are the responsibility of the Contractor.

9.2 Permits

A. Prior to the beginning of work, the Contractor shall be responsible for researching, coordinating, obtaining, and paying all applicable fees for all permits required by Federal, state, and local entities. The Government is not responsible for any existing or newly introduced permits required before, during and/or after work on this project.

B. The Contractor shall be responsible for and shall give and maintain all notices required by applicable regulations, laws, or permitting authorities pertaining to work on of this project.

C. Building Permits

1. USIBWC is not required to obtain building permits from local jurisdictions on real estate owned or controlled by USIBWC. However, work on utility connections, sewer connections, and fire-protection systems may require liaison with local jurisdictions. The Contractor shall be responsible for identifying the coordination required.

2. Though the USIBWC is not required to obtain building permits from local jurisdiction, the Contractor shall comply with state and local building codes to the maximum extent practicable. USIBWC has the final authority to accept or reject any recommendation from state and/or local government officials.

9.3 Dates

A. For all related standards and regulatory requirements in this document, the version, edition, or year shown indicates the governing version.

B. All Public Laws, Code of Federal Regulations (CFR), Federal Acquisition Regulation (FAR), Executive Orders (EOs), Management Policies, Government Directives, Government Standards, refer to the original document as well as any subsequent amendments, corrections, and/or additions.

1. The latest amendments, corrections and additions are to be assumed applicable in the same way as the document itself.

2. The version in effect as of the issuing date of the Solicitation for this project governs unless the law, regulation, order, policy, directive, or standard is updated with a retroactive clause.

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9.4 Summary of Regulatory Documents and Agencies

Regulatory requirements applicable to this project are listed below.

A. Occupational Safety and Health Administration (OSHA)

1. Occupational Safety and Health Standards (29 CFR 1910)

a. https://www.osha.gov/law-regs.html

2. Construction Standards (29 CFR 1926)

a. https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS& p_toc_level=1&p_keyvalue=Construction

B. Public Laws and Acts

a. All Public Laws and Acts can be found at http://www.gpo.gov/fdsys/

C. State of Arizona

a. Arizona Department of Environmental Quality (ADEQ)

SECTION 10

MEASUREMENTS AND PAYMENTS

10.1 Schedule of Values

A. Breakdown each lump sum item into component work activities used in the schedule for which invoices may be requested. The work activities broken out within the Schedule of Values shall be integrated into and made a logical part of the baseline schedule submitted under this section.

1. The total costs for the component work activities shall equal the Contract price for that lump sum item.

2. Overhead, general, and administrative expenses, escrow, bonds, profit, and other across the board markups shall be applied to each line in the Schedule of Values uniformly.

3. An unbalanced Schedule of Values providing for overpayment to the Contractor for items of work to be performed first will not be compliance confirmed but shall be revised by the Contractor and resubmitted until acceptable to the COR. If requested by the Government, the Contractor shall furnish full copies of subcontracts showing actual costs.

4. The Government may request data to verify accuracy of dollar values.

B. Do not break down unit price items. Use only the Contract price for unit price items.

C. An acceptable Schedule of Values shall be agreed upon by the Contractor and COR before the first invoice is processed.

D. The following items shall have an entry in the Schedule of Values. The Contractor may breakdown each item listed into subsections if they so choose. The Contractor may add additional items. The items shown are the minimum required.

1. Operations and Maintenance costs

2. Repair costs https://www.osha.gov/law-regs.html https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=Construction https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=Construction http://www.gpo.gov/fdsys/

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10.2 Progress Payment (Lump Sum CLIN)

A. The Schedule of Values shall be used to prepare an invoice request for the items, or portions of items, of the work completed during the monthly progress period.

B. As the activity progresses, the Contractor will be paid the value based on the percentage associated with the activity in the Schedule of Values.

C. The progress payments are made to benefit the Contractor. These payments are made based upon preliminary deliverables, preliminary field inspections, preliminary testing data, and/or preliminary reports. Progress payments do not constitute acceptance of any portion of the work and do not reduce the Contractor’s liability to replace unsatisfactory work, material, or equipment.

D. No progress payment will be made when, in the judgment of the Government, the work is not proceeding in accordance with the provisions of the Contract.

10.3 USIBWC Payment Processing

A. The Contractor shall submit invoices via the Invoice Processing Platform (IPP) System at www.ipp.gov pursuant to FAR 5.212-4(g). Further information on IPP will be provided at time of award.

10.4 Invoices

A. A copy of the invoice shall be emailed to the CO and COR concurrently.

B. The invoice for this Contract shall not be combined with any other work or other Contracts; it shall be for this Contract only.

SECTION 11

INFORMATION TECHNOLOGY

11.1 USIBWC Information Technology (IT) Requirements

1. FISMA Requirements

• Because the CMMS supports a FIPS 199 High SCADA environment, require implementation of applicable NIST SP 800-53 High baseline controls.

• Require alignment with NIST SP 800-82, which governs ICS/SCADA cybersecurity.

2. CUI Safeguarding – NIST SP 800-171 Compliance Since the CMMS will contain CUI, including Critical Infrastructure Information associated with SCADA operations, contractors must meet the full requirements of NIST SP 800-171 Rev. 3 for protecting CUI in nonfederal systems.

3. Hosting Requirements

• If cloud-based, the CMMS must be hosted in a FedRAMP High authorized environment.

• On-premises solutions must meet equivalent FISMA High requirements.

4. Access Control & Authentication

• Require least-privilege access and Phishing Resistant Multi-Factor Authentication (MFA) for all roles.

• All access and administrative activity must be logged and auditable.

March 2, 2026 USIBWC Solicitation

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5. Cryptographic Requirements

• All encryption in transit, remote access, authentication, and TLS communications must use the latest FIPS-validated cryptographic modules, compliant with FIPS 140-3.

• This requirement protects sensitive SCADA related Critical Infrastructure.

6. Backup & Recovery Requirements

• Backups must include integrity verification (e.g., cryptographic hashing).

• Contractors must provide a complete restoration procedure so the government can independently restore the system.

7. Configuration & Change Management

• Require configuration control for CMMS software, database schema, plugins, interfaces, and any integrations.

• Contractor must notify the government before changes that could impact data integrity or security.

8. Incident Reporting

• Cybersecurity incidents involving the CMMS or associated CUI must be reported within one hour, consistent with High-impact system and DHS/CISA guidance and IBWC Policy.

--End of Performance Work Statement--