Draft PWS - NL Support.pdf

DEFENSE THREAT REDUCTION AGENCY

PERFORMANCE WORK STATEMENT

FOR

NE-NL NUCLEAR LOGISTICS OPERATIONS SUPPORT

12 Apr 2024

1. INTRODUCTION/BACKGROUND

The objective of this requirement is to procure support services to maintain and manage nuclear stockpile data in support of the Nuclear Enterprise Directorate, Nuclear Logistics Department (NE-NL) of the Defense Threat Reduction Agency (DTRA). DoD assigned to DTRA the responsibility of nuclear weapons stockpile management. In execution of this Directive, DTRA NE- NL requires support services that will closely coordinate with a wide range of external agencies and departments. This project requires dedicated and disciplined personnel who shall serve as DTRA’s "trusted agent," both internally and externally, in support of DTRA NE-NL.

2. DESCRIPTION OF SERVICES

The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, training, supervision, and other items necessary to perform Nuclear Stockpile Management Support Services as defined in this Performance Work Statement except for those items specified as Government Furnished Property and Services.

This is a non-personal services contract to provide Contractor support services to accomplish the functions described herein. The Government shall not exercise any supervision or control over the Contractor personnel performing these functions. The Contractor personnel are accountable solely to the Contractor, who in turn, is responsible to the Government for furnishing all required functions.

3. SCOPE/OBJECTIVE

The Contractor shall provide personnel to complement the DTRA NE-NL team to ensure accurate management and maintenance of NE-NL’s databases and to provide timely responses to requests for information from internal and external departments. All personnel must strictly adhere to all written protocols, including all applicable DoDIs, CJCSIs, CJCSMs, JNWPS, and DTRA SOPs.

The Contractor shall manage its personnel in all aspects of each person’s employment to include managing delivery of services to DTRA, approving leave, notifying the DTRA Contracting Officer Representative (COR) of personnel absences, and managing all security and access protocols and any issues that may arise to ensure that the NE-NL Government-Contractor team is functional and meeting deliverable deadlines.

3.1 Location

The work to be performed under this contract will be performed at DTRA Facilities, Fort Belvoir, VA location for Tasks 1 and 2, and at DTRA Facilities, Kirtland AFB, Albuquerque NM for Tasks 1-4.

Approved for Public Release

Contractor personnel may also be required to occasionally travel.

3.2 Reporting Hours

The Contractor is responsible for conducting business between the hours of 0630-1630 Monday thru Friday except Federal holidays or when DTRA is closed for business due to local or national emergencies, administrative closings, or similar Government directed closings. The contractor will not be reimbursed when the government facility is closed for the above reasons. However, when DTRA is open for business, but the DTRA facility is closed, the Contractor may be responsible for conducting business. Except for facility closures, the Contractor will have access to the facility 24 hours a day, seven days a week. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

For purposes of this effort, a full-time employee (FTE) is based on 1,920 work hours per work year.

Exercises and Contingency Operations. Upon notification from the Government, the Contractor may be required to support exercises and contingency operations outside of normal duty hours at DTRA and/or other locations within and outside the National Capital Region.

3.3 Security Requirements

Contractor personnel performing work under this contract must have at least a DoD Top Secret clearance with access to NATO and CNWDI. The security requirements are in accordance with the DD254. Additionally, the Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

3.4 Identification of Contractor Employees

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this service.

3.5 Contractor Travel

Contractor personnel may be required to travel to perform the requirements of this contract. When travel is necessary, the contractor shall request authorization for travel from the COR or the Department Managers being supported. The Contractor shall provide a detailed estimate of travel in advance in writing via memorandum or email. All travel shall be in accordance with the Federal

Travel Regulation (FTR). All travel shall be approved in writing via memorandum or e-mail prior to the contractor incurring any travel expenses and prior to departure. The Contractor, in coordination with the visiting unit, will make necessary arrangements for required visits.

This contract may require performance on OCONUS, DoD Installations, therefore, contractors supporting this travel will possess an active personal passport, and:

- Complete Level I Antiterrorism Awareness Training, Level A Survival, Evasion, Resistance and Escape (SERE) education and training.

- Complete a DD Form 1833 Isolated Personnel Report (ISOPREP) prior to initial travel and periodically thereafter.

- Attend a counterintelligence briefing pre- and post-travel.

- Enroll in the Smart Traveler Enrollment Program (STEP), and

- Submit travel request and receive approval through the Aircraft & Personnel Automated Clearance

System (APACS).

- Enter travel information in the DTRA Mission Data Reporting Systems (MDRS).

- The Contractor PM will ensure all overseas travel is entered into the Synchronized Pre-Deployment

Operational Tracker (SPOT) prior to departing CONUS.

Health Consultations for Overseas Travel - In accordance with DTRA Policy 16-01 dated May 5, 2016, contractors must contact their company for guidance in adhering to this policy should official travel overseas be required on this contract. DTRA does not provide health consultations for contractor personnel. The health consultation should provide a basic evaluation of the employee's fitness to travel to the country/countries identified by the Government and should provide up-to-date information to the employee regarding the current health and environmental conditions and immunizations required for those locations.

3.6 Training

Contractor personnel will be required to complete DTRA provided Mandatory Training that has been identified as a requirement for all contractors assigned to the Agency. In addition, Contractor personnel will complete all training requirements directed by the NE-NL Department. Any position/job unique training required in support of this contract will be pre-approved and furnished by the Government.

3.7 Government Furnished Property/Government Furnished Information (GFP/GFI)

Each employee will be provided necessary IT equipment (computer, monitor, keyboard, mouse, etc.), telephone and Office furniture (desk, chair, etc.) to perform their work. The Contractor shall comply with the contract clauses for accountability of Government Property in the possession of contractors. The Government shall maintain a Master Government Property List (MGPL) in accordance with CDRL A003.

The MGPL shall be updated at the time any new equipment is issued to the contractor by the Government or any equipment is turned in to the Government. All GFI provided shall be handled in accordance with internal operating procedures and consistent with security requirements.

3.8 Telework

DTRA may allow performance of contractual duties to be performed offsite or via telework. Performance of duties at a site other than at DTRA or its ancillary sites, must be coordinated with and approved by the COR or the Government Program Manager (GPM) for the Contractor personnel’s respective work area. The

Contractor shall obtain written approval from the COR prior to commencement of telework.

3.9 Key Personnel

The personnel assigned to this contract are considered essential to the work being performed hereunder. Prior to removing, replacing, or diverting any of the assigned onsite employees, the Contractor shall notify the COR as soon as practicable of any departures. The Contractor shall also propose a substitution as soon as practicable. No personnel substitutions or replacements shall be made by the Contractor without the prior written consent of the COR. The Government reserves the right to review qualifications of each substitution or replacement prior to hiring the replacement.

4. SPECIFIC TASKS/FUNCTIONS:

Task #1 – Provide Nuclear Weapons Accountability Historical expertise. This requirement includes, but is not limited to, providing administrative and technical support for the Nuclear Operations Division, Stockpile Operations Division (NE-NLOS). This position performs research, analyze, record, and interpret the past as recorded in sources, such as government and institutional records, newspapers and other periodicals, photographs, interviews, films, electronic media, and unpublished manuscripts. This requirement may require travel. Specific requirements include:

- Maintaining and updating nuclear weapons history databases assigned to the Department of Defense.

- Researching sources for data and transcribing into databases.

- Evaluating, validating, and verifying data.

- Researching complicated historical discrepancies.

- Generating nuclear history reports.

- Responding to and updating changes to nuclear weapons classification policy.

- Effectively communicating to senior leadership through briefings, presentations, written/verbal correspondence, and other means as necessary, that can be understood at multiple levels.

- Preparing documentation for FOIA, Congressional, etc. responses.

Task #2 – Provide Nuclear Stockpile Management expertise. This requirement includes, but is not limited to, providing administrative and technical support for the Nuclear Operations Division, Stockpile Operations Division (NE-NLOS). This requirement does not require travel. Specific requirements include:

- Assisting the DTRA Accountability Chief in the daily management and oversight of the DoD nuclear stockpile.

- Assisting in the development and execution of exercises.

- Reviewing, validating, assessing, and assisting in the development of nuclear weapons accountability (and nuclear spare parts) policy and procedures, and accountability applications; reporting and coordinating any shortfalls or changes.

- Reviewing, validating, assessing, and assisting in maintaining, updating, and correcting nuclear accountability data.

- Monitoring nuclear weapons stockpile for inventory compliance.

- Assisting in the coordination of nuclear weapon shipments; approving/creating/issuing

Material Transfer Orders (MTO) and Movement Tracking Number (MTN); approving Nuclear Ordnance Shipping Schedule.

- Assisting in monitoring the execution of moves resulting from the New Material and Stockpile Evaluation Schedule (NMSES); reviews the annual NMSES schedule for distribution to Logistics Agents.

- Assisting in generating availability messages to assist in planning weapons movements.

- Assisting in gathering appropriate references and information from DOE and

DIAMONDS to create Annual Lab and Flight Test Selection memorandums.

- Preparing background materials, briefings and talking points, after action reports, and drafting requests and summaries.

- Attending meetings.

- Organizing, coordinating, executing, and supporting meetings to include administrative functions.

- Assisting with the planning, organizing, executing, documenting and pre-/post-support of workshops, exercises, training, conferences (excluding the collection of conference fees), and meetings.

- Capable to function independently or as a back-up to Department Stockpile Managers.

Task #3 – Provide Technical Writing and Editing expertise. This requirement includes, but is not limited to, providing administrative and technical support for the Logistics & Maintenance Division, Joint Nuclear Weapons Publications System (JNWPS) Team (NE-NLMJ). This requirement does not require travel. Specific requirements include:

- Adhering to the requirements in the Government Printing Office Style Manual, JNWPS Continuity Book, and Technical Publication 1-1.

- Drafting and editing publications to be included in Joint Nuclear Weapons Publications System (JNWPS).

- Providing draft publications for the comment and review, consolidating comments, and final product review processes.

- Assisting in the resolution of issues with the JNWPS content.

- Working closely with JNWPS management in the completion of work assignments.

- Providing project officer(s) the necessary assistance during the comment and review, consolidating comments, and final product review processes.

- Creating and providing in house documentation such as checklists, various logs

(e.g., SIPR, DIAMONDS, and Customer Conversation logs), and quality assurance checks.

- Uploading technical publications in DIAMONDS.

- Preparing, reproducing, distributing, and tracking media products.

- Interfacing and coordinating with JNWPS counterparts at organizations within and outside DTRA.

- Initiating and updating reference and “How to...” materials; documenting conversations when requested.

- Submitting trouble tickets when required/requested.

- Providing editorial support for meetings and correspondence assignments.

- Conduct CD burn and distribution requirements via ARL Safe.

- Maintaining Publication Requirement Table for all accounts.

- Maintaining Technical Publication tracking system.

- Detailed oriented and highly organized; task driven.

- Excellent time management skills and capable to function independently.

- Experienced with Adobe FrameMaker, Adobe Illustrator, Photoshop, Excel, and Adobe Acrobat.

Position Requirements/Experience - Requires at least three (3) to five (5) years of writing/ editing experience.

Task #4 – Provide Nuclear Weapons Maintenance Support. This requirement includes, but is not limited to, providing administrative and technical support for the Logistics & Maintenance Division, Maintenance Team (NE-NLMM). This requirement does require periodic travel. Specific requirements include:

- Aiding the DoD Executive Agent for nuclear weapons Limited Life Component (LLC) management program.

- Assisting in the management of the LLC and alternation (Alt) kit definitions for each defined configuration and associated Group X base spare kits.

- Evaluating nuclear weapon stockpile data for weapons in DOD custody for LLC expiration dates and creating fiscal year based LLC utilization schedules.

- Developing monthly LLC distribution requirements and provide to DTRA.

Federal LLC manager and as required to the NNSA NA-122.1 LLC Manager

- Evaluating and preparing LLC schedule change requests as received from Military Services or NNSA NA-122.1 LLC Manager.

- Interpreting, advising, and performing compliance with DoD policy for LLC management.

- Assisting the Nuclear Transportation Working Group (NTWG) Executive Secretary establish semi- annual meeting announcements, agenda, tracking action items and facilitate meeting.

- Interfacing with the Office of Secure Transportation (OST) mission planners and Military Services for air and ground LLC, weapon, and other major assembly (OMA) transportation requirements.

- Reviewing processes dealing with additions/modifications/repairs of nuclear weapons, nuclear weapons maintenance support equipment, and/or associated nuclear weapons test and handling equipment.

- Assisting in the management of the Joint Nuclear Weapons System (JNWPS) policy development process through researching, developing, preparing, coordinating for comments/approval, maintaining source data, and ensuring distribution of technical publications.

- Recommending changes/additions/deletions to nuclear weapons maintenance policy and guidance in conjunction with Joint Chiefs of Staff, DTRA, Military Services and Combatant Commanders policies.

- Preparing time critical (emergent) technical procedures when safety, reliability, or operational concerns are paramount.

- Assisting in the formulation of the DoD position on matters relating to the nuclear weapons LLC program management and supply matters.

- Assisting NL weapons maintenance Managers on preproduction planning, evaluation, proofing, and introduction of LLCs, containers, and equipment for nuclear weapons systems and associated operations.

- Must be capable to function independently or as a back-up to Department Maintenance

Support Managers.

- Requires ability to review, research and interpret higher level DOD and DOE directives and documents and incorporate them into Joint Nuclear Weapons Publication System (JNWPS) technical procedures.

- Extensively knowledgeable with DoD nuclear weapons general maintenance and limited life component exchange actions along with tie-down/transport/transfer procedures; capable to discuss procedures, policies, and practices with use community from a position of experience.

5. DELIVERABLES. In support of the requirements in this PWS, the Contractor PM shall develop and deliver a variety of reports, analyses, recommendations, and plans. The specific requirement for content, format, and delivery timing for each deliverable is defined in the Contract Data Requirements Lists (CDRL; DD Form 1423), specifically associated with the PWS paragraph for the corresponding work scope. Unless specifically stated otherwise in the CDRL, all deliverables shall be submitted electronically in either a MS Office compatible or PDF format. The specific format for each deliverable shall be at the Contractor PM’s discretion unless otherwise specified in the CDRL.

6.0. PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Contractor service requirements, performance metrics, and remediation plans are provided below.

PWS

Requirement Performance

Objective Performance

Threshold Method of

Surveillance Incentive/ Disincentive

#1 Provide high quality edited documents to JNWPS Managers

Document is delivered to the JNWPS Manager by deadline and contains less than two errors in areas reviewed/edited by editors.

(Extensions will be granted for larger publications by JNWPS Manager)

Spot Check review and 100% inspection of edited documents by JNWPS Managers

If Contractor does not meet the performance threshold, one re-do option will be provided;

then the DTRA NE-NL COR will be notified.

If Contractor does not meet the performance threshold more than 2 times per document, then a Letter of Concern/PIP will be issued.

#2 Provide next FY based LLC use schedule to Federal LLC Manager

(CDRL A004)

Document is provided NLT 1 March each year and:

- Forecasts upcoming fiscal year requirements.

- contains all weapons systems.

- follows established format.

- reflects Military Service forecast letters.

- contains all expirations in FY (based on DIAMONDS data)

100% review by Federal LLC Manager

If Contractor does not meet the performance threshold, one re-do option will be provided;

then the DTRA NE-NL COR will be notified.

If Contractor does not meet performance threshold more than 2 times within a Fiscal Year, then a Letter of Concern will be issued

#3 Coordinate and process military service or NNSA requested changes to the DoD LLC Schedule through applicable parties; securing approvals on behalf of the Federal LLC Manager.

Document is processed and approved within 4 duty days of receipt:

- contains all weapons systems.

- follows

100% review by Federal LLC Manager

If Contractor does not meet the performance threshold, one re-do option per month will be provided: then the

DTRA NE-NL COR

will be notified established format.

- reflects Military Service letters and LLCs shipped monthly based on schedule changes.

- contains no errors

If Contractor does not meet the performance threshold more than 2 times within a Fiscal Year, then a Letter of Concern will be issued

#4 Prepare monthly LLC distribution based on FY schedule and provide to DOD LLC manager and then to NNSA NA 122.1 and NNSA OST at an in-person meeting.

(CDRL A005)

Distribution is provided by the first Wednesday of the month preceding the shipment month and:

- follows established message format.

- contains no errors

100% review by Federal LLC manager

If Contractor does not meet the performance threshold, one re-do option per month will be provided: then the

DTRA NE-NL COR

will be notified.

If Contractor does not meet the performance threshold more than 2 times within a Fiscal Year, then a Letter of Concern will be issued

#5 Provide Tech Pub policy change edits within word version of pub to Federal LLC Manager

Document is delivered to the Federal LLC Manager by deadline and:

- edits follow standard grammar and sentence structure.

- uses different color font(s) or track changes.

- contains no errors

100% review and inspection by Federal LLC Manager

If Contractor does not meet the performance threshold, one re-do option per TP change will be provided, then the DTRA NE-NL COR will be notified.

If Contractor does not meet the performance threshold more than 3 times within a Fiscal Year, then a Letter of Concern will be issued

Attachment 1- List of Acronyms

A&AS – Advisory and Assistance Services Alt – Alteration CDRL – Contract Data Requirements List CONUS - Contiguous United States COR – Contracting Officer Representative DIAMONDS – Defense Integration and Management of Nuclear Data Services DoD – Department of Defense DTRA – Defense Threat Reduction Agency FTR - Federal Travel Regulation FY – Fiscal Year (1 Oct through 30 Sep) ISOPREP – Isolated Personnel Report JNWPS – Joint Nuclear Weapons Publications System LLC – Limited Life Component MTN – Movement Tracking Number MTO – Material Transfer Orders NE – Nuclear Enterprise Directorate NL – Nuclear Logistics Operations Department NLT – No Later Than NMSES - New Material and Stockpile Evaluation Schedule NNSA – National Nuclear Security Administration OCONUS – Outside Contiguous United States OST – Office of Secure Transportation PM – Program Manager SERE - Survival, Evasion, Resistance and Escape SPOT - Synchronized Pre-Deployment Operational Tracker.

Attachment 2 - Experience and Qualification (E&Q) Levels

Minimum E&Q standards for key personnel shall be included in the proposal and finalized at time of award.

Below are four (4) levels of E&Q standards for all key positions: Junior, Journeyman, Senior, and Subject Matter Expert (SME). If the contractor uses other levels different than those shown below, they shall be mapped/cross referenced to these four E&Q levels and standards.

2018 Standard Occupational Classification System : U.S. Bureau of Labor Statistics (bls.gov)

Code E&Q LEVEL E&Q Standard JR JUNIOR A Junior labor category has 2 years or less of demonstrated experience performing the Requirement and a BA/BS degree or 6 years of demonstrated experience performing the Requirement with a high school diploma.

It is highly encouraged to have two

(2) to six (6) years of experience with munitions accountability, nuclear weapons accountability, or DTRA stockpile management experience AND two (2) years’ experience using DIAMONDS stockpile management modules.

JM JOURNEYMAN A Journeyman labor category has 6 years of demonstrated experience performing the Requirement and a BA/BS degree or 8 years of demonstrated experience performing the Requirement with a high school diploma. A Journeyman labor category can perform all functional duties independently.

It is highly encouraged to have six

(6) to eight (8) years of experience with munitions accountability, nuclear weapons accountability, or DTRA stockpile management experience AND four (4) years’ experience using DIAMONDS stockpile management modules.

SR SENIOR A Senior labor category has over 8 years of demonstrated experience performing the Requirement and a BA/BS degree or 10 years of demonstrated experience performing the Requirement with a high school diploma

It is highly encouraged to have eight (8) to ten (10) years of experience with munitions accountability, nuclear weapons accountability, or DTRA stockpile management experience AND six

(6) years’ experience using DIAMONDS stockpile management modules.

SME SUBJECT MATTER

EXPERT

Subject Matter Expert (SME) is an individual whose minimum qualifications and/or expertise are exceptional and/or unique.

An SME has over 10+ years of demonstrated experience performing the Requirement

It is highly encouraged to have ten+ (10+) years of experience with munitions accountability, nuclear weapons accountability, or DTRA stockpile management experience and seven+ (7+) years’ experience using DIAMONDS stockpile management modules.

https://www.bls.gov/soc/2018/major_groups.htm#27-0000

Attachment 3 – Labor Categories Cross Reference and Related Data

DTRA Title SOC 19-3093 Title / E&Q Code Security Clearance Location Estimated

Hours* Nuclear Weapons Stockpile

Historian Historian / SR TS FTB 1920

Nuclear Weapons Stockpile Historian Historian / JM TS ABQ 1920

Nuclear Stockpile Accountability Statistician / SR TS ABQ 1920

Nuclear Stockpile Accountability Statistician / JM TS FTB 1920

Nuclear Stockpile Accountability Statistician / JM TS FTB 1920

Nuclear Stockpile Accountability Statistician / JM TS ABQ 1920

Technical Writing/Editing Specialist Technical Writer/Editor / SR S ABQ 1920

Technical Writing/Editing Specialist Technical Writer/Editor / JM S ABQ 1920

Technical Writing/Editing Specialist Technical Writer/Editor / JM S ABQ 1920

Technical Writing/Editing Specialist Technical Writer/Editor / JM S ABQ 1920

Nuclear Stockpile Maintenance Tech

Aircraft Weapons System Support /

SR TS ABQ 1920

Notes

* - based on 1920 hours per year