Draft PWS_NASL Priest.pdf

PERFORMANCE WORK STATEMENT (PWS)

Roman Catholic Priest Services

Naval Air Station Lemoore (NASL), CA

1. BACKGROUND

The purpose of this order is to provide the contractor personnel necessary to complete the mission and objectives of the Commander, Navy Region Southwest/NASL Roman Catholic programs.

The contractor for the subject position will coordinate and celebrate Sunday Mass and Holy Days of Obligation, baptisms, confirmations, weddings on call for Roman Catholic internments and funerals.

2. SCOPE

To provide the Commander Navy Region Southwest/NASL Roman Catholic programs that promotes a culture of moral leadership as well as individual and family resiliency to withstand the stresses of military life.

The contractor will conduct Sunday Masses, baptisms, confirmation and weddings plan and direct scheduled liturgical activities, memorial, funeral, and emergency ministrations as specified in the technical requirements. A "typical weekly" hours structure are modified not to exceed 40 hours per week over 7 days with Masses and special services.

3. TECHNICAL REQUIREMENT

• Ordained Catholic Priest in good standing with registered home Diocese (or religious order).

• Possess a Master of Divinity Degree or equivalent degree from an accredited school by the

Association of Theological Schools. Ministerial experience is not considered equivalent of or substitute for the Master Divinity Degree.

• Be granted Faculties by the Archdiocese for the Military Services, USA to include delegation for the administering of Catholic Rites/Services to military service members.

Endorsement/Faculties Application instructions are found at:

http://www.milarch.org/site/c.dwJXKgOUJiIaG/b.6586255/k.638D/Application_for_Endorse mentFaculties_Archdiocese_for_the_Military_Services.htm

• Provide a Certificate of Ecclesiastical Endorsement.

• Possess general working knowledge of Microsoft Word, Microsoft Excel and Microsoft

Outlook and desktop computer hardware.

• Provide proof of U.S. Citizenship.

• Possess the ability to demonstrate proper English in speech and written form.

• The Archdiocese for the Military Services, USA will not grant an endorsement for a Priest working through a third-party staffing agency. The contract must be held by the Priest or his

Parish or Diocese/Religious Order.

• Possess an understanding of military customs, courtesies, traditions, protocol and honors rendered in conjunction with military ceremonies.

4. GENERAL CONTRACT SUPPORT

The contractor shall provide Roman Catholic Mass and Sacraments as defined by the

Archdiocese for the Military USA, supporting NASL Roman Catholic programs. Liaison with the

Senior Installation Chaplain for planning and coordination is required.

5. OBJECTIVES AND TASKS

5.1 Pastoral Care & Liturgical Services

5.1.1 Provide Pastoral Care to active duty military and their family members, as well as unmarried/ unaccompanied Service Members when needed. This may also include base Civilian

Contractors, non-uniformed Federal Employees, and non-Roman Catholic authorized personnel.

5.1.2 Coordinate and celebrate Sunday Masses: At least twice each Sunday (for 52 Sunday’s) at

NASL as coordinated with the Installation Senior Chaplain, or as seasonal/liturgical obligations require. Conduct Confessions before each Sunday Mass. Celebrate Mass on each of the Holy days of Obligation, to include coordination of musical support with the assistance of the Roman

Catholic Music Director and Musician per the guidance set forth by the Archdiocese of the

Military Services, USA. Preparing for Sunday and Holy Day Liturgies includes coordinating appropriate music with music ministers. "Prayers of the Faithful" for Sunday and Holy Day

Liturgies are to be composed by the Contract Priest with respect to Liturgical Guidelines and the needs of the Navy Catholic community. A "typical weekly" hours are modified not to exceed 40 hours per week over 7 days with Masses and special services.

• Easter Week Sample:

• 1730–2000 – Stations of the Cross Mass (Thursday)

• 1700–2000 – Good Friday Mass

• 0530–0830 – Easter Sunday Sunrise Service

• 0930 – Easter Sunday Mass

5.1.3 Must be available within 24 hours to provide services 7 days a week when not in a vacation status, such as memorial services and funerals for active duty military or special occasions.

Notification will be by phone, text, and/or email.

5.1.4 Oversee the Naval Air Station Lemoore Roman Catholic Programs, including the Religious

Education Program and the Liturgical Ministry Program.

5.1.5 Maintain office hours, one afternoon a week, for Pastoral Care for authorized personnel as agreed upon with the Installation Chaplain. Office hours will normally be during the week, Monday through Friday, and not to exceed 40 hours per week over 7 days.

5.1.6 Provide a graveside prayer for internments at local Cemeteries and Funeral homes for all uniformed military active and retired as designated by the Regional Chaplain and Funeral Honors.

5.1.7 Administrative Functions: Perform the following in accordance with the guidance set forth by the Archdiocese of the Military Services, USA: Prepare for the Sacraments of Baptism, Reconciliation, Eucharist, Confirmation, and Marriage. Celebrate

Viaticum/Sacrament of the Sick when necessary. Conduct counseling, classes, and/or celebrate the Masses/Liturgies appropriate to the Sacrament administered. Work with the Military

Archdiocese to coordinate the annual celebration of the Sacrament of Confirmation.

5.1.8 To be available for Catholic counseling and spiritual support.

5.1.9 Contractor will provide recommendations to the Religious Offering Fund Administrator, Custodian, and Roman Catholic Chapel Counsel with insight to the Catholic (ROF) checkbook expenditures and understanding the directives as found in SECNAVINST 7010.6 (Religious

Offering Fund).

5.2.0 Train and certify Extraordinary Ministers of Holy Communion (EMHC), Lectors, Altar

Servers and Ushers. Train and certify, when needed, members of deploying commands who seek to become Lay Leaders during deployment.

5.2.1 Documentation of all sacraments shall be submitted to the Military Archdiocese no later than one week after the celebration of the particular sacrament.

5.2.2 Religious Ministries Department obligations-required attendance at the following:

• Weekly Religious Ministries Staff Meetings.

• Weekly one-on-one meeting with the Installation Chaplain as required by the Installation

Chaplain.

5.2.3 Maintain liturgical, educational, and social activities supplies provided to the Government by coordinating with the Supply Religious Program Specialist and Religious Offering Fund

Custodian.

5.2.4 Arrange for coverage to conduct services in the event of personal illness, vacations, or any other times that the contractor is unavailable. Ensure approved substitutes have base access and transportation to and from sponsored events. Notify the Installation Chaplain of such replacements two weeks in advance of a Leave of Absence.

Recognized Holidays: Contractor is not required to perform services on the following holidays:

New Year’s Day

Martin Luther King Jr.’s Birthday

President’s Day

Memorial Day

Juneteenth National Independence Day

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Day

5.2.5 Upon request from the Senior Installation Chaplain, the contractor will provide detailed expenditures for their quarterly and yearly appropriated funds budget plan. The submission will be filled out on a form designated by the Senior Installation Chaplain. The contractor will have the opportunity to vet the Roman Catholic requirement to the Senior Installation Chaplain who will approve the budget.

5.2.6 Maintain accurate ministry data (e.g., number/types of counseling, attendance numbers, visitation hours, and generate ad hoc reports) and enter aforementioned data into the Command

Religious Program Analytics Tool program on a daily basis.

5.2.7 Submit a Monthly Status Report method of delivery (i.e. paper or electronic), by the close of business on the 4th calendar day of the month. The formatted form will be provided to the contractor.

5.2.8 File the Quarterly Priest report as required by the Archdiocese for the Military Services, USA.

5.2.9 Coordinate at least two weeks in advance all visits of any Roman Catholic Bishop to San

Diego Metro Navy Installations with the Senior Installation Chaplain.

5.3.0 Arrange for coverage from a vetted AMS Roman Catholic Priest to conduct services in event of a personal illness, vacations, or any other times that the contractor is unavailable. Ensure approved substitutes have base access and transportation to and from chapel sponsored events.

Notify the Senior Installation Chaplain of such replacement two weeks in advance of the Leave of

Absence.

5.3.1 Contractor will perform administrative duties include planning, developing and organizing activities surrounding the Religious Organization training requirements and task objectives. This work to be activated within 1-2 months after the contract award, therefore the contractor shall:

5.3.2 Contractor must possess strong computer skills using Microsoft Office Suite and desktop computer hardware.

5.3.3 The contractor shall adhere to CDC guidelines during a pandemic and observe the

Installation Commander’s Recovery Plan for Religious Programs regarding all in-person religious services.

5.3.4 Complete any mandatory training listed in Total Workforce Management Services

(TWMS).

5.3.5 The contractor shall report ALL contract labor hours (including subcontractor labor hours) required for performance services provided under this contract via the secure data collection site

(i.e. Contract Manpower Reporting Application) SAM. The contractor is required to completely fill in all required data fields using the following web address: http://www.sam.gov. Reporting inputs will be for the labor executed during the period of performance. Contractors may direct questions to the SAM help desk.

6. DELIVERABLES AND PERFORMANCE THRESHOLDS

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Deliverable Title Task Number Description / Due Date Reviewer / http://www.sam.gov/

Type of Format Acceptor

Schedule and

Celebrate Sunday

Mass, Holy Days of Obligation

5.1.2 Celebrate

Sunday Mass, Holy Days of

Obligation as coordinated with the Senior

Installation

Chaplain per the guidance of the

Archdiocese for the Military

Services, USA.

Continuous Senior

Installation

Chaplain

Provide pastoral care, to include short notice (i.e.

committals, memorials, disasters, etc. on an as needed basis)

5.1.3, 5.1.6 Local

Cemeteries and

Funeral Homes for all authorized uniformed military as designated by the Regional

Chaplain and

Funeral Honors

As needed COR

Plan and direct the Religious

Education and

Liturgical

Ministry

Programs.

5.1.4 Organize co-

ordination meetings and spot checks to ensure compliance with the Roman

Catholic Church.

Monthly COR

Office hours. 5.1.5 Maintain Office hours.

Weekly Senior

Installation

Chaplain

Provide

Sacramental

Rites

5.1.7 Rite of Christian

Initiation of

Adults (RCIA), Pre-Cana, Weddings, Baptisms.

Continuous COR

Provide

Counseling &

Spiritual Support

5.1, 5.18 Provision to active duty, their family members, and other authorized DoD personnel

(Provide 100% of the time).

Customer comments & complaints

Provide input for the Catholic

Religious

Offering Fund

(ROF)

5.1.9 Adhere to the

guidelines as found in

SECNAVINST

7010.6 Religious

Offering Fund

(ROF).

Quarterly Command

Administrator, Custodian and

Audit Team

Train and Certify 5.2.0 Train and certify

Extraordinary

Ministers of

Holy

Communion

(EMHC),

Lectors, Altar

Servers and

Ushers, and Lay

Leaders.

Continuous COR

Documentation of all sacraments

5.2.1, 5.2.8 Document all sacraments and submit to the

Military

Archdiocese.

NLT 1 week after the sacrament

COR

Planning

Meetings

5.2.2, 5.3.1 Attend Religious

Ministry

Department

Meetings.

Weekly Senior

Installation

Chaplain

Supplies 5.2.3, 5.2.5 Maintain and ensure Roman

Catholic supplies are available.

Continuous Senior

Installation

Chaplain

Arrange for coverage to conduct services

5.2.4, 5.3 Arrange for coverage to conduct services.

As needed Senior

Installation

Chaplain

Record & maintain

Statistical Report

Information

5.2.6 Record &

maintain accurate ministry data (e.g.

number/types of counseling, attendance numbers, visitation hours, and generate ad hoc reports using the Command

Religious

Program

Analytics Tool.

Daily Senior

Installation

Chaplain

Submit Monthly

Status Report

5.2.7 Provide a

monthly status report on the form provided.

NLT the 4th of the month

COR

Computer skills 5.3.2 Must possess strong computer skills using MS

Suite and desktop hardware

Continuous Senior

Installation

Chaplain

Receive and

Acceptance

17 Submit Receive and Acceptance form (R&A) to the Senior

Installation

Chaplain or designee.

NLT the 4th of the month

Senior

Installation

Chaplain

Proper Invoicing of services to the government

12, 5.3.5 Submitted correctly 100% of the time.

NLT the 4th of the month

Review of submitted invoices by

Surveillance

Officer