DRAFT PWS N6883622Q0044.pdf

PERFORMANCE WORK STATEMENT (PWS)

WAREHOUSE SUPPORT SERVICES

NAVY DRUG LABORATORY

NAS JACKSONVILLE, FL

1.0 BACKGROUND

1.1 The Naval Air Station Jacksonville (NAS Jax) is an airbase that is part of the overall Jacksonville Naval Complex, a collection of Navy Bases in the Jacksonville Metropolitan Area that includes Naval Station Mayport, the former Naval Air Station Cecil Field (now Cecil Airport), Naval Outlying Landing Field Whitehouse, and the Pinecastle Range Complex. NAS Jax sustains, enables and supports warfighter readiness. NAS Jax is the largest Navy base in the Southeast Region, third in the nation and is a multi-mission base hosting more than 100 tenant commands. As a master air and industrial base, NAS Jax supports U.S. and allied forces specializing in anti-submarine warfare and training of the best aviators in the world.

1.2 The Navy Drug Laboratory’s mission (aboard NAS Jax) is to test urine samples of military members for the presence of illicit drugs including recreational and prescription drugs. The Navy Drug Lab plays an important role to the fleet by screening nearly one (1) million urinalysis samples each year.

2.0 SCOPE / OBJECTIVE

2.1 The NAS Jax Navy Drug Lab requires vendor support to provide a variety of Warehouse/Maintenance/Janitorial services in furtherance of its mission. The vendor shall provide all necessary personnel, supervision, and management to support this effort.

Performance shall be in accordance with the Performance Work Statement (PWS) and applicable directives listed herein.

2.2 The objective is for NAS Jax Navy Drug Lab to have continuous-uninterrupted availability of its testing services in support of its mission.

3.0 APPLICABLE DIRECTIVES

3.1 Navy Drug Testing Program Standard Operating Procedures (SOPs)

3.2 NAVDRUGLAB Jacksonville Laboratory Operating Procedures (LOPs)

3.3 NAVDRUGLABINST 5100.2F

4.0 ACRONYMS

AIS Automated Information System AO Administrative Officer AV Audio Visual CCB Control Configuration Board.

tracie.griner Draft

COR Contracting Officer’s Representative DCAA Defense Contract Audit Agency DFAS Defense Finance and Accounting Service DFWP Drug Free Work Place DGR Designated Government Representative DISCO Defense Industrial Security Clearance Office DMLSS Defense Medical Logistics Standard Support DOD Department of Defense DON Department of the Navy DONCAF Department of the Navy Central Adjudication Facility EDA Electronic Data Acceptance FAD Facility Access Determination GTPOC Government Technical Point of Contact IAW In Accordance With ICO Installation Commanding Officers INFADS Internet Naval Facilities Assets Data Store IPL Integrated Priority Lists ISSOP Inter-Service Supply Support Operations Program KO Contracting Officer MHE Material Handling Equipment NACLC National Agency Check with Local Agency and Credit Checks NAVOSH Navy Occupational Safety and Health NISP National Industrial Security Program ODC Other Direct Charges OPM Office of Personnel Management OPNAV Office of the Chief of Naval Operations OSHA Occupational Safety and Health Administration OT Overtime OPTAR Operating Target PPE Personal Protective Equipment POV Privately Owned Vehicle PWO Public Works Officer PWS Performance Work Statement QAE Quality Assurance Evaluator QCP Quality Control Plan SCI Sensitive Compartmented Information WAWF Wide Area Work Flow

5.0 TASKINGS

5.1 WAREHOUSE AND MAINTENANCE SUPPORT

5.1.1 WAREHOUSE/LOGISTICS SUPPORT

a. Vendor shall provide and be available to receive incoming material shipments between the hours of 0800-1630 Monday- Friday, except on federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Material receipt will be processed within 10 minutes of arrival of delivery. Deliveries will occur throughout the core hours of normal workdays.

b. Inspect, receive, post, stow, issue, and verify all incoming storeroom material.

c. Review/record adjustments for accuracy and completeness.

d. Complete and post receipt documents to supply records and DMLSS system.

e. Research and conduct preliminary technical research identifying frustrated material to determine ownership.

f. Urinalysis Specimen Receipt Process

i. Pickup and deliver specimens to secure storage accessioning area.

ii. Verify and highlight address label on box.

iii. Initial, date, print name on accountable/certified logs.

iv. Place specimens in designated bins with appropriate date placard.

g. Perform pre-operational maintenance checks and inspections on vehicles and forklift prior to operating loading, offloading and staging of material and equipment (daily).

h. Complete written inspection reports and inform the government representative of any required equipment maintenance/repairs.

i. Pickup/deliver incoming and outgoing mail and packages to the base Post Office (daily).

j. Maintain Certified/Registered Mail logs.

k. Restock all copy paper bins (weekly).

l. Possess an OSHA forklift certification with medical Examiner Certification OPNAV8020-2. (Required to operate handling MHE up to 6K.)

5.1.1.2 WORKLOAD DATA

It is estimated that approximately (70) logistic support actions are required daily at an average of ten (10) support actions per hour. NAS Jax Navy Drug Lab processes approximately 20,870 actions per year.

5.2 MAINTENANCE/LABOR SUPPORT

5.2.1 Perform light upkeep/maintenance of work areas and various spaces at NAS Jax Drug Lab.

5.2.1.1 Including but not limited to:

a. Replace burned out light bulbs.

b. Check and exchange gas cylinders.

c. Replace ceiling tiles.

d. Spot paint.

5.2.2 Labor Support includes but not limited to:

a. Move equipment/appliances and assemble furniture as needed.

b. Document and inspect command’s (16) fire extinguishers (monthly).

c. Document, inspect, and test command’s six (6) eye wash/shower stations (weekly).

d. Load/unload industrial dishwasher/sterilization dryer (weekly).

e. Maintains a clean and orderly work environment. Maintain NAS Jax Drug Lab’s spaces and immediate perimeter area.

i. Empty office trash containers (daily).

ii. Pickup and dispose of accumulated recyclable plastics, aluminum and glass

(weekly).

iii. Remove trash, paper, leaves or other litter from walkways, parking area or grassy areas (daily).

iv. Keep loading/unloading areas clear of trash, garbage and debris to ensure continuous safe flow of incoming and outgoing shipments.

v. Sweep warehouse (weekly).

vi. Pressure wash walkways, signage and canopies (quarterly).

f. Delivery of hazardous waste (batteries, paint cans, etc.) to NAS Recycle Center.

Following procedures for storage and disposal of trash and transports it to designated areas.

g. Reporting all hazardous spills immediately to the Government Technical Point of Contact (GTPOC) or designated representative.

h. Adhering to established procedures to provide a safe working environment including complying with local, state, and federal rules, regulations and practices.

5.2.2.1 WORKLOAD DATA

It is estimated that five (5) maintenance support actions are required daily at an average of five

(5) support actions per hour. NAS Jax Navy Drug Lab processes approximately 10,435 actions per year.

6.0 PERSONNEL QUALIFICATIONS

6.1 During performance of this contract, the vendor shall provide personnel qualified and certified to successfully accomplish the taskings listed herein.

6.2 Vendor employees shall have at a minimum:

a. Six (6) years of specialized experience in Logistics Management and operational familiarity with the Navy’s requisitioning processes including material identification, tracking, receiving, sorting, stowage and issue procedures.

Tasks Performance Objective

Performance Standards

Frequency Acceptable Quality level

(AQL)

Surveillance Method

5.0 Logistic/Maintenance

Support

Adhere to requirements specified in paragraph

5.1 of the PWS Continuous

Timeliness: on or ahead of schedule at least 95% of the time

Quality: All correspondence/document ation prepared IAW standards or instructions at least 99% of the time with no greater than a 1% grammatical error rate.

Random Inspection and/or Customer

Surveys and Feedback

6.0

Meet Support Qualifications and

Performance Requirements

Provide required personnel with qualifications for all scheduled performance periods to ensure no adverse impact on the mission

Continuous 98%

Taking into consideration Unscheduled Call-ins.

COR Inspection approval of resumes, clearances, certifications and feedback

100% Inspection

PWS Deliverables Adhere to requirements set forth in the PWS As required

Timeliness: on or ahead of schedule at least 99% of the time

100% Inspection Customer Spot

Checks

b. Must have broad knowledge of NAS Jax Navy Drug Lab program, policy and procedures and the ability to generate/process reports from Navy information systems accordingly.

c. Demonstrated experience and working knowledge of Defense Logistics Standard Support Computer system (DMLSS).

d. Possess working knowledge and experience of basic computer programs and applications including but not limited to Microsoft Word, Outlook, Excel, PowerPoint, Adobe Acrobat, etc.

e. Must possess excellent written and oral communications skills in order to prepare reports. Personnel shall speak, read, and comprehend English to the extent that they can read and understand printed regulations, detailed written orders, operating procedures, training instructions and materials.

f. Possess a current OSHA forklift certifications with medical Examiner Cert OPNAV8020-2. (Required to operate handling MHE up to 6K.)

g. Familiar with safe operation and maintenance of common hand tools. Monitor inventory and order new parts when necessary.

h. Basic knowledge and working level experience in building maintenance, upkeep and minor janitorial (custodial) duties and responsibilities. Maintain work logs, repairs, and related records.

i. Ability to walk or stand for extended periods of time, lift up to 50 pounds and the ability to climb up and down stairs as needed.

j. All vendor employees designated to perform under the contract shall have a current and valid motor vehicle operator/driver’s license.

k. All vendor personnel designated to perform under this contract shall be citizens of the United States of America.

6.3 Other Requirements

6.3.1 Work and taskings listed herein require routine access to Personally Identifiable Information (PII) and information protected by the Privacy Act of 1974. In addition to the security requirements in this PWS, vendor (personnel/employees) performing work under this contract must compliant with all applicable DoN and DoD security regulations and procedures.

6.3.2 Per SECNAV M-5510.30, all individuals with access to PII or Privacy Act information must be US Citizens; therefore US Citizenship is a requirement.

6.3.3 Vendor shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, sensitive but unclassified (SBU) information, classified information, and all government personnel work products that are obtained or generated in the performance of this contract.

6.3.4 Vendor employees are required to have National Agency Check, Local Agency Check and Local Credit Check (NACLC) investigation at a minimum in accordance with DoD Instruction

8500.2. Local Agency Check and Local Credit Check must be submitted and results received prior to commencement of work. A secret security clearance is required to perform work under this contract.

7.0 ADMINISTRATION

7.1 WORK HOURS/SHIFT SCHEDULES

The vendor shall develop personnel work schedules to ensure task described in the PWS are successfully performed within NAS Jax Navy Drug Lab’s core hours of operation.

7.1.1 Core hours are Monday-Friday 0600-1430 excluding federal holidays. A typical workday consists of 8 hours. No overtime will be paid under this contract.

7.2 PERIOD OF PERFORMANCE

Base Period: 01 April 2022 – 31 March 2023 Option Year 1: 01 April 2023 – 31 March 2024 Option Year 2: 01 April 2024 – 31 March 2025 Option Year 3: 01 April 2025 – 31 March 2026 Option Year 4: 01 April 2026 – 31 March 2027 FAR 52.217-8: 01 April 2027 – 30 September 2027

7.3 PLACE OF PERFORMANCE

Bldg. H-2033 Naval Air Station (NAS) Jacksonville, FL 32212-0322

7.4 GOVERNMENT TECHNICAL POINT OF CONTACT (GTPOC)

Name: Douglas E. Thomas Tel: 904.542.7755 Ext. 103 Email: Douglas.e.Thomas2.civ@mail.mil

7.5 METHOD OF PAYMENT

Payment for this contract shall be made via DFAS Electronics Funds Transfer (EFT) utilizing the Wide Area Work Flow (WAWF) System. The vendor is required to register and setup an account in the WAWF System in order to receive payment. The Government reserves the right to change this payment method through other means only by a contract modification if necessary. Payment shall be Monthly in Arrears.

7.6 PERSONNEL SUBSTITUTIONS

After contract award, substitution of vendor personnel is not permitted without the express authorization of the Government Technical Point of Contact (GTPOC).

7.7 RANDOM DRUG TESTING

A11 positions within NAS Jax Navy Drug Lab are required to undergo random drug testing.

Vendor shall ensure contract employee(s) is tested prior to initial assignment and randomly tested thereafter at least once annually using a certified drug testing laboratory and provide results of the test to the COR. Vendor is responsible for the cost of drug testing and certifications. Vendor is responsible for coordinating the employee drug testing and certifications with the COR.

7.8 WORK TRAVEL

None. There are no work-related travel expected for vendor personnel under this contract.

8.0 WORK ENVIRONMENT AND PHYSICAL DEMANDS

8.1 Work is normally performed in a warehouse/outdoor environment. Material handling equipment is provided for movement of heavy materials. Applies established safety regulations and practices to minimize minor violations and to avoid major violations due to employee error or negligence. Utilize personal protective equipment (PPE) as per NAVDRUGLABINST 5100.2F as required to execute mission in a safe manner. Ensures holding area is well organized and maintained within good housekeeping standards. Must completely understand and be physically capable performing all aspects of the mission described above and capable of working indoors and in an outside environment, exposed to heat, dust, inclement weather, primarily standing on hard surfaces. Frequent lifting (not to exceed 50 lbs), kneeling, crouching, stooping, and walking are required. Work requires light to moderate physical effort in reaching, bending, turning, or moving hands, arms, feet, and legs to operate hand and foot controls while driving, raising, lowering, and tilting fork lift trucks.

8.2 GENERAL SAFETY AND HOUSEKEEPING

Vendor personnel shall keep his/her office and work area in a clean, presentable, safe condition at all times. He/she shall adhere to NAS Jax Navy Drug Lab policies, procedures and business practices iaw NAVDRUGLABINST 5100.2F.

8.3 NON-PERSONAL SERVICE STATEMENT

Vendor employees performing services under this contract will be controlled, directed, and supervised at all times by management personnel of the vendor. Vendor management will ensure that employees properly comply with the performance work standards outlined in this PWS.

Vendor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any vendor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of federal employees, providing direct personal services to any federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

8.4 EMPLOYMENT OF FEDERAL EMPLOYEES

The vendor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States Government, either military or civilian, unless such person receives approval IAW applicable Federal, Navy and DOD regulations.

8.5 SMOKING/DRUG/ALCOHOL POLICY

Vendor shall comply with local command smoking policies, all Federal drug-free workplace and work force requirements. Copies of policies will be provided to the vendor by NAS Jax Navy Drug Lab at performance start date.

8.6 CONTRACTOR IDENTIFICATION

Vendor personnel and employees must identify themselves as “contractors” when attending meetings, answering Government telephones, or working in situations where their actions could be construed as official government acts. The vendor must ensure that its employee(s) display(s) his or her name and the name of the company while in the work area, and include the company’s name in his or her email display.

8.7 PERSONAL APPEARANCE

Vendor personnel (employees) shall comply with local military commander’s published dress codes.

8.8 MEETINGS AND BRIEFINGS

8.8.1 Requested Meetings

When requested by the COR or designated representative(s), the vendor shall attend, participate in and furnish input to scheduled and unscheduled meetings, conferences, and briefings.

Frequency may be weekly, monthly, or as otherwise required.

8.8.2 Monthly Meetings

Vendor shall meet with the COR or designated representative(s), on a monthly basis to review contract performance. Meetings shall include review and analyses of key process indicators, analyses of process deficiencies, and problem resolution. Meeting agenda includes but not limited to the vendor’s performance and issues/problems, if any. Vendor shall take appropriate action to resolve outstanding issues.

8.8.3 Meeting Attendees

Meeting attendees shall include vendor personnel, employees and/or representatives knowledgeable of the subject matter.

8.9 SAFETY

Vendor is responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents/incidents and/or violations which may arise out of, or in connection with, performance of services listed hereunder shall be reported in writing to the

COR or designated representative(s) immediately and not later than twenty-four hours of such occurrence. Reports shall provide full details of the accident; format and content of the report shall be determined by the COR or designated representative(s).

8.10 SECURITY

8.10.1 All vendor equipment, personnel and vehicles are subject to inspection and search by US government security officials (or designated representatives) upon entry to any government owned and/or operated installations and facilities.

8.10.2 Vendor personnel shall comply with all local base/installation security procedures required to gain access to US Government contract-related facilities and other assets (as necessary).

8.10.3 If directed by US government security officials (or designated representatives), the vendor shall remove (and replace as necessary) vendor-personnel and/or its representatives considered a security risk at no additional cost to the government.

8.10.4 The vendor shall coordinate and comply with “all security requirements” regarding each personnel assigned to this project through the GTPOC or designated representative within 10 working days of the contract release (or effective date, whichever comes first).

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE

STATEMENT OF WORK/PERFORMANCE WORK STATEMENT.

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance of the performance start date.

Definition of “productive”:

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. Completed EQIP (Electronic Investigation)

d. All contractor resource(s) must have an active JPAS profile.

e. Common Access Card (CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning (ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY ( IT) SYSTEMS

In accordance with (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s CSM and ISSM/IAM upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative.

Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS

OR PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the CSM upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s ISSM/IAM. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date.

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Cyber Awareness training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-

SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years of legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with

OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your CSM and ISSM/IAM for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE

STATEMENT OF WORK/PERFORMANCE WORK STATEMENT.

AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

ADDRESS: NAVSUP FLCJ

110 Yorktown Ave 3rd Floor Jacksonville, Fl 32212

TELEPHONE: 904-542-0204