DRAFT PWS Mowing Services.pdf

DRAFT PERFORMANCE WORK STATEMENT

Dam Vegetation Maintenance Services for

Belton Lake, Stillhouse Hollow Lake, and Lake Georgetown

1. GENERAL: This is a Indefinite Delivery Indefinite Quantity (IQIQ) non-personal services contract to provide mowing services for dams at Belton Lake, Stillhouse Hollow Lake, and Lake Georgetown. The Government shall not exercise any supervision or control over the contract service providers (subcontractors) performing the services herein. Such contract service providers (subcontractors) shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 DEFINITIONS:

a) Contractor: Company structure, including all partners, officers and employees with interest in this contract.

b) Government: Government of the United States of America.

c) Contracting Officer (KO): Person executing this contract on behalf of the Government.

d) Contracting Officer’s Representative (COR): Person designated by letter of designation from KO. The

COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assures that the Contractor performs the technical requirements of the contract, performs inspections necessary in connection with contract performance, maintains written and oral communications with the Contractor concerning technical aspects of the contract, issues written interpretations of technical requirements; including Government drawings, designs, specifications, monitors Contractor’s performance and notifies both the KO and Contractor of any deficiencies, coordinates availability of Government furnished property, and provides site entry of

Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

e) Contractor Key Personnel: Manager, Superintendent and Quality Control Representative.

f) Quality Assurance Representative (QAR): Person designated by the Lake Manager to perform Quality

Assurance Inspections, review invoices, and perform strict contract oversight. The QAR does not have authority to change any terms of the contract.

g) Quality Control: Action taken by the Contractor and/or their Quality Control Representative to document, inspect and control performance of services to ensure specifications and requirements of this

Contract are met.

h) Quality Assurance: Action taken by the Government to ensure the Contractor's quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this

Contract.

i) Quality Assurance Surveillance Plan (QASP): Plan developed by the Government depicting means

Quality Assurance will be controlled

j) Safety Manual: EM 385-1-1, Corps of Engineers Safety and Health Requirements Manual, latest edition.

k) Performance Standard: Describes the desired results that are to be achieved.

l) Contract Discrepancy Report (CDR): Written record of unsatisfactory performance by the Contractor as observed by the QAR, issued to the Contractor when the performance threshold does not meet the minimum requirements.

l) Calendar Days: Every day on calendar, including weekends and Federal Holidays.

m) Business Days: Monday through Friday, excluding Federal Holidays.

n) Work Days: Business days that are designated as Contractor days to perform work.

o) Toe of Dam: The point on the downstream side of the dam where the constructed earthen embankment contacts the natural ground.

p) Heel of Dam: The point on the upstream side of the dam where the constructed earthen embankment contacts the natural ground.

q) Georeference: The internal coordinate system of a digital map or aerial photo which can be related to a ground system of geographic coordinates.

1.2 DESCRIPTION OF SERVICES/INTRODUCTION: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform mowing services on embankments, designated spillway areas and adjacent spillway areas, associated dam areas, including along roads, parking areas, guardrails and all fences at Belton Lake, Stillhouse

Hollow Lake, and Lake Georgetown as defined in this Performance Work Statement (PWS), except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards in this contract.

1.3. PERIOD OF PERFORMANCE: This contract is for a Base Year and four (4) Option Years. The base contract awarded as a result of this solicitation shall remain in full force and be in effect from date of the award, through February 28, 2026. Four (4) Option Years, if exercised, shall be for twelve (12) months each.

All work shall be executed by the issuance of task orders. Individual Letters of Instruction (LOI) will be issued by the KO and will contain specific details of work to be performed and the individual period of performance of the LOI.

• Period of performance for Belton Lake LOI’s is ten (10) calendar days.

• Period of performance for Stillhouse Hollow Lake LOI’s is ten (10) calendar days.

• Period of performance for Lake Georgetown LOI’s is five (5) calendar days.

If LOI’s for two or more lakes are issued at the same time, LOI’s will be coordinated between all lakes and work days will run concurrent from lake to lake. If the contractor completes work at a lake ahead of schedule, the contractor may request to begin work at the following lake, with approval from the COR at that lake. Each lake may issue a LOI separate from the other lakes at any given time. This is an Indefinite Delivery Indefinite

Quantity (IDIQ) contract and not all services may be required.

1.4 SITE VISIT: The Government requires each prospective bidder to attend a site visit at each lake in order to ensure all potential bidders have a thorough understanding of this contract and to allow potential bidders the opportunity to ask questions regarding requirements of the specified work. All mowing areas vary greatly in slope, terrain, vegetation type, vegetation height, obstacles within the mowing areas, and access to some areas may be very limited, therefore, contractors are requied to attend the site visit in order to account for the differing conditions. A formal site visit at each lake will be scheduled as indicated on the KO’s Request for

Quote.

1.5 SUBCONTRACTOR: The Contractor may utilize services provided by a subcontractor at Contractor’s expense if desired. The subcontractor and subcontractor’s employees shall adhere to all requirements within this contract. Reference to Contractor within this contract shall be recognized to also refer to subcontractor, as applicable.

1.6 LAWS AND REGULATIONS: The work to be performed under this contract shall be within the boundaries of land administered by the U.S. Army Corps of Engineers. The Contractor and Contractor’s employees, are subject to local, State and Federal laws and regulations, including Title 36 Rules and

Regulations, while completing work under this contract. No special provisions or entitlements shall be granted to the Contractor or Contractor’s employees. The attention of the Contractor and Contractor’s employees shall be directed to the need for extreme caution and care while driving and operating equipment in these locations.

1.7 WORK PLANS:

a. Conceptual Work Plan - The contractor shall develop a conceptual work plan that cleary describes the contractor’s approach to successfully completing the hypothetical Letters of Instruction described in

Attachment 3. The contractor’s conceptual work plans shall be evaluated as part of the contractor’s technical proposal and will be considered part of the basis for award. Conceptual work plans shall be no more than four pages. All slope mowing equipment the contractor intends to use for this contract shall have cetifications from the manufacture provided as part of the conceptual work plan stating that the equipment is safe to operate on the design slopes of each lake. Slope mowing equipment certifications may be in addition to the four page maximum of the conceptual work plan. The contractor’s conceptual work plan shall be developed on the basis of the Government issuing hypothetical Letters of Instruction described in

Attachment 3. The contractor that is awarded the contract, their conceptual work plan shall be implemented into the contractor’s work plan.

b. Work Plan – The contractor shall develop a work plan, for COR approval, that cleary describes the contractor’s approach to successfully completing the requirements of the Performance Work Statement.

Within the work plan, at a minimum, the contractor shall include the following:

• Contractor’s approach to performing the work within the period of performance identified for each lake. How does the contractor intend on completing mowing services at all three lakes in 25 calendar days if the grass height at all lakes is considered excessive (3 to 5 feet on average)?

Identify all equipment and labor that will be used on these Letters of Instruction. Identify each calendar day the contractor would be performing work to complete these Letters of Instruction within the period of performance.

• Contractor’s approach to performing the work within the period of performance identified for each lake. How does the contractor intend on completing mowing services at all three lakes in 25 calendar days if the grass height at all lakes is considered average (1 to 3 feet on average)?

Identify all equipment and labor that will be used on these Letters of Instruction. Identify each calendar day the contractor would be performing work to complete these Letters of Instruction within the period of performance.

• Identify if non-slope rated mowing equipment will be used and the areas the contractor intends to use this equipment. The contractor may attach maps that references these locations.

• Identify all equipment that the contractor has in reserve that could be available for immediate use in the event of equipment failure.

• Identify how the contractor intends to ensure quality control activities are completed throughout the duration of the period of performance and services are performed in accordance with the

Performance Work Statement. Address how rework will be prevented and how rework will be managed when required.

• Contractor’s approach to maintain communication with Government designated personnel throughout the contract service period.

NOTE: During execution of this contract, if the contractor fails to complete a Letter of Instruction in accordance with the Performance Work Statement and/or within the period of performance identified, the contractor shall make changes to the approved work plan that address the need for additional equipment, manpower, and/or quality control required to maintain compliance and submit the work plan to the

Government for approval. Any required revisions shall be submitted two (2) business days prior to effective date of change.

1.8 BASIC REQUIREMENTS: The following requirements for submitting a quote and receiving an award are now mandatory for conducting business with the DOD Government.

1.8.1 Unique Entity Identifier (UEI): All offerors are required to obtain a UEI by visiting www.sam.gov.

1.8.2 System for Award Management (SAM) Registration: All prospective Contractors must be registered in the SAM database prior to any award resulting from this solicitation. If at time of award, Contractor is not registered, award will be made to the next successful “registered” offer. Registration may be accomplished via the internet at www.sam.gov.

1.8.3 EFT: All payments shall be made by Electronic Funds Transfer (EFT) or “direct deposit”.

1.8.4 Permits: The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits and letters of certification. The Contractor shall comply with any applicable Federal, State, County and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

1.8.5 Veterans Employment Emphasis: In addition to complying with the requirements outlined in FAR

Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

• U.S. Department of Labor Veterans employment, www.vets.gov/

• Federal veteran employment information, www.fedshirevets.gov/index.aspx

• Veterans’ Employment and Training Service (VETS) , http://www.dol.gov/vets/

• Veterans Opportunity to Work (VOW) Program, http://benefits.va.gov/vow/

• U.S. Army Warrior Transition Command Employment Index, wtc.army.mil/modules/employers/index.html

• Hiring Our Heroes initiative www.uschamberfoundation.org/hiring-our-heroes

• Guide to Hiring Veterans, www.whitehouse.gov/sites/default/files/docs/white_house_business_council_-guide_to_hiring_veterans_0.pdf

1.9 GENERAL INFORMATION:

1.9.1 Safety: In accordance with EM 385-1-1, U.S. Army Corps of Engineers Safety and Health Manual, the Contractor shall develop and implement a safety program for employees performing work under this contract. The Contractor shall submit an Accident Prevention Plan to the Contracting Officer‘s

Representative at the time of Pre-work Conference meeting, and revisions shall be submitted two (2) business days prior to effective date of change. The contractor’s Accident Prevention Plan shall be approved before the Contractor provides any services under this contract.

1.9.1.1 Accident Prevention Plan: The Contractor shall provide an Accident Prevention Plan in accordance with requirements of the latest edition of EM-385-1-1 Appendix A. When developing the plan, the contractor shall follow Appendix A and reference each item in the plan back to Appendix A.

Accident Prevention Plans that are not outlined as shown in EM-385-1-1 Appendix A will be rejected.

1.9.1.2 Personal Protective Equipment (PPE): The Contractor personnel shall wear safety items required by OSHA and Safety Manual during the performance of tasks requiring protective equipment or clothing.

http://www.sam.gov/

1.9.1.3 Safety Meetings: The Contractor shall hold a safety meeting with all employees prior to each mowing operation and shall notify the Government of locations and time of each meeting.

1.9.2 Quality Control: The Contractor shall develop and maintain an effective Quality Control Program to ensure services are performed in accordance with this contract. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The

Contractor’s Quality Control Program is the means by which the Contractor ensures Contractor’s work complies with the requirements of the contract. The Quality Control Plan shall be submitted to the COR for approval at least fifteen (15) days prior to work and must be approved before the Contractor provides any services under this contract. After acceptance of the Quality Control Plan, proposed changes to the approved plan by the Contractor must be submitted to the COR for approval and if approved, the

Contractor will receive the Contracting Officer’s acceptance in writing.

1.9.2.1 Quality Control Plan: The following items shall be included in the Quality Control Plan.

1.9.2.1.1 A description of the quality control organization, including a chart showing lines of authority.

1.9.2.1.2 The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a quality control function.

1.9.2.1.3 Requirement for Quality Control personnel to be on-site when work is ongoing.

Procedures for tracking deficiencies from identification through acceptable corrective action.

Establish verification procedures that identified deficiencies have been corrected.

1.9.2.1.4 Reporting procedures, including proposed reporting formats.

1.9.2.1.5 A list of the definable features of work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment.

1.9.2.1.6 Means for key control, if applicable, ensuring keys are not lost, misplaced, duplicated or used by unauthorized persons.

1.9.2.1.7 Means to ensure all lock combinations, if applicable, are not revealed to unauthorized persons and lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

1.9.2.2 Acceptance of Plan: Acceptance of the Quality Control Plan by the COR is required prior to the start of work. All on-site Quality Control personnel shall possess a copy of the awarded contract and/or Letter of Technical Direction if applicable, and all associated maps for work being performed.

The Government reserves the right to request the Contractor revise the Quality Control Plan, including removal of personnel, as necessary, to obtain the quality of work specified in this contract.

1.9.2.3 Notification of Changes: After acceptance of the Quality Control Plan, proposed changes to the approved plan by the Contractor shall be submitted to the COR for approval and if approved, the

Contractor will receive the Contracting Officer’s acceptance in writing.

1.9.2.4 Inspections: All mowing services shall be completed and inspected by the Contractor's Quality

Control Representative prior to contacting the Government Quality Assurance Representative (QAR) for inspection. The Contractor shall notify the QAR immediately upon completion of mowing services using designated communication method(s) for each lake as determined by COR so that the QAR may schedule inspection within twenty-four (24) hours. If the day after notification is not a business day, the inspection may be scheduled the following business day at the discretion of the Government. The

Contractor shall be responsible for re-performance of any and all deficiencies discovered during the quality assurance inspection within twenty-four (24) hours of report of said deficiencies at no additional cost to the Government.

1.9.3 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused upon the means utilized by the Government to ensure that the Contractor has performed in accordance with the performance standards.

1.9.3.1 Inspection and Contract Performance: The service performed by the Contractor under the provisions of this Contract shall be subject to inspections by the Contracting Officer and COR to ensure strict compliance with the terms of the contract. QAR shall observe services performed by the

Contractor under the provisions of this contract and report to the COR.

1.9.3.2 Notification of Deficiencies: The Contractor shall be notified verbally and/or in writing of any serious or recurring minor deficiency in service observed by the Contracting Officer or COR. Verbal notification will be recorded in a memorandum for record by the Government.

1.9.3.3 Documentation of Deficiencies: Written notifications and memoranda for record shall be prepared by the COR.

1.9.3.4 Correction of Contract Deficiencies: Upon receipt of notification of deficiency in service, the

Contractor shall immediately correct deficiencies and/or take steps to prevent recurrence of the deficiency.

1.9.3.5 Deficiencies of Service: In the event of unsatisfactory performance by the Contractor as observed by the QAR, COR or Contracting Officer, the Government will issue a Contract Discrepancy

Report (CDR) (Attachment 7) to the Contractor and a meeting shall be scheduled within two (2) calendar days, excluding Federal Holidays, after the CDR was issued. Mutual effort will be made to resolve any and all problems identified. Written minutes of these meetings shall be prepared and signed by the Contractor, Contractor’s respective employees, QAR, COR and Contracting Officer if applicable. This contract may be terminated by the Contracting Officer upon receipt of any CDRs.

Termination will be based upon the seriousness of the deficiency.

1.9.3.6 Evaluation of Performance: Performance of the Contractor shall be evaluated no less than mid-term and at the conclusion of contract.

1.9.4 Minimum Manpower Requirements: The Contractor shall provide an adequate number of fully qualified personnel to perform services, properly and efficiently within the time limits specified. An on-site supervisor and a Quality Control representative shall be on-site while work is performed. One individual may serve in both capacities.

1.9.5 Employee Conduct: The Contractor shall be responsible for ensuring employees strictly comply with all Federal, State and Municipal laws. Any illegal or criminal activity will result in the removal of the

Contractor and Contractor’s employees and/or termination of the contract. The Contractor and

Contractor’s employees shall not use any keys to access any areas outside of the designated areas for service.

1.9.6 Removal of Contractor’s Employees: Government personnel may require the Contractor to immediately remove from the work site any employee of the Contractor, who endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or telephonic, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United

States or any of its officers or agents.

1.9.7 Damage to Government or Private Property: The Contractor shall be responsible for any damage to

Government or private property and/or injury to any person as a result of the Contractor’s operations. The

Contractor shall notify the COR immediately of damage to Government and/or private property or injury to any person resulting from Contractor’s operations. Ground rutting caused by Contractor activity shall be repaired to Government specifications (including, but not limited to: ground leveling/grading, placement of topsoil, placement of erosion matting, and reseeding with native vegetation) by Contractor at no additional expense to the Government.

1.9.8 Sustainability Requirements:

1.9.8.1 Recycled Materials: The Contractor shall meet the recycled content requirements set forth by the Environmental Protection Agency (EPA) and shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired;

1) Competitively within a timeframe providing for compliance with the contract performance work statement;

2) Meeting contract performance requirements; or

3) At a reasonable price.

(Information about this requirement is available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. The list of EPA-designated items is available at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products. Items may include, but are not limited to the following products used on-site in execution of this contract: absorbents, engine coolants and traffic cones.)

1.9.8.2 Bio-Preferred Program: The Contractor shall meet the Bio-Preferred Program requirements set forth by the USDA at https://www.biopreferred.gov/BioPreferred/faces/Welcome.xhtml. The list of USDA-designated product categories may be found at https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml#. Items may include, but are not limited to the following products used on-site in execution of this contract: 2-cycle engine oil, lubricants and grease.

1.9.8.3 Recovered Materials: As required by the Resource Conservation and Recovery Act of 1976 (42

U.S.C. 6962(c)(3)(A)(i)), the Offeror certifies, by signing this offer, that the percentage of recovered materials content for EPA-designated items to be delivered or used in the performance of the contract will be at least the amount required by the applicable contract specifications or other contractual requirements.

1.9.8.4 References: FAR Provision 52.223-1 – Bio-based Product Certification, FAR Clause 52.223-2

– Affirmative Procurement of Bio-based Products Under Service and Construction Contracts, FAR

Provision 52.223-4 – Recovered Material Certification, FAR Clause 52.223-9 – Estimate of Percentage of Recovered Material Content for EPA-Designated Items, and FAR Clause 52.223-17 – Affirmative

Procurement of EPA-Designated Items in Service and Construction Contracts.

1.9.9 Federal Holidays: The Lake Office will be closed on all Federal Holidays. Work may be allowed on holidays and weekends if requested by the contractor.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth National Independence Day Christmas Day

Independence Day

1.9.10 Place of Performance: The work to be performed under this contract will be performed at Belton

Lake, Stillhouse Hollow Lake, and Lake Georgetown. Lake addresses and information are below.

1.9.11 Hours of Operation: Lake Office hours of operation for Belton Lake, Stillhouse Hollow Lake and

Lake Georgetown are Monday-Friday, 8:00 a.m. to 4:30 p.m. The Contractor may be permitted to work outside of Lake Office hours, weekends and Federal Holidays with prior approval from COR, provided the

Contractor submits request to COR at least seventy-two (72) hours in advance.

1.9.12 Security Requirements:

1.9.12.1 General Security Requirements and Guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative

(COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US

Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the

Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition

(FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health

Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.9.12.1.1 Anti-Terrorism Training (AT Level 1): All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

1.9.12.1.2 Physical Security and Access Control Requirements: Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in

LAKE COUNTY ADDRESS

Belton Bell County 3110 FM 2271, Belton, TX 75613

Stillhouse Hollow Bell County 3740 Fm 1670, Belton, TX 76513

Georgetown Williamson County 500 Lake Overlook Drive, Georgetown, Texas 78633 the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency

Services/Security Office using the National Crime Information Center-Interstate Identification

Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

1.9.12.1.3 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See

Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

1.9.12.1.4 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR

Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-

1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the

Contracting Officer to become part of the official contract file.

1.9.12.2 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property. When Contractor works in a park closed for the season or other reason, they are responsible for securing gates behind equipment and employees to maintain park or area security.

1.9.12.3 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the

Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.9.12.3.1 Unauthorized Personnel: The Contractor shall prohibit the use of Government issued key(s) cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than

Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.9.12.3.2 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the CQCP.

1.9.13 Special Qualifications: Not Applicable.

1.9.14 Post Award (Pre-work) Conference: The Contractor agrees to attend a Pre-work Conference held in accordance with Federal Acquisition Regulation Subpart 42.5. All Contractor key personnel as stated in

Paragraph 1.1.e shall attend. The Contractor is encouraged to have in attendance an officer of the

Contractor’s company and representation from all subcontractors. The Pre-work Conference will be conducted by the COR within fourteen (14) calendar days of contract award. The Pre-work Conference will be held at the exact time and location specified by the Government. The Pre-work Conference for the the IDIQ will be held at Belton Lake or may be performed telephonically at the agreement of all parties.

Additionally Pre-Work Conferences for each awarded Task Order shall be held at the Lake for which the

Task Order is issued. No work may be performed under this contract prior to the issuance of individual

Letter of Instructions. The purpose of the Pre-work Conference is to enable the Government to outline the procedures that will be followed by the Government in its’ administration of the contract, to discuss the performance that will be expected from the Contractor, and discuss the provisions of this contract and the

Contractor's required submittals listed in Deliverables Schedule listed in Attachment 2/Technical Exhibit 2.

The Pre-work Conference will allow the Contractor an opportunity to ask questions about the Government's administration and inspection of contract work or other pertinent information Contractor might require.

General items to be discussed during the Pre-work Conference include COR and QAR responsibilities, Quality Assurance Inspections, Contractor’s Quality Control Plan, Communications, Administrative

Procedures, Invoices, Payments and Regulations.

1.9.15 Periodic Progress Meetings The KO, COR and other Government personnel as appropriate, may meet periodically with the Contractor at Government’s discretion to review the Contractor's performance.

At these periodic progress meetings, Contractor will be apprised of how the Government views the

Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.9.16 Contractor Deficiency Report Meetings: The Contractor shall attend any Contractor Discrepancy

Report Meetings initiated by the Government. These meetings shall be at no additional cost to the

Government.

1.9.17 Identification of Contractor Employees: The Contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with photo identification

(ID) badge. The ID badge shall clearly display the Contractor’s name and the employee’s name and color photograph. The Contracting Officer or his/her designee shall approve the ID badge before the commencement of contract performance. It is the Contractor’s responsibility to ensure that all Contractor personnel wear the ID badge at all times when performing work under this contract at a Government facility. Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn. The Contractor, Contractor’s employees, and as applicable the subcontractor and subcontractor’s employees, shall wear a standardized uniform that displays the company’s name, logo and the employee’s name during performance of the contract on Government Property. Contractor personnel shall clearly identify themselves to all attendees as a Contractor employee before the commencement of meetings with Government or other Contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a Contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other Contractor personnel. When Contractor personnel send e-mail messages to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address. The Contractor personnel shall sign in and out prior to commencing and completing scheduled work.

1.9.18 Contractor Travel: Not Applicable.

1.9.19 Data Rights: Not Applicable.

1.9.20 Organizational Conflict of Interest: In the event an organizational conflict of interest exists, such as the discovery of Contractor or subcontractor business of familial relations with a USACE employee, the

Government will take steps to mitigate the conflict, up to and including termination of the Contractor or subcontractor.

1.9.21 Type of Contract: The Government will award an Indefinite Delivery Indefinite Quantity contract. Letters of Instructions will be awarded per lake, and will indicate the line-item quantity, location of work to take place, and period of performance. No work will be performed until a Task Order and Letter of Instruction signed by the Contracting Officer is delivered to the Contractor and appropriate Deliverables

(Attachment 2) have been received and approved. All payment shall be made based upon line-item pricing for the contract base and option years, as submitted by the Contractor and accepted at contract award.

1.10 GOVERNMENT FURNISHED ITEMS AND SERVICES: Not Applicable.

1.11 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

1.11.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract.

1.11.2 Equipment: The Contractor shall furnish all equipment necessary to accomplish the requirements under this contract. All equipment used to perform work under this contract shall be in good operating and mechanical condition and comply with EM 385-1-1. Vehicles used by the Contractor shall be identified.

The Contractor shall ensure leaking and unsafe equipment is repaired immediately and shall be responsible for containment and cleanup of leaks.

1.11.3 Materials: The Contractor shall provide all materials necessary to accomplish the requirements under this contract. All supplies and materials provided by the Contractor shall be per industry standards and environmentally-friendly.

1.12 CONTRACTOR MANAGEMENT REPORTING (CMR): Not Applicable.

1.13 APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

1.13.1 The Contractor shall abide by all applicable local, state, and federal regulations, publications, manuals, policies and procedures to include the Safety Manual (EM385-1-1).

1.13.2 Submittals: Government Approval is required for submittals with a "GA" designation. When “GA” designation is used, the designation will state the office that will review the submittal for the Government.

All submittals not requiring Government Approval will be For Information Only (FIO) and are considered to be "Product Data" that meet the terms of the contract. Submittals marked FIO will not be returned.

COR approval is not required for FIO submittals; however, the Government reserves the right to require the

Contractor to resubmit any item found not to comply with this contract. Attachment 2/Technical Exhibit 2:

Deliverables Schedule provides requirements for all submittals.

2.0 SCOPE: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform mowing services on embankments, designated spillway areas and adjacent spillway areas, associated dam areas, including along roads, parking areas, guardrails and all fences at Belton Lake, Stillhouse Hollow Lake, and Lake Georgetown as specified in this PWS and its attachments, Service Areas Acreage Estimate (Attachment 4), and Maps

(Attachment 5). The scope of work is generally considered agricultural in nature and work site conditions in terms of grass height, are highly variable due to sun, rain, wind and all other acts of nature.

2.1 MOWING SERVICE: Mowing services shall be performed in accordance with contract, Mowing Service

Maps (Attachment 5), and the Service Areas Acreage Estimate (Attachment 4).

2.1.1 Performance Standard: All vegetation within Mowing Service Areas shall be uniformly cut between four (4) inches and six (6) inches above the ground, leaving no shredded trash or debris on hard surface roads, parking lots, sidewalks, walkways and slabs, etc. generated from mowing service and free of damage to the turf, structures, trees, bushes, facilities, persons and private property.

2.1.2 Frequency of Services: The frequency of services will be indicated within each individual Letter of Instruction.

2.1.3 Completion Timeline: The required mowing services number of calendar days and starting and completion dates shall be stated in each individual Letter of Instruction. Each Letter of Instruction shall include the schedule for work to be performed within the Period of Performance of that Letter of

Instruction. Reference paragraph 1.3 Period of Performance.

2.1.4 Mowing Service Areas: Mowing Service Areas are depicted on maps (Attachment 5) and are divided into mowing areas. Each Letter of Instruction will define which mowings areas are to be serviced. General guidelines delineating boundaries for Mowing Service Areas are as follows below.

2.1.4.1 Dam: Mowing Service Areas include from top of dam to distance specified below:

1) Downstream Side of Dam:

Below record high pool elevation: Fifty (50) feet from the toe.

Above record high pool elevations: Fifteen (15) feet from the toe.

2) Upstream Side of Dam:

Below record high pool elevation: Fifty (50) feet from the heel.

Above record high pool elevations: Fifteen (15) feet from the heel.

TABLE 4: Lake Record High Pool Elevations

LAKE HIGH POOL RECORD

Belton 635’ Mean Sea Level

Stillhouse Hollow 668’ Mean Sea Level

Georgetown 840’ Mean Sea Level

2.1.4.2 Mowing service shall be performed to existing lake, creek or river elevations.

2.1.5 Standard Equipment: The Contractor shall utilize equipment necessary to meet required performance standards and requirements as specified in this contract.

2.1.6 Specialized Mowing Equipment: Significant slopes, as described in Table 1: Lake Design Angles of Incline, shall only be mowed utilizing mowing equipment specifically designed or factory modified for the mowing of slopes, with certification in writing by the manufacturer as safe for operation on a maximum angle of incline. If the contractor has to replace a piece of equipment, the contractor shall update the work plan to cover the new equipment. Certification shall address the stability of the equipment on these inclines and slopes and shall be specific in nature as to address the applicability of the design or factory modification for the prevention of equipment roll-over. All proposed mowing and trimming equipment, and certification in writing by the manufacturer as safe for operation on design angle of incline at each lake shall be submitted with quote as indicated on the KO’s Request for Quote for KO review and approval. All equipment must be operated in such a manner as to not cause damage to dam slopes, facilities, persons or property. String trimmers may not utilize steel or other type of cord that will cause damage to trees, shrubs, wooden fence posts, wooden traffic barricade posts, building siding, etc. In the event the contractor’s equipment is causing damage to Government property, including damage to embankment turf (rutting or scalping), the Government will require the contractor to remove that equipment from service and not proceed until the equipment is repaired or replaced. No such removal will reduce the Contractor's obligation to perform all work required within the time scheduled under each Letter of Instruction. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

TABLE 1: Lake Design Angles of Incline

LAKE DESIGN ANGLE OF INCLINE

Belton 34°

Stillhouse Hollow 34°

Georgetown 27°

NOTE: The contractor may encounter areas within the mowing limits that are greater than the design angle of incline. The contractor shall verify any areas in question prior to performing mowing services to ensure design angles are not exceeded. If the contractor encounters areas that are in excess of the design angles of incline, and exceed the maximum angle rating of the slope mowing equipment being used, the contractor shall perform mowing services in accordance with Section 2.1.1 by other means or acquire equipment that is capable of mowing the greater angle of those slopes and submit any new equipment manufacture slope certifications to the Government for approval.

2.1.7 Additional Equipment: If the Contractor is unable to accomplish work in accordance with the requirements of this contract within the times specified, the Contractor shall immediately obtain additional equipment and employees necessary to fulfill the requirements of this contract at no additional cost to the Government.

2.1.8 Fees for leaving equipment on site: If necessary, equipment and materials may be left overnight on Government Property during the period of time that services are being provided, at location(s) designated by COR. The Government assumes no liability for loss or damage to any equipment and materials being left overnight. Equipment and materials shall not be left on Government Property during any other times and will be assessed a fee of $100.00 per day per piece of equipment left on

Government lands after performance period ends. Assessed fee shall be deducted from current and/or future payable invoices as required

2.1.9 Equipment Debris Inspections: Upon arrival at each Lake, all mowing equipment shall be free of dirt, vegetation, vegetation clippings, insects and other debris to prevent inadvertent spreading of invasive and undesirable species. Compliance shall be verified by the Government during Equipment

Safety Inspections. Non-compliant equipment shall be immediately removed from Government

Property at no expense to the Government. After initial inspection, any additional mowing equipment brought to Lake shall be inspected by the Government upon arrival.

2.1.10 Equipment Safety Inspections: Prior to work commencement, all equipment shall be inspected by the contractor, in the presence of Government personnel, to ensure compliance with Section 18 of

Safety Manual. The contractor shall present all equipment to the Government for inspection whenever equipment is brought to the Lake. The contractor shall notify the COR at least two (2) days prior to bringing equipment on-site so that the time and place of these inspections may be scheduled. The

Government may inspect equipment at any time it is operated on Government Property. Any equipment found deficient shall be taken out of service immediately until faulty conditions have been corrected and passed by the Government. No such removal will reduce the contractor's obligation to perform all work required within the time scheduled under each Letter of Instruction. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

2.1.11 Mowing Specifications:

2.1.11.1 Pre-mowing Inspection: Prior to commencement of mowing operations, the contractor shall survey the area and submit a Pre-mowing Inspection Report as outlined in Section 2.1.20.5

Pre-mowing Inspection Report of all damage or vandalism to Government property.

2.1.11.2 Mowing Slopes: Mowing Service Areas include mowing and trimming varying slopes, from flat to significant slopes. Only mowing equipment specifically designed or factory modified for the mowing of significant slopes shall be utilized for slopes.

2.1.11.3 Mowing…