Draft PWS MMD FPF Fish Transportation UPDATED 21Apr25.docx

Performance Work Statement Mud Mountain Dam Fish Passage Facility Fish Transportation Summer 2025

1. DESCRIPTION OF WORK: Provide all plant, labor, tools, and equipment and perform all work in strict accordance with this Performance Work Statement, all Federal, State and Local codes and regulations and all applicable industry standards to:

Provide trucking services for the transport of live fish from the Mud Mountain Dam Fish Passage Facility, located on the White River, to the Fish Release Site.

2. BACKGROUND INFORMATION: The newly constructed Mud Mountain Dam (MMD) Fish Passage Facility (FPF) was put into service in 2021. The purpose of the FPF is to provide means of capturing live salmonids and transporting them to a release site located upstream of the dam. The new FPF was constructed because the existing fish trap and trucking operation could not keep up with the increasing numbers mostly caused by population growth of pink salmon. The new FPF was supplied with five, 5,200 gallon trailers, for the transportation of fish. During the peak of the fish run, typically starting in August and concluding in October, the employees at the FPF do not have the staffing or the equipment necessary to haul all five trailers. This PWS is set up to supplement the government’s effort in transporting fish during the peak of the fish run.

Physical address of the MMD Fish Passage Facility is:

25305 SE Mud Mountain RD Enumclaw WA, 98022

3. GENERAL REQUIRMENTS FOR ALL WORK:

3.1. During the performance of this work, the contractor must comply with all current OSHA regulations and the requirements contained in Engineering Manual 385-1-1 US Army Corps of Engineers Safety and Health Requirements Manual. Prior to start of work, Government Approval is required for the Accident Prevention Plan.

3.2. Any damage to property will be restored to its original condition by the contractor at their own expense.

3.3. While onsite, contractors shall be easily identifiable to the government employees and the public. This can be achieved by wearing clothing with company logo, hardhats with company logo, vests with company logo, etc.

3.4. USACE will provide portable toilets at the Fish Passage Facility and at the Fish Release Site for use by drivers.

3.5. Trucking operations will be between the hours of 0600 and 1900 and may be required 7 days a week.

4. SERVICES TO BE PROVIDED ARE:

3.6. Base Bid Item 0001 – Trucking Services

3.6.1. Contractor shall provide up to 4 trucks with drivers for the performance of the work described below. Each truck must be capable of working up to 12 continuous hours in a single day.

3.6.2. Trucking needs will vary day to day depending on factors such as fish run size, fish trap attraction success rate, equipment breakdowns, weather, etc. During peak operations, all 4 trucks may be utilized, working 12 hours a day, 7 days a week. During slower periods, the number of trucks may vary between 0 and 4. Comment by Heape, Kevin S CIV USARMY CENWS (USA): 3 or 4 trucks?

3.6.3. Government will determine the number of trucks required on a daily basis. Contractor will be given 24-hour notice for truck mobilization(s). Contractor will be given 12-hour notice for truck demobilization(s).

3.6.4. Inability to meet the mobilization and demobilization requirements stated above may be grounds for termination of the contract.

3.6.5. Upon arrival to the Fish Passage Facility (FPF) site, the truck(s) will first hook up to the fish transport trailer(s). The daily activities will then include the cyclical repetition of the following procedures:

· At the FPF, fill the fish transport trailer with water

· Drive up to the fish trap and load trailer with live fish

· Drive to the Fish Release Site

· Hook up to the release chute

· Release fish

· Drive back to the FPF

3.6.6. Government employees will only assist with filling trailers with water, loading of fish, and releasing of fish. Drivers may remain in their trucks during these tasks. All other tasks will be the responsibility of the driver.

3.6.7. During the transportation of live fish, the drivers are required to monitor the dissolved oxygen levels within the trailer. When necessary, drivers shall make adjustments to maintain acceptable levels. This will be performed via an electronic tablet device that is remotely synced to the trailer. The tablet will be handed to the driver upon coupling to the fish transport trailer. Need for adjustments is anticipated to be minimal.

3.6.8. The trailers that will be transported can be seen in Attachment 2. The dimensions of the trailer as well as hookups are identified. Contractor must ensure that the trucks being provided can successfully couple with the fish transport trailers. In addition, Attachment 2 displays the trailer’s data plate.

3.6.9. Attachment 3 provides the dimensions of the release chute located at the Fish Release Site. Drivers will have to back the trailers up to the chute in order to release the fish.

3.6.10. Total distance for a round trip between the FPF and the Fish Release Site is approximately 25 miles. See Attachment 4 for truck route. Drivers must follow the exact route identified. A maximum of 8-12 trips per day is anticipated per truck.

3.6.11. Requirements for each truck are:

· Minimum 425 horsepower

· Minimum 12 speed transmission

· Capability to couple with fish transport trailer, to include all air and electrical connections. Truck shall have at a minimum two 7 pin trailer connectors

· Equipped with CB radios

· Capable of hauling a full 5,200 gallon fish transport trailer up 7% grade on state highway

· Must pass the equipment safety check as identified in Attachment 5

· Insurance for truck and payload

· Height of truck is restricted to the clearance for the fish loading bay which is 13 ft

· Able to traverse on gravel roads

3.6.12. Requirements for the drivers are:

· Class A CDL with Tanker Endorsement

· Able to pass background check

· Follow traffic laws

3.6.13. Upon successfully coupling with the trailer, the driver must complete the equipment safety checklist found in Attachment 5. The condition assessment form must be completed at the start of each day for each truck. Any defects identified should be immediately communicated to the contractor/subcontractor as well as a government representative. Equipment shall not be operated until deficiencies are resolved.

3.6.14. Clock hours for the truck will begin as soon as the driver successfully hooks up to the fish transport trailer.

3.6.15. At the end of each day, each driver must submit a haul log that captures number of trips made that day and hours the truck worked.

3.6.16. More than 3 breakdowns from the same truck will require that truck to be replaced for the remainder of the contract.

3.6.17. Except for short bathroom breaks, no stoppages will be allowed. If the contractor is required to provide a lunch break and/or other breaks for the drivers, a replacement driver or replacement truck with driver must take over the transporting operation to eliminate any down time. As identified in section 4.1.6, contractor will have short periods of downtime while the fish are being loaded and released.

3.6.18. Hourly rate shall be all inclusive and account for contractor’s overhead cost, fuel, insurance, transportation cost to and from job site, standby cost, overtime, uncertainties, etc.

3.6.19. Trucks shall be fueled prior to arriving onsite

3.6.20. The base of this contract is for a total of 1340 hours. The amount identified is a not to exceed amount. Contractor shall provide a unit price and charge only for the hours worked.

3.6.21. Due to the unknown size of the fish run and other factors mentioned above, the government only guarantees the utilization of 500 hours. If all guaranteed hours are not utilized by the end of the fish run, government will still pay out the remainder of the guaranteed hours.

3.6.22. Remainder of the guaranteed hours shall not be paid out if the contract is terminated by the government. Contract termination may occur if contractor is not meeting the requirements identified in this PWS, is being unresponsive, or not meeting the performance requirements identified in the Quality Assurance Surveillance Plan.

3.6.23. Contractor will not be paid for the hours the truck is broken down or hours the driver is unable to operate equipment.

3.6.24. Parking may be made available for up to four trucks if the contractor wants to park the trucks at the facility overnight.

3.6.25. Truck drivers are to report directly to the contractor or their representative. Contractor is responsible for managing of all drivers and ensuring they comply with all DOT requirements. The government will not be involved in personnel management regarding drivers.

3.6.26. Upon award of the contract, the contractor or a representative, shall attend a site visit and walk through the trucking procedures. During the first day of hauling, that same representative shall be onsite to train the driver(s).

4.2 Optional Item 0002: Additional Trucking Services

4. IMAGES/ATTACHMENTS:

Attachment 01: Quality Assurance Surveillance Plan Attachment 02: Fish Transport Trailer Attachment 03: Fish Release Chute Attachment 04: Travel Route Attachment 05: Equipment Safety Checklist

5. PRE-BID SITE VISIT

5.1. A pre-bid site visit will be scheduled for this contract. All interested parties must contact Contracting Specialist and the Project Manager (PM) at least 24 hours prior to the site visit in order to register for the site visit.

6. CONDITIONS AFFECTING WORK

6.1. Work Coordination:

6.1.1. The Contractor shall attend a kickoff meeting prior to commencing any work activities. The Contractor shall contact the PM within five (5) days of award to set a date and time for the kickoff meeting. The Contractor shall submit a site-specific Accident Prevention Plan.

6.1.2. During performance of this work, bi-weekly coordination meetings are required. The Contractor’s site lead shall schedule the bi-weekly coordination meeting with the PM and dam staff.

6.2. Interface with Others:

6.2.1. Work under this PWS shall be planned and accomplished in a way to minimize any interferences and inconveniences to the government, the public, and private entities in the area.

6.3. Work Restrictions:

6.3.1. Working Hours: The Contractor is required to work within the hours of 0600-1900, 7 days a week. Work may be performed during Federal Holidays. Comment by Heape, Kevin S CIV USARMY CENWS (USA): 1800?

6.3.2. Laws, Rules, Regulations and Compliance: All Contractor and subcontractor employees shall observe and comply with all applicable local, State and Federal laws, rules and regulations, including those traffic, safety, sanitation, security, noise, and vehicle operations. All work shall meet or exceed applicable industry standards related to materials and workmanship.

6.3.3. Safety Requirements: The current edition of the U.S. Army Corps of Engineers Safety and Health Manual, EM 385-1-1 (30 Nov 2014), shall be considered a part of this contract and will be enforced as such. The most recent Safety Manual can be found here:

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

6.4. Security:

6.4.1. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

6.4.2. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

6.4.3. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the Contracting Specialist and PM no later than 10 business days after the initial contract award.

7. FACILITIES:

7.1. Drivers will have access to temporary bathroom facilities.

7.2. If requested, parking for up to four trucks will be made available.

7.3. In addition to the requirements of any other contract clauses, the Contractor shall protect all Government property within the work area and shall be responsible for any damage to Government property and private property caused by Contractor or subcontractor personnel during the performance of this contract.

7.4. Contractor will be operating during hours USACE employees will be onsite. Contractor will not be given additional access to the facility.

8. SUBMITTALS:

8.1. A Site Specific Safety Plan: Contractor shall develop a Site Specific Safety Plan and an Activity Hazard Analysis AHA per EM 385-1-1. An AHA shall be prepared by the contractor performing the work. The AHA shall define the steps performed within the activity, and identify the work sequences, specific anticipated hazards, site conditions, equipment, materials, personnel, and the control measures to be implemented. The names of the qualified person(s) required for a particular activity shall be identified and included in the AHA, as well as proof of their competency/qualification. The Contractor shall coordinate with the USACE technical POC to develop and provide the AHA, and host a pre-work safety briefing before safety barrier installation work commences. The AHA shall be developed to the extent possible with information available prior to the work activity and submitted to the USACE as a draft no less than four (4) days prior to the commencing work. The AHA shall be completed on site by the Contractor with USACE and facility POC input, reviewed and signed by all applicable parties at the pre-work safety briefing prior to the commencing work. Samples of Site Specific Safety Plans and AHAs are available in the EM 385-1-1, current version.

8.2. Truck Specs: Contractor shall submit the specification of each truck, documenting that they meet the requirements identified in Section 4 of this PWS.

8.3. Driver Info: A background check must be performed on each driver. For each driver, the contractor must submit a copy of a government issued ID along with a filled out Standard Form 86. A Copy of their CDL must also be submitted.

8.4. All submittals must be sent to the PM via email.

9. PERFORMANCE PERIOD:

9.1. The Contractor is required to commence work under this contract within ten (10) calendar days after the award of the contract. The period of performance will begin on the award date and conclude after 150 days.

9.2. The Government may choose to award all or none of the Option Items. The Optional Items may be awarded at the same time as the base items or any time within 90 days of the initial award. Award of the Optional Items will not extend the period of performance.