Draft PWS MARS Maintenance.pdf

PERFORMANCE WORK STATEMENT

FOR ANNUAL MAINTENANCE OF THE MILITARY AFFILIATE RADIO SYSTEM (MARS) ANTENNAS

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, parts, materials, vehicles, other items and services necessary to provide Annual Maintenance of six (6) Antennas located at the Military Affiliate Radio System (MARS) Station, Area X, Bldg. 1170 Beaver Road, Schofield Barracks on the Island of Oahu, Hawaii. Requesting a Base and four options for the maintenance portion of the contract.

1.1. MAINTENANCE. The Contractor shall provide Annual Maintenance of towers, rotators, cables, and antennas at the MARS station on Schofield Barracks in accordance with all manufacturer/industry standards and Environmental Protection Agency (EPA) and Occupational Safety and Health Administration (OSHA) regulations. Government highly recommends a lift rental in performing the maintenance on these antennas because the tower’s foundation is unstable and unsafe to climb. The cost of the rental/purchase should be included in the price proposal. Maintenance should include but not limited to tower inspections, plumbing and tensioning of towers if applicable, checking and tightening of loose bolts, corrosion control, visual inspections of antennas and rotors, inspect all coax and connectors from antenna to building.

The contractor shall review all results and shall establish maintenance repair, replacements, etc. in accordance with CLIN for equipment, repair, replacement, etc.

The customer is requesting a Base and four options for the maintenance portion of the contract!

1.2. INSTALL GROUNDING. The contractor personnel (service provider) shall provide technical expertise in defining the equipment and materials for purchase that is needed to establish a complete building grounding system at MARS Station Building 1170 on Schofield Barracks, HI on Oahu. Materials shall include, but is not limited to, a building grounding ring and rooftop lightning protection The contractor shall purchase and install all necessary materials and equipment needed for a complete grounding system at MARS Station Building.

The complete grounding system shall provide protection for both equipment and personnel against electrical energy discharge in the building and to equipment. The contractor provides management, maintenance, training and reporting of the grounding system. The government shall investigate placing future grounding inspections into the existing annual MARS Antenna Maintenance contract.

Contractor shall serve as Subject Matter Expert (SME) for the complete Building Grounding System being installed.

Contractor shall provide and install all parts, materials and equipment required to establish a complete building grounding system.

Contractor shall provide and install all parts, materials and equipment required to establish a complete building grounding system to include, but is not limited to, OSHA, EPA, NEC and NFPA’s safety codes.

ANNUAL GROUNDING INSPECTION Starting in Option Year 1 through Option Year 4. Annual Building grounding will be inspected and the results shall be included the Report.

The service provider will have privileged access to the MARS Station environment in the performance of duties and performing the functions of maintainer, installer, trainer and instructor to staff personnel on the newly installed grounding system to include the existing 6 MARS Station Antennas.

2. REPORT. Contractor shall provide a detailed service report including pictures reflecting work performed and results found that are not covered under this contract to the Contracting Officer

Representative within 15 calendar days after the scheduled maintenance has been performed.

3. SERVICE PERFORMANCE SUMMARY. The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective SOW Para

Performance Threshold

Annual Maintenance for a Base + four (4) Option Years.

1.1 Tasking made within the specified time

100% of the time

AQL: 98%

The Contractor shall provide and install all parts, materials and equipment required to establish a complete building grounding system.

1.2 All parts, materials and equipment shall

meet the requirements and standards for grounding and safety as specified by the latest NEC and latest NFPA codes.

Contractor shall remain timely in the execution and installation of the complete grounding system.

AQL: 98%

Deliver reports, any test results to government when completed

2 All deliverable will be completed within the specified time 100% of the time

4. GOVERNMENT EQUIPMENT. Current Log Periodic antennas and associated equipment on site and existing utilities are provided for the Contractor’s use for this requirement. Description of Government furnished property is listed below. Detailed specifications are available for viewing through the contract

COR.

Antenna: “Skip Log Periodic Model: 7-10-30LP8 ‘Skip Log’ Beam width: 65 deg. E and 75 deg. In H plane Power Handling: 3kW standard Boom length and diameter: 29.5 ft x 3” x .125 walls Maximum element length: 46 ft Turning radius: 28 ft Weight: 86 lbs Antenna Base: Hustler Model G7-136 constructed of high strength aluminum and fiberglass Antenna Positioner: M2 Antenna Systems, Inc.

Model: OR-2800DC Input voltage: 110 / 220 VAC Motor voltage: 28-42 VACS Weight: 42 lbs

*WARNING – OR-2800DC positioner will “NOT” work with RC2800 control boxes that supply AC power. Severe damage will result.

Azimuth / programmable control unit with RS232 port: M2 Antenna Systems, Inc.

Model: RC2800DC

6. SPECIAL PROVISIONS:

6.1. QUALITY CONTROL. Maintain a quality program to ensure services are performed in accordance with commonly accepted commercial/industry practices. Vendor shall have an ETA International / R56 certified Installer certification valid through Base + four (4) Option Years.

6.2. QUALITY ASSURANCE. The Government will evaluate Contractor’s performance to ensure the requirements in the Service Performance Summary are met through Base + four (4) Option Years..

6.3. HOURS OF OPERATION. Principle Period of service operation will be performed during the normal duty hours of 7:00 a.m. to 4:00 p.m.; Monday through Friday, excluding Federal holidays. Contractor shall be permitted to work beyond these hours if desired at no additional charge. Request and coordination must be made with the Coordinator at least 2 working days prior to the actual work.

7. OPSEC Requirement Per FAR Clause 52.242-5001 -- DOD LEVEL I ANTITERRORISM (AT) STANDARDS Use in all solicitations and contracts requiring contractor access to controlled Army posts.

(a) Pursuant to Department of Defense Instruction Number 2000, “DoD Antiterrorism (AT) Standards,” dated October 2, 2006, each contractor employee requiring access to a Federally-controlled installation, facility and/or Federally-controlled information system(s) shall complete Level I AT Awareness Training on an annual basis and receive a certificate of completion. The training is accessible from any computer and is available at https://atlevel1.dtic.mil/at/. The contractor is responsible for ensuring that all applicable employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate (s) to the Contracting Officer and the Contracting Officer’s Representative (if appointed) within five working days after contract award or prior to access to a Federally-controlled installation or information system.

(b) In the event that the automated system at https://atlevel1.dtic.mil/at/ is not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness Instructor qualification must be coordinated with the Installation Antiterrorism Officer (or Installation Security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract. Antiterrorism performance (Level 1 AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

8. Cell Phone Use Contractors operating vehicles on an Army post shall not use cell phones unless the vehicle is safely parked or unless they are using hands -free cellular device. The wearing of any other portable headphones, earphones or other listening devices (except for hands-free cellular devices) while operating a motor vehicle is prohibited. Civilians, contractors and visitors to the installation who fail to comply with this policy are subject to administrative action to include loss of driving privileges on post and removal from and/or denial of re-entry to this installation.

8.1. Restrictions on Driving with Bluetooth Device on Joint Base Pearl Harbor Hickam (JBPHH). In accordance with Navy HHQ regulations (CNICI 5530.14, CNIC Ashore Protection Program), cellular phones can be used on JBPHH when using hands free devices. Hands free devices include console/dash mounted or otherwise secured cellular phones with integrated features such as voice activation, speed dial, speakerphone or other similar technology for sending and receiving calls. There is no requirement that it be built into the vehicle. However, driver use of any portable, personal listening device worn inside the aural canal, around or covering the driver's ear (including wired or wireless earphones and headphones, Bluetooth® or similar technology) is not authorized on base while operating a motor vehicle, except for fire and emergency response or law enforcement/security purposes. Hearing aids or devices designed and required for hearing enhancement are exempt from this prohibition. Violation of the cell phone policy on JBPHH warrants a mandatory Joint Base Traffic Court appearance. It is up to the Traffic Court Administrator to determine what sanctions to impose. However, three points will be assessed against a driver's base driving record for violations of the cell phone policy. Bluetooth/hands free devices are authorized and required for cell phone use while driving on all US Army Garrison-Hawaii installations, Marine Corps Base Hawaii, Camp Smith, and Bellows Air Force Station. For further information, please contact LTC Robert R. Arnold Jr., XO, Directorate of Emergency Services, WAAF, at 656–6454 or robert.r.arnold3.mil@mail.mil.