draft PWS lease mowers.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Rental of Front Mount Mowing Tractors

1. General:

1.1. The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform rental service for up to ten (10) articulating lawn tractors, up to ten (10) mower decks to fit on articulating lawn tractors, and up to ten

(10) snow removal attachments to fit on the articulating lawn tractors as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract. The Contractor shall perform to the standards in this contract.

1.2. Background: DPW requires the service due the lack of this type of equipment on hand.

1.3. Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two (2) six-month option periods.

1.4. General Information:

1.4.1. Quality Assurance (QA): The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2. Recognized Holidays: The following are recognized US holidays. The Contractor shall not perform scheduled services on these days:

1.4.2.1. New Year’s Day: January 1st

1.4.2.2. Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.2.3. President’s Day: Third Monday in February

1.4.2.4. Memorial Day: Last Monday in May

1.4.2.5. Juneteenth: June 19th

1.4.2.6. Independence Day: July 4th

1.4.2.7. Labor Day: First Monday in September

1.4.2.8. Columbus Day: First Monday in October

1.4.2.9. Veteran’s Day: November 11th

1.4.2.10. Thanksgiving Day: Third Thursday in November

1.4.2.11. Christmas Day: December 25th

1.4.3. Place and Performance of Services: The Contractor shall provide services between the hours of 0600 through 1530 on Monday through Thursday and 0600 through 1430 every other Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

Performance shall be at Letterkenny Army Depot. The Contractor shall at all times maintain an adequate availability and work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4. Security Requirements: Contractor and all associated sub-Contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in Contractor security matters or processes.

1.4.4.1. Physical Security: The Contractor shall safeguard all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.4.2. AT Level I Training. This standard language is for contractor employees with an area of performance within as Army controlled installation, facility, or area. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://www.letterkenny.army.mil/ctrresources/

1.4.4.3. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. iWATCH training is available at the following website:

http://www.letterkenny.army.mil/ctrresources/

1.4.4.4. OPSEC Training Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC Awareness training is available at the following website: http://www.letterkenny.army.mil/ctrresources/

1.4.5. Conservation of Utilities: The Contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.6. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5.

The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the contactor’s performance. At these meetings, the

Contacting Officer will apprise the Contractor of how the Government views the Contractor’s performance and the Contractor shall apprise the Government of problems, if any, being experienced The Contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.7. Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the COR at the start of the contract. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.8. Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall also ensure that all documents or reports produced by Contractor personnel are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel will be required to obtain and wear badges in the performance of this contract.

1.4.8.1. Identification Badges: Identification badges will be issued for admittance of personnel before performing work on this contract. The identification badge is the property of the U.S. Government and must be returned upon termination or demand. The Contractor agrees to ensure all badges issued to employees are returned to the Directorate of Emergency Services, Letterkenny Army Depot, promptly upon termination of need for access or on expiration, whichever occurs first. In order to be permitted to access Letterkenny Army Depot, personnel must pass a National Criminal Information Center (NCIC) background check. Persons not passing the background check will not be permitted to access the installation for any purpose.

1.4.8.2. Badge Room is located in Building 2. Hours of operation are 0700 – 1500 Monday through Friday but closed every other Friday. These hours are effective except when closed for holidays.

If the Contractor’s hours of work are different than those stated above, the Contractor will be required to obtain badges when the badge room is open.

1.4.9. Organizational Conflicts of Interest (OCI): The Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.10. Invoicing: Payment shall be made in accordance with the terms of this contract after satisfactory completion of the work and submission of a proper invoice to the COR.

2. Definitions and Acronyms:

2.1. Definitions

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6. DRIVING RADIUS. Driving distance from point A to point B.

2.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.13. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

2.2.1. AFARS Army Federal Acquisition Regulation Supplement

2.2.2. AR Army Regulation

2.2.3. CFR Code of Federal Regulation

2.2.4. CONUS Continental United States (excludes Alaska and Hawaii)

2.2.5. COR Contracting Officer Representative

2.2.6. COTS Commercial-Off-the-Shelf

2.2.7. DA Department of the Army

2.2.8. DD250 Department of Defense Form 250 (Receiving Report)

2.2.9. DD254 Department of Defense Contract Security Requirement List

2.2.10. DFARS Defense Federal Acquisition Regulation Supplement

2.2.11. DOD Department of Defense

2.2.12. FAR Federal Acquisition Regulation

2.2.13. KO Contracting Officer

2.2.14. OCI Organizational Conflict of Interest

2.2.15. ODC Other Direct Costs

2.2.16. POC Point of Contact

2.2.17. PRS Performance Requirements Summary

2.2.18. PWS Performance Work Statement

2.2.19. QA Quality Assurance

2.2.20. QAP Quality Assurance Program

2.2.21. QASP Quality Assurance Surveillance Plan

2.2.22. QC Quality Control

2.2.23. QCP Quality Control Program

2.2.24. TE Technical Exhibit

3. Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1. Facilities: The Government shall not furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.2. Equipment: The Government will pick up and drop off the rental equipment if the vendor is within a 20-mile driving radius of Letterkenny Army Depot.

3.3. Materials: The Government will return lawn mowers with full tanks for gas.

4. Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1. General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2. Equipment: If the vendor is beyond a 20-mile driving radius, the vendor will drop off and pick up the rental equipment. This fee shall be included in the rental price.

4.3. Repairs: The Contractor is responsible for any maintenance and repair services that are needed to the rental equipment and will be included with the rental price.

5. Requirements: The contractor shall provide the following equipment as requested by the COR.

The COR shall notify the contractor of the request via email.

5.1. Front Mount Mowing Tractors (CLIN 0001): The contractor shall provide up to ten (10) front mount mowing tractors with the following characteristics within 5 business days:

5.1.1. Equipped with a roll bar.

5.1.2. Equipped with a heated and air-conditioned cab.

5.1.3. Compatibility with items listed in paragraphs 5.2 and 5.3.

5.2. Mowing Deck (CLIN 0002): The contractor shall provide up to ten (10) mowing decks with the following characteristics within 5 business days:

5.2.1. 60-inch width.

5.2.2. Rear discharge is preferred, but side discharge is acceptable.

5.2.3. Compatibility with front mount mowing tractor listed in paragraph 5.1.

5.3. Plow Blade (CLIN 0003): The contractor shall provide up to ten (10) plow blades with the following characteristics within 5 business days:

5.3.1. 60-inch width.

5.3.2. Hydraulic angling.

5.3.3. Compatibility with front mount mowing tractor listed in paragraph 5.1.

5.4. Maintenance and Repair Services: The contractor shall be responsible for any maintenance and/or repair services that are needed to the rental equipment at no additional cost to the government. This service shall not be completed on the depot.

5.4.1. Replacement: When the contractor picks up the equipment for service, it shall also deliver a replacement piece of equipment with the same characteristics as listed above to the government for the duration of the time it is being serviced.

5.4.2. Maintenance: The contractor shall notify the COR no less than 3 days prior to routine maintenance of equipment.

5.4.2.1. The COR will work with the government and contractor to coordinate the pickup and delivery.

5.4.3. Repair Service: The COR will notify the contractor if a repair is needed.

5.4.3.1. The contractor shall pick up the equipment and deliver the replacement equipment to the government within 3 hours of being notified.

5.5. CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period;

(4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter / Page) Date of Publication

Mandatory or Advisory

Website

Army Regulations various Mandatory http://www.whs.mil/library/mildoc.

htm

AR 385-10 Army Safety Program 20 May

Mandatory http://armypubs.army.mil/epubs/pdf

/R385_10.PDF

AR 385-55 Prevention of Motor Vehicle Accidents

12 March

Mandatory http://www.calguard.ca.gov/gs/Doc uments/AR385-55.pdf

LEAD Regulations, Pamphlets, and Memorandums various Mandatory none

LEAD Regulation 385-1 LEAD Safety and Occupational Health Program, Chg 4, 1 April

Mandatory none

OSHA Part 1910- Occupational Safety and Health Standards

Various Mandatory http://www.osha.gov/index.html

All applicable federal, state, and local laws, executive orders, rules, and regulations various Mandatory

FAR Subpart 9.5 March

Mandatory https://www.acquisition.gov/far/cur rent/pdf/FAR.pdf vehicle code of the Commonwealth of Pennsylvania, Various Mandatory http://www.dmv.state.pa.us/vehicle _code/index.shtml

Standards of Conduct 14 Dec

Mandatory https://www.federalregister.gov/arti cles/2011/11/14/2011- 29090/standards-of-conduct

TECHNICAL EXHIBIT 1

Performance Requirements Summary This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Required Services

Applicable

PWS

Paragraphs

Performance Standard

Acceptable Quality Level

(AQL)

Surveillance

Method / By

Whom

Desired Outcomes

Provide front mount mowing tractors

5.1 Provide front

mount mowing tractors within 5 business days

97% compliance

100% inspection /

COR

To be provided front mount mowing decks within 5 days as required

Provide Mowing Decks

5.2 Provide mowing

decks within 5 business days

97% compliance

100% inspection /

COR

To be provided mowing decks within 5 days as required

Provide Plowing Blades

5.3 Provide plowing

blades within 5 business days

97% compliance

100% inspection /

COR

To be provided plowing blades within 5 days as required

Provide replacement equipment for maintenance and repair services

5.4.1 Provide

replacement equipment with same characteristics for duration of service

97% compliance

100% inspection /

COR

To be provided replacement equipment and required

TECHNICAL EXHIBIT 2

Deliverables Schedule

Section Deliverable Frequency Number of copies

Submission Format

Submit To

1.4.4.2 AT Level 1

Training

Within 30 days of award or start date

1 per employee

Electronically COR

1.4.4.3 iWatch Training

Within 30 days of award or start date

1 per

1.4.4.4 OPSEC

Training

Within 30 days of award or start date, then annually

1 per

1.4.7 Contract

Manager

At start of contract

1 Electronically COR

5.1 Front Mount

Mowing Tractors

Within 5 days of request

As per request

Physically LEAD

5.2 Mowing

Deck

Within 5 days of request

As per request

Physically LEAD

5.3 Plow Blade Within 5

days of request

As per request

Physically LEAD

5.4.2 Routine

Maintenance Notification

3 days prior to

As needed Electronically COR

5.4.3 Repair

Service

Within 3 hours

As needed Physically LEAD

5.5 CMR Annually 1 Electronically https://cmra.army.mil