DRAFT PWS - JCLC Camp Crooked Creek (1).docx

PERFORMANCE WORK STATEMENT (PWS)

JCLC Camp Crooked Creek 2 June to 6 June 2026

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide food, lodging, training program and facility usage for Cadets and Cadre conducting Junior Cadet Leadership Challenge (JCLC) from 2 June to 6 June 2026. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform specified lodging, meals, program training and facility usage in accordance with this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Army JROTC program has an annual training requirement which the contractor provides all associated support requirements for JCLC Camp Crooked Creek. The contractor provides trained staff to conduct training, provide billeting, dining facility and training areas for confidence training, land navigation, and other JCLC related events.

1.3 Objectives: The contractor shall provide program training, meals, lodging, training facilities, medical and other support to 200 cadets and 45 cadre attending JCLC Camp Crooked Creek from 2 – 6 June 2026. The contractor will provide these services at Camp Crooked Creek at Shepherdsville, KY 40165. The Resource Working Group will occur on 19 May 2026 and the on site camp training is from 2 to 6 June 2026.

1.4 Scope: The contractor shall provide program training, meals, lodging, training facilities medical and other support to 200 cadets and 45 cadre at JCLC Camp Crooked Creek from 2 – 6 June 2026. Resource Working Group will occur on 19 May 2026 and the on site camp training is from 2 to 6 June 2026. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this Performance Work Statement.

1.5. Period of Performance: The period of performance is 19 May - 6 June 2026.

1.6. General Information:

1.6.1 Quality Control Plan (QCP): The contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

1.6.1.1 The contractor shall inform the COR of issues or potential issues that might affect the performance within 24 hours of identifying those issues. Verbal reports shall be followed up by written reports within three (3) business days.

1.6.2 Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.6.3 Recognized Holidays: There are no federal holidays during the period of performance.

1.6.4 Operating Hours: The contractor is responsible for conducting business, between the hours of 6:00am and 7:00pm EST(on call thereafter for support / lodging issues and medical support) Monday through Sunday except when the facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at 950 Terry Drive, Shepherdsville, KY 40165. The participating JROTC programs are located with 100-mile radius of Sheperdsville, Kentucy 40165.

1.6.6 Type of Contract: The government will award a firm-fixed price contract.

1.7 Security Requirements: Contractor personnel performing work under this contract do not have a security requirement at time of the proposal submission, or to maintain a level of security for the life of the contract.

1.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.8 Contracting Officer’s Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of contractor personnel.

1.9 Special Qualifications: The contractor shall have knowledge of safety awareness, such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear. The contractor shall maintain a professional demeanor when serving the food and be aware of all local and state food safety requirements for preparing and serving food for an outdoor dining event.

1.10 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.11 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

2.1.1 Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.2 Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

2.1.3 Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.4 Day – means, unless otherwise specified, a calendar day.

2.1.5 Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 Government Property - means all property owned or leased by the Government. Government property includes Government-furnished. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.8 Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

2.1.9 Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10 Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document contractor performance results to determine if the contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

2.1.11 Quality Control – means all necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12 Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

2.1.13 Subcontractor – means one that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.14 Work Day - The number of hours per day the contractor provides services in accordance with the contract.

2.1.15 Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services: The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The contractor shall furnish all equipment, supplies, facilities, management, supervision, and services required to perform work under this contract that are not listed under Section 3 of this PWS. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this performance work statement. Courtesy and consideration shall be provided to all guests and event participants.

4.2 Utility Conservation: The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets and lights when no longer needed.

4.3 Clothing: The contractor’s personnel shall wear clothing that is clean and professional looking, does not contain profanity, political statements or negative propaganda.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide all the necessary management, supplies, equipment, supervision and labor required to provide co-located program training, training facilities, lodging, meals, medical and other support for 200 cadets (approximate 126 males and 74 females) and 45 cadre attending JCLC Camp Crooked Creek. The contractor will provide training facilities, lodging, meals and other support on Camp Crooked Creek. Initial resource working group will be on 19 May 2025 with the JCLC from 2 - 6 June 2026.

5.1.1 Resource Working Group: The JROTC Camp Commander will meet with the contractor on 19 May 2026 for the Resource Working Group. The JROTC Camp Commander will coordinate and finalize all aspects of the JCLC with the contractor prior to the start of the camp.

5.2 Tasks:

5.2.1 Meals:

5.2.1 Meals: The contractor shall provide the necessary management, supplies, equipment, supervision and labor required to set up, serve meals, tear down, remove trash, wipe down and sanitize the food preparation and dining area, including all tables, for each meal served.

5.2.2 The contractor shall provide all serving equipment, chafing dishes, heating elements to maintain food temperature, condiments, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.2.3 The contractor shall prepare and serve meals at the main dining facility.

5.2.4 The contractor shall set up all equipment required to prepare, cook, and serve the food 30 minutes prior to the serving times.

5.2.5 The contractor shall have all meals ready to serve 15 minutes prior to the serving times. The contractor shall keep all meals hot in accordance with all local and state health standards through the food serving times.

5.2.6 The contractor shall provide a minimum of two (2) servers for each meal to expedite the service.

5.2.7 The contractor shall clean up after each meal service and remove all debris. The Contractor shall wipe down and sanitize all tables at the serving location.

5.2.8 Menus: The contractor shall provide a menu similar to the one stated in 5.2.8.1. All meals shall be served hot and must be nutritionally balanced. The menu shall be coordinated with the Government POC upon receipt of the award date as soon as possible within 48 hours. The contractor and Government POC will agree to any menu changes at that time. The contractor shall serve water and electrolyte packets with all meals.

5.2.8.1 Consideration and/or accommodations must be made for 30 vegetarian meals each meal. There shall be no peanut butter sandwiches or foods containing peanut oils.

5.2.8.2 Sample Menu:

Breakfast sample 1: Sausage gravy and biscuits, cheesy scramble, tater tots, assorted fruit, cereal, assorted juice, bottled water, milk, coffee, and condiments

Breakfast sample 2: Scrambled eggs, diced potatoes, bacon, assorted fruit, cereal, assorted juice, bottled water, milk, coffee, and condiments

Breakfast sample 3: French toast, Sir, shredded hash Browns, sausage link, assorted fruit, cereal, assorted juice, bottled water, milk, coffee, and condiments

Lunch sample 1: chicken sandwich, red pepper wrap, potato wedges, roasted broccoli, bottled water, milk, coffee, and condiments

Lunch sample 2: Hot dogs, veggie hot dogs, chips, salsa salad, bottled water, milk, coffee, and condiments

Lunch (bagged) sample: Uncrustables or equal, chips, granola bars, cookies, fruit cup, bottled water.

Dinner sample 1: pork chops, roasted cauliflower steak, cornbread, green beans, roasted sweet potatoes, dessert, bottled water, milk, coffee, and condiments

Dinner sample 2: Pasta, meatballs, veggie meatballs, garlic bread, peas, dessert, bottled water, milk, coffee, and condiments

5.2.8.3 Meal Times: Contractor shall prepare and serve meals during the times indicated below. Bagged lunches will be served Cadets are unable to attend the dining facility.

5.3 Lodging:

5.3.1 The contractor shall provide the necessary management, supervision and labor required to set up, maintain and clean up the billeting, bathrooms, showers and training facilities requirements of this PWS.

5.3.2 Lodging: The contractor shall provide non-smoking sleeping facilities for 200 cadets and 45 cadre members participating in JCLC Camp Crooked Creek. The facilities shall be clean and available for check in no later than (NLT) 1200 hours on 2 June 2026. Rooms for cadets shall be furnished solely on the basis of one (1) individual to a bed/bunk/cot with no more than 20 individuals to a room/troop lodge. Lodging for cadre can be individual rooms/troop lodges. The contractor shall provide separate toilet facilities and shower area(s) for males and females. The showers shall have a shower curtains and a divider between showers to afford privacy while showering.The showers and toilet facilities shall be in good working order prior to arrival with all work orders completed. Male and female cadets are to be housed separately at the same facility with the appropriate gender Cadre in the same facility.

5.3.2.1 Sleeping Accomodations: The contractor shall provide individual or bunkbed built-in cots. The cadets and cadre shall bring their own sleeping mat, sleeping bag or sheets.

5.3.2.2 Bathroom Facilities: The contractor shall provide billet areas with adequate bathroom facilities to include clean, working toilets, showers and sinks. Showers and sinks will have working hot and cold running water, toilets, and urinals will be fully operable. Latrines in campsites can have cold water only.

5.4 Training:

5.4.1 Trained Personnel:

5.4.1.1 The contractor will provide qualified and trained instructors on all the training events in paragraph 5.4.1 through 5.4.2.7.

5.4.1.2 The contractor will provide certified lifeguards/spotters for waterfront usage for a week long training course. All lifeguards on site we'll have Lifeguard Certification, CPR in First Aid Training, Swim Defense, and Safety Afloat.

5.4.1.3 The contractor shall provide an onsite facility/operations manager that is available for operations support and emergency management at all time during the JCLC.

5.4.2 Training Facilities: The contractor shall provide three (3) days of use of the low and high challenge ropes course, land navigation, swimming pool, athetic field, archery range, climbing/rappel tower, and canoes or other water craft. Contractor shall provide qualified and trained instructors. The contractor shall start off by providing team building games and activities that are performed in an open field to get the groups to "form”. The contractor shall use this time to see the group dynamics and put the cadets in groups for the three courses. The contractor shall next progress to the leadership reaction course/obstacle course. The contractor shall supervise and provide guidance to the groups through an obstacle course with a minimum of five (5) elements that each group of cadets need to work through as a team. Finally, the contractor shall provide and supervise the groups of cadets through at least four different high rope bridges and at least one zip line for the low and high challenge ropes course.

5.4.2.1 Low and High Ropes Course: The contractor shall provide at least 12 high rope courses and 8 low rope courses. High rope courses shall include tension traverse, skywalk, tarzan swing and catwalk course. Low rope courses shall include swinging log, group wall and trust fall.

5.4.2.2 Land Navigation Course: The contractor shall provide three (3) days of use of the land navigation course that is a combination of wooded, open ground and some minor hills on which to conduct land navigation training. The contractor will offer a beginner and advanced land navigation course. The beginner land navigation course will be at least 1 km and no more than 2km. The advanced course will be at least 3.5km and no more than 5km.

5.4.2.3 Swimming Pool: The contractor shall provide three (3) Days usage of a large swimming pool that is a minimum of 25 meters in length, minimum of three (3) feet deep on the shallow end and a deep end of 10 feet deep or a comparable area of private lake. The contractor shall provide one lifeguard for every 10 pool participants. The contractor shall provide individual rooms with a shower, toilet and sink.

5.4.2.4 Athletic Field: The contractor will provide three (3) day's usage of an athletic field about the size of a football field. The athletic field should be an open field with no obstacles that allow any number of sports to be played by the cadets.

5.4.2.5 Archery Range: Contractor shall provide an archery range with at least 8 archery lanes. The archery range will have backstops to control the flow of arrows. The Government will provide the bows, arrows and safety equipment and supplies..

5.4.2.6 Climbing / Rappel Tower: The contractor shall provide a climbing and rappel tower for rappelling training. The rappel tower will be 28 feet tall.

5.4.2.7 Canoes and other Water Craft: The contractor shall provide three (3) days use of a canoes/canoe course with the necessary trained guides. The contractor shall provide canoes, kayaks, paddle boards, row boats, or peddle boats.

5.4.2.8 Water Stations: The contractor shall set up and maintain water containers at each training site. The contractor shall fill containers with ice and water twice daily (start at AM and PM training).

5.4.2.9 Portable Latrines and Hand Wash Stations: The contractor shall set up and maintain portable latrines and hand wash stations at each training site when hard stand bathroom facilities are not located within 500 feet of a training site.

5.5 Administrative and Training Buildings:

5.5.1 The contractor shall provide a building or large room in a building equipped with eight (8) tables and 16 chairs for in-processing of cadets on opening day and for use as an indoor classroom.

5.5.2 The contractor shall provide a building or large room in a building equipped with eight (8) tables and 16 chairs for the running of a 24 hour command post. Cadre will run the command post.

5.6 Medical Support: The contractor shall provide trained and qualified medical staff that will be on site the entire time throughout the event. Minimum requirement will be at least one person with Emergency Medical Technician (EMT) Certification, an on-call physician, and a landing area for air evacuation.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor shall abide by all current regulations, publications, manuals, and local policies and procedures to include but not limited to:

6.1.1. US Army Technical Bulletin Medical 531 (TB MED 531) Facility Sanitation Controls and Inspections, dated 01 March 2019

6.2. Contractor shall have knowledge of safety awareness, such as Occupational Safety and Health Association, (OSHA), proper clothing and footwear.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Technical Exhibit A – Performance Requirements Summary

7.2. Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary

Meals:

Para 5.2.1 to 5.2.8.3: Requirements for meals and serving times.

Be prepared to serve the food 15 minutes prior to scheduled serving times.

The contractor will ensure that the food is ready for serving at the prescribed time.

Upon completion of the meal, the vendor will ensure the facility is cleaned and sanitized to standards.

Vendor will ensure proper cleaning is done after meals.

Rated no less than 95%

Lodging:

Para 5.3 to 5.3.2.2. Lodging and housing requirements

Rated no less than 98%

TECHNICAL EXHIBIT B

Deliverables Schedule

Itemized invoice for service rendered