DRAFT PWS - Jackson Lake Dam Weed Contract_1.pdf

DRAFT

Performance Work Statement (PWS)

Weed Control Services for

Jackson Lake Dam

04/01/2021-03/31/2026

C.1 Introduction

C.2 Mission

C.3 Scope

C.4 Non-Personal Services

C.5 Business Relations

C.6 Contract Administration and Management

C.6.1 Contract Management

C.6.2 Contract Administration

C.7 Personnel Administration

C.8 Contractor Qualifications, Personnel, Disciplines, and Specialties

C.9 Location and Hours of Work

C.10 Performance Requirements

C.11 Special Requirements

C.12 Safety/Regulations/Policies…...……..……………………………………….………….7

C.13 Quality Control………………………………………………………………………………..7

C.14 Related Documents…

C.15 Reports or Data Deliverables

Performance Work Statement (PWS) Weed Control Services for

Jackson Lake Dam C.1 Introduction

Federal legislation including the Federal Insecticide, Fungicide, and Rodenticide Act of 1947 (as amended); the Carson-Foley Act of 1968; the Federal Noxious Weed Act of 1974 (as amended), and the Plant Protection Act of 2000, authorize and direct Reclamation to implement weed management as well as to coordinate with Federal, State and local agencies on the management of noxious weeds and invasive plants. Reclamation uses an integrated pest management approach to control noxious weeds and invasive plants, which include multiple methods such as: chemical, mechanical, and biological control at Jackson Lake Dam. Currently, Reclamation has neither the personnel nor the equipment to successfully conduct noxious weed and invasive plant treatments for its lands surrounding Jackson Lake Dam.

C.2 Mission Protect project facilities and provide public safety through weed management treatments.

C.3 Scope The contractor shall provide all personnel, equipment (including personal protective equipment), tools, materials, transportation, supervision, and other items and incidental services necessary to satisfactorily identify and treat, noxious and invasive weed species on Reclamation lands surrounding Jackson Lake Dam, in Teton County, Wyoming.

Note*** It is highly recommended the contractor have bear spray when working at Jackson Lake Dam. There are multiple grizzly bear sightings each year.

C.4 Non-Personal Services The Government shall neither supervise contractor employees, nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.

C.5 Business Relations The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

C.6 Contract Management and Administration The following subsections specify requirements for contract, management, and personnel administration.

C.6.1 Contract Management The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between their support operations.

C.6.2 Contract Administration The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on this requirement.

C.7 Personnel Administration The contractor shall provide the following management and support as required. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks.

C.8 Contractor Qualifications, Personnel, Disciplines, and Specialties

Deliverable A01

8.1. The contractor shall possess applicable permits, certifications and licenses (i.e. Business Permits, CDL endorsement, Applicator’s License, etc) to complete services in accordance with this PWS as required by Federal, State and Local regulations. The contractor will ensure all documents are kept current. The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract as shown in the Performance Requirements Summary Table.

Deliverable: A02

8.2. The contractor shall be required to supply Reclamation with the legal names and other personal information of employees who will be working under this contract.

Deliverable: A03

8.3 The contractor shall provide a weed control plan on how weed control will be accomplished.

Deliverable: A04

8.4 The contractor shall provide a Safety Data Sheet with the list of chemicals being used. It is a protective measure to be aware of pesticides being used on Reclamation lands and is provided by the contractor. It should include where the pesticide is applied, what pesticide is used, what species will be managed and ensure that pesticide labels are read, and pesticides are used safely and effectively to eliminate and reduce unnecessary use.

C.9 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at Reclamation lands surrounding Jackson Lake Dam.

The contractor will only be allowed access to gated area’s the facility during normal business hours, 7:30 A.M. to 4:00 P.M. Monday through Friday, excluding federal holidays.

All area’s outside the gated areas may be accessed between 6:00 A.M. to 8:30 P.M.

C.10 Performance Requirements The following section specifies the Performance Objectives and Performance Elements for the contract.

Treatments should occur for:

Base Period: 04/01/21 – 03/31/22 Option Period 1: 04/01/22 – 03/31/23 Option Period 2: 04/01/23 – 03/31/24 Option Period 1: 04/01/24 – 03/31/25 Option Period 2: 04/01/25 – 03/31/26

Specific Tasks Jackson Lake Dam (all acreages are approximate unless otherwise stated) Task 1 – Post-emergent Noxious Weed Program (54 acres):

a. The contractor will utilize post-emergence program to eliminate noxious weeds.

Frequency of application for the areas described in this noxious weed control program shall be as needed in order for the area’s to be maintained as noxious weed-free.

Noxious weeds to be treated are identified in the Wyoming State Noxious Weeds List. The Bureau of Reclamation will be responsible for removal and disposal of dead foliage.

b. The contractor will provide post emergent noxious weed control at the following areas:

o Starting from the concrete dam structure extending 100 feet beyond the North end of the dam (excluding Pilgrim Creek), from the upstream toe of the dam 200 feet upstream of the dam. The actual area to be sprayed will vary depending on the reservoir elevation.

o Starting at the concrete dam structure extending 100 feet beyond the North end of the dam, and from the toe to the crest on the upstream face of the dam to the crest of the dam, across the road and downstream face out to the edges of the willows.

o The grounds around the dam tender’s house, the crew house and warehouse.

c. The contractor must include a spray marker dye when spraying to help identify complete coverage, this will also help to ensure both the contractor and facility personnel will have a visual of the area’s that were treated.

d. All jobsites require the use of applicable surfactants, spray marking dyes and other adjuvants that improve the quality of the application.

Task 3 – Post-emergent Woody Program (25.4 acres):

a. The contractor will utilize post-emergence program to eliminate woody vegetation.

Frequency of application for the areas described in this woody vegetation control program shall be as needed in order for the area’s to be maintained as woody vegetation-free (examples: tree’s and sagebrush). The Bureau of Reclamation will be responsible for removal and disposal of dead foliage.

b. The contractor will provide post-emergent woody vegetation control at the following areas:

Starting at the concrete dam structure extending 100 feet beyond the North end of the dam, and from the toe to the crest on the upstream face of the dam to the crest of the dam, across the road and downstream face out to the edges of the willows.

c. The contractor must include a spray marker dye when spraying to help identify complete coverage, this will also help to ensure both the contractor and facility personnel will have a visual of the area’s that were treated.

d. All jobsites require the use of applicable surfactants, spray marking dyes and other adjuvants that improve the quality of the application.

Deliverable: A05

Task 3 – Jackson Lake Dam Monthly Inspection

a. The contractor will perform monthly walk/drive throughs with staff and/or the COR to identify effectiveness of control efforts.

Applicable Publications and Forms

• Professional Applicator Pesticide Application Records https://agri.idaho.gov/main/56-2/pesticides/pesticide-licensing/profession-applicator-record-keeping-requirements/

• Wyoming State Noxious Weeds List can be located at https://plants.usda.gov/java/noxious?rptType=State&statefips=56

C.11 Special Requirements

a. The contractor must contact the COR at least 24 hours in advance of arrival, this will ensure facility personnel available to provide access to gated areas. The contractor shall contact the COR when rescheduling is needed.

b. The contractor must sign in and out of the visitor sign in book each time they require access to gated areas of the facilities.

c. The contractor shall perform the clerical duties necessary for providing copies of the logs from work completed and the annual reports of work performed.

d. The contractor must include spray marker dye when spraying in areas that are bare ground, noxious and woody vegetations to help identify complete coverage. This will ensure both the contractor and facility personnel will have a visual of the area’s that were treated. Spray marker dye is not required when treating lawns for broadleaf or fertilizer.

e. All jobsites require the use of applicable surfactants, spray marking dyes and other adjuvants that improve the quality of the application.

C.12 Safety/Regulations/Policies

12.1 All equipment and operations shall adhere to Reclamation Safety and Health Standards (RSHS), 2009 Edition, 29 CFR 1910 Safety and Health Regulations for General Industry, 2009 Edition and Washington Administrative Code (WAC), 2009 Edition.

12.2 All chemicals used shall be in accordance with the current registration, label direction, or other directives regulating their use (Idaho State Department of Agriculture, OSHA, etc.). If there is any chance of the applied chemical entering a stream, river, canal, ditch, wetland, pond, or aquifer, the contractor will only use an aquatic-approved herbicide. It is critical that no herbicide damages occur at or near the parks, private lands, or ecological systems around water.

The Contractor shall comply with all Federal, State and Local operational requirements, and licensing requirements as may be pertinent to the required commercial application of chemicals, pesticides and, herbicides.

Note*** It is highly recommended the contractor have bear spray when working at Jackson Lake Dam. There are multiple grizzly bear sightings each year.

C.13 Quality Control The Contractor shall develop a Quality Control Plan (QCP) and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The Contractor’s QCP is the means which they assure themselves that their work complies with the requirements of the contract.

The finalized QCP will be accepted by the Government at the time of the award of the Contract.

The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance.

The Contractor shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to the effective date of the change. The QCP shall be subject to the Governments review and approval.

The Government may find the QCP “unacceptable” whenever the Contractors procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 5 working days from receipt of notice that QCP is found “unacceptable.”

C.14 Related Documents The following Documents are related to this project:

Quality Assurance Surveillance Plan (QASP) Map – Jackson Lake Dam

C.15 Reports or Data Deliverables

Deliverables The Contractor shall provide deliverables as described in this PWS to the TR/COR.

Number Name Frequency Quantity

A01 Business Certificates

All applicable permits, certifications and licenses required by Federal, State and Local regulations. Documents.

Prior to commencing work and within one (1) week after receiving updated or renewed documents.

1 electronic copy

A02 Employee names Prior to commencing work and for each new employee.

1 electronic copy

A03 Weed Control Plan - plan on how weed control will be accomplished.

One week prior to start of contract performance period.

1 electronic copy

A04 Safety Data Sheet - Prior to commencing work.

1 electronic copy

A05 Monthly Inspections – Walk/drive through of facility with COR and/or facility staff to inspect effectiveness of weed control.

Once a month with 3-4 weeks in between inspections.

Once a month during weed control season.

Exhibits

a. Map- Treatment areas at the Bureau of Reclamation Palisades Jackson Lake Dam Federal Land Located within Teton County, Wyoming to be treated for noxious weeds and invasive plants.

In n e r P a rk

R d

In n er

P ar k R d

S p ri n g C re ek

SnakeRiver

InnerParkRd

SnakeRiver

4.37 Ac

25.41 Ac

24.2 Ac

U.S. Bureau of Reclamation Upper Snake Field Office

Weed Control - Jackson Dam Area

Document Name: FacilityWeedContract

1,000

F eet

¯ Weed Areas Noxious

Woody, Noxious

Map 12