DRAFT PWS ID04210009 Nov 4 2020.pdf

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

General Services Administration Federal Acquisition Services Assisted

Acquisition Services Division Southeast Sunbelt Region

Task Order ID: ID04210009

Date: November 4, 2020

GSA Contracting Officer (CO) Melvin Bernard Fordham Phone: 901-482-8225 Email: Bernard.Fordham@gsa.gov

Client Organization:

United States Special Operations Command (USSOCOM), MacDill Air Force Base, Tampa, Florida

Contracting Officer's Representative (COR)

TBD

Project Title:

Remote Advise Assist Virtual Accompany Kit

(RAA/VAK) )

Period of Performance (POP):

Base: 02/15/2021 – 02/14/2022 Option Year 01: 02/15/2022 – 02/14/2023 Option Year 02: 02/15/2023 – 02/14/2024 6 month extension: 02/15/2024 – 08/14/2024

Subject to change based on award of contract/task order

Severability Severable Non-Severable

Funding:

Incrementally Funded Fully Funded

Firm Fixed Price Cost Reimbursable Labor Hour Time and Materials mailto:bernard.fordham@gsa.gov

1.0 INTRODUCTION

The General Service Administration (GSA), Federal Acquisition Service (FAS), Assisted Acquisition Service Division (AASD) has a procurement request from the United States Special Operations Command (USSOCOM), MacDill Air Force Base, Tampa, Florida.

1.1 Background

This contract/task order shall provide Remote Advise and Assist Virtual Accompany (RAA/VAK) research, development, test, and evaluation (RDT&E) support for the United States Special Operations Command (USSOCOM), MacDill Air Force Base, Tampa, Florida to conduct operations in hostile, denied, or politically sensitive environments to achieve military, diplomatic, and/or economic objectives. These operations often require covert, clandestine, and discreet capabilities, which may be conducted independently, in conjunction with conventional forces, or other government agencies, and may include operations with indigenous or surrogate forces. This is a new requirement.

2.0 SCOPE

This Performance Work Statement (PWS) defines the effort required to enhance the RAA mission to enable partner and surrogate forces. The contractor shall research, development, test, and evaluate activities identifying new and emerging technologies for potential insertion into current and future programs to satisfy mission requirements. This may include, but is not limited to, system development, analytical capabilities, infrastructure innovation, data collection and innovation, and other strategic innovations as required by the government. The contractor shall provide task-related subject matter expertise, knowledge, and experience to support technology assessments, integration, documentation, and operational support. Support shall include assistance with developing briefings to sponsors and related program activities.

The contractor shall recommend emerging technologies relevant for the warfighter for Government evaluation. The contractor shall provide technical recommendations for systems that are robust, reliable, high quality, supportable, cost-effective, and responsive to the needs of the government. Recommendations shall identify commercially available technologies/ capabilities currently on the market, or in development, that could augment the current system (near term), represent evolutionary change (mid- term), or revolutionary change (long term) in the existing capabilities of the current systems.

2.1 Objective

The goal of the RAA/VAK prototype effort is to research, develop, test, and deliver new prototype hardware and software in conjunction with USSOCOM Joint Acquisition Task Force (JATF) program office, RAA/VAK Original Equipment Manufacturer (OEM), other government program offices, and industry to provide USSOCOM with improved capabilities and access to timely mission essential knowledge to align with the National Defense Strategy (NDS) and Great Power Competition (GPC) objectives.

3.0 PERFORMANCE REQUIREMENTS (CLIN X001)

3.1 Systems And Equipment

The contractor shall be responsible for the acquisition of RAA/VAK RDT&E equipment in accordance with the specifications provided by the government. All items shall conform to applicable product validation, security, identification, and tracking requirements in accordance with Defense Property Accountability System (DPAS) policy.

The contractor shall provide the equipment, accessories, and all associated documentation such as: operator/maintenance manuals, technical specifications, parts lists, drawings, installation instructions, etc. (CDRL A005). Each request shall specify the specific equipment performance requirements or brand name product and the minimum delivery schedule for each item ordered.

The contractor shall obtain pricing information, prepare supporting documentation, and determine the expected delivery date for all procurement items. Government approval will be required prior to ordering the material.

3.2 RAA/VAK Categories

The following list provides a minimum representation of the RAA/VAK categories that shall be made available under this contract/task order. The categories listed are NOT all inclusive, but provide a representation of the various types of RAA/VAK equipment that the Government anticipates requirements for under this contract/task order.

(a) Secure Communications Secure communications systems for tactical applications to include voice, data, cellular, wireless, satellite, computer networks and other technical approaches.

(b) Sensor Systems Sensor systems are switching systems that physically detect a change in its current working environment. Among these physical changes are motion detection, seismic detection, magnetic detection, acoustic detection, time lapse and still imaging. Upon detection, the sensor can serve as an interface to power up or down other systems connected to it; for example, unattended activation of the audio and video systems.

(c) Remote, Advise and Assist/Virtual Accompany Kit (RAA/VAK) Systems The RAA/VAK gives operational forces the ability to track, communicate, and transmit information in challenging operational environments. The kit components are commercially available products. Additionally, RAA/VAK components take advantage of different network types for redundant communication within areas lacking network coverage. For environments without any available networks, RAA/VAK communication and navigation tools use a Gridded Reference Graphic (GRG) that is preinstalled on the supplied devices.

The VAK enables partner nation forces to collaborate with U.S. Forces by sending messages from their end user devices over an Internet protocol network. These networks are facilitated by the RAA/VAK’s Data Island, which includes components that provide local network coverage in the form of Wi-Fi or 4G cellular, depending on the VAK model. The Data Island connects the local area network to the Internet using satellite communication (SATCOM) or commercial cellular, whichever is available. Users can collaborate by exchanging personal location indicator (PLI) or unit locations and can share user obtained coordinates of relevant objectives, chat messages, and multi-media sources from the field to the Operations Center (OPSCEN).

3.3 Equipment and Material Support

The contractor shall coordinate devices’ airtime activation and deactivation approvals through the Defense Information Systems Agency (DISA) and PMO. The contractor shall have historical direct experience coordinating with DISA personnel and an in-depth knowledge of the process to request and activate Shout Nano and Broadband Global Area Network (BGAN) accounts with DISA. The contractor shall ensure airtime is working properly and track usage. Requests for qualification waivers will not be approved.

The contractor shall provision and re-provision devices into the system architecture, ensuring data is passing through the architecture, ensuring end user devices (EUD) are seen in ATAK, ensuring devices are displaying on the Common Operational Pictures (COP). The contractor shall have historical direct experience and in depth knowledge with the RAA/VAK architecture. Requests for qualification waivers will not be approved.

The contractor shall be required to maintain a master database for inventory control of each VAK mission set and associated Subscriber Identity Module (SIM) card. Documentation on the handhelds shall maintain inventory control by recording the International Mobile Equipment Identity (IMEI) number, date and location issued, and Unit designation of end user. The contractor shall develop and maintain the documentation and provide to the COR as requested.

3.4 Systems Engineering Support

3.4.1 Systems Engineering Management

The contractor shall provide technical exploration for systems that are robust, reliable, high quality, supportable, cost-effective, and responsive to the needs of the government.

3.4.2 Research, Analysis, Planning and Preparation

The Contractor shall research, analyze and translate data into qualitative and quantitative technical requirements to allow for planning and project start-up, including site survey and analysis, identification of requirements, integration of new prototype hardware and software into the RAA architecture, statement of existing equipment/technologies, considerations and comparisons of candidate solutions, recommendations, scheduling and implementation schedule, work breakdown structures, logistics support, and cost. The Contractor shall generate project management planning documents that will become the basis for further project management. Work also will involve restructuring computer databases for optimum access by the requiring agency as well as other government and non-government entities.

3.4.2.1 Research involves investigation of existing or proposed functions of a site, including mission requirements, existing capabilities, physical specifications/ limitations, problem areas, inter facility and intra facility requirements, environmental impacts, scientific research affects, and special considerations.

3.4.2.2 Analysis includes evaluation of requirements derived from data gathered during the site survey. It also includes considerations and comparisons of candidate solutions, discussing the advantages and disadvantages of the systems/equipment/technologies explained above. Based upon these considerations, the Contractor shall make recommendations for and report on the best solution.

3.4.2.3 Planning and preparation includes the implementation schedule; presenting a systematic and integrated approach to accomplishing new installations and/or upgrade existing equipment, including dates of procurement, shipment/transit, installation and checkout, methods of dual operations, and training. It also reflects the logistics support approach for training, maintenance, parts support, documentation, and other logistic needs as required. Cost data will provide the procuring activity with estimated budgetary information for planning purposes.

3.4.2.4 The Contractor shall prepare reports, plans, summaries and/or briefings that describe the topics described above. The Contractor's format is acceptable.

3.4.3 Technology Investigations

The Contractor shall investigate apparent solutions to problems in an assigned technology area and compare these solutions to the technical requirements determined under that task. The Contractor shall:

3.4.3.1 Obtain and review public, government, and privately held literature.

3.4.3.2 Obtain technical expertise and recommendations from experts, both inside and outside the government, including private industry, colleges and universities, and international experts.

3.4.3.3 Prove how the possible solutions fulfill the technical requirements and operational mission requirements.

3.4.3.4 The Contractor shall prepare a report that specifies the criteria used to select potential solutions. The report shall demonstrate the applicability and effectiveness of the criteria. The unacceptable solutions shall be identified, and how and why each solution failed to satisfy the specified criteria shall be discussed. The report shall include a list of solutions that satisfied the criteria and a recommended course of action. The remainder of the report shall then clearly show the correlation between each solution and the technical requirements. Unless otherwise specified in each TO, the Contractor's format is acceptable.

3.4.4 Research and Development (R&D)

As required by the government, the contractor shall support the development and application of scientific and analytical disciplines to conduct fundamental research; scientific study and experimentation directed toward advancing the state-of-the-art or increasing knowledge or understanding; concept formulation; assessment of system and subsystem requirements;

development, analysis and evaluation of concepts, technologies, systems and subsystems; and development of operational concepts and tactics with the end goal being the application of results to developing new improving existing warfighting capabilities.

3.4.5 System Design & Documentation

The contractor shall be able to support the engineering effort required to prepare and assure that the detailed technical data documentation that is necessary to support system architecture and system development reflects the latest design, configuration, integration, and installation concepts. Technical documentation shall be in a form of paper, electronic (digital) or interactive computer systems.

3.4 Program Management and Testing Support

The contractor shall support development for distinctive communications applications, and deliver a field-able test device implementing software defined capabilities, providing a robust end-to-end mission solution. Close interaction with the end user is necessary to identify unique operational requirements and other development vendors to support integration with other architecture segments.

3.4.1 Program Management

The contractor shall plan and manage development and support activities to ensure the successful completion of identified tasks. The contractor shall generate a project plan and schedule at project inception and progress shall be measured during the course of the effort against the scheduled milestones. Schedule modifications shall be coordinated with the Government. Project status shall be communicated informally, as needed, and formally in the monthly status reports.

Deliverable: Monthly status reports (CDRL A001), project plan (CDRL A002), presentation packages (CDRL A003), and meeting minutes (CDRL A004)

3.4.1.1 Meetings

The contractor shall support the following Technical Exchange Meetings.

3.4.1.1.1 Contract Initiation Meeting

The contractor shall host a contract kick-off meeting within 15 days of effective date of contract/task order award, to discuss details concerning the execution of the effort.

Within 15 days following the contract award or as determined by the Government, contractor shall attend a “kick-off” meeting on a date to be jointly determined to review the contract terms and conditions including project transition. The meeting location will be determined after award.

The meeting shall include discussion of the goals and objectives of the SOCOM and discuss technical and administrative reporting requirements. The contractor shall prepare the meeting minutes (A010)

3.4.1.1.2 Progress Meeting

The contractor shall support monthly progress meetings. Such meetings will be conducted via telephonic conference calls, video teleconference, or in-person at the government or contractor’s facility.

3.4.1.1.3 Technical Exchange Meeting.

The Government may conduct meetings with the contractor to discuss technical matters relating to the effort. The contractor shall attend such meetings with appropriate staff. Anticipate these meetings will be conducted at the contractor’s facility and supported via teleconference for remote stakeholder participation.

3.4.2 Field Set Design, Development, Integration, Test and Support The contractor shall design, develop, integrate, and test the prototype devices to integrate into the RAA/VAK mission set. These prototype designs will target SOF mission requirements for CONUS training purposes until sufficient testing has been performed to field OCONUS.

Deliverable: User Manual (CDRL A006)

3.4.3 Lab Testing

The contractor shall support lab testing to validate implementation of the capability in the RAA/VAK mission set.

Deliverable: Test Plan & Procedures (CDRL A007), Test Report (CDRL A008)

3.4.4 Integration Support

The contractor shall work with JATF program office, RAA/VAK OEM, other government program offices, and industry to integrate a sensor capability and prototype capability with the RAA/VAK mission set. The contractor shall prepare and provide an Interface Control Document (ICD), middleware and system engineering support to facilitate this integration effort.

Deliverable: Interface Control Document (CDRL A009)

3.5 Training Services Support

3.5.1 The contractor shall be able to apply the engineering and analytical disciplines required to ensure that the warfighter and technical support community is provided with adequate instruction including applied exercises resulting in the attainment and retention of knowledge, skills, and attitudes regarding the platforms, systems, and warfighting capabilities they operate and maintain.

The contractor shall be trained and certified to provide operator level training for handheld devices and VAK system. Training shall be provided with COR approval to ensure the Unit’s users can properly employ the VAK system in addition to assist with the integration of the prototypes. Training shall also include instruction on programming devices using the satellite terminal emulator software. The contractor shall provide the COR a record of course attendance and results of the training upon completion of the course. Training Support Report shall be provided in the meeting minutes (CDRL A004) shall be submitted after each training event. The contractor shall assist with the setup and troubleshooting of the devices.

3.5.2 Training Support

Although training support will be provided at CONUS locations. The contractor shall customize and update as required a POI on the use of the mission set of RAA/VAK devices with special emphasis on presenting the appropriate Training, Tactics and Procedures (TTPs) for the end user’s mission. Based upon the prototype and equipment needed to meet mission requirements, the contractor may be required to augment the training team with engineering support from the equipment manufacturer. The contractor shall develop a presentation and provide all training course documentation for Government approval.

The training will include:

• An overview of the RAA/VAK mission, mission set and techniques

• Training in operation and maintenance of the RAA/VAK mission set to be deployed

• Instruction of personnel in proper mission planning and TTPs

• Operational exercise scenarios to demonstrate real-world operation of these systems

4.0 PERFORMANCE REQUIREMENTS SUMMARY

4.1 This Performance Requirements Summary (PRS) identifies critical success factors for the contract/task order. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to surveil all services called for in the contract/task order to determine whether or not the performance objectives were met.

1) The PRS contains performance objectives the Government will monitor,

2) The absence of any contract requirement from the PRS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract.

3) The PRS will be used as the baseline to develop a QASP. The QASP will identify the surveillance methods the Government will use to evaluate the Contractor’s performance.

4) Methods of surveillance can change after contract award based on, but not limited to:

a) Acceptance of a contract or QC plan, and

b) Performance

4.2 Performance of a service will be evaluated to determine whether or not it meets the performance threshold. Re-performance is the preferred method of correcting any unacceptable performance. The Contractor shall provide the COR a written response why the performance threshold was not met, how performance will be returned to acceptable levels, and how recurrence of the cause will be prevented in the future.

Deliverable or Services Required

Performance Standard

Acceptable Quality Levels

Surveillance Method

Incentive

Monthly Status & Financial Report

(A001), PWS 3.4.1

Report accurately depict current status

Due on 10th of each month

99%

100%

Inspection

CPAR

Reporting

Program Schedule

(A002), PWS 3.4.1

Accurately depicted

Delivered as requested by COR

99%

CPAR

Reporting

Presentation Material

(A003). PWS 3.4.1

Draft 5-days prior to meeting Final 7-days after meeting

100% 100% Inspection

Meeting Minutes (A004)

Draft 5-days prior to meeting

100% 100% Inspection

PWS 3.4.1 Final 7-days after meeting

Program Management Report

(A005), PWS 3.1

Within 24 hours from request

95% 100% Inspection

Operator Manual

(A006), PWS 3.4.2

Draft 45-days before End of Contract

(EOC)

Final at EOC

100% 100% Inspection

CPAR

Reporting;

withhold final invoice

Test Plans & Procedures (A007), PWS 3.4.3

Draft 30-days prior to test Final at test initiation

100% 100% Inspection

Test Report (A008), PWS 3.4.3

Draft 30-days after test Final at EOC

100% 100% Inspection

Interface Control Document (A009), PWS 3.4.3

Draft 30-days before

EOC

Final EOC

100% 100% Inspection

Travel Approval (A010), PWS 7.0

Advance Written Approval by CO/COR

100% 100% Inspection

CPAR

Reporting;

Withhold payment

Equipment/Material Purchase (A011), PWS 8.0

Advance Written Approval by CO/COR

100% 100% Inspection

CPAR

Reporting;

Withhold payment

FAR 52.204-14

Service Contract Reporting Requirements (A012)

Submit a Service Contract Report (SCR) to the System for Award Management (SAM.gov) annually by October 31

100% 100% Inspection

5.0 TASK ORDER ADMINISTRATION

Administration of the work being performed is required; it provides the Government a means for task order management and monitoring. Regardless of the level of support, the ultimate objective of the contractor is ensuring the Government’s requirements are met, delivered on schedule, and performed within budget.

5.1 Contracting Officer Representative (COR) Designation

Prior to award of contract/task order, the CO will appoint a COR and issue a COR appointment letter stating the authority for the COR in accordance with DFAR 252.201-7000. This is an individual designated and authorized in writing by the contracting officer (CO) to perform specific technical or administrative functions. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract/task order, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract/task order.

6.0 DOCUMENTATION AND DELIVERABLES

6.1 Contract Data Requirements List (CDRLs)

In accordance with the basic contract PWS and the requirements of this task order PWS, the contractor shall develop and submit documentation for the contract/ task order administration.

Contract Data Requirements: Data requirements for this contract/task order are summarized into performance outcomes that relate directly to mission essential items. The performance thresholds describe the minimum acceptable levels of service. These thresholds are critical to mission success and acceptable (satisfactory) performance.

CDRL #

Deliverable Description

PWS Reference Paragraph

Frequency

Date Due

A001 Monthly Status & Financial Report

3.4.1 Monthly 10th of each

Month

A002 Program Schedule 3.4.1 As Required Contract Kickoff Update as Required

A003 Presentation Material

3.4.1 As Required Draft 5-days prior

to meeting

Final 7-days after meeting

A004 Meeting Minutes 3.4.1 As Required Draft 5-days prior to meeting

Final 7-days after meeting

A005 Program Management

3.1 As Required Within 24 hrs

from request

Report A006 Operator Manual 3.4.2 As Required Draft 45-days before End of Contract (EOC)

Final at EOC A007 Test Plans &

Procedures

3.4.3 As Required Draft 30-days

prior to test Final at test initiation A008 Test Report 3.4.3 As Required Draft 30-days after test Final at EOC

A009 Interface Control Document

3.4.4 As Required Draft 30-days

before EOC Final EOC

A010 Kickoff Meeting Minutes

3.4.1.1.1 Once 10 days after

meeting

A011

Travel Approval

7.0 As Required 10 days prior to

travel

A012 Equipment/Material Purchase

8.0 As Required 10 days prior to

purchase

(A013) FAR 52.204-14

Service Contract

Requirements

TBD Annually Annually by October 31

6.2 Hardware

The contractor shall deliver prototypes as described in paragraph 3.4.2

7.0 TRAVEL (CLIN X002)

Contractor personnel shall travel to CONUS locations in support of this contract/task order.

Contractor shall submit all travel requests (A011) to both the PM and the COR and courtesy copy the CO, for notification and approval/non-approval prior to travel taking place. The approved travel request shall be posted in GSA ASSIST and a Post Award Collaboration (PAC) Memo prior to the travel. The form shall identify the name(s) of travelers, dates of trip(s), location(s), estimated cost(s), purpose and an estimate of the remaining travel funds available. No travel shall be made without government authorization.

If contractor cannot find lodging at the Government rate, then the contractor shall IMMEDIATELY notify the CO to get authorization for reimbursement under actual expense, and shall be in ADVANCE of travel. The contractor shall provide rationale with the notification (i.e., Costs have escalated because of special events (e.g., missile launching periods, sporting events, World’s Fair, conventions, natural disasters), hotel will not honor Government rates to contractors).

Travel vouchers and supporting documents shall be presented for payment within 10 days after completion of travel. The contractor shall comply with the latest Joint Travel Regulation (JTR) since the contractor is considered “Other authorized travelers who use appropriated DoD funding”

Since the anticipated travel cannot be accurately forecasted, it shall be awarded on a reimbursable basis for actual allowable costs that apply over the life of the contract/task order; see FAR 31.205- 46 (a)(2)(i). Profit shall not be applied to travel costs.

Travel approval shall be submitted with invoice.

The below trips are not all inclusive.

a. One (1) trip within the period of performance from contractor facility to Macdill AFB, FL for a period of three (3) days to receive train with JATF team on new technology and equipment

b. Four (4) trips within the period of performance from contractor facility to Macdill AFB, FL for a period of three (3) days to provide test, evaluation, and training efforts SOF personnel

c. Two (2) trips within the period of performance from contractor facility to Eglin AFB, FL for a period of four (4) days to provide test, evaluation, and training efforts SOF personnel

Ceiling amounts for contractor travel under this contract/task order is depicted below, which is inclusive of General and Administrative (G&A).

Base Year: $20,000 Option Year 1: $20,500 Option Year 2: $21,000 6-Month Extension: $10,000 (if exercised)

8.0 EQUIPMENT AND MATERIAL PURCHASE TO SUPPORT PWS SECTION 3.3

(CLIN X003)

The contractor shall provide various equipment/material support that ranges from research, procurement, fabrication, integration, and delivery. Prior to actual items being acquired, fabricated, or otherwise provided, the contractor shall obtain COR approval (A012).

Ceiling amounts for equipment and material support under this contract/task order is depicted below, which is inclusive of G&A and material handling cost (MHC). The contractor shall get quotes from at least three vendors to determine fair and reasonable cost the Government.

Base Year: $128,000 Option Year 1: $50.000 Option Year 2: $55,000 6-Month Extension: $0.00 (if exercised)

9.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

9.1 Facilities, Supplies and Services (CLIN X004)

The contractor shall adhere to Federal Acquisition Regulation Part 45 concerning maintenance, use, and safety of Government Furnished Property (GFP). The Government will determine the value and administer distribution of items to the contractor. Upon completion of this task, the Program Manager and the Contracting Officer Representative will coordinate appropriate return/disposal actions. The Contractor shall adhere to all DPAS procedures and policies for shipping and warehouse support.

The contractor’s facility location shall not present a hardship to complete work required on task order. Real time communication shall be available and no specific facility location is required.

The contractor facility shall be able to warehouse government furnished property (GFP) and contractor acquired property (CAP). The contractor’s facility is not necessary for the exclusive use of this task order and can be utilized on a shared basis. Estimated space required shall be 25 square feet (sqft) of secured (locked), DPAS compliant building space. The contractor shall meet all facility location and size requirements within three days after contract/task order award.

The Government contemplates that leases may be part of a solution offered by a Contractor, but the Government, where the Offeror’s solution includes leasing, will not be the Lessee. Under no circumstances under this contract/task order shall:

(a) The Government be deemed to have privity-of-contract with the owner/lessor of the leased items; or

(b) The Government be held liable for early termination/cancellation damages if the Government decides not to exercise an Option period under this contract/task order unless the Contractor has specifically disclosed the amount of such damages (or the formula by which such damages would be calculated) as part of its Proposal and the CO has specifically approved/allowed such damages as part of the Award. This contract/task order strictly prohibits the use of lease-like payment arrangements, which purport to permit the Government to receive delivery of items and then pay for the full cost of the items over time, even if such arrangements are not technically a lease transaction because the Government is not the lessee.

9.2. Contractor Furnished Items

The contractor shall provide material essential to the design, development, integration and test of the prototypes. All materials purchased by the contractor for use or ownership of the Government will become the property of the Government. The contractor shall document the transfer of materials in the Monthly Status Report.

10.0 SECURITY

All work products of this effort will be marked, at a minimum, For Official Use Only, also referred to as Controlled Unclassified Information (CUI). Any person working on the effort or exposed to its work products must be a “Qualified Contractor” as defined in DODD 5230.25. All physical, data, and deliverable work products are anticipated to be CUI, so no contract DD-254 is required. Additional security requirements might emerge, and will be evaluated as needed.

The contractor shall ensure requirements for safeguarding information and materials, for verifying citizenship of visitors, for controlling access to all areas where program materials are used and stored, for protecting government property, and for security of automated and non-automated management information systems and data are fulfilled. The contractor's management system shall prevent unauthorized disclosure of CUI. The government contracting officer shall be immediately notified of any security incident or any indication of a potential unauthorized disclosure or compromise of CUI.

No data, technical or otherwise, classified or unclassified, derived from this project will be disclosed to third parties or released through publication or any other forum, except with specific authorization from the government Contracting Officer Representative (COR).

10.1 Personnel

The contractor shall conform to the security provisions of DoDI 5220.22/DoD 5220.22-M – National Industrial Security Program Operating Manual (NISPOM), DoD 8570.01-M, and the Privacy Act of 1974. Prior to any labor hours being charged on task order, the contractor shall ensure all personnel (including administrative and subcontractor personnel) have obtained and can maintain favorable background investigations at the appropriate level(s) for access required for the contract/task order, and if applicable, are certified/credentialed for the CSWF. A favorable background determination is determined by either a Tier 1 (T1) investigation, Tier 3 (T3) investigation, or Tier 5 (T5) investigation and favorable Federal Bureau of Investigation (FBI) fingerprint checks. Investigations are not necessarily required for personnel performing unclassified work who do not require access to Government installations/facilities, Government IT systems and IT resources, or PEO-SR information.

Cost to meet these security requirements is not directly chargeable to task order.

The following labor categories require personal security clearance levels:

Labor Category

Required Minimum Security Clearance

Program Manager – Key Personnel Top Secret Project Manager – Key Personnel Top Secret SME 3 (FSR/Device Manager) – Key Personnel Secret SME 3 (Course Developer) Secret SME 3 (Trainer) Secret SME 3 (System Administrator) – Key Personnel Top Secret/SCI Engineer/Scientist 3 – System Architect (Device Manager)

– Key Personnel

Top Secret/SCI

Engineer/Scientist 3 – System/Software Engineer (Device Manager) – Key Personnel

Top Secret/SCI

If a final determination is made that an individual does not meet or cannot maintain the minimum security fitness requirements, the contractor shall permanently remove the individual from PEO-

SR facilities, projects, and/or programs. If an individual who has been submitted for a fitness determination or security clearance is "denied," receives an "Interim Declination," or unfavorable fingerprint, the contractor shall remove the individual from PEO- SR facilities, projects, and/or programs until such time as the investigation is fully adjudicated or the individual is resubmitted and is approved. All contractor and subcontractor personnel removed from facilities, projects, and/or programs shall cease charging labor hours directly or indirectly on contract/task order.

The Government may request to review resumes for qualifications purposes only.

10.2 Key Personnel Replacement/Substitution

If it should become necessary for the contractor to replace or add key personnel, the contractor shall provide a written evaluation of the impact on the progress and continuity of the relevant task order that might result by replacing these personnel, and replace such personnel of equal or superior qualifications, within ten working days of notification or as required by the COR. The Substitutions of Key Personnel: Prior to diverting any of the key personnel to other projects, the contractor shall notify the Contracting Officer reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. The contractor shall provide personnel who meet or exceed the capability of the personnel being replaced.

10.3 Personnel Qualification

The contractor shall be responsible for providing qualified personnel that meet the required skills and qualifications. The contractor shall ensure personnel are fully trained to meet mission requirements on Day 1 of performance. The contractor shall ensure no interruption of mission occurs. Requests for qualification waivers will not be approved.

10.4 Mandatory Training

Specific contractor personnel (including subcontractors) shall complete mandatory training based on the access required and work site location.

11.0 PLACE OF PERFORMANCE

Tampa, FL

12.0 QUALITY CONTROL

The contractor shall develop and maintain an effective quality control plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures that work complies with the requirement of the contract/task order. After acceptance of the QCP, the contractor shall receive the CO acceptance in writing of any proposed change to the QCP.

The QCP shall be submitted to the GSA CO for acceptance not later than ten (10) calendar days after award. The GSA CO will notify the contractor of acceptance or required modifications to the plan. The contractor shall make appropriate modifications and obtain acceptance of the plan within fifteen (15) calendar days from the requested modifications date. The QCP shall include the following minimum requirements:

a. A description of the inspection system to cover all major services and deliverables. The description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title of inspectors.

b. A description of the methods to be used for identifying and preventing defects in the quality of services performed.

c. A description of the records to be kept to document inspections and corrective or preventative actions taken.

All records of inspections performed shall be retained and made available to the Government upon request throughout the task order performance period, and for the period after task order completion, until final settlement of any claims under this task order.

13.0 QUALITY ASSURANCE

The government shall evaluate the contractor’s performance under this task order in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

The Government will evaluate the contractor’s performance of this contract/task order. For those tasks listed in the PRS, the COR or other designated evaluator will follow the method of surveillance specified in this contract/task order. Government personnel will record all surveillance observations. When an observation indicates defective performance, the COR/Program Manager (PM) or other designated evaluator will require the contractor manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation. It acknowledges that the contractor has been made aware of the non-compliance. Government surveillance of tasks not listed in the PRS or by methods other than those listed in the PRS (such as provided in the Inspection clause) may occur during the performance period of this contract/task order. Such surveillance will be done according to standard inspection procedures or other contract/task order provisions. Any action taken by the GSA CO as a result of surveillance will be according to the terms of the contract/task order.

13.1 Unsatisfactory Work

Performance by the contractor to correct defects found by the Government as a result of quality assurance surveillance and by the contractor as a result of quality control shall be at the contractor’s own expense without additional reimbursement by the Government. Unless otherwise negotiated, the contractor shall correct or replace all non-conforming services or deliverables not later than five (5) work days after notification of non-conformance.

14.0 PLACE OF PERFORMANCE:

Work will be performed in accordance with this PWS at the following locations, but not limited to:

• Tampa, FL

• Niceville, FL

15.0 ORGANIZATIONAL CONFLICTS OF INTEREST (OCI)

This contract/task order effort has potential for an OCI as identified in FAR 9.5 and DFARS

209.5. The Contractor is expected to not engage in any activity that could cause an OCI with the Contractor’s position under this contract/task order, impair the Contractor’s ability to render unbiased advice and recommendations, or place the Contractor in the position of having an unfair competitive advantage as a result of the knowledge, information, and experience gained during the performance of this task order. After reviewing FAR 9.5 and DFARS 209.5 in their entirety, if the Contractor determines their company, including Subcontractors and Consultants, has an actual or potential OCI, the Contractor shall notify the CO, in writing. Any offeror written submissions regarding an actual or potential OCI shall be submitted as part of the proposal. The written submissions shall include a proposed mitigation plan for review and ultimate incorporation into the task order should the offeror be the awardee. Also, any identification of an actual or potential OCI that exists at the time of proposal submission shall be included in the COVER LETTER. If the Government determines an OCI cannot be avoided, neutralized, or mitigated, the Offeror may be excluded from consideration for award.

The Contractor agrees that, if after award at any time during the performance period, it discovers an actual or potential OCI; it shall make immediate and full disclosure in writing to the CO. The notification shall include a description of the actual or potential OCI, a description of the action the Contractor has taken or proposes to take to avoid, mitigate or neutralize the conflict, and any other relevant information that would assist the CO in making a determination on this matter.

The Contractor shall not use any Government information provided to them for any purpose other than for performance of this task order. Furthermore, the Contractor shall not provide any information to any individual, company or other entity that, other than for performance of this task order, does not have a need to know.

16.0 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

The Government will provide and record Past Performance Information for acquisitions over the simplified acquisition threshold (SAT) utilizing the CPARS. The CPARS process allows contractors to view and comment on the Government's evaluation of the contractor's performance before it is finalized.

The Contractor is strongly encouraged to provide an annual self-assessment report NLT 45 calendar days before the end of the PoP. The self-assessment report can be submitted in the contractors format, and should discuss its performance relative to Quality, Schedule and Management during the preceding 11 months. The Contractor should provide the annual self-assessment report to the COR/CO via email. If the Contractor identifies accomplishments that exceeded any contractual standards (for example, delivering a higher quality product or service, or submitting ahead of schedule), the Contractor's self-assessment must include all associated facts and clearly describe how those exceeded standards translated into a direct benefit to the Government from a project/program perspective.

17.0 SECTION 508 COMPLIANCE

Section 508 requires that when Federal agencies develop, procure, maintain, or use electronic and information technology(EIT), Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who are not individuals with disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

IAW FAR 2.101: Electronic and information technology (EIT) has the same meaning as “information technology” except EIT also includes any equipment or interconnected system or subsystem of equipment that is used in the creation, conversion, or duplication of data or information. The term EIT, includes, but is not limited to, telecommunication products (such as telephones), information kiosks and transaction machines, worldwide websites, multimedia, and office equipment (such as copiers and fax machines).]

18.0 PERSONAL SERVICES

GSA will not issue contracts/task orders to provide services prohibited by FAR Part 37.1. The administration and monitoring of the contractor’s performance by GSA or the Client Representative shall not be as detailed or continual as to constitute supervision of contractor personnel. Government personnel may not perform any supervisory functions for contractor personnel, such as interviewing, appraising individual performance, scheduling leave or work, or directing how to perform work.

GSA meets the needs of its clients for support through non-personal services contracts/task orders. To counter the circumstances that infer personal services and to preserve the non-personal nature of the contract/task order, the contractor shall adhere to the following guidelines in the performance of the task.

a. Provide for direct supervision of all contract employees assigned to the task.

b. Refrain from discussing with the client issues such as skill levels and hours, salaries, cost and funding data, or administrative and personnel matters affecting contractor employees.

c. Ensure close communication/coordination with the GSA Customer Account Manager, reporting problems to them as they occur (not waiting for a meeting).

d. Do not permit Government officials to interview potential contractor employees, discuss individual performance, approve leave or work scheduling of contractor employees, terminate contractor employees, assist contractor employees in doing their jobs or obtain assistance from the contractor in doing Government jobs.

e. Do not assign contractor personnel to work under direct Government supervision.

f. Maintain a professional distance from Government employees.

g. Provide contractor employees with badges, if appropriate, identifying them as contractors.

h. Ensure proper communications with the Government. Technical discussions and

Government surveillance are acceptable, but the Government cannot tell the Contractor how to do the job.

i. Assign a task leader to the order. The task leader or alternate shall be the only one who accepts tasking from the assigned Government point of contact or alternate.

19.0 CONTRACTOR TRANSITION

The Contractor recognizes that the services under this contract are vital to the Government and must be continued without interruption and that, upon contract expiration, a successor, either the Government or another Contractor, may continue them. The Contractor shall, upon the Contracting Officer's written notice, provide phase-out services plan with details and associated cost for up to ninety (90) days before the task order expires and (2) negotiate in good faith a plan with a designated PMO personnel and successor to determine the nature and extent of phase-in, phase-out services required. The plan shall specify current and future operational tasks and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer's approval. The Contractor shall provide sufficient experienced personnel during the phase-in, phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

The contractor shall support a phase out period of 30 days, coordinate communications with the designated PMO personnel and successor to ensure support for uninterrupted workflow during the transition process. The Contractor agrees to perform the following but not limited to (1) provide all material procurements documentation, current location and status of equipment, server passwords and nomenclatures, prototype and system architecture development documentation, prototype and system architecture modification documentation, list of unit POCs, current training schedule with POCs, transferring warehoused material to the successor facility and (2) exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor.

As determined by the COR and Contracting Officer, the Contractor shall be reimbursed for all reasonable phase-in, phase-out costs (i.e., costs incurred within the agreed period after contract expiration resulting from phase-in, phase- out operations) with the Contracting Officer’s approval.

If the contractor’s facility is purchased or leased with appropriated Department of Defense (DOD) funding, the contractor shall completely close the facility and all associated efforts to include but not limited to shutting off utilities, transfer of equipment, layoff of employees approved by the Contracting Officer to support the phase out plan. The contractor agrees any cost incurred determined not to be reasonable by the Contracting Officer will not be reimbursed. Costs determined not to be allowable include but not limited to severance packages or any similar type of payment, facility lease termination fees or any termination fees, facility service(s) early termination fees, training cost. The contractor shall not receive a fee or profit for phase in, phase out cost under this contract/task order.

20.0 INVOICE:

• Monthly and partial billing is authorized.

• Technical support, SUS, and FTE services shall be invoiced monthly, in arrears.

• Additional Travel shall be billed at completion of trip.

• Equipment services shall be billed at time of equipment delivery

20.1 Invoice Requirements

The invoice shall include charges which are within scope of this PWS and reflect the details specified below.

20.2 Payment Information

Invoices shall be submitted to GSA ASSIST (ITSS) web-based Order Processing System (https://portal.fas.gsa.gov/).