Draft PWS - Housing Maint Cape May NJ.pdf

70Z08424QDL950004

Performance Work Statement for Housing Maintenance Services

USCG Training Center Cape May

1.0 GENERAL INFORMATION

• Section 1 provides general information to understand the requirements and defines work requirements that will apply to all functional areas supported.

• Section 2 provides acronyms and definitions used throughout this document.

• Section 3 provides a basic description of property and services provided by the Government to the selected offeror.

• Section 4 provides a description of property and non-direct services that shall be furnished by the Contractor.

• Section 5 outlines the specific service requirements of the PWS. It contains the work requirements that are specific to perform maintenance and repair of CG family housing.

• Section 6 contains Technical Exhibits (TE). These TE are referenced throughout this document and support the PWS in greater detail. A summary listing of TEs included in this contract is provided as Technical Exhibit TE-1.1.

1.3 .2 Scope Of Work The Contractor shall provide all personnel, equipment, tools, materials, supplies, necessary for housing maintenance functions as defined within this PWS document, except as specified in Section 3, Government Furnished Property, Materials, and Services.

1.1.1 Labor Standards

This PWS describes work that falls under both the Service Contract Act (SCA) and the Davis Bacon Act (DBA). SCA work generally includes plant operation and installation services (i.e., custodial, etc.) and maintenance exceeding $2,500. DBA work generally includes construction, alteration, renovation, painting, and repair requirements (i.e., roof shingling, building structural repair, paving repairs, etc.) exceeding $2,000 in value.

1.1.2 Performance Requirements

Services and products submitted to satisfy PWS requirements shall be complete in all respects at the time of delivery.

The Contractor shall maintain accurate and complete records, files, and libraries of documents (if not Government-furnished as identified in Section 6) to include Federal, State, and local regulations, codes, laws, technical manuals, and manufacturer’s instructions and recommendations, which are necessary and related to the PWS services being provided.

The Contractor shall ensure that all work meets critical performance requirements specified in the Contract Specifications, and in applicable referenced documents.

The Contractor shall compile, maintain, and submit to the Government historical data, required reports, and information as specified by the Contract Deliverables. The

Contractor shall perform to the Projected Workload TE-1.3 and the standards associated with each service delineated in this PWS.

1.1.3 Contractor Responsiveness

The Contractor shall respond to Level I and II work orders and Level III modifications IAW specific work order or modification requirements. The Contractor shall also respond to contract requirements, including emergency and unscheduled situations, on a 24 hour, 7 days per week basis including Federal Holidays.

1.1.3.1 Emergency Situations

Emergency situations and contingency operations aboard TRACEN housing may require the Contractor to operate either for an extended schedule or on a curtailed basis, as directed by the COR. As these events occur, the COR will coordinate the Contractor’s participation and issue a Level II Work Order to document Contractor requirements and Contractor accomplishment.

1.1.3.2 Unscheduled Work Hours

On occasion, the Contractor may be required to provide personnel on weekends and other unscheduled work hours on a short-term basis. If such a need arises, the COR must notify the Contractor no less than 1 business day prior to the requirement.

1.1.4 Functional Areas

Work to be performed by the Contractor is categorized under Functional Areas. The Functional Areas covered under this Contract include:

• Carpentry

• Electrical service maintenance and, as required, complete system installation.

• General Building Maintenance Service, Roofing, Rough & Finish Carpentry, Masonry, Painting, Locksmith Work, Metal Working, Cleaning & Trash Removal Services.

• Plumbing/Pipefitting/HVAC service, repairs, installation, routine preventative maintenance.

• General Grounds Keeping and Playground Maintenance

• Pest control services to include work within Level II, Level III, and COMS. (Change of Occupancy Maintenance Service)

• Hazardous materials removals and abatement procedures (mold, lead, asbestos).

1.1.5 TRACEN Cape May Housing Physical Description

The Contractor shall maintain the interior and exterior of 174 military housing units on Pennsylvania and Delaware Avenues and Quarters A located onboard the TRACEN.

Military family housing maintenance services include, but are not limited to, equipment, appliances, garages, fences, storage sheds, utility feeds (electric, water, natural gas, propane and sewer). The Contractor shall also maintain as part of housing maintenance:

playgrounds (6), Basketball Court (1), bus stops (7), sidewalks/curbs/parking lots, and maintenance support buildings (including Bldg. #290, shop storage sheds, CONEX boxes, and buildings provided for the Contractor’s use).

1.2 CONTRACT ADMINISTRATION

1.2.1 Contracting Officer's Authority

The Contracting Officer (KO) is the only person authorized to direct changes to any requirements under the contract. In the event that the Contractor implements any such changes at the direction of any person other than the Contracting Officer, the changes will be considered to have been made without authority and solely at the risk of the Contractor.

1.2.2 Delegations of Contracting Officer Authority

The Contracting Officer may delegate authority to individually named designated representatives to perform technical or administrative functions of contract administration.

All such designations and delegations will be in writing. Throughout the document, the term “Contracting Officer” or “KO” is used for clarity and readability. Where any such reference is used, however, the designated representative has the power and authority of the Contracting Officer only to the extent of the written designation.

1.2.2.1 Instructions from Other Government Personnel

The Contractor shall only accept requests, technical guidance, or direction from the KO or the onsite COR.

1.2.3 Contract Deliverables

The Contractor shall develop, prepare, maintain, and provide contract deliverables as required by the PWS and as set forth in Technical Exhibit TE-1.4, Contract Deliverables.

These deliverables may be in the form of plans, reports, or records that document Contractor management decisions and practices, current or future operations, and execution of tasks required by the PWS. The Contractor shall maintain records and reports throughout the life of the contract with turnover of all files to the Government at contract termination. The Government shall be provided access, upon verbal request, to records and reports during core work hours. Records are the property of the Government.

Records and copies of reports shall be turned over to the COR no more than 15 calendar days after Contract termination or completion. No records, reports, documents or submittals related to the Contract shall be disposed of or stored off site without prior coordination with the COR.

1.2.3.1 Deliverable Process

The Contractor shall develop and provide required deliverables to the KO or COR for review and approval. Contract data shall be delivered in the required format within the time frame specified in Technical Exhibit TE-1.4. When a due date falls on a Saturday, Sunday or holiday, the report shall be due by 08:00 a.m. on the first workday following.

Required revisions to delivered documents shall be resubmitted within 10 working days of receipt of the comments from the KO or COR.

1.2.3.2 Proprietary Information

Proprietary information of the Contractor shall be clearly marked.

1.2.3.3 Quality of Deliverable Documents

The Contractor shall submit information meeting the following criteria for documents provided to the Government:

• Complete: To include all information required

• Accurate: Factual and correctly tabulated data

• Preparation: In accordance with applicable publication, contract deliverable, or other specified format

• Name and signature of PM, APM, or PM’s designated representative

• Timely: Provided within the specified time frames

• Distribution: Provided to the specified addresses

1.2.3.4 Plans Implementation and Update

The Contractor shall develop and implement Contractor plans and procedures that are based on and complement Government plans specified in this contract. Refer to TE-1.4 (Contract Deliverables) for a listing of required plans to be developed by the Contractor.

The Contractor shall update these Contractor plan(s) to reflect current policies and regulations, throughout the life of the contract. The Contractor shall clearly mark all changes in the revised plans, so they are distinguishable from unchanged portions and submit the revised plan for approval by the COR. Changes shall not be implemented prior to approval of the KO.

1.3 PERSONNEL REQUIREMENTS/QUALIFICATIONS

1.3.1 Key Positions

Key positions are so designated for the purpose of identifying those positions where proposed Contractor personnel require prior review and approval by the KO prior to being assigned to this contract. Review and approval of the proposed Contractor personnel’s resumes by the KO ensures that the proposed personnel satisfy minimum experience, education, and/or credential requirements. Key personnel resumes shall be submitted with Contractor proposal. The key employees are the Project Manager (PM), the Alternate Project Manager (APM), and Quality Control Manager (QCM) in accordance with HSAR Clause 3052.215-70 Key Personnel or Facilities. The Contractor will provide contact information for the designated key personnel for both during and after normal working hours within 15 days prior to contract start date.

1.3.1.1 Project Manager (PM), Alternate Project Manager (APM), & Quality Control Manager (QCM)

The Contractor shall provide a full-time on-site PM and APM who shall be responsible for the performance of the work. Either the PM or APM shall be on-site at all times when work is being performed. The APM shall be in a supervisory position within the Contractor’s organization with the authority to act on the PM’s behalf when the PM is absent. The Contractor may combine the APM/QCM role into one position, but this person must meet the qualifications and approval of the KO. The QCM shall be on-site in order to effectively implement the Contractor quality control, safety, and environmental program. The Contractor shall provide the KO and COR with PM/APM/QCM personnel assigned to these positions no later than 15 calendar days before performance start date and within five working days of a change.

1.3.1.2 Experience and Qualifications of PM

The PM shall demonstrate experience in the development, management and operational direction of a facilities or housing maintenance program. In addition to specific maintenance works, the PM should have experience exercising direct and indirect supervision over a workforce of professional, skilled and semi-skilled employees consisting of at least 10 to 15. The experience and qualifications of the PM are:

• An accredited bachelor’s degree in engineering, Project Management certification, or a minimum of two (2) years of current experience in managing facility maintenance contracts/projects of similar size and complexity; OR a minimum of five (5) years of experience in managing facility maintenance contracts/projects of similar size and complexity; and must meet the following qualifications:

• Creating and implementing policy guidance;

• Reviewing, analyzing, and evaluating program performance;

• Maintenance work order planning, scheduling and execution;

• Budgeting, allocation, and distribution of resources.

• Quality control methods, principles, and practices;

• Construction trades, practices and techniques;

• Inspection practices and procedures;

• Safety practices in the construction industry;

• Communicate effectively orally and in writing;

• Fluently read, write, speak, and understand the English language.

1.3.1.3 Experience and Qualifications of APM

The APM shall demonstrate experience in the development, management and operational direction of a housing or facilities maintenance program. In addition, to specific maintenance works, the APM should have experience exercising direct and indirect supervision over a workforce of professional, skilled and semi-skilled employees consisting of at least 2 to 5. The experience and qualifications of the APM are:

• The APM shall have a minimum of two (2) years of experience in managing or assisting managing facility maintenance contracts/projects of similar size and complexity; and must meet the following qualifications:

• Developing and providing policy guidance;

• Reviewing, analyzing, and evaluating program performance.

• Maintenance work order planning, scheduling and execution.

• Budgeting, allocation, and distribution of resources.

• Quality control methods, principles, and practices.

• Construction trades, practices and techniques.

• Inspection practices and procedures.

• Safety practices in the construction industry.

• Communicate effectively orally and in writing.

• Fluently read, write, speak, and understand the English language.

1.3.1.4 Experience and Qualifications of QCM

The QCM shall have at least one (1) year of experience in performing quality assurance, health and environmental safety inspections of facilities maintenance processes and repairs in accordance with local, state, and federal agencies. They must have demonstrated technical knowledge of housing maintenance systems including, but not limited to carpentry, plumbing, electrical, HVAC, grounds maintenance, and general contracting. The QCM must have the following qualifications:

• Read and interpret engineering and architectural plans and specifications.

• Inspect materials, workmanship, and the construction and installation of various systems.

• Use testing instruments.

• Communicate effectively orally and in writing.

• Communicate effectively with Contractor management and personnel, other contractors, and user agency representatives.

• Fluently read, write, speak, and understand the English language.

1.3.1.5 Responsibilities

The PM and APM shall have full authority to act for the Contractor on all matters relating to daily operations. This includes the authority to bind the Contractor and make decisions for the Contractor on all matters pertaining to this contract. The PM/APM shall be the primary point through which communications, work assignments, and technical direction flow between the Government and the Contractor. During normal duty hours, the PM and/or APM, shall be available within one hour of notification to meet physically at TRACEN Cape May with the KO or COR to discuss Housing Maintenance service issues. After normal duty hours, the PM/APM shall return all calls from the KO or COR within one hour. The PM or APM shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences and briefings as they relate to the PWS services and as required by the KO or COR. Participation in meetings, conferences, and briefings can include, but is not limited to, meetings with: TRACEN housing residents; Federal, State and local agencies and their representatives; as well as other contractors as required by the KO or COR. These meetings may be conducted at the TRACEN or off-site. The PM or APM shall provide a written report of meetings, conferences and briefings attended and submit to the COR within five (5) workdays of attendance.

1.3.2 Organization Chart

The Contractor’s Organization Chart is required to be initially submitted as part of the Contractor’s quote. The Contractor shall provide an updated Contractor Organization Chart to the COR no later than 15 calendar days prior to contract performance.

1.3.3 Contractor Employees

The Contractor shall furnish sufficient competent and qualified personnel to perform the work specified within this Contract.

1.3.3.1 List of Contractor Personnel

The Contractor shall provide, in writing to the COR, a list of Contractor on-site personnel no later than 15 calendar days prior to start of performance. The list shall identify the Contractor’s company name, any subcontractor’s company name (if subcontracted), and the contract number. The Contractor shall ensure that the list of Contractor personnel remains current and shall notify the COR whenever changes are made. This list shall also include the following information for each Contractor employee:

• full name of each employee,

• citizenship or alien with eligibility documentation to work in the US.

• job title or position, permanent, full or part time

• anticipated work assignment/schedule

1.3.3.2 Contractor Personnel Base/ Base Housing Access Application

All Contractor/ Sub-Contractors personnel will be required to pass a security background check administered by CG security. The list of personnel above will be reviewed by CG security prior to granting access to the base or housing. The CG will not allow access to Contractor/Sub-Contractor personnel that fail to pass a security check. In addition, several Contractor employees may be required to obtain a common access card (CAC) and CG computer account in order to fulfill administrative duties. Additional security measures may be required to obtain a CAC. To obtain the CAC the Contractor must submit an application to COR.

1.3.3.3 Conditional Access to Controlled Unclassified Information (CUI)

Contractor personnel requiring access to sensitive but unclassified information as part of contract performance shall complete DHS Form 11000-6, Non-Disclosure Agreement.

The initial submission shall be made to the COR no later than 15 calendar days prior to the performance start date. Applications for new Contractor personnel starting after the performance start date shall be completed 15 calendar days prior to the start date of the new personnel.

1.3.3.4 Contractor Personnel Clothing and PPE Requirements

All Contractor personnel, including subcontractors working for the Contractor, shall present a neat appearance generally accepted for commercial public works and grounds maintenance services. The Contractor shall ensure that all personnel are appropriately dressed for the job being performed to provide adequate protection when using hazardous chemicals, machinery, or equipment. All equipment operators shall wear safety protection equipment as required and recommended by the equipment manufacturer and OSHA.

Contractor management personnel shall wear clean collared shirts and pants as a minimum standard. Coveralls are acceptable when appropriate and shall only be worn to, from and on that specific job site.

1.3.3.5 Employee Removal

The Government may remove any Contractor employee from Department of Homeland Security (DHS) facilities for misconduct or security reasons. Such removals are handled by the TRACEN Cape May Commanding Officer. The Contracting Officer may direct the Contractor to remove any employee for contract performance reasons. The Contracting Officer will provide the Contractor with a written explanation to support any performance-based direction to remove an employee. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract.

1.3.3.6 Employee Conduct

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The COR and/or the Security Office shall provide a briefing on these regulations, policies, and procedures during the kickoff meeting or at another convenient time before work commences. The Contractor shall ensure Contractor employees always present a professional appearance and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security. The Project Manager shall provide documentation 5 days after contract award indicating that the Contractor’s Staff understand the established rules, regulations, and policies concerning safety and security. This documentation is labeled as Deliverable #X in section X.0 of the PWS.

1.3.3.7 Employee Conduct Onboard Specific Areas of TRACEN CAPE MAY

In order to support the recruit training mission, the “Regiment” has been established as a specific area where recruit interactions are limited to the recruit training team. The Regiment is defined as the area immediately around the Recruit Barracks. This area is bordered to the south by Chase Avenue, to the west by Fraser Avenue, to the east by Danmark Avenue, and to the north by Munro Avenue. Employee conduct within Regiment is subject to the requirements of TRACENCMINST M1500.1 (series).

1.3.3.8 Communication Requirements

The Contractor’s PM, APM and QCM shall be able to read, write, speak, and understand English. Contractor employees shall be able to communicate in an effective and timely manner. The Contractor shall have personnel with computer skills capable of logging on and reading daily bulletins, internal e-mail, use of MAXIMO/SAM and are familiar with other common office software systems. Contractor personnel shall have the ability, as determined by the PM, to read and interpret manufacturer’s manuals, schematics, architectural and technical drawings and other related documentation required to adequately perform and complete assigned tasks.

1.3.4 Employee Training

The Contractor shall provide training to employees as necessary to ensure all tasks required by this PWS are performed properly and safely. The Contractor shall ensure Contractor personnel receive the technical training required in specific segments of Section 5. The Contractor shall maintain records reflecting all personnel training received during the performance of the PWS services. The Contractor shall ensure its employees are familiar with applicable general Government policies and regulations affecting their performance as part of this contract. The Contractor shall also ensure that its employees have a working knowledge of applicable TRACEN policies and regulations. The policies and regulations considered to be applicable to this contract are listed in Section 6.

1.4 PLANS

The Contractor shall develop, submit, and implement the planning, control and procedural documents listed in this section. Completion times for these critical documents vary and are prescribed in the paragraph of the section where the requirement is described.

1.4.1 Management Plan

The Management Plan is required to be initially submitted as part of the Contractor’s proposal in accordance with Section 52.212-2 of the solicitation documents. The initial Management Plan is used to evaluate the Contractor’s standard management practices and procedures for planning, organizing, staffing, directing, and controlling each function depicted on the organizational structure, including the proposed interface and relationships between major functional areas for project management and administration. The Contractor shall submit a Management Plan with their proposal. The Management Plan will be incorporated as part of the contract document at time of award and will remain in effect through the life of the contract.

1.4.2 Technical Plan

The Technical Plan is required to be initially submitted as part of the Contractor‘s proposal.

The plan is due with the proposal. This plan shall address, at a minimum, the Contractor’s: Technical approach to performing PWS tasks, to include work processes and procedures for organizing and controlling work, and any innovations to be used, Key Personnel Resumes, staffing plan and how the offeror developed his basis of estimate for accomplishing each PWS task. The Contractor shall provide an Excel spreadsheet detailing the time estimates to perform each PWS task. Organization Chart showing structure, supervisory positions, and the number of personnel. The Contractor shall submit a Technical Plan with the proposal. The Technical Plan will be incorporated as part of the contract document at time of award and will remain in effect through the life of the contract.

1.4.3 Quality Control Plan

The Quality Control Plan is a living document and shall initially be submitted as part of the Contractor’s proposal in accordance with Section 52.212-2 of the solicitation documents.

The Quality Control Plan (QCP), which is required by FAR Clauses 52.246-4 (Inspection of Services – Fixed Price), delineates the Contractor’s quality control program/inspection system, how it is used to monitor and control the Contractor’s performance of services required by the contract, and how it will be used to sustain the provision of public works services at an acceptable level of quality. The initial Quality Control Plan will then be incorporated as part of the contract documents at the time of contract award. The Contractor shall submit an updated Quality Control Plan no later than 15 calendar days before the Performance Start Date, with subsequent annual reviews and updates submitted to the COR no later than the anniversary of the performance start date.

Revisions to the Quality Control Plan that lessen or expand the Contractor’s quality control practices or services are subject to KO approval.

1.4.4 Hours of Operation

The contractor’s core working hours shall be 7:30 AM to 4:00 PM, Monday through Friday, excluding Federal holidays and other days specifically designated by the COR. The contractor may perform routine maintenance work, including change of occupancy work, outside the parameters of the above dates and times after receiving specific COR approval, with the understanding that COR approval does not constitute a material change requiring KO approval. The Contractor is responsible for any overtime or premium pay to its employees which is required by working outside of normal dates and times due to its seeking approval for a change in schedule. Work on emergency level II service work may be required of the contractor outside the core working hours and on weekends and holidays. The contractor is not required to gain COR approval to respond to an emergency level II service work order call that is outside the core work hours approval to respond to an emergency level II service work order call that is outside the core work hours. The hours of operation for the Self-Help Store identified in 5.1.3 are:

Day of the Week Hours

Summer Winter

Monday 11:00 AM to 5:00 PM 11:00 AM to 2:00 PM

Wednesday 2:00 PM to 6:00 PM 2:00 PM to 6:00 PM

Friday 8:00 AM to 2:00 PM

Saturday 8:00 AM to 2:00 PM 8:00 AM to 2:00 PM

1.4.5 Holidays

The days specified below are Federal holidays.

New Year’s Day 1st day of January

Martin Luther King, Jr. Birthday 3rd Monday of January

President’s Day 3rd Monday of February

Memorial Day Last Monday of May

Juneteenth 19th of June

Independence Day 4th of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans’ Day 11th of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th of December

If the holiday falls on a Saturday, it is observed on the previous Friday; if the holiday falls on Sunday, it is observed on the following Monday.

1.5 SECURITY REQUIREMENTS

The Contractor shall comply with TRACEN security requirements, security regulations and directives as identified in TRACENCMINST 5530.1(series) Training Center Cape May Security Plan and other security requirements cited elsewhere in the contract.

1.5.1 Safeguarding Information

The Contractor shall have the responsibility for safeguarding information and records obtained, produced or available through the performance of this PWS (regardless of media) from being concealed, compromised, altered, destroyed, mutilated, damaged or lost. See Title 18 U.S.C. 2071 for penalties arising from the destruction of Official Government records.

1.5.2 Restricted Areas

The TRACEN has facilities designated as “Restricted Areas.” Entrance to these areas will require prior coordination with the COR. The Government will provide a list of these areas and entrance requirements during the Phase-In period.

1.5.3 Access To TRACEN Cape May

The Contractor is required to comply with TRACEN Cape May regulations for registration, admittance, and operation of privately owned vehicles (which include motor vehicles and motorcycles, personal or commercial), and admittance of pedestrians (which include walkers, skateboarders, roller bladders and joggers). Refer to TRACENCMINST 5560.1(series), Training Center Cape May Traffic and Pedestrian Regulations Manual.

1.6 ENVIRONMENTAL PROTECTION

The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and rules. The Contractor shall also comply with all standing TRACEN regulations and standards. A listing of applicable USCG instructions includes, but is not limited to the following:

• COMDTINST M16478.1(series), Hazardous Waste Management Manual

• TRACENCMINST 6260.4(series), Hazard Communication Program

• TRACENCMINST 11350.2(series), Waste Management and Recycling Plan

• TRACENCMINST 16450.1(series), Endangered Species Management Plan

• TRACENCMINST 16455.1(series), Spill Prevention, Control, and Countermeasures (SPCC) Plan

• TRACENCMINST 6260.5(series) Housing Lead and Asbestos Operations and Maintenance Plan.

Copies of each of these instructions can be found in the Command Library of Instructions and shall be provided to the Contractor. Environmental protection matters shall be coordinated with the COR. Authorized officials may, on a no-notice basis, inspect the facilities operated by the Contractor during core work hours. The Contractor shall pay fines, penalties or charges associated with citations issued by Federal, State, or local officials for noncompliance with environmental standards. In the event a regulatory agency assesses a monetary fine against the Government for violations caused by the Contractor’s actions, omissions, intentional conduct, or negligence, the KO will deduct the fine from funds due to the Contractor.

1.6.1 Hazardous Material and Hazardous Waste Management

The Contractor shall develop a plan for management, storage, and administration of hazardous materials (HAZMAT) utilized by the Contractor, any hazardous wastes (HAZWASTE) generated by the Contractor, and any responses required of the Contractor as part of the TRACEN Spill Prevention Control and Countermeasures (SPCC) Plan. The HAZMAT and HAZWASTE Management Plan shall be submitted to COR 15 days prior to performance start date. The Contractor’s plan shall comply with all Federal, State, and local laws and regulations and USCG regulations and policies, and shall be tailored to accommodate any special or unique needs at the TRACEN. The plan shall have separate sub-plans for each functional area where Contractor work is required. All sub-plans shall be developed so they are complementary and comprehensive when implemented as a whole. The plan shall address in detail at least the following:

• Assignment of responsibility and authority.

• Identifying personnel who manage Hazmat and Hazwaste.

• Required training and a plan for their initial and continuous training.

• Materials used that may enter the waste streams.

• Contractor’s procedures in the use, handling and disposal of HAZMAT.

• Waste generating activities.

• Waste determination procedures.

• Waste Storage.

• Required record keeping and reporting.

• Required PWS work and operations involving or potentially involving hazardous waste.

• Spill Prevention Control and Countermeasures and any specific requirements contained in the TRACEN’s SPCC Plan.

1.6.2 Hazardous Material/Waste Coordinator

The Contractor shall appoint a Hazardous Material/Waste Coordinator. This Coordinator shall have full authority to manage and direct Contractor personnel on matters involving hazardous material or hazardous waste and full authority to direct the implementation of the Contractor’s Hazardous Material Plan. The Hazardous Material/Waste Coordinator shall maintain a master file of the Contractor’s Safety Data Sheets (SDS), as required by 29 CFR 1910.120 (see C-6). The Contractor shall ensure a valid SDS is on file for all existing and newly received HAZMAT. The HAZMAT Waste Coordinator shall attend all HAZMAT program meetings and be actively and continuously involved in all issues and matters pertaining to HAZMAT management.

1.6.3 Responsibility for Contractor-Initiated HAZMAT Spills & Releases

The Contractor shall also perform cleanup of oil or hazardous material (HAZMAT) spills resulting from the Contractor’s operations. The Contractor shall comply with applicable environmental protection directives. The Contractor shall follow recommendations of the

COR.

In the event of a HAZMAT spill or release, the Contractor shall first and immediately notify the TRACEN Fire Department at 609-898-6911 or 911. The 911 call may be received at another emergency response center. The caller shall identify him or herself and the location of the spill. The CG Fire Department will be toned out and respond. The Contractor shall then notify the COR and the TRACEN Facilities Engineering Environmental Protection & Safety Section (EPSS) within 30 minutes of all HAZMAT spills.

The Contractor shall fully comply with TRACENCMINST 16455.1(series) (Spill Prevention, Control, and Countermeasures (SPCC) Plan) as part of the Contractor’s spill response.

1.6.4 HAZMAT and HAZWASTE Operations and Disposal

The Contractor shall comply with all Federal, State, and local requirements in the handling, storage and disposal of hazardous waste, universal waste, and non-hazardous waste.

The Contractor is responsible for the temporary holding and storage of hazardous, universal, and non-hazardous wastes until such items can be turned over to the TRACEN Facilities Engineering Environmental Protection & Safety Section (EPSS) or can be disposed appropriately by the Contractor.

For those hazardous waste items to be disposed of via the TRACEN EPSS, the Contractor shall contact the EPSS within one day of the waste being generated. The TRACEN EPSS will pick-up the hazardous waste items within 2 business days of contact from the Contractor. At the time of turnover to EPSS, the Contractor will provide a copy of each work order. Each work order shall be annotated as to what specific waste and what quantity was generated. For the purpose of this contract, EPSS shall dispose of the following wastes for the Contractor:

• Hazardous Waste: Includes, but is not limited to, waste paint and related material, corrosives, flammable liquids, flammable gases, and spent blast grit.

• Universal Waste: Includes, but is not limited to, batteries, fluorescent light bulbs, and smoke detectors.

• Special Waste: Includes, but is not limited to, oily rags. All other non-hazardous waste shall be disposed of by the Contractor utilizing available general waste receptacles.

1.6.5 Contractor-Owned or Generated HAZMAT

The Contractor shall only utilize those hazardous materials that are on the approved TRACEN HAZMAT Authorized Use List. All HAZMAT that is used by the Contractor shall be the complete responsibility of the Contractor and handled IAW applicable federal, state and local requirements. Use or application of any hazardous material as part of an assigned work order or modification shall be done in compliance with manufacturer’s specifications. All HAZMAT storage areas maintained by the Contractor shall be subjected to random inspection by the TRACEN Facilities Engineering Environmental Protection & Safety Section (EPSS). Any discrepancies noted will be forwarded to the Contractor via the COR. Any discrepancies noted shall be corrected by the Contractor within 2 calendar days of notification, unless otherwise approved by the COR. The Contractor shall report, in writing, the Contractor's resolution of the discrepancy within 5 calendar days of initial notification. Refer to TE-1.4 for additional reporting requirements.

1.6.6 Existing HAZMAT Inventories

Existing HAZMAT inventories shall be identified during the Contractor’s Phase-In Period.

Once turned over and accepted by the Contractor, the Contractor shall assume complete responsibility of the inventories and shall handle them IAW applicable federal, state and local requirements.

1.6.7 Hazardous Material Storage

The Contractor shall properly store all HAZMAT, Universal Waste (Asbestos, Florescent Lighting Tubes, etc.) and Special Waste (oily or paint laden rags, unleaded paint, etc.)

IAW all Federal (specifically 40 CFR 300-399 Federal Hazardous Waste Regulations), State of New Jersey and all applicable installation laws and directives. The Contractor shall be permitted to store any hazardous materials that are required for non-recurring work orders scheduled over a period of two months from delivery and receipt. The hazardous material containers shall not be opened until needed for the required work and in accordance with manufacturer guidelines. All flammable material shall be stored in an approved flammable locker. At the completion of the non-recurring work orders, any remaining hazardous materials shall be identified to EPS for disposal. For any recurring work, the Contractor shall be permitted to maintain sufficient supplies of specific hazardous materials required to complete the work over a maximum two-month period.

Any opened containers shall be secured and stored by the Contractor in accordance with manufacturer’s requirements. The Contractor shall have a secondary containment storage area approved by the COR for all liquid hazardous materials maintained on-site. This secondary containment area shall be capable of containing 110% of the volume of the largest container. The Contractor shall obtain and store pesticides (herbicides) and fertilizers only for specific and/or seasonal requirements. The Contractor shall be responsible for any costs associated with the improper storage and disposal of waste material.

1.6.8 Hazardous Waste Training and Communications

The Contractor shall ensure that employees whose duties create the potential for exposure to HAZMAT waste are aware of and strictly adhere to all HAZMAT Waste provisions described in 29 CFR 1910.120. This regulation provides guidance for Site Safety, Health Plans, Emergency Contingency Plans and proper employee training. The Contractor, if required by 29 CFR 1910.120, shall submit to the government Site Safety and Health Plans, Emergency Contingency Plans and proof of adequate worker training prior to the pre-award meeting. The Contractor shall submit to the COR a copy of their OSHA approved hazardous communication program (as required by 29 CFR 1910.1200), as part of the Contractor’s Safety Plan. Refer to Technical Exhibit TE-1.4, for specific reporting requirements.

1.6.9 HAZMAT Training and Required Equipment

The Contractor shall provide all necessary training, materials, and equipment required for Contractor employees to handle HAZMAT properly and safely. The Contractor’s Hazardous Materials program shall be managed IAW Emergency Planning and Community Right-to- Know-Act (EPCRA) requirements. The Contractor shall abide by all 40 CFR 350-372 (EPA) and 29 CFR 1910.1200 (OSHA) requirements.

1.6.10 HAZMAT Database Management

The Contractor shall maintain an on-site MSDS file of all hazardous materials that the Contractor has available for its use. In the event that HAZMAT is received without a valid SDS, the Contractor shall coordinate with the responsible HAZMAT supplier to secure a valid SDS. Prior to requisitioning any new HAZMAT, the Contractor shall coordinate with the TRACEN Facilities Engineering Environmental Protection & Safety Section (EPSS) for review and approval.

1.6.11 Procedures for Handling Specific Hazardous Materials & Known Hazards

The Contractor shall utilize the following procedures when working with asbestos, lead, PCB’s and mold-mildew. In certain locations, lead-based paint is present and may be found on exterior and interior painted surfaces. The majority of known lead paint is located within Quarters “A”. In general, asbestos-containing materials are also present in very small quantities within some housing unit’s interior wall and flooring systems. Tests have indicated that certain homes have trace amounts of asbestos fibers within their gypsum board joint compound. The government has performed a negative exposure assessment on the gypsum wall board and this report is available for review by the

Contractor. Asbestos fibers have also been detected within VCT flooring systems to include older pre 1980 era tile, old resilient flooring and some base coat tile mastic. A complete and detailed hazardous material survey is available for review for proposal purposes and for the performance of the contract requirements. Should a service call require disturbance of an area where a known hazard exists, the contractor shall contact the COR prior to the performance of that work and await specific direction. Work required where these substances will be disturbed or removed can be ordered by the government within the parameters of level II service work orders or level III modifications.

1.6.11.1 Asbestos

Within the government housing inventory units may be encountered which contain minimal amounts of asbestos-containing flooring materials (ACM) or have flooring materials which are presumed to contain some amount of ACM referred to as (PACM). The Contractor must possess the ability and resources to remove these materials via established abatement methods, best trade work practices etc. All removal methods must be conducted IAW all current Federal, State of NJDHSS and local regulations. Contractor should reference the standards contained within OSHA 29 CFR 1910, related subchapters as a basic guide to ACM/PACM abatement requirements and comply with New Jersey Department of Health & Senior Services (NJDHSS). Typically Change of Occupancy Maintenance Service (COM) related flooring removal work will encompass the removal and replacement of VCT floor tiles, Vinyl Resilient sheet flooring materials, vinyl and wooden cove base shoe moldings, wooden ¼ round trim, associated flooring mastics, adhesives, glue compounds, asphaltic cut back vinyl flooring backing materials, floor leveling compounds, floor insulating compounds (gypsum based), wooden sub-floor components, carpet padding, carpet tack strips, threshold components, all related fastener devices including carpet which consists of assorted material grades and styles as required. Within the majority of homes bathrooms and kitchens will have resilient vinyl sheet goods installed, 1rst floor hallways, mechanical rooms, laundry closets and living rooms with have 12” X 12” (VCT) tile in place with carpet usually reserved for second floor areas. Phase four two (2) bedroom units feature carpet on both levels.

The Contractor shall take all necessary actions to avoid removing, sanding, abrading, or disturbing asbestos material. The Contractor shall verbally notify the COR within one hour of discovery of asbestos or asbestos containing materials and follow-up with written notification within 24 hours. The Contractor shall exercise extreme caution around any item or material suspected of containing asbestos. The Contractor shall review and comply with TRACENCMINST 6260.5(series) Housing Lead & Asbestos O & M Plan, conduct site investigations, and arrange and pay for any testing required by a certified Asbestos Laboratory prior to performing any work that may potentially disturb asbestos containing materials with COR approval. Site investigations and testing requirements will be addressed as Level II Work Orders or Level III modifications or as an Estimated Quantity Item (EQI) depending on estimated cost and type of material identified. This includes, but is not limited to, floor tile removal, resilient vinyl flooring removal, mastic and adhesive removals, carpet removal where vinyl floor products that may be disturbed below the existing carpet, insulation, etc. The Contractor shall notify the COR prior to performing any work that will involve asbestos abatement and/or containment. Submission and approval of a removal plan is required prior to starting any work. Asbestos and asbestos contaminated materials shall only be handled and disposed of by authorized EPA certified personnel. The Contractor shall provide and display clearly marked “Warning” or “Danger” signs that indicate the presence of asbestos material. This includes all areas where the handling, cutting, insulating, repairing, and removing of asbestos is present. The Contractor shall post these signs at such a distance that residents may read the signs but not be in contact with potentially existing asbestos material. The Contractor shall post these signs IAW 29 CFR 1910.145. If required abatement or containment is beyond the scope of the approved work order, the Contractor shall submit a new work request. All abatement, containment, handling, and/or disposal of asbestos and asbestos contaminated materials shall be completed IAW PWS requirements and all applicable Federal, State, and Local laws, including current regulations issued by the EPA, OSHA, the USCG, and the State of New Jersey. The Contractor shall be solely responsible for all facets of the abatement project including, but not limited to, planning, designing, State EPA notification, training, disposal packaging and transfer to the TRACEN’s satellite accumulation points with proper notification to EPS. The Contractor shall also be responsible for the proper documentation, record keeping and clearance sampling/testing.

1.9.11.2 Negative Exposure Assessment Report

In 2010, the government performed an OSHA Negative Exposure assessment. This assessment determined that the low levels of asbestos in the drywall and drywall related products were all below regulatory limits. This report concluded that no special procedures are required working with drywall and drywall related products located in our housing units. A copy of this report is available upon request.

1.9.11.3 Lead Abatement

The Contractor shall take all necessary actions to avoid removing, sanding, abrading, or disturbing lead containing material. For the purpose of this contract, all lead abatement actions required of the Contractor will be addressed as Level II or III work depending on cost and the size of the materials to be abated. All work that involves scraping, drilling, sanding, burning, or removing surface coatings containing lead which exceeds 0.06% by weight shall be completed using lead abatement procedures. All lead abatement contractors utilized by the Contractor shall be licensed by the State of New Jersey. The Contractor shall verbally notify the COR within one hour of discovery of lead containing materials and follow-up with written notification within 24 hours. The Contractor shall conduct site investigations and arrange and pay for any testing required prior to performing any work and forward all results to the COR. Written submission to and approval by the COR of a lead abatement plan is required prior to starting any work that may potentially disturb lead containing materials. Copies of these documents shall be submitted to the COR prior to commencement of work. This includes, but is not limited to:

window caulk replacement, interior/exterior paint removal, pipe joint materials, etc. The Contractor shall provide and display “Warning” or “Danger” signs in all areas where lead abatement is taking place. The Contractor shall post these signs at such a distance that personnel may read the signs but not be in contact with potentially existing lead material.

The Contractor shall post these signs IAW 29 CFR 1910.145, paragraph (d)(4). If beyond the scope of the approved work order, the Contractor shall submit a new work request. All abatement and/or containment work shall be completed IAW PWS requirements and all applicable Federal, State and Local laws. The Contractor shall be solely responsible for all facets of the abatement project including, but not limited to, planning, designing, State EPA notification, training, disposal packaging and transfer to the "less than 90-day storage facility". The Contractor shall ensure all lead paint removal operations are performed within a lead control area so that airborne lead concentrations outside the control boundary area are at less than 30 micrograms per cubic meter of air at all times. At no time will outdoor lead-based paint removal operations be conducted when wind conditions exceed 10 miles per hour. The Contractor shall remove and package for disposal any paint and miscellaneous materials containing lead in excess of the above standard encountered while performing work. The Contractor shall also be responsible for the proper documentation, record keeping and clearance sampling/testing.

1.9.11.4 PCBs

The Contractor shall comply with all applicable regulations and directives issued by the EPA, the State of New Jersey, local government and TRACEN in the handling and control of products containing Polychlorinated Biphenyl (PCB). The Toxic Substance Control Act governs PCB management IAW regulations contained in 40 CFR 761.1.

1.9.11.5 Mold and Mildew

At times the Contractor may encounter concentration of mold and mildew substances that require cleaning and/or removal. Contractor shall be required to clean, remove, or abate these substances IAW all applicable federal and state regulations.