Draft PWS Hoods and Safety Cabinets Annual Testing 9-8-2022 Revised.doc

B.3 Draft Performance Work Statement September 8, 2022

1. OVERVIEW

1.1 Contractor shall provide testing and certification of Laboratory exhaust hoods, biological safety cabinets, and clean benches located at VA facilities in San Francisco, Oakland, Mission Bay (San Francisco). Maintenance or repairs shall be performed under the resulting contract.

1. LABORATORY EQUIPMENT

1.1 Contractor shall test exhaust hoods and biological safety cabinets associated with laboratory operations on an annual basis.

2. TESTING REQUIREMENTS

2.1 Laboratory exhaust hoods shall be tested in accordance with OSHA standards and the College of American Pathologists.

2.2 Biological safety cabinets and clean benches shall be tested in accordance with OSHA, National Sanitation Foundation, the College of American Pathologists and manufacturer’s standards and recommendations.

3. DELIVERABLES

3.1 A report for each laboratory exhaust hood shall contain information with sufficient detail to determine the exact location and identity of the hood. In addition, the report shall contain the average face velocity of the hood, the minimum face velocity, and a verification of any alarms associated with airflow. In addition, a verification of certification attached to each of the equipment tested to the required standards.

3.2 A report for each Biological Safety Cabinet (BSC) tested shall be submitted that includes information sufficient to determine the exact location of the BSC, inflow velocity results, supply velocity results, lighting measurement results, HEPA leak test results for the supply and exhaust, and the assessment of any applicable airflow or sash alarms. In addition, a verification of certification attached to each of the equipment tested to the required standards.

Annual testing has to be completed at least 3 DAYS prior to the due date of the annual testing.

4. CONTRACTOR QUALIFICATIONS / TECHNICAL CAPABILITIES

4.1 In order to be considered for the award, the offeror must demonstrate the ability to provide adequate and qualified staff and equipment to satisfy the requirements below:

a. Provide copies of the certifications and licenses held by the contractor performing the work. Certifications / licenses must include ISO 9001, National Environmental Balancing Bureau, Controlled Environment Testing Association (CETA) and California State Contractors License.

b. Provide the name, job title, and a copy of the certifications held by the employees who will be performing the work. The contractor shall have technicians certified to at least National Sanitation Foundation (NSF) 49 or American National Standard (ANSI) 49.

c. Provide the name of any subcontractor that will be utilized during the performance of this contract along with a detailed description of work to be performed by subcontractors. If no tasks are to be subcontracted, provide a statement to that effect.

5. EQUIPMENT AND LOCATIONS

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5.1 San Francisco VA Healthcare System

4150 Clement Street

San Francisco, CA 94121 123 laboratory biological safety cabinets, 66 laboratory exhaust hoods, and clean rooms (Inpatient Chemo Room, Out Patient Buffer Room, and Ante Room).

5.2 VA Mission Bay Research Center

1700 Owens St

San Francisco, CA 94158 10 laboratory biological safety cabinets, 9 laboratory exhaust hoods, and clean rooms (Ante Room, Buffer Room, and Interlock).

5.3 Oakland VA Clinic

2221 Martin Luther King Jr. Way

Oakland, CA 94612 Services are expected at the identified locations, but are not limited to the aforementioned amount as laboratory biological safety cabinets and exhaust hoods are added to our facility throughout the year.

6.

Records Management

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.