DRAFT PWS - Grease Trap and Used Cooking Oil Containment Services 20260821.docx

This is a Draft PWS to be submitted with the Governments Source Sought Notice. This PWS is subject to change between what is provided in this Sources Sought and what is attached in the final Combined Synopsis/Solicitation that is forthcoming.

Performance Work Statement (PWS)

FOR

GREASE TRAP AND USED COOKING OIL CONTAINMENT SERVICES

AT

Edwards Air Force Base, CA

21 August 2026

FA9301-25-Q-0026

Grease Traps and Used Cooking Oil Containment Services Page 2 of 2

GREASE TRAP AND USED COOKING OIL CONTAINMENT SERVICES

Table of Contents

1.0 Description of Services

1.1 General Scope

1.2 Specific Tasks

1.3 Over and Above Services

1.4 Cleaning Frequencies and Scheduling

1.5 Reports and Documentation

2.0 Service Summary (SS)

2.1 General

2.2 Performance Evaluation

2.3 Government Quality Assurance

2.4 Performance Assessment

2.5 Quarterly Progress Meetings

2.6 Contracting Officer’s Representative

2.7 Quality Control

2.8Contractor’s Performance

3.0 Government Furnished Services

3.1 Emergency Medical Services

3.2 Security Police and Fire Protection

3.3 Telephone Service

3.4 Utilities

4.0 General Information

4.1 Hours of Operation

4.2 Contractor Personnel

4.3 Continuation of Essential DoD Contractor Services During Crisis

4.4 Conservation of Utilities

4.5 Environmental Protection

4.6 Miscellaneous Paragraphs

4.7 Security

4.8 OPSEC

4.9 Safety

4.10 Appearance

Section 4 Appendices Appendix 1: Definitions, Abbreviations, and Acronyms Appendix 2: Grease Trap & Used Cooking Oil – List & Service Schedule Appendix 3: Applicable Publications and Forms Appendix 4: Anti-Terrorism Awareness Pamphlet Appendix 5: Desert Tortoise Handout Appendix 6: Over and Above Request Form

1.0 Description of Services

1.1. General Scope

This is a non-personal services contract for grease trap and used cooking oil containment system maintenance at Edwards Air Force Base (EAFB) and the Air Force Research Laboratory (AFRL), California. The Contractor shall furnish all supervision, equipment, tools, labor, and supplies necessary to perform this work in accordance with this PWS, industry standards, and/or manufacturer recommendations, whichever is most stringent. The Government shall not exercise any supervision or control over the Contractor's personnel. The Contractor is solely responsible for its employees' performance and is accountable to the Government for compliance with all contract requirements. The Contractor shall not perform inherently Governmental functions as defined in FAR Subpart 7.5.

1.1.1 As requirements change, the Government may add new facilities by Task Order or modify the contract to add or drop entire facilities and/or individual systems particular to the requirements identified in Appendix 2. In either case, the Government will notify the Contractor in writing, and any change to prices, terms, or conditions of this contract shall be made through a modification of the contract signed by the Contracting Officer (CO).

1.2 Specific Tasks

To ensure the safety and effectiveness of grease trap and used cooking oil services at EAFB, CA facilities as defined in this PWS, the Contractor shall provide all necessary labor, equipment, tools, materials, parts, supervision, and other resources. All Contractor personnel performing this work shall possess current training, qualifications, and certifications demonstrating competency. The Contractor shall service all systems at the intervals specified in Appendix 2, in accordance with all applicable Federal, State, and local laws, regulations, and standards. In the event of conflicting regulations, the most stringent shall apply.

1.2.1 Grease Trap Services. The Contractor shall service all grease traps by removing all fats, oils, greases, and other residues until the system is fully evacuated. This includes cleaning all surfaces of the tank, walls, floors, baffles, and lids to ensure no visible solidified or baked-on grease remains.

1.2.2 Grease Removal Devices. The Contractor shall clean all associated grease removal and collection devices within the trap system.

1.2.3 Pipes and Ducts. The Contractor shall clear all obstructions in inlet/outlet pipes and connecting pipes to ensure unrestricted flow.

1.2.4 System Components. The Contractor shall clean the complete system assembly, including baffles, interior pipes, and fittings. After each service, a liquid deodorizer shall be applied.

1.2.5 Used Cooking Oil Services. The Contractor shall provide, service, and maintain used oil collection vessels and secondary containment. This includes pumping out primary and secondary containment vessels as required by usage and removing all accumulated trash, debris, and water. The Contractor is responsible for the cleanup of any spills they may cause.

1.2.6 Cleaning Products. Flammable solvents or other flammable cleaning aids shall not be used in cleaning operations.

1.2.7 Electrical. The Contractor shall, at the start of the cleaning process, lock out any electrical switches that could be activated accidentally during the cleaning process. At the close of cleaning operations, electrical switches and system components shall be returned to an operable state.

1.2.8 Clean-Up and Material Recycling. The Contractor shall be responsible for the collection, removal, and proper handling of all debris, residue, waste material, grease, and dirt generated in the performance of work under this contract. The Contractor shall prioritize the recycling of all applicable materials. All materials shall be removed from the installation for legal recycling or disposal at an off-base facility. The Contractor shall keep the service area free from accumulations of waste material or rubbish. Upon completion of the service, the Contractor shall ensure the work area and premises are clean and restored to their original condition.

1.3 Over and Above (O&A) Services

This section defines any services beyond routine scheduled maintenance that are not included in the basic work defined in Subsection 1.2. These services may be required on an infrequent or as-needed basis for repairs to grease trap systems.

1.3.1 Procedure for Service Calls. The Contractor shall be on site within six (6) hours of notification by the Contracting Officers Representative (COR) for O&A service calls to identify the issue. The Contractor shall notify the COR via email within two (2) business days providing a detailed description of the conditions requiring repair. The Contractor shall submit an O&A Request Form (Appendix 6) within four (4) business days of identifying the need. The Contractor must obtain written approval via the O&A Request Form before starting any work.

1.3.2 Emergency Service Calls. For emergency services that, if left unaddressed, pose an imminent environmental or safety hazard, the Contractor shall be on site within four (4) hours of notification. The Contractor shall notify the COR via email by the next business day with a description of the issue and submit an O&A Request Form within three (3) business days.

1.3.3 Pricing for O&A Services. Sufficient information must be provided for each material item used to substantiate its price. The Contractor must provide work hours, specify the types of personnel performing the work, and describe the work to be performed. The price breakdown should include enough detail to analyze all labor costs.

1.3.4 Approval Thresholds. O&A Work requests with an estimated value of $2,500 or less shall be reviewed and approved by the COR. O&A Work requests with an estimated value greater than $2,500 shall be reviewed and coordinated with the COR and ultimately approved by the CO prior to execution.

1.4 Service Frequencies and Scheduling

1.4.1 Calendar of Service Dates. No later than two weeks prior to the beginning of each month, the Contractor shall provide a proposed service schedule to the COR. The Government will review the schedule for situational awareness and to deconflict any potential impacts to mission operations. The Contractor remains responsible for executing all services in accordance with the frequencies established in Appendix 2.

1.4.2 The Contractor shall follow the cleaning frequency schedule detailed in Appendix 2. A copy of the cleaning schedule must be provided to the COR via email at 412ces.ceoes.workflow@us.af.mil no later than three (3) days prior to the scheduled cleaning. The Contractor must notify the COR of any schedule changes via email with a minimum of 24 hours' notice.

1.5 Reports and Documentation

The Contractor shall prepare and submit the following reports and documentation:

1.5.1 Service Reports

The Contractor shall provide and submit to the COR a written service report within five (5) calendar days from completed service. The report shall contain, at a minimum:

a) Building number/name of facility serviced

b) Date and time of service

c) Description of work performed

d) Inaccessible areas that were not serviced, if any.

e) Name and signature of service technician.

f) Disposal Manifests. For all waste removed from the installation, the Contractor shall provide copies of all disposal manifests and/or shipping papers to the COR and Civil Engineer Environmental Compliance (CEVC) prior to departure.

2.0 Service Summary (SS)

2.1 General. The Contractor service requirements are summarized into performance objectives that relate directly to items that will impact the mission. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success but do not represent all contract performance requirements. All contract performance requirements in this PWS will be monitored.

2.2 Performance Evaluation. Performance of a service shall be evaluated to determine whether or not it meets the performance requirements of this contract. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate. In the case of issued Corrective Action Reports (CARs), the CO shall take appropriate measures according to inspection of services clause in the contract. CARs may categorize nonconformance as minor, major or critical IAW the following FAR 46.101 definitions:

“Minor nonconformance” means a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services.

“Major nonconformance” means a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose.

“Critical nonconformance” means a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; or is likely to prevent performance of a vital agency mission.

2.3 Government Quality Assurance. The Government shall inspect and evaluate the Contractors’ performance to ensure services are received in accordance with requirements set forth in this contract. The COR will use the Contractor’s work schedule, or modified version thereof, to record validation results. Results of the validation then becomes the official Air Force record of the Contractor’s performance. Government surveillance of tasks not listed in the PWS Service Summary or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance or otherwise in connection with nonconforming supplies or services of the Contractor will be according to the terms of this contract and in accordance with FAR 46.102, FAR 46.407, DFARS 46.407 and DFARS PGI 46.407 which specify procedures for reductions of fee or for reductions to the price of a fixed-price contract when supplies are nonconforming or services are not performed or do not meet contract requirements.

2.3.1 The Government will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The Government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality assurance inspections if performance dictates.

2.3.2 When an observation indicates defective Contractor performance, the COR will require the Contractor’s Contract Manager or representative at the site to initial the observation. The formal process is, when a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a CAR for issuance to the contactor. The Contractor shall respond to the CAR IAW instructions provided within it. While the formal process of this paragraph to address unacceptable Contractor performance is always available, the Government reserves the right to initiate a less formal process involving the Contractor, the COR and the CO meeting together at no additional cost to the Government regarding unacceptable Contractor performance.

2.4 Performance Assessment

2.4.1 Periodic Surveillance. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s services. Periodic surveillance will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.4.2 Customer Complaints. The COR will receive and investigate all complaints. The COR will be responsible for validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the Contractor. Validated customer complaints shall be reperformed, if possible, within 3 business days of notification at no additional cost to the Government IAW the inspection clause of the contract and the direction of the CO.

2.4.3 Review of Audits. COR reviews result of the Contractor’s accepted quality management system audits and related quality metrics.

2.4.4 100 Percent Inspection. This method requires the COR to do 100 percent inspection on all task performed. Appropriate for tasks that occur infrequently. Usually only deals with Safety and/or Security, unless mandated by an Air Force Instruction (AFI) or industry standard.

2.5 Quarterly Progress Meetings. The CO, COR, other Government personnel (as appropriate) and the Contractor shall meet quarterly to discuss the Contractor’s performance. The COR is responsible for establishing/scheduling these meetings as needed.

The following issues, at a minimum, shall be discussed:

- Opportunities to improve the contract,

- Any modifications required of the contract,

- Unsatisfactory inspections,

- Valid customer complaints against each performance objective observed, and

- Steps taken by the Contractor to prevent occurrences in the future.

The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.5.1 Minutes. The minutes of these meetings will be reduced to writing by the COR, signed by the CO/COR/Contractor, and distributed to all meeting attendees. Should the Contractor not concur with the minutes, the Contractor will provide a written notification within 5 working days to the CO and COR identifying areas of non-concurrence for resolution.

2.6 Contracting Officer’s Representative (COR). CORs are representatives of the CO and will participate in the administration of this contract. After award of the contract, the Contractor will be provided a letter identifying the COR and setting forth their duties and authorities. The COR is not authorized to change any of the terms and conditions of the contract/task orders.

2.6.1 Acquisition Team Meetings. These are in addition to Quarterly Meetings Identified in Section 2.5 above. The Contractor’s Contact Manager (CM) with the CO, Contract Administrator (CA), COR, and other Government personnel constitute an Acquisition Team [See FAR 1.102 (c)] and shall meet on a regular basis as needed or required for successful contract performance. The Acquisition Team will establish how often meetings are needed based on contract complexity. As a subset of the Acquisition Team, Government members of the Acquisition Team are often referred to as the Multi-Functional Team (MFT) and may meet as determined by the MFT. The Contractor may request a meeting with the CO/CA when the Contractor believes such a meeting is necessary. If the CO/CA deems necessary, written minutes of any such meetings shall be recorded by the CA in the contract file and signed by the Contractor and the COR/CO/CA. If the Contractor does not concur with any portion of the minutes, such nonconcurrence shall be provided in writing to the CO/CA within 10 calendar days following receipt of the minutes.

2.7 Quality Control. In compliance with the applicable contract inspection clause(s), develop and maintain an effective quality control program to ensure services are performed IAW this PWS, applicable laws and regulations and IAW best commercial practices.

2.8 Contractor’s Performance. The Government assesses a Contractor’s performance on an on-going basis, both positive and negative, and provides a record on a given contract during a specified period of time.

2.8.1 Past Performance Information (PPI). PPI can be provided to other Government agencies, as requested.

2.8.2 Contractor Performance Assessment Report (CPARS). Depending on the estimated value of the contract, formal assessment and reporting of Contractor performance is required and is documented using the CPARS system. An assessment usually provided on an annual basis is sent to the Contractor’s representative for their comment. The Contractor will have up to 60 days to review and comment on the assessment.

- Random periodic site inspections of serviced locations. - Investigation of customer complaints.

Very Good: 0 Deficiencies Satisfactory: 1 Deficiency Unsatisfactory: >1 Deficiency

- Random periodic site inspections.

- Investigation of customer complaints.

Very Good: 0 Deficiencies Satisfactory: 1 Deficiency Unsatisfactory: >1 Deficiency

- 100% review of all submitted disposal manifests.

- Investigation of any reported compliance issues.

Satisfactory: 0 Deficiencies Unsatisfactory: >0 Deficiencies.

- Validation of response times through email records, phone logs, and COR notes.

Satisfactory: 0 Deficiencies Unsatisfactory: >0 Deficiencies.

- Verification against COR logs and work records.

Satisfactory: 0 Deficiencies Unsatisfactory: >0 Deficiencies.

3.0 Government Furnished Services

3.1 Emergency Medical Services. Edwards AFB will provide emergency medical services for Contractor personnel in performance of services under this contract IAW AFMAN 41-210 Chapter 2. The Contractor shall ensure that the Government is reimbursed at the full-reimbursement rate for emergency medical services provided. The Contractor shall provide the 412th Medical Group with the name of a physician and/or hospital to which injured personnel can be transferred for further treatment and care after receiving initial emergency treatment on base. All mishaps will be promptly reported to the base safety office through the COR.

3.2 Security Police and Fire Protection. Note, emergency calls placed to 911 via cell phones on base will not go to Edwards AFB Emergency personnel. Please note, the phone number for Security Forces Squadron is 661-277-3340 or 3341; Fire Protection is 661-277-4540.

3.3 Telephone Service. The Government will provide local and DSN telephone services FOR OFFICIAL USE ONLY use at no cost to the Contractor. Commercial long-distance calls shall be at the Contractor’s expense.

3.4 Utilities. The Government will provide all electricity, water and sewage at no additional cost to the Contractor. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish requirements under this PWS.

4.0 General Information

4.1 Hours of Operation. The normal hours of operation for Edwards Air Force Base (EAFB) are 0700-1600, Monday through Friday, excluding Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

4.1.1 Recognized Federal Holidays. Recognized Federal holidays are listed at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays. For holidays falling on a Saturday, the preceding Friday will be observed. For holidays falling on a Sunday, the following Monday will be observed.

4.2 Contract Personnel

4.2.1 Contract Manager (CM). The Contractor shall provide the CO/CA/COR with the name, address, telephone number, and resume of the Contract Manager (CM) and any alternates within three (3) calendar days of the contract start date and shall maintain this information throughout the entire contract period. The CM or alternate shall have full authority to act on behalf of the Contractor on all contract matters related to the daily operation of this contract and must be available within 24 hours to meet with Government personnel to discuss any concerns. The CM and all alternates must be able to read, write, and speak English and communicate effectively with Contractor/Government members.

4.2.1.1 Personnel Roster. The Contractor may be required to provide a personnel roster consisting of names and other pertinent personnel data to the COR for the purposes of 100% accountability real-world and exercise situations. The personnel roster shall be updated as individuals are removed and added to work the contract.

4.2.2 Contractor Employees

4.2.2.1 Certifications. Contractor employees shall have current and valid professional certifications and licenses required to perform the work in this PWS, prior to contract award. All certification and licensing requirements by the Federal, State, and local agencies shall be complied with at the Contractor's expense.

4.2.2.2 Contractor Qualifications. The Contractor shall utilize employees possessing adequate training, skills, and knowledge to perform the requirements of this contract.

4.2.2.3 Employee Training. The Contractor shall give all training required to meet requirements of PWS unless otherwise specified within the PWS or as otherwise approved by the CO. The Contractor shall maintain training and experience records for each employee during the period of this contract that reflects that sufficient personnel are qualified to accomplish all tasks required by this contract. Provide employee training status upon the Government’s request.

English Language. Employees who deal directly with the CO/CA/COR/ or Mission Partners (MPs) will be required to communicate clearly and concisely in English. This requirement is strictly for the purpose of efficiently performing the contract tasks.

4.2.3 Use of Government Employees. The Contractor shall not employ any person who is an employee (either military or civilian) of the U.S. Government if employing that person would create a conflict of interest. In addition, the Contractor shall not employ any person who is an employee (either military or civilian) of the Department of the War if such employment would be contrary to the policies contained in DAFI 64-106 – Contracting – Contractor Labor Relations Activities - Chapter 3, Employment of Off-Duty Government Personnel.

4.2.3.1 Employment of Spouses/Dependents. The Contractor shall not employ any person who is a spouse or dependent child of a Department of War employee (either military or civilian) when such employee would be placed in a conflict of interest or appearance of a conflict of interest by virtue of such employment.

4.2.3.2 Off-duty Military Personnel. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to reorder to active duty. The abrupt absence of these personnel could adversely affect the Contractor's ability to perform. However, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.2.3.3. Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones, in other telephone conversations and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of others that they are Government officials. They must also ensure that all documents, reports produced by Contractors and formal or informal correspondence are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor employees shall be required to wear badges or other visible identification for meetings with Government personnel. All communications regarding this contract shall include contract number FA9301XXXXXX (shall be provided at contract award) for identification purposes.

Personal Conflict of Interest (PCI). The term "PCI" means that a Contractor employee assigned to the contract has interests which (i) may diminish his/her capacity to give impartial, technically sound, objective assistance and advice in performing this contract, (ii) may otherwise result in a biased work product under this contract, or (iii) may result in an unfair competitive advantage. Any potential instance of PCI must be reported to the CO immediately.

Privately Owned Vehicles. Each Contractor employee driving a privately owned vehicle on the installation must carry minimum liability insurance as required by the state. Contractor employees shall adhere to all posted speed limits and shall not use hand-held cellular telephones while driving on the installation for phone calls or texting. Use of seat belts is mandatory. Any Contractor employee cited for driving under the influence will have their driving privileges immediately revoked for a period to be determined.

Military Personnel. The Government retains the option to assign military representatives on a full or part time basis at all contracted sites as deemed necessary for reasons, such as, to receive training, to assist in contingency efforts at site, or to evaluate site performance (not inclusive). The presence of military personnel shall in no way diminish the Contractor’s responsibility to provide the operation services specified in this PWS.

Contingency Plan. The Contractor shall submit a contingency plan to the CO at contract start date, which explains how the Contractor will expand operations in emergency or contingency situations to ensure all services are provided, how the Contractor will ensure there are no interruptions of routine contract services due to labor disputes. Such plan shall be approved by the CO prior to Contractor assuming duties under this contract.

Labor Disruptions. The Government reserves the right to take over performance of this contract in the event of a labor strike, bankruptcy, default or period of non-performance by the Contractor’s employees. In such events, the services will be performed exclusively by Government personnel and not a mix of Government and non-striking Contractor employees. At the direction of the CO, the Contractor agrees to remove its non-striking work force from the performance site and not interfere in any way with Government performance. The Contractor further agrees, under such circumstances, to permit the Government to use any essential Contractor-furnished property. The Government will not compensate the Contractor for performance during this period.

4.3. Continuation of Essential DoD Contractor Services During Crisis.

In accordance with DoDI 1100.22, Policy and Procedures for Determining Workforce Mix, DFARS 237.76, and the Air Force implementation thereof, unless otherwise directed by the CO, it is determined that the services as identified in this PWS are essential for performance during a crisis

(1) All services in this PWS are designated as essential services for performance during crisis IAW the included clause. Hereafter, the personnel identified by the Contractor to perform these services shall be referred to as “Mission Essential Contractor Personnel.”

(2) The requirement for continuation of essential services could possibly be as currently scheduled in the PWS; however, the schedule will be determined based on the crisis requirements. The CO or COR will contact the Contractor’s Contract Manager or alternate by telephone or in person that essential services are required. This will be followed up in writing and subsequently by modification to the contract to incorporate the requirements via full text or by reference. The Contractor may file a proposal for cost or other impacts under the Changes clause or a Request for Equitable Adjustment.

(3) Within 30 days after award, the Contractor shall provide a written list of all “Mission Essential Contractor Personnel” to the CO or COR. The list shall identify names and base location where each employee will perform work under this contract.

(4) The Contractor shall develop contingency plans for tasks designated as essential no later than 30 days after the start of the contract to provide reasonable assurance of continuation of services during crisis conditions.

4.4. Conservation of Utilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

4.5 Environmental Protection. The Contractor shall comply with all applicable Federal, state, and local laws, regulations, and standards, including Air Force and installation policies, directives, and instructions, that are or may become applicable to the Contractor’s activities in performance of this contract.

4.5.1. The Contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the Government for all associated costs.

4.5.2. The Government’s rights under this Contract specifically include the right for Government officials to inspect upon reasonable notice the work site for compliance with environmental, safety and occupational health laws and regulations; whether the Government is responsible for enforcing them. Such inspections are without prejudice to the right of duly constituted enforcement officials to make such inspections. The Government normally will give the Contractor 24 hours prior notice of its intention to inspect, unless it determines the entry is required for safety, environmental, operations or security purposes.

4.6. MISCELLANEOUS PARAGRAPHS:

4.6.1 Freedom of Information Act (FOIA). All official Government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoDM 5400.07_AFMAN33-302). Any request received by the Contractor for access/release of information from these records to the public (including Government/Contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the Base FOIA Manager to ensure proper processing and compliance with the Act.

4.6.2 Controlled Unclassified Information (CUI)

(1) The Contractor shall comply with DoD Instruction 5200.48_Department of the Air Force Instruction 16-1403 Controlled Unclassified Information (CUI), and the CUI requirements in this contract. The CUI regulation cited in this paragraph sets policy, assigns responsibilities, and prescribes procedures for CUI in the identification, creation, sharing, marking, safeguarding, storage, dissemination, decontrol, disposition, destruction, and records management of CUI documents and materials and establishes training required.

(2) Any Contractor employee CUI training required under DoDI 5200.48 _Department of the Air Force Instruction 16-1403 CUI including initial and annual CUI training shall be accomplished following coordination with the COR/cognizant local CUI authority.

4.6.3 Notification of Debarment/Suspension Status. The Contractor shall provide immediate notice to the CO/CA in the event of being suspended, debarred or declared ineligible by any other federal department or agency, or upon receipt of a notice of proposed debarment from another DoD Agency, during the performance of this contract.

4.6.4 Correspondence. The Government singularly identifies each project with a contract number at time of award. The contract number is a unique identifier to purposely and permanently represent an awarded project. The Government issued contract number is to be referenced on all official/unofficial communication starting upon notice of contract award.

4.6.5 Post Award Conference. The Contractor agrees to attend any post award conference convened by the CO IAW FAR Part 42.5. These meetings shall be at no additional cost to the Government.

4.6.6 Privacy Act. Work on this contract may require that personnel have access to information protected by the Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations when handling such information.

4.6.7 Records. All records created and received by the Contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the Government. The Contractor must maintain and dispose of records following the requirements established in Air Force Instruction 33-322, Records Management, and Information Governance Program, specifically Chapters 1,2, 3, 4 Section 6.1 of Chapter 6 and Attachment 1. The Contractor must turn over all records to the Government upon completion of the contract unless otherwise directed by the Contracting Officer. The Contractor may contact the Edwards AFB Records Management Office at 661-277-3015 for training on records management at no cost as Contractor ensures compliance with federal, DoD and Air Force record keeping requirements.

4.6.8 Insurance. The Contractor shall obtain the necessary insurance as required by FAR part 28.3. The minimum amounts of insurance will be maintained IAW FAR 28.307-2.

4.6.9 Subcontracting. The Contractor shall ensure that any subcontractor providing services on behalf of the Contractor has been approved by the CO prior to any such performance. The subcontractor shall not have a negative performance history or be suspended or otherwise prohibited from doing business with the Government.

4.6.10 Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the CO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

4.6.11 Fire Prevention. The Contractor shall take all necessary precautions to prevent fires in the units and Contractor-furnished and Government-furnished facilities while performing any work under this contract. In the event fires do occur, the Contractor shall immediately notify the Base Fire Department at 911 via a base land line or via 661-277-4540 on a cell phone. The Contractor shall then notify the requiring activity and the COR/CO. The Contractor shall brief and document its employees monthly in fire safety issues and procedures in reporting fires.

4.6.12 Flightline Driving. Contractor personnel, prior to operating a vehicle on the airfield, must meet the requirements of DAFI 13-213, Airfield Driving, and must pass all required tests prior to issuance of an AF Form 483 and possess a valid state issued driver’s license and valid AF Form 483 while driving on the Airfield IAW DAFI 13-213 paras. 2.10., 3.3, & 3.4. Contractor shall maintain records of this training and make them available upon COR or CO request.

4.6.13 Inclement Weather. If the base closes due to inclement weather, the Contractor will be released, by the installation commander, with the general population of the base at no decrement to contract price. The Contractor will follow the local procedures for reporting inclement weather as advertised on local television and radio stations.

4.6.14 Section 508 Compliance. The Contractor shall support the Government in its compliance with Section 508 throughout the development and implementation of the work to be performed. Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) requires that when federal agencies develop, procure, maintain, or use electronic information technology, federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who do not have disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

4.7 Security

4.7.1 All Contractor employees will be subject to a criminal history background check IAW DoDM 5200.08V3_AFMAN 31-101V3, Installation Perimeter Access Control, and 412th Test Wing Base Defense Plan (BDP) 31, Volume I (the AFMAN and BDP are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the COR upon request). Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation Commanders may deny access and credentials based on information obtained during identity proofing and vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

4.7.2 Base Access. For Contractor personnel requiring frequent base access to perform work at Edwards AFB will be granted access via an Edwards AFB Form 496, Application for Defense Biometric Identification System (DBIDS) Card. Submittal of base access requests shall be provided for the Prime and subcontractors to the COR via Edwards AFB Form 496. The Prime Contractor shall submit a written request on company letterhead to the COR that includes the following information: 1) contract number, 2) location of work, 3) contract start and stop date (must be on or before the contract’s expiration date), and 4) names of employees/subcontractor employees needing access to the base, to include each employee’s company name.

4.7.3 It is recommended that the prime Contractor provides a copy of the request letter to each employee for verification purposes when the employee comes to the 412 CEG Security Manager Office at Building 3500 to get their Edwards AFB Form 496 signed. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

4.7.4 Base passes will be limited to the length of the contract not to exceed 3 years from the date the Edwards AFB Form 496 is submitted to the 412 CEG Security Office for signature.

4.7.5 The Edwards AFB Form 496 will be reviewed/approved by the COR, then taken by the Contractor employee to the Edwards AFB Visitor Control Center or Pass & Registration Office in Building 3000 for authentication and issuance of the Base pass.

4.7.6 The Contractor shall comply with all base security regulations. Additionally, the Contractor shall comply with actions dictated by force protection condition (FPCON) changes/measures and/or health protection condition (HPCON) changes/measures. For real-world situations/exercises, changes to force/health protection conditions could impact on Contractor performance of work and can include denial of access to the installation to perform work

4.7.7 Only employees who will be working on the contract consistently/frequently should be submitted for a long-term Base pass.

4.7.8 The Contractor shall comply with all security requirements imposed by the Installation. Specific security considerations will be handled on an individual Task Order basis as required.

4.7.9 The Contractor shall report suspicious activity (refer to Edwards AFB Contractor Antiterrorism Awareness pamphlet) to Security Forces at 661-277-3340 in a timely manner.

4.7.10 The Contractor and its employees shall comply with all base traffic regulations.

4.7.11 Visitors/Contractors with driver’s licenses and ability to obtain base access without another form of identification as an identity proofing document. As proof of identify, the Department of Defense will accept State-issued driver's licenses and identification cards only if they meet the REAL ID Act standards, from all U.S. States and territories as proof of identity. The Contractor shall possess a credential compliant with the REAL ID Act of 2005 or an acceptable alternate identification credential. Please visit the Department of Homeland Security's (DHS) website to get the latest information, https://www.dhs.gov/current-status-states-territories.

4.7.12 The Contractor shall maintain and make available to the COR, within 30 days after award, records of Antiterrorism Awareness Level I required training of Contractor employees and subcontractor employees who require routine physical access to the installation via 30-day pass, DBIDS Access card or Common Access Card (CAC), both initially and annually thereafter. AT Level I training provides Contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. Level I AT Awareness Training may be taken at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf for non-CAC holders. CAC holders may complete AT Level I training (Force Protection course ZZ133079) via myLearning at https://lms-jets.cce.af.mil/moodle/. Tracking for each Contractor or subcontractor employee is the responsibility of the COR or unit Antiterrorism Representative.

4.7.13 The Contractor shall be responsible for safeguarding all Government property, equipment and materials provided for Contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

4.7.14 During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel.

4.7.15 The Contractor shall be responsible for prompt return of credentials and vehicle passes for: 1) any employee who no longer requires base access; 2) upon request by a CO/COR; and 3) upon completion or termination of the contract. The Prime Contractor shall ensure that all Base identification passes issued to employees and subContractor employees are returned to the issuing office. Failure to comply with these requirements may result in the withholding of payment.

4.7.16 Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Edwards AFB.

4.8 OPSEC. The Contractor shall comply with DOD, USAF, and locally established Operations Security (OPSEC) policies and procedures to protect sensitive and unclassified information and/or equipment, which is furnished to and operated by the Contractor, and prevent compromise of classified information and equipment. Contractor shall maintain Operations Security (OPSEC) in accordance with DOD Directive & Manual 5205.02, DOD Operations Security (OPSEC) Program, AFI 10-701, Operations Security (OPSEC), and Edwards AFB OPSEC policies and procedures.

4.8.1 OPSEC Training Requirement. Completion of OPSEC Training of Contractor employees offered by the Government IAW AFI 10-701, paras. 4.1. and 4.2.3. and if offered para 4.3, shall be required of all Contractor employees within 60 days of initiating work. Access to mission critical information will not be allowed until OPSEC education has been completed and documented. This training provides Contractor employees with the requisite knowledge necessary to remain vigilant for possible threats, understand basic security procedures, understand the obligation to report security violations and the continued obligation to safeguard information. The requiring unit Security Manager/OPSEC Coordinator will coordinate and track completed training with the Contractor.

4.8.2 OPSEC Contact. Contact the unit Security Manager/OPSEC Coordinator or Wing OPSEC Signature Manager at (661) 277-2066 for questions or reporting.

4.9 Safety

4.9.1 Safety Responsibility. It is the Contractor's responsibility to ensure its employees and managers have a comprehensive understanding of and full compliance with OSHA requirements. Detailed information is available on the OSHA website at http://www.osha.gov. It is the Contractor's sole responsibility for compliance with OSHA, Public Law 91-596. The Contractor shall comply with all federal, state and local laws, and Air Force Instructions for the protection of their employees while working on an Air Force Installation or property. The protection of Contractor employees is exclusively the obligation of the Contractor. The Contractor shall manage all work areas to ensure the safety of building occupants, base personnel, or visitors in or near the areas.

4.9.2Required Safety and Health Plan. The Contractor shall submit a Safety and Health Plan that describes the capabilities and processes to ensure compliance with safety and health requirements during the performance of the work described in the solicitation. The Contractor's plan shall include appropriate measures to ensure the Contractor reacts promptly to investigate, correct and track alleged safety and health violations and/or uncontrolled hazards in Contractor work areas. The Contractor must ensure that personnel are properly trained on the equipment they are tasked to operate. The Contractor shall develop site specific mishap reporting procedures which result in damage to Government property or injury to Air Force personnel. These procedures are to be included in the safety and health plan for review. In accordance with AFI 91-202 - AFMC Supplement – Safety - The US Air Force Mishap Prevention Program, the Contractor shall submit a Safety and Health Plan to the CO for review and acceptance by the safety office prior to contract award.

4.9.3 Safety Equipment. The Contractor shall furnish personal safety equipment for its employees in performance of this contract.

4.9.4 Safety and Health Requirements. It is the Contractor's responsibility to ensure its employees and managers have a comprehensive understanding of OSHA requirements. Detailed information is available on the OSHA website at http://www.osha.gov. Contractors are responsible for complying with federal and state occupational safety and health standards for their employees, except where the Air Force contractually agreed to assume responsibility.

4.9.5 Mishap Reporting. The Contractor shall promptly report pertinent facts to the COR and CO/CA regarding mishaps involving Government personnel or property, on or off the Air Force Installation, incidental to work…