Draft PWS - Gauge Cal Recompete.pdf

DRAFT PERFORMANCE WORK STATEMENT

REFERENCES:

a) ISO 17025, General Requirements for the Competence of Testing and Calibration Laboratories

b) ANSI/NCSL Z540-3, Requirements for the Calibration of Measuring and Test Equipment

c) NAVSEA 04-04734, Naval and Marine Corps Calibration Laboratory Audit/Certification Manual

d) Military Sealift Command, Government Operations Safety Management System, Procedure 10.5- 001-All, Titled “Gage, Meter, and Test Equipment Calibration Requirements” MIL-STD-1330D

e) MIL-STD-1330D, Military Standard, Precision Cleaning and Testing of Shipboard Oxygen, Helium, Helium-Oxygen, Nitrogen, and Hydrogen Systems

BACKGROUND

Military Sealift Command (MSC) operates a fleet of diverse ships worldwide in support of the United States Armed Forces. In order for MSC to fulfill its mission, it is imperative that these ships be maintained in a high state of material and operational readiness in all areas.

One area is the calibration, repair and/or replacement of gauges, meters, thermometers, and test equipment used to monitor machinery performance. Gauges may be of the vacuum, compound, duplex, differential or simplex pressure types. Meters may be of the alternating or direct current types or those used to measure or monitor fluids or horsepower. Thermometers may be bimetallic, liquid in glass or remote reading types. Test equipment may include tachometers, torque wrenches, dynameters, flow meters, test gauges, and electrical test equipment.

MSC purpose for this requirement is to facilitate worldwide support for calibration, repair and/or replacement of gauges, meters, thermometers and test equipment for the command’s Government Owned, Government Operated (GOGO) vessels.

Calibration of gauges, meters, thermometers, and test equipment will be done "In Place", i.e., aboard the ship unless otherwise specified in the Task Order. Repairs and/or replacement of gauges, meters, thermometers, and test equipment will be conducted either “In Place”, i.e., aboard the ship or "Shop Repaired", i.e., at the contractor's facility. It should be noted that "Shop Repair" will still require some work to be performed on the ship. Task Orders, when issued to the contractor(s), will identify the individual gauges, meters, thermometers, and test equipment to be dealt with.

To compete for task orders for work associated with High Voltage (HV) Systems and Equipment, documentation is to be provided showing that contractor personnel have completed Faraday, Marine Engineers Benevolent Association (MEBA), or an equivalent, High Voltage Safety Training. This includes on-site training focused on electrical systems of 600 volts or more and meeting the requirements of OSHA/CFR 1910.269 or equivalent. Online training will not be considered acceptable.

WORK REQUIRED:

1. The Contractor shall provide ALL personnel, material, and equipment to accomplish the work specified herein. All work shall be performed in one service call, and by a team of qualified technicians. Each service call shall be attended by a minimum of two qualified service technicians.

2. The Contractor shall be accredited to either reference (a) or reference (b) by a Commercial Accreditation Activity, or certified by a Navy Certification Activity to reference (c), and the scope of accreditation must cover the appropriate measurement parameters and ranges of the calibrations performed. The Contractor shall be in possession of certification documentation demonstrating the capabilities to perform the services applicable for this requirement. The Contractor shall submit, as a part of the technical proposal, copies of said documentation. The Contractor’s certificate must cover the facility that will be accomplishing the work specified herein.

3. The Contractor shall ensure all certifications are maintained current throughout the period of performance. Further, copies of current certifications may be requested during the 5 year period.

4. Calibration stickers and periodicities shall be in accordance with reference (d). All Contractor calibration equipment shall have a valid certification of calibration.

5. The contractor is responsible for technicians/personnel meeting security requirements for shipboard and base assess.

6. The confirmed date and ship location will be provided one week prior to the commencement date of the service call. Firm performance dates and location will be specified in each Task Order. The dates and location shall be verified and obtained by the Contractor prior to the Contractor’s departure to the respective ship/job site. The Contractor can receive confirmation by contacting the responsible Port Engineer or Contracting Officer whose name and phone number will be provided on each Task Order.

However, there may be occasions when emergency services may be needed and one-week time frame may not be met.

7. This PWS may require that work be performed on vessels while berthed at Government owned, Government furnished, or commercial piers, or while the vessel is underway. Due to worldwide ship locations and rapid changes in ship deployment and operating schedules, Contractor personnel shall be able to respond to schedule changes within forty-eight (48) hours for Continental United States (CONUS) locations and seventy-two (72) hours for outside the Continental United States (OCONUS) locations.

8. The Contractor shall have the capabilities to simultaneously respond to service calls in multiple locations CONUS and/or OCONUS. Contractor need not be capable of performing every task order IAW FAR 16.504(c)(ii) and may choose to quote, at the task order level, for only those regional requirements in the contractor's area of operations or availability. Contractor shall make every effort to utilize qualified local/regional support for the vessel scope and location at the task order level.

Estimated travel expenses will be included in the total evaluated price and used in the best value consideration when issuing the task orders.

9. The Contractor is responsible for ensuring compliance with industrial safety and environmental regulations, State and Federal, as well as any Shipboard Safety Policies, ensuring that all personnel are in the possession of, and are properly trained in the use of Personal Protective Equipment (PPE) and it will be utilized during the performance of this contract.

10. The Contractor shall conduct briefings for key shipboard personnel prior to the commencement of, and upon completion of, the service call. The Port Engineer and the Contractor’s representative will mutually agree to the time and location of the briefings and the Port Engineer will assemble key shipboard personnel for attendance.

10.1. The Contractor’s opening brief shall address, as a minimum but not limited to the following:

10.1.1. Equipment to be calibrated

10.1.2. Shipboard support responsibilities (e.g. lock out/tag out)

10.1.3. Affected areas involved in the calibration

10.1.4. Affected systems or equipment that will be impacted

10.1.5. Planned schedule to accomplish requirements of Task Order

10.2. The contractor shall provide the Port Engineer (PE) and Chief Engineer notification of any items that cannot be calibrated and shall submit a condition report document to the Contracting Officer and PE. The report shall include the Contractor's recommended repair with cost and time estimate, the cost of a replacement item of the same form, fit and function and whether or not the recommended repairs can be accomplished on board the ship. Upon receipt of the Contractor's condition report and concurrence of the PE, the Contracting Officer shall authorize repairs to the extent deemed necessary. For the replacement of gauges an excel spreadsheet will be provided detailing how material expenses should be presented to the Government.

10.3. The Contractor shall conduct a closing brief for key shipboard personnel upon completion of the service call. The PE and the Contractor’s representative will mutually agree to the time and location of the closing brief and the PE will assemble key shipboard personnel for attendance.

The Contractors closing brief shall include a typewritten preliminary report addressing, as a minimum, but not limited to, the following:

10.3.1. Status of calibration effort

10.3.2. List of affected equipment requiring repair and testing

10.3.3. List of found problems and corrective actions taken

10.3.4. Any recommendations for future repairs/modifications.

10.4. The Contractor shall provide the Contracting Officer and PE a FINAL SERVICE CALL REPORT (CDRL A001), listing the gauges, meters, thermometers or test equipment repaired or replaced with the instrument manufacturer, model and serial number, date of repair or replacement, calibration date, and specific location on the ship. The report shall be submitted within five calendar days of completion of the service call. The Contractor shall submit the report as identified in CDRL A001.

11. The contractor is to include in the pricing of this contract all labor and material expenses that are expected for normal preparation and delivery of Contract Data Requirements.

12. All technical data produced by the Contractor under the contract shall become the exclusive property of MSC in which the Government shall have unlimited rights. The Contractor shall not deliver or otherwise provide to the Government technical data or computer software, to include deliverables under the contract, with restrictions, including those as to use, modification, reproduction, and transfer, or with restrictive markings.

13. Gauges and Thermometers: Repair and Certify Calibration

13.1. Disconnect and remove each gauge and thermometer. Sealed gauges shall be removed as a complete unit

13.2. Clear gauge lines from instrument side of root connection of obstructions by blowing clean, dry air through the lines.

13.3. Disassemble and clean equipment to remove loose paint and foreign matter. Note: Do not disassemble sealed gauge units.

13.4. Adjust/repair the gauges and thermometers to manufacturer’s specifications.

13.4.1. Remove existing and install new components in place of those found to be missing or defective

13.4.2. Free-up and adjust moving parts.

13.5. Assemble equipment

13.6. Calibrate each gauge and thermometer, including associated accessories, to the manufacturer’s specifications.

14. Meters: Repair and Certify Calibration

14.1. Disconnect and remove meters and their associated impeders, reactors, resistance boxes and shunts. Record and retain hook-up data and mounting hardware.

14.2. Inspect lead wires and insulation; broken or partially broken lead wires shall be cut back to remove damaged/questionable portions of the wire and new terminal ends installed in accordance with manufacturer’s specification.

14.3. Remove existing and install new wire markers in place of wire markers found to be illegible.

Install new wire markers where missing.

14.4. Disassemble and clean equipment to remove loose paint and foreign matter.

14.5. Repair the meters and associated equipment to manufacturer’s specifications.

14.5.1. Remove existing and install new components where missing or defective.

14.5.2. Free-up and adjust moving parts

14.6. Assemble equipment. Install new seals and gaskets conforming to manufacturer’s specifications.

14.7. Adjust and calibrate each meter, including associated equipment, to manufacturer’s specifications using a transfer measurement standard.

15. Calibrate/recalibrate and align RPM indicating systems from their source as a complete system.

16. Calibrate/recalibrate and align pitch indicating systems from their source as a complete system.

17. Calibrate/recalibrate and align degaussing systems from their source as a complete system, including shunt loops.

18. Calibrate/recalibrate gas analyzers.

19. Oxygen Generating Plant Gauges and Thermometers; repair and certify calibration.

19.1. Gauges and thermometers serving the clean side of oxygen distribution systems shall be removed, transported, and reinstalled by a company certified under reference (e). Calibration of these gauges shall be in accordance with paragraph 13.

20. Calibrate/recalibrate test equipment in accordance with equipment manufacturer requirements.

21. Provide, calibrate, and install replacement Gauges, Meters, Thermometers with same or equivalent to OEM originals.

22. Contractor shall be capable of providing repair, design upgrades, and installation of all equipment and systems, as identified in the TO. The Contractor shall provide life cycle support, to include, but not limited to: obsolescence, standards update, and condition found reports. These services apply to all items listed in this PWS.

23. Material: The contractor shall make an effort to utilize parts currently in the Government’s inventory.

Material orders not connected to services may be required.

24. Travel, Per Diem, Air Fare, and Ground Transportation: The contractor shall make their best effort to provide travel, per diem, airfare, and ground transportation rates that are in accordance with Joint Travel Regulations (JTR) and General Services Administration (GSA rates to the maximum extent possible. These costs will be determined fair and reasonable at the task order level.

25. Other Costs: Any other expenses that are within scope of this contract that was not pre-negotiated at the base contract level will be determined fair and reasonable at the task order level. If the Contracting Officer determines that any expenses are not allowable or within scope of the contract, the contractor shall remove these costs.

26. Subcontracting: In order for a contractor on this contract to subcontract any work for this requirement, the contractor must contact the Contracting Officer immediately after a Request for Quote (RFQ) notification is sent to them. Consent to subcontract must be received from the Contracting Officer before award.