Draft PWS Gas and Dry Ice Supply Delivery Services.docx

PERFORMANCE WORK STATEMENT (PWS)

COMBINED GAS AND DRY ICE SUPPLY DELIVERY SERVICES

Part 1 General Information

1. General: This is a non-personal services contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services: This is a non-personal service(s) contract is to provide delivery services of microbulk tanks, various laboratory gas and dry ice to Defense Center for Public Health-Aberdeen (DCPH-A).

1.2 Background: The mission of the DCPH-A is to “Enhance Department of Defense (DoD) readiness by identifying and assessing current and emerging health threats; developing and communicating public health solutions; and assuring the quality and effectiveness of the DoD’s Public Health Enterprise.” The DCPH-A requires analytical services to support the DCPH-A mission.

1.3 Scope: The DCPH-A, Laboratory Sciences (LS) and Toxicology (TOX) Directorate use various cylinder gases, micro bulk gases, liquid nitrogen, and dry ice supplies to perform analytical services in support of the DCPH-A mission. The LS and TOX Directorates require high-quality, efficient, and reliable supply delivery services to maintain the highly technical mission of the DCPH-A. DCPH-A’s building is located at 8300 Ricketts Point Road, rear of the Building E2850 during the life of this contract. Products and deliveries will be required as outlined below in the following sections of this PWS.

1.4 Objectives: Objective of this contract is to perform delivery of required gases and dry ice on time and delivery of 3,000 liter micro bulk tanks for liquid argon and liquid nitrogen.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (CO) through the Contracting Officer’s Representative (COR) for review within ten (10) business days after date of contract award. (Deliverable 1)

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) business days. If the Government has provided comments, the Contractor shall then have ten (10) business days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the CO’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the CO no later than ten (10) business days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals).

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses.

(d) How the Contractor will ensure all issued items will remain controlled items.

(e) How the Contractor will inventory and track maintenance of all Government Provided Equipment/Materials.

(f) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and

(g) How the Contractor will file and save all Quality Control related documents for the life of the contract plus five (5) years.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) to monitor the quality of the Contractor’s performance in relation to performance objectives. The Government will finalize the QASP immediately following award, and the COR will provide a copy of the final QASP to the Contractor. The QASP is a living document and may be updated by the Government as necessary. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

The Government will use the following performance requirements to measure the performance of the Contractor. The Contractor shall meet the Performance Objective(s) and Acceptable Quality Level(s) within the “Performance Requirements Summary Matrix” (PRS Matrix).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the CO. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

· New Year’s Day January 1st

· M. L. King Memorial Day 3rd Monday in January

· Presidents’ Day 3rd Monday in February

· Memorial Day last Monday in May

· Juneteenth June 19th

· Independence Day July 4th

· Labor Day 1st Monday in September

· Columbus Day 2nd Monday in October

· Veteran’s Day November 11th

· Thanksgiving Day 4th Thursday in November

· Christmas Day December 25th

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0800 - 1500 hours Monday through Friday, except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0800 - 1500 hours Monday through Friday. The Government facility is closed during local or national emergencies, administrative closings, or similar Government directed facility closings. For example, Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the CO to the Contractor.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0800 to 1500, Monday through Friday, but facility is closed during local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.4.3.1 Contractor Work Plan: RESERVED.

1.5.5. Training Holidays: RESERVED.

1.5.6 Place of Performance: The work (delivery) to be performed under this contract will be performed at the Government facility located at 8300 Ricketts Point Road, rear of the Building E-2850, Aberdeen Proving Ground Maryland 21010.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: RESERVED.

1.6.2 Personnel Security Clearance Requirements: RESERVED.

1.6.3 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.6.3.1 Installation Pass Log: RESERVED.

1.6.3.2 Individual Termination or Expiration of Employment: RESERVED.

1.6.3.3 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within five (5) business days.

1.6.3.4 Common Access Cards (CAC) and CAC Log: RESERVED.

1.6.4 Background Checks: RESERVED.

1.6.4.1 U.S. Citizen: RESERVED.

1.6.4.2 Local Nationals and Third Country Nationals: RESERVED.

1.6.5 Physical Security: RESERVED.

1.6.6 Operations Security (OPSEC) Requirements: RESERVED.

1.7 Key Control: RESERVED.

1.8 Post Award Conference/Periodic Progress Meetings: RESERVED.

1.9 COR: Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the CO. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: RESERVED.

1.11 Identification of Contractor Employees: All Contractor personnel shall clearly identify themselves as Contractors when working in situations where their status might not be apparent to third parties. The Contractor must ensure that all documents or reports they produce are clearly labeled as Contractor products or include appropriate disclosure of Contractor involvement.

1.12 Contractor workspace: RESERVED.

1.13 Contractor Travel: RESERVED.

1.14 Other Direct Costs (ODCs): RESERVED.

1.15 Data Rights: RESERVED.

1.16 Non-Disclosure Requirements: RESERVED.

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.18 Non-Disclosure Statements: RESERVED.

1.19 Organizational Conflict of Interest (OCI): The Federal Acquisition Regulation (FAR) subpart 9.5 prescribes responsibilities, general rules, and procedures for identifying, evaluating, and resolving Organizational Conflict of Interest (OCI), provides examples to assist Contracting Officers in applying these rules and procedures to individual contracting situations; and implements section 8141 of the 1989 Department of Defense Appropriation Act. The two (2) underlying principles which the FAR seeks to avoid are preventing the existence of conflicting roles that might bias a Contractor's judgment and preventing unfair competitive advantage. An unfair competitive advantage exists where a Contractor competing for award of any Federal contract possesses --

(1) Proprietary information that was obtained from a Government official without proper authorization; or

(2) Source selection information (as defined in FAR 2.101) that is relevant to the contract but is not available to all competitors, and such information would assist that Contractor in obtaining the contract.

The following subsections prescribe certain limitations on contracting as the means of avoiding, neutralizing, or mitigating organizational conflicts of interest.

It is the Contractor’s responsibility to notify the CO of any potential OCI. In the event that an OCI exists the Contractor shall propose a Mitigation Plan that shall be reviewed and accepted by the CO prior to continuance of the work that presents an OCI. Should the proposed Mitigation Plan not be accepted by the CO, the Government may terminate this contract, disqualify the Contractor from subsequent related contractual efforts, and pursue any remedies as may be permitted by the law or this contract.

If, under this contract, the Contractor will provide systems engineering and technical direction for a system (as defined in FAR 9.505-1(b)), but does not have overall contractual responsibility for its development, integration, assembly, checkout or production, the Contractor shall not be awarded a subsequent contract to supply the system or any of its major components, or to act as consultant to a supplier of any system, subsystem, or major component utilized for or in connection with any item or other matter that is (directly or indirectly) the subject of the systems engineering and technical direction. The term of this prohibition shall endure for the entire period of this contract and for two (2) years thereafter.

If, under this contract, the Contractor will prepare and furnish complete specifications covering non-developmental items, to be used in a competitive acquisition, the Contractor shall not be permitted to furnish these items, either as a prime or subcontractor. The term of this prohibition shall endure for the entire period of this contract performance and for either two (2) years thereafter or the duration of the initial production contract whichever is longer. This rule shall not apply to Contractors who furnish specifications or data at Government request or to situations in which Contractors act as Government representatives to help Government agencies prepare, refine or coordinate specifications, provided this assistance is supervised and controlled by Government representatives.

If, under this contract, the Contractor will prepare or assist in preparing a work statement to be used in competitively acquiring a system or services, the Contractor shall not supply the system, its major components, or the service unless the Contractor is the sole source, the Contractor has participated in the development and design work, or more than one Contractor has been involved in preparing the work statement. The term of this prohibition shall endure for the length of this contract.

If, under this contract, the Contractor will provide technical evaluation of products or advisory and assistance services, the Contractor shall not provide such services if the services relate to the Contractor's own or a competitor's products or services unless proper safeguards are established to ensure objectivity.

If, under this contract, the Contractor gains access to proprietary or source selection information of other companies in performing advisory assistance services for the Government, the Contractor agrees to protect this information from unauthorized use or disclosure and to refrain from using the information for any purpose other than that for which it was furnished. A separate agreement shall be entered into between the Contractor and the company whose proprietary information is the subject of this restriction. A copy of this agreement shall be provided to the CO.

The CO has significant discretion as to the acceptability of any mitigation plan offered.

Contractors are encouraged to present their best strategy for mitigation of any potential OCI under this contract. Contractors shall submit a mitigation plan and update it as often as necessary throughout the life of the Contract.

The CO (and when applicable the appropriate program office, acquisition manager, and legal counsel) will review, if provided, the Avoidance or Mitigation Plan, in accordance with the requirements of FAR Subpart 9.5 (Organizational Conflict of Interest) to determine whether award to that Offeror would be consistent with those requirements and review as necessary throughout the life of the contract. If it is unilaterally determined by the CO that no OCI would arise or that the OCI Avoidance or Mitigation Plan adequately protects the interests of the Government in the event of award to that Offeror, the Offeror will be determined eligible for award. If the CO reasonably determines that a Contractor has not provided an avoidance/mitigation plan, or that the plan provided is inadequate, sanctions including elimination from the award process, or termination of the related contract effort already awarded, as well as other appropriate sanctions will be considered.

If the Offeror/Contractor knows of no OCI in accepting work under this contract, it shall certify its OCI status and submit the certification with its quote and any later award, if awarded the contract. The Contractor shall also obtain a similar certification of OCI status from all sub-Contractors, teaming partners or consultants prior to tasking any such party under this contract.

For breach of any of the above restrictions or for nondisclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract, disqualify the Contractor from subsequent related contractual efforts, and pursue any remedies as may be permitted by law or this contract.

Prior to a contract modification involving a change to the PWS, or an increase in the level of effort or extension of the term of the contract, the Contractor shall submit any applicable organizational conflict of interest disclosure or an update of the previously submitted disclosure or representation.

1.20 Phase In /Phase Out Period: RESERVED.

1.21 Safety: The following provides information pertaining to Safety and Accident Prevention:

The DCPH-A is governed by a broad set of Federal, DoD regulations and policies. The DCPH-A is inspected by regulating agencies, and successful completion of those inspections is required for the DCPH-A to continue its operation. Employees, including Contractor personnel, meet standards and maintain compliance with all regulations, policies, and procedures that have been instituted for their protection and the protection of others. Safety, training, and other requirements may be subject to change based upon changes in regulations and policies, and the Contractor shall be immediately responsive to those changes. All Contractor personnel shall maintain a safe workplace ensuring that they are aware of and observe appropriate safety and occupational health rules and regulations.

1.21.1 Safety Laws and Regulations: The Contractor shall comply with Occupational Safety and Health Administration Regulations and Accident Prevention.

1.21.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract.

1.22 Environmental Compliance: The following provides information on Environmental Compliance.

Contractor employees shall comply with applicable Resource Conservation and Recovery Act, Clean Water Act, Clean Air Act, and other requirements as implemented through federal, state, Army, Aberdeen Proving Ground and DCPH-A regulations and/or guidance.

1.22.1 Environmental Compliance Plan and Program: The Contractor shall ensure that all of its operations and activities conform to the Environmental Program .

The Contractor shall clean up at its own expense any contamination, including soil and ground water contamination caused by hazardous materials/substances brought onto the garrison, or by his activities. The Contractor must immediately report any hazardous substance spills to the Garrison Fire Department at 410-306-0501.

The Contractor shall contact the COR or the Aberdeen Proving Ground Directorate of Public Works-Environmental Division, 520-691-7948, Bldg. 4304 Aberdeen Proving Ground, Maryland 21005 for a copy of the Environmental Policy, Spill Prevention and Response Red Plan, Garrison Solid Waste Policy and Final Governing Standards.

Current Environmental Policy contact is Ms. Anna Lisa Marcum, Anna-Lisa CIV USARMY ID-SUSTAINMENT (USA) anna-lisa.marcum.civ@army.mil

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I Awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the CO, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I Awareness training is available at the following website: http://jko.jten.mil. Contractor personnel shall complete refresher training (Deliverable 2) every twelve (12) months except AOR specific AT Level I Training which shall be completed as required by local AT policies

1.23.2 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance, with the results reported to the COR within ten (10) business days after the contract is awarded and within ten (10) business days after new employees commence contract performance. Verification of the training shall be provided to the COR within ten (10) business days after completion of the training. This training can be found on the following website: https://www.mepcom.army.mil/Home/Contractors/ (Deliverable 3)

1.23.3 Information Assurance (IA) Training: RESERVED.

1.23.4 Personally Identifiable Information (PII): RESERVED.

1.24 Authorization to Perform Services: RESERVED.

1.25 Notice to Proceed: RESERVED.

1.26 Electromagnetic Compatibility Directive: RESERVED.

1.27 Government Property and Services: RESERVED.

1.28 Conventional Forces Europe (CFE) Treaty Verification Inspection: RSERVED.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer (CO) – Means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the CO to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, CO’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.”

Contractor – Means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - Means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – Means, unless otherwise specified, a calendar day.

Defective Service – Means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – Means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-Furnished Property – RESERVED.

Government Property – RESERVED.

Property Administrator - Means an authorized representative of the CO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

Physical Security – Means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance (or Government contract quality assurance) - Means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – Means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the PWS. It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – Means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor – Means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services: The Government will provide an escort for the contractor while inside the building.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services: RESERVED.

4.1 General: The Contractor shall furnish all tools, manuals and equipment related to services identified on this contract.

4.2 Secret Facility Clearance: RESERVED.

4.3 Materials: RESERVED

4.4. Vehicles and Equipment: RESERVED

4.5 Background Checks: RESERVED

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide sufficient personnel possessing the skills, knowledge, training, and experience to perform the required tasks. All training, education and certification will be accomplished outside of this contract. The DCPH-A LS and TOX Directorate use various cylinder gases, micro bulk gases, liquid nitrogen, and dry ice supplies to perform analytical services in support of the DCPH-A mission. The LS and TOX Directorates requires high-quality, efficient, and reliable supply delivery services to maintain the highly technical mission of the DCPH-A.

5.2 Tasks: Tasks consist of the following:

A. Micro bulk Gases

(a) The Contractor shall deliver on-site to 8300 Ricketts Point Road, Aberdeen Proving Ground, liquid argon and liquid nitrogen into 3,000 liter and 3,000 liter micro bulk tanks, respectively. The new microbulk tanks shall be provided and installed at the rear of Building E-2850 by the Contractor on or about October 1, 2025. This installation shall include all piping/connections to the building and to ensure gas is delivered without leaks. The Government will not accept a micro bulk tank whose hydrostatic date will expire during the duration of this contract. (Deliverable 4)

(i) At the end of the contract, the contractor shall uninstall the tanks from the DCPH-A facility.

(b) The Contractor shall monitor the level of each tank and refill as required on a scheduled basis to ensure the LS and Tox Directorates are operational with agreed upon levels of gas. The point of refill historically has been 30% and the length of time for tanks to go from 100% to 30% has been weekly. However, with the increase of mission within building E2850, the bulk gas will be expended quicker which may lead to increased deliveries. When the tank filled level is below 30%, the Contractor shall deliver within 24 hours (even if this is on a weekend or holiday). Exceptions for inclement weather or other uncontrollable related incidents must be coordinated with the COR immediately (2-3hrs) once aware. Any failed delivery attempt must be immediately communicated to the COR. (Deliverable 5)

(c) Routine deliveries shall occur between the hours of 0800 – 1500 hours Monday - Friday excluding holidays to ensure proper monitoring of the delivery on a military installation. Weekend, holiday, and emergency deliveries shall be coordinated the Government COR when necessary.

(d) Both the liquid nitrogen and the liquid argon shall be of ultra-high (99.999%) purity.

(e) All testing and maintenance of the tanks needed to ensure optimal operating conditions shall be completed by the Contractor. All required testing and maintenance shall be done in accordance with governing laws and equipment standard practices. Any downtime anticipated due to testing shall be coordinated with the COR as soon as the requirement is known. If tanks need to be taken offsite for testing, the tanks shall be replaced.

(f) If replacement of the tanks is necessary, the entire process (removal of old tanks and the placement of new tanks, connection to the distribution system, and flush of the lines) shall all be coordinated with the COR. The cost of this shall be reflected in the Schedule of Services. The Contractor shall minimize downtime of the system and have a backup plan in place to allow for full operation of the facility shall an issue arise.

(g) The Contractor shall provide a telemetry monitoring system for each microbulk tank which is wireless to allow the Government to access via internet to observe, track, and project tank levels. System shall also be able to alert at least ten (10) registered email addresses of set alarm points for problems or critical fill levels. The ten (10) registered email addresses will be provided at time of award. This monitoring system shall continue to operate without phone lines or electricity. (Deliverable 6)

(h) Unit prices for both argon and nitrogen shall be per Liters with estimated annual usage of 14,158,400 Liters for argon and 42,475,200 Liters for nitrogen.

(i) The microbulk tanks shall be: 3,000 liters for argon and 3,000 liters for nitrogen and shall be compatible with the microbulk system.

(j) DCPH-A requires the filling of portable Dewars with liquid nitrogen, which shall be ultra-high (99.999%) purity.

Table 1 – Microbulk Tanks

Quantity Used (Option Year 1) Estimated Annual Quantity Used (Option Year 2)

B. Gas Cylinder Deliveries

(a) The DCPH-A requires the delivery of pre-filled gas cylinders as described in Table 2. The COR will order the required cylinders on an as-needed basis from the Contractor. The Contractor shall deliver the required gas on-site within one week of the request for supply being placed by the COR. In the case of a request for emergency delivery by the COR, the Contractor shall deliver the required gas on-site within 48 hours of the emergency request. The Contractor shall coordinate with the COR prior to making deliveries or pick-ups. (Deliverable 7)

These deliveries shall be made to the following location:

Defense Center for Public Health Center-Aberdeen (DCPH-A) 8300 Ricketts Point Road – E2850 Aberdeen Proving Ground, Maryland 21010

(b) Cylinder Pick-Ups: The Contractor will pick up empty cylinders on the same day when they deliver the full requested cylinders. The Government will not be charged rental fees for tanks that are not picked up within the five (5) business day window or if there is not sufficient space on the truck for pick-up of specified number of tanks. (Deliverable 8)

(c) Routine deliveries and Cylinder Pick-Ups shall occur between the hours of 0800 – 1500 hours Monday - Friday excluding holidays to ensure proper monitoring of the delivery on a military installation. Weekend, Holiday, and emergency deliveries shall be coordinated with the COR when necessary.

(d) Broken or Malfunctioning Tanks: If a tank is observed by the COR to be broken, malfunctioning or empty upon receipt by the Contractor, the COR will immediately notify the Contractor and all rental fees for that tank shall cease. The tank shall be replaced the next business day at no additional cost to the Government. (Deliverable 9)

(e) Documentation: The Contractor shall provide a printed and electronic receipt for all gas tanks that are delivered or picked up from the DCPH-A facility. This will be used for inventory tracking and to verify receipt and payment of invoices by the DCPH-A. (Deliverable 10)

(f) Specific Gases: The DCPH-A requires the following gases at the estimated usage rate, at a minimum, be available for delivery when required. See Table 2 below for list.

Table 2: Gas Cylinder Type and Estimated Annual Usage

C. Dry Ice Pellets

(a) The DCPH-A requires the use of dry ice for analytical procedures in the LS. To support this requirement, the DCPH-A requires a reliable delivery of this supply on a weekly basis.

(b) Delivery Requirements: Two (2) 50-pound boxes of dry ice pellets shall be delivered to the following address weekly: (Deliverable 11)

Defense Center for Public Health Center-Aberdeen (DCPH-A) 8300 Ricketts Point Road – E2850 Aberdeen Proving Ground, Maryland 21010

(c) Delivery shall occur every Monday morning after 0800 and before 1200 with the exception of Federal Holidays. For those weeks that Monday is a Federal Holiday, the delivery shall occur on the first business day of that week after 0800 and before 1200. Exceptions for inclement weather or other uncontrollable related incidents shall be coordinated with COR immediately (2-3hrs) once aware. Any failed delivery attempt must be immediately communicated to the COR.

NOTE - Any changes to the delivery date shall be authorized in writing by the COR prior to the change and must be mutually agreed upon by the COR and the Contractor.

(d) The Contractor shall provide a delivery receipt with each delivery. This delivery receipt shall be hand delivered to the DCPH-A Logistics Division Warehouse Staff or other Logistics Division Civilian.

5.2.1 Contractor Resources Management: RESERVED.

5.2.2 Facilities Engineering Services RESERVED.

5.3 Service Contract Reporting: RESERVED.

5.3.1 System for Award Management (SAM) Service Contract Reporting (SCR): RESERVED.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1 Carbon Dioxide, Solid (dry ice): eCFR (.gov) 49 CFR 173.217

6.2. Hazard Communication: OSHA Standard, 29 CFR § 1910.12000

6.3. Compressed Gases: OSHA Standard, 29 CFR § 1910.101

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) (Attachment 1 – Quality Assurance Surveillance Plan) to monitor the quality of the Contractor’s performance in relation to performance objectives. The Government will finalize the QASP immediately following award, and the COR/ACOR will provide a copy of the final QASP to the Contractor. The QASP is a living document and may be updated by the Government as necessary.

The Government will use the performance requirements listed in the QASP to measure the performance of the contractor. The contractor shall meet the Performance Objective(s) and Acceptable Quality Level(s) within the Performance Requirements Summary Matrix listed within the QASP.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

The Contractor shall complete and submit deliverables in accordance with the “Deliverables Table” below. Unless specified in the Performance Work Statement (PWS) within the description of the deliverable, all deliverables will be made to the COR electronically.

Aberdeen Proving Ground, Maryland 21010.

COR