Draft PWS for Sources Sought.pdf

PERFORMANCE WORK STATEMENT

OCCUPATIONAL SAFETYAND HEALTH COMPLIANCE AND ASSESSMENT AUDIT SUPPORT

SERVICES

1.0 SCOPE: The U.S. Navy requires contractor support services to conduct annual Navy Occupational Safety and

Health (NAVOSH) compliance audits/assessments at twenty-nine (29) Navy Reserve Centers (NRC); formerly Navy Operational Support Centers (NOSCs); located throughout Navy Region Southeast. These audits will focus on compliance with federal, state, and Department of Defense requirements in their respective jurisdictions. The audits may be used to supplement required fire inspections at the NRCs as well. It is recognized that while OSH performance at each facility may already be at a very high level, using an outside evaluator can provide a perspective on issues that may be overlooked due to excessive familiarity with operations. In addition, using a common external assessor will provide a consistent metric for evaluating each NRC, identify fleet-wide trends and common issues, and help with transfer of knowledge and performance/best practices across the Region.

2.0 PERIOD OF PERFORMANCE: The contract period of performance will be:

Base Period: 01 October 2024 through 30 September 2025 Option I: 01 October 2025 through 30 September 2026 Option II: 01 October 2026 through 30 September 2027 Option III: 01 October 2027 through 30 September 2028 Option IV: 01 October 2028 through 30 September 2029

3.0 BACKGROUND: The U.S. Navy has historically used contractor support services to perform Occupational

Safety and Health (OSH) compliance audits/assessments to identify opportunities for improvement in NRC occupational safety and health programs across the southeastern region. The inspections completed under the current contract have shown numerous widespread deficiencies (including safety, electrical, fire) that are putting ashore Navy Sailors, Reservists, and Civilians at risk of injury. The deficiencies show facility degradation and risk to assets as well as mission readiness. To mitigate risks and improve readiness posture, NRCs require annual inspections. Due to the number and distribution of NRCs and the lack of safety professionals staffed at Commander, Navy Region Southeast (CNRSE) to inspect the NRC’s along with restrictions placed on inspecting some NRC’s by the Commander, Navy Installations Command (CNIC) Safety Operations plan, having a contract fulfils the same objective that has become a necessity.

4.0 APPLICABLE DOCUMENTS:

29 CFR 1926 OSHA’s Basic Program Elements for Federal Employee Occupational Safety and Health Programs and Related Matters DoDI 6055.01 (DoD Safety and Occupational Health (SOH) Program) OPNAV M-5100.23 (Navy Safety and Occupational Health Manual) CNIC M-5100.1 (Base Operating Support Safety Services Manual) State OSHA Regulations for states listed in paragraph 6.1

5.0 ACRONYMS AND ABBREVIATIONS:

CNRSE - Commander Navy Region Southeast NOSC - Navy Operational Support Center (former term) NRC – Navy Reserve Center (new term) OSH – Occupational Safety and Health OSHA – US Occupational Health and Safety Administration

6.0 REQUIREMENTS: The Contractor shall perform the following tasks:

6.1 INSPECTIONS: The Contractor shall perform an annual health and safety inspection as set forth in this Performance Work Statement (PWS) at each of the Navy Reserve Centers (NRCs).

The Contractor shall provide all management, supervision, labor, materials, and travel necessary to perform the compliance and assessment audits. The NOSCs are located in the following cities:

NRC Nashville, TN NRC Chattanooga, TN NRC Atlanta, GA NRC Columbus, GA NRC Bessemer, AL NRC Knoxville, TN NRC Greenville, SC NRC Augusta, GA NRC Columbia, SC NRC Orlando, FL NRC West Palm Beach, FL NRC Miami, FL NRC Tampa, FL NRC Tallahassee, FL NRC Pensacola, FL NRC Houston, TX NRC El Paso, TX NRC Harlingen, TX NRC Amarillo, TX NRC Waco, TX NRC Shreveport, LA NRC St. Louis, MO NRC Kansas City, MO NRC Wichita, KS NRC Oklahoma City, OK NRC Tulsa, OK NRC Springfield, MO NRC Memphis, TN NRC Little Rock, AR

6.2 SITE INSPECTIONS: The Contractor shall coordinate with the designated CNRSE Point of Contact (POC) and with each site’s Commanding Officer (CO) and/or Collateral Duty Safety Officer (CDSO) individually to schedule the site visits. All site inspections will be scheduled by the end of the current FY Q1; it is understood that some schedules may need to be adjusted - The Contractor will coordinate will all government representatives if a change to the schedule is required. Each site inspection will be completed in a single day commencing no sooner than 0800 and completed by 1630 each day. The Contractor shall develop and utilize a standard assessment plan which will include scope, schedule/agenda, focus areas (if any), and other information needed to accurately document the conduct of an external compliance evaluation with maximum efficiency and repeatability. The address for each NOSC listed in paragraph 6.1 and points of contact (POCs) will be provided post award. The Contractor shall conduct a site visit at each NOSC at least once per year, except for the base period of performance, which is less than one (1) year in duration. For the base year, there will be 22 NOSC sites to be inspected. The Contractor shall meet with the Contracting Officer’s Representative (COR) to determine the Site Visit Schedule for each year.

Each site visit shall be completed in a single day, and shall follow the following format:

Opening meeting (affirm schedule, scope, intent, etc.)

Site inspection – interviews and records review as appropriate Lunch Continue site inspection – interviews and records review as appropriate Debrief with site Staff and CO Adjourn

Travel to all NOSC locations shall be included in the Contractor’s Firm Fixed-Price.

The assessments shall be completed within the time allotted with either a verbal, electronic, or written draft of identified non-compliances and opportunities for improvement delivered to the designated CDSO by close of business the day of the assessment. The compliance assessment covers the buildings at the NOSC and includes but is not limited to use of the following standards:

29 CFR 1910 – including, but not limited to, respiratory protection program, control of hazardous energy, hot work, fall protection, hearing conservation, and other applicable safety and health provisions

29 CFR 1926 – for applicable construction-type activities that may be underway NFPA 1, NFPA 10, NFPA 13, NFPA 14, NFPA 15, NFPA 25, NFPA 30/30B, NFPA 72, and NFPA 80/105 and other applicable NFPA consensus standards CNIC M-5100.1 – provides the standard assessment output requirement NFPA 70E, NFPA 101, EM385-1-1 and applicable Executive Orders, Navy Instructions, and Marine Corps

Orders

6.3 ASSESSMENT REPORT: The Contractor shall prepare an assessment report for each NOSC site that aligns with HQ CNIC requirements for OSH Workplace inspections including but not limited to:

Risk assessment and program evaluation (BOS Workplace Inspection) Description of findings Regulatory or other citation Recommendation or corrective and/or preventive action for mitigation Risk Assessment Code (RAC) for probability and severity for each finding Photograph(s) of finding if necessary to convey information Area/location/building number of finding (if a building number is assigned) or building description (i.e.

Administration building).

The Contractor shall use CNIC and the Navy’s electronic program of record for all electronic recordkeeping purposes. The final report (both electronic and paper) will be prepared and submitted within 30 working days of each site visit. If there are comments or other issues that require the report to be modified, the Contractor shall complete the report within 5 working days of receiving comments.

6.4 PROJECT SUMMARY REPORT AND FINAL OUT BRIEF: Upon completion of the individual site assessments, the Contractor shall provide a consolidated, summary report/presentation of the site assessments to the CNRSE POC within 15 days of the final site visit for review and comment. This report will provide comparisons and contrasts between sites and can be used to benchmark performance at the sites. General trends in practices and behaviors across the sites will be noted, along with a year-on-year comparison (where appropriate). The report should propose a qualitative measure of risk/performance that CNRSE may be able to use to prioritize training, follow up, and/or other corrective measures.

The Contractor shall travel to Naval Air Station, Jacksonville annually to present the Project Summary Report and provide a final out brief of the report and findings to the Commander and Safety Manager of Navy Region Southeast, and others as requested. The presentation will be provided to the CNRSE POC at least 15 days prior to the final out-brief for review and comment.

7.0 SKILLS AND KNOWLEDGE REQUIRED FOR THE POSITION:

The Contractor shall provide a qualified professional to complete the work requirements of this PWS to ensure consistency and quality of NAVOSH compliance audits/assessments. CNRSE shall approve resumes of any personnel assigned to work under this contract. Resumes shall at a minimum include the following critical skills and certifications:

Certified Safety Professional (CSP) Certified Industrial Hygienist (CIH) Certified Fire Inspector 1 or more advanced (CFI) Certified Hazardous Materials Manager (CHMM)

Proven technical expertise on the 37 separate Regulator Programs of the Department of the Navy Safety Program OPNAV M-5100.23, including fall protection, hazardous material control and management, Federal OSH inspection, Respiratory Protection, Hearing, Sight, PPE, Lead, Asbestos, Blood borne Pathogen, Workers’ Compensation, Occupational Health, Traffic Safety, hazardous chemicals/flammables handling and storage, radiation operations, federal motor vehicle/equipment maintenance and operation, off-duty military traffic safety, military family safety, and safety for visitors to the command.

The following certifications would be beneficial, but are not mandatory.

Registered Professional Engineer (in at least one jurisdiction in the Region) Experienced OSH trainer/coach (e.g., OSHA outreach trainer or equivalent) Training and education in NFPA standards (e.g., Certified Fire Inspector, course completion certifications, etc.)

Knowledge and experience with DON Safety Program Knowledge executing CNIC M-5100.1 BOS Safety Program

8.0 GOVERNMENT FURNISHED PROPERTY: There is no Government Furnished Property provided under this contract. Additionally, there are no Government workspaces provided to prepare required reports.

9.0 NON-PERSONAL SERVICE STATEMENT: Contractor management will ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

10.0 EMPLOYMENT OF FEDERAL EMPLOYEES: The Contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States Government, either military or civilian, unless such person receives approval IAW applicable Federal and DOD regulations.

11.0 CONTRACTOR IDENTIFICATION: Contracting personnel must identify themselves as “Contractors” when attending meetings, answering Government telephones, or working in situations where their actions could be construed as official government acts.

12.0 PERSONNEL COMPLIANCE: The Contractor shall ensure that contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the contractor shall comply with the more stringent of the directives or instructions.

13.0 SMOKING/DRUG/ALCOHOL POLICY: The Contractor shall comply with local command smoking policies and workforce requirements. The contractor shall also comply with all Federal statues, laws, and regulations to implement a Drug Free Workplace Program (DFWP) as well as work force requirements and local command policies. Copies of both policies will be provided to the Contractor by the local command Administrative Officer (AO) at performance start date.

14.0 PERSONNEL CONDUCT: The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor personnel employed to perform tasks specified herein shall be the responsibility of the Contractor. The Contractor shall be responsible for the performance and conduct of Contractor and subcontractor employees at all times. Personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The Contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

15.0 PERSONAL APPEARANCE: Contractor personnel shall comply with local military commander’s published dress codes.

16.0 PERSONNEL REMOVAL: Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all contractor employees and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal or employees does not relieve the Contractor from the responsibility for the work defined in this contract. The Contractor is expected to provide support services despite personnel removal or other unforeseen condition. Should replacement become necessary, the Government reserves the right to review all resumes of proposed candidates.

Removal by Installation Commander: The Installation Commander may, at his/her discretion, bar an individual from the installation under the authority of 18USC 1382 (1972), for conduct that is determined to be contrary to good order, discipline, or installation security and safety.

Removal Requested by Designated Government Representative (DGR): The DGR may require the Contractor to remove am employee working under this contract for reasons of misconduct or security violations. Contractor employees shall be subject to dismissal from the premises upon determination by the DGR that such action is necessary in the interest of the Government.

Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presences on the installation may be contrary to good order, discipline, or installation security and safety.

Removal for Unsatisfactory Performance: The Government reserves the right to require the Contractor to remove and replace any personnel who provide unsatisfactory performance, demonstrate insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks. The skill level of the staff provided shall be current and consistent with new technologies.

17.0 INTERACTION WITH OTHER ACTIVITIES: Government and Contractor personnel will be working in common areas during working hours. Contractor performance shall not interfere with Government work in the area where any service or maintenance work is being performed. In the event the Contractor believes that Government and other Contractor personnel are interfering with the performance of the tasks described in this PWS, the Contractor shall notify the DGR immediately. The Contractor is obligated to continue performance of the effort described in this contract unless there is authorization from the KO or DGR/COR to stop work. Failure by the Contractor to notify the DGR and receive necessary instructions could result in denial of any additional costs incurred in performance of the contract under such conditions. Other Government Contractor’s may be performing required services in areas that interrelate with the requirements of this contract. The Government will facilitate initial contact between Contractor’s performing other contracts and this contract. The Contractor shall provide all further required coordination between other Contractor’s for any task specified in this contract that relates to or impacts on any other contracted work.

18.0 SAFETY: The Contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and cognizant Contracting Officer Representative (COR) within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.