DRAFT PWS for Sources Sought.pdf

DRAFT

U.S. Army Corps of Engineers (USACE) Tulsa District Bulkhead Lifting Beam - Repair, Testing, and Certification

El Dorado Lake, Kansas Bulkhead Lifting Beam - Testing and Certification

Council Grove Lake, Kansas Bulkhead Lifting Beam - Testing and Certification

Elk City Lake, Kansas

PART 1 – GENERAL

1.1 SCOPE OF WORK

The contractor shall provide labor, equipment, and materials needed to transport, modify, repair, test, and warranty the El Dorado Bulkhead Lifting beam utilized for the placement of the Emergency Bulkhead (Weight 14,000 lbs).

Final product will result in a fully functioning lifting device for the emergency bulkhead that travels the length of the bulkhead channel to the depth where contact would be made with the bulkhead without binding within the channel tracks.

Two additional locations are listed below. Council Grove Lake and Elk City Lake’s devices only need to be tested and certified, whereas the El Dorado device needs repair.

1. El Dorado Lake, Kansas – Repair, Test, and Certify

2. Council Grove Lake, Kansas– Test and Certify

3. Elk City Lake, Kansas– Test and Certify

1.2 REFERENCES

Attached: Photographs of the bulkhead lifting device. Please note that these photographs are references only and do not depict specific repair points.

1.3 BASIS FOR PAYMENT

Payment will be made in a lump sum upon completion of work through the USACE Finance Center.

1.4 WORK HOURS

Regular work hours will be from 8:00 am- 4:30 pm Monday through Sunday, excluding federal holidays. Once established, any proposed changes to the work hours must be approved by the Contracting Officer’s Representative (COR).

1.5 COMPLETION TIME

Work shall be completed no later than 60 calendar days after award.

1. 6 SAFETY REQUIREMENTS

The contractor shall comply with the Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, current version located at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.

aspx, in addition to all applicable Federal, State, and Local safety codes and practices. It is the contractor's responsibility to ensure staff and public safety during the entire duration of the contract. Necessary signs, barriers, warning devices, etc. shall be operated and maintained by the contractor at contractor expense. Contractor employees shall comply with the minimum dress requirements as stated in Chapter 5 of EM 385-1-1.

1.7 EQUIPMENT

All equipment used to perform work under this contract shall be in good operating and mechanical condition and shall comply with EM 385-1-1. All equipment shall be inspected by the contractor and the inspection reports shall be submitted to the COR prior to utilization of such equipment to accomplish work on this contract.

1.8 WEATHER LIMITATIONS

NONE

1.9 SUBMITTALS

The contractor shall furnish submittals. The submittals are progress reports, certifications of materials, safety plans, drawings, training certifications, and any work plans. These will be specifically listed and shall be furnished to the COR. Submittals requiring Government approval shall be formally prepared and approval granted prior to proceeding with work involving these submittals. FIO (For Information Only) submittals do not require Government approval.

1.10 PREWORK CONFERENCE

A pre-work conference will be held with the COR and contractor prior to the commencement of any work at a location identified by the COR. The contractor's site manager and necessary personnel will be required to attend this meeting. Procedures for proper invoicing and payment, schedule will be covered at this time.

1.11 ENVIRONMENTAL CLEANUP

The contractor shall maintain a clean work area at all times. The contractor shall be responsible for the protection and preservation of the environment and will be required to restore all damages/disturbances subject to the approval of the Contracting Officer (KO) or COR. The contractor shall remove and dispose of all debris or surplus materials off Government property in a state approved disposal site unless specified otherwise. The contractor will be required to comply with all Federal and State environmental requirements.

http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx

1.12 COORDINATION OF WORK

The contractor shall coordinate all work with the designated point of contact (POC) or COR. The Contractor shall be required to complete the work while minimizing impacts to the operations and uses of the El Dorado Flood Control structure. Closures of areas determined necessary for safety, will be coordinated through the POC at least 48 hours in advance of closure. The Government POC and COR for this work will be provided at time of contract award.

1.13 ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the Contracting Officer and Assistant Lake Manager within 10 calendar days of contract award. In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer within two business days of contract award. Pre‐screen candidates using E‐Verify Program. The Contractor must pre‐screen candidates using the E‐ verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The contractor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐ verify system. An initial list of verified/eligible Candidates must be provided to the Contracting Officer and the Assistant Lake Manager no later than 3 business days after the initial contract award.

1.14 CONTRACTOR PERSONNEL

Personnel hired by the contractor shall be fully qualified to perform the work in a professional manner and within industry installation standards.

1.14.1 The KO may require, in writing, the contractor remove from the worksite any employee the KO deems incompetent, careless, or otherwise objectionable.

PART 2 – PRODUCTS

2.1 MATERIALS

Other than those listed as Government-furnished, the contractor shall furnish all materials and supplies required to complete this task, including but not limited to the following:

2.1.1 Industry appropriate machinery and graded materials.

2.2 DELIVERY AND STORAGE

Materials shall be delivered by the Contractor to the site in undamaged condition and stored, if necessary, at locations identified by the Government POC or COR. Materials that are damaged during the delivery or improper storage shall be replaced by the Contractor at no cost to the government. Contractor must report all defects of materials, including those deemed to have originated at the manufacturer to the KO and COR immediately.

2.3 GOVERNMENT FURNISHED PROPERTY

The Government will allow access to the facility to retrieve the lifting beam. USACE staff approved for crane operation will be provided for loading and unloading the lifting beam as required for transportation by the contractor.

PART 3 – EXECUTION

3.1 ACCOMPLISHMENT OF WORK

The contractor shall perform all necessary preparations and work to repair bent track wings on the lifting beam, reduce the overall length of the beam by one inch (1”) by removing one-half inch (½”) of material on each end of the beam. After completion of repairs and modifications, the contractor will repaint the lifting beam at all locations where work has degraded the protective surface.

After all modifications and repairs have been made, the lifting beam will be professionally load-tested and certified. The beam will be properly labelled with a metal tag indicating the load lift test and all applicable information. The lifting beam is used to move and place the Emergency Bulkhead which has a weight of 14,000 lbs. which will be the baseline weight for all load test calculations.

Final test of the beam will be to lower through the channel slots without a load to ensure that it travels freely the length of the track to a subsurface level appropriate to reach the emergency bulkhead.

The two devices that do not include repair, but require load-testing and certification shall be done in the same manner described above.

PART A – Site Preparation

The Contractor shall perform all preparations necessary to repair both the electrification system and the trolley system within the established timeframes.

PART B – Repairs and Modifications

Lifting beam repairs: The contractor shall perform all necessary preparations and work to repair bent track guides on the lifting beam by either straightening or replacement to bring them back in to As Built Specifications post-modifications as identified below:

Lifting beam Modification: The contractor will remove the track guides and reduce the overall length of the beam by one inch (1”) by removing one-half inch (½”) of material on each end of the beam. The contractor will then re-attach the track guides to the primary beam as per the As Built design (including this modification). After completion of repairs and modifications, the contractor will repaint the lifting beam at all locations where work has degraded the protective paint surface.

3.2 Testing

3.2.2 After all modifications and repairs have been made, the lifting beam will be professionally load-tested and certified. The beam will be properly labelled with a metal tag indicating the load lift test and all applicable information. The lifting beam is used to move and place the Emergency Bulkhead which has a weight of 14,000 lbs which will be the baseline weight for all load test calculations.

Final test of the lifting beam will be to lower it through the channel slots without a load to ensure that it travels freely under its own weight the length of the track to a subsurface level appropriate to reach the emergency bulkhead.

As previously stated, there are two additional devices at two separate Lakes that shall also be load-tested and certified; however, those devices do not require repairs.

3.3 WARRANTY

Contractor will guarantee that all completed work will be free of any defects and poor workmanship for a period of 1 year. All defects and poor workmanship found will be corrected with no extra charge to the government.

3.4 REFERENCES

3.4.2 Lifting

Beam