DRAFT PWS_for Nat_Gas_OM_08 Nov 2021.pdf

DRAFT PERFORMANCE WORK STATEMENT (PWS)

Natural Gas Pipe Line Operation & Maintenance

Part 1 General Information

1. GENERAL: This is a non-personal services contract to provide natural gas pipe line operation & maintenance to Sierra Army Depot (SIAD). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform operational maintenance and repair to the natural gas pipe line buried at SIAD as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.1.1 As required by Army Regulation (AR) 420-1, gas distribution systems on Army installations will be designed, installed, inspected, operated, and maintained in accordance with Department of Transportation (DOT) 49 Code of Federal Regulations (CFR) 192.

Contracts involving gas systems will specify that ONLY qualified gas system workers (Authority authorized under Section 3 of the Federal Natural Gas Pipeline Safety Act of 1968, 49 U.S.C. App.1671) will be used. Compliance with DOT standards is needed both to improve safety and to facilitate future Utilities Privatization (UP).

1.2 Background: Sierra Army Depot owns approximately 76,922 feet of natural gas pipe line. Pipe sizes range from 1,335ft of 1-1/4inch PE, 158ft of 1-1/2inch PE, 5,699ft of 2inch PE, 83ft of 2inch steel, 16,147ft of 3inch PE, 24,249ft of 4inch PE, 28,273ft of 4inch steel and 978ft of 6inch steel. System consists of high, medium and low pressure regulators, valves, meters and cathodic protection. There are approximately 75 regulator stations in the system. The system is approximately 25 years old.

1.3 Objectives: The contractor shall provide and complete all aspects of operation and maintenance, to include inspections and services pertaining to the natural gas line:

a. Inspection of the natural gas system

b. Service calls when needed

c. Maintenance and repairs of the natural gas pipe lines (buried and above ground)

d. Preventative Maintenance

e. Additional Work as necessary i.e. adding a new regulator station to a building that currently does not have a natural gas service.

1.4 Scope: The contractor shall provide all labor, equipment and materials to repair and maintain the natural gas pipe line system. The contractor shall operate, maintain, repair, service the system on a schedule the contractor provides (CDRL A001). The contractor shall expand the system to the size required and requested.

1.5 Period of Performance: The period of performance shall be for three years and ordering periods (one year in length for each) will be utilized. The Period of Performance reads as follows:

Base Ordering Year 2nd Ordering Year 3rd Ordering Year 4th Ordering Year 5th Ordering Year

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. A copy of the quality control plan will be submitted within five (5) business days of contract award (CDRL A002). At any time the contractor changes his quality control plan during the life of the contract, the contractor will submit a copy to the contracting officer and contracting officer representative (COR) for approval.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Contractor not required to perform work on:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0630 and 1700 Monday thru Thursday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Lunch and breaks are paid for and included in each working day. See

5.2.1 for emergency call out response. For other than firm fixed price contracts, the contractor shall not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Sierra Army Depot, Herlong, California.

1.6.6 Type of Contract: The government will award a (Type of contract to be determined by CCE and the customer).

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have a NCIC-III background check completed prior to project start, and must maintain the level of security required for the life of the contract. The contractor’s personnel shall complete a SIAD form 1246R and submit it to Bldg 106 for approval.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

When unattended, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8 Special Qualifications: The two contractor employees who will be working on the pipeline shall possess Compressed Natural Gas Training or equivalent per all applicable Government, State and local policies (49 CFR – Part 192, NFPA 58). The contractor/subcontractor shall submit all certifications for the two workers prior to the commencement of work (CDRL A003).

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 06:30 and 17:00, Monday thru Thursday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below: The individual must be available telephonically for emergencies.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart

9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the 30 day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

1.6.18 Environmental Notification: Contractor shall comply with the following Environmental Sections.

Sec. 1- Compliance with Environmental Laws and Regulations:

Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and Sierra Army Depot (SIAD) regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of-Forces Agreement.

Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR).

Sec. 3 - Compliance with License and Certification Requirements:

Contractor shall obtain all license and certification required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations shall be considered a contract deliverable upon award.

Sec. 4 - Notification of Federal and State Regulators:

Contractor shall immediately notify the COR of the arrival on site of any Federal, State, local and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from above mentioned environmental regulatory agencies.

Sec. 5 - Inspections of Work Sites:

Contractor shall submit to potential Federal, State, Local, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

Sec. 13. - Use of Hazardous Materials:

Contractor shall assign all hazardous materials management responsibilities to the appointed ECD or designated personnel. Contractor shall contact the COR to obtain technical assistance from Environmental Office for assisting the ECD with achieving and maintaining compliance with hazardous material storage, issue, use, and disposal requirements. Contractor shall submit to the COR a hazardous material inventory. The hazardous material inventory will be submitted 30 days prior to commencement of work for contracts that exceed 180 consecutive days. The inventory list will contain the hazardous material type and maximum quantities of materials anticipated to be stored on-site. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number.

The Contractor shall maintain copies of Safety Data Sheets for all hazardous materials used and stored on-site during performance of the contract.

Contractor shall not supply or deliver any hazardous materials or chemicals to an installation that are listed on EPA toxic chemical list (33/50 Program - AKA 17 List) without prior written approval from DGR and/or COR.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime contractor.

2.1.2. CONTRACTING OFFICER. The sole Government employee with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). Is an

individual, including a contracting officers technical representative (COTR), designated and authorized by the contracting officer to perform specific technical or administrative functions. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that, per the contract, must be delivered by the contractor to the Government. Deliverables may be either physical items or non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Thursday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DGR Dangerous Goods Regulation DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense ECD Environmental Compliance Division EMT Electrical Metallic Tuning EPA Environmental Protection Agency FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 IBC International Building Code KO Contracting Officer MDP Main Distribution Panel

NEC National Electrical Code NFPA National Fire Protection Association NTP Notice to Proceed OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and

Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit UFC Uniform Fire Code

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A.

3.2 Facilities: The Government may provide space for tools per contractor’s request.

3.3 Utilities: The Government will not provide any utilities. Upon request of the contractor, the contractor may use utilities that are close to the work site. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: N/A.

3.5 Materials: N/A.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A.

4.3. Materials: The Contractor shall provide all materials, supplies, etc. to perform the requirements of this PWS.

4.4. Equipment: The Contractor shall provide all equipment to perform the requirements of this PWS.

4.5 Construction Deliverables: The contractor shall give the COR 1 hard copy of red lined “as built” drawings and an electronic copy in dwg format compatible with AutoCad drawing system. The contractor shall give the COR 1 hard copy of operation maintenance manuals (O&Ms), to include parts list, and an electronic copy of the O&Ms.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for operations and maintenance of Sierra Army Depot Natural Gas pipelines through-out the Depot in accordance with Government, State, local codes, applicable regulations and laws to ensure industry standards are met and maintained.

5.2. Natural Gas Pipeline Operations and Maintenance Requirements:

5.2.1 Emergency Repair Services

5.2.1.1 One Call program management and ticket response day log:

the contractor shall respond to emergency calls within 15 minutes and fully mobilized to Sierra Army Depot within four (4) hours of the initial call. The contractor will report to Building 75. If after hours, the contractor shall report to BLDG P-100.

Emergency call out: A gas leak large enough that the SIAD Fire Dept.

will not leave unattended or a wild fire that is threating a regulator station would constitute an emergency call out. SIAD will establish an emergency contact list of Dept. of Public Works (DPW) personnel who have the ability to contact the contractor for emergency call outs.

5.2.1.2 The Contractor shall respond to each service call and shall submit a written notification, including a current catalog price list showing the cost of the materials that need to be replaced, the total cost of the service call, a description of the services performed, the time required it took to complete the service call, and any special circumstances that are deemed necessary (CDRL A004). Payment will be made to the Contractor as authorized by the Contracting Officer, for all additional labor and material costs required accomplishing this type of repair. It will be the sole responsibility of the contractor for related travel cost and living expenses associated with this type of repair.

5.2.2 Standard Repair Services

5.2.2.1 While performing Preventative Maintenance, the Contractor will inspect the pipeline and evaluate if there are any repairs or upgrades required for all aspects of the Natural Gas Pipeline (minus the gas itself).

They will then notify the COR of the potential repair, but they are not to proceed with completing the repair until notified by the COR or Contracting Officer. When a potential repair is noticed, the Contractor will submit a Repair Estimate (CDRL A005) for the needed repairs on the pipeline. The report shall identify the type of repair, the location of the repair (i.e. building number), an estimated cost of the repair, which should include the cost of labor and materials (provide a breakdown of all the parts needed and their costs), the estimated number of hours it will take to complete the repair, how many contractor employees it will take to complete the repair, and any anticipated problems that could result from the repair. This estimate must be turned in to the COR and the Contract Specialist for approval within four (4) working days of inspection. No parts are to be ordered and no repair efforts are to start until the Government gives the Contractor a written notice to proceed

5.2.2.2 A suggested repair by the contractor will be evaluated by the Government within three (3) working days of notice, or after the Preventative Maintenance took place. Once approved by Contracting, the contractor shall complete the repair within 14 calendar days unless there are long lead times of required parts. Long lead times shall be noted on the repair estimate when submitted for approval.

5.2.2.3 Material Approval: All materials will be approved by the COR prior to installation. All parts shall be new, OEM or like new and equal to OEM equipment.

5.2.2.4 Upon completion of the Repair, the Contractor will provide the COR and the Contracting Officer an After Action Report - Repairs (CDRL A006) within 10 business days after the repair is corrected.

The report will contain the total cost of the repair, including a breakdown of the labor and materials used along with their prices, the amount of hours it took to complete the task(s), how many workers it took to complete the job, what was repaired, and what if any possible future problems may arise.

5.2.3 Preventative Maintenance

5.2.3.1 The contractor shall perform preventative maintenance (PM) on all gas lines, structures and equipment from the Interstate Pipeline connection to all buildings per PM schedule submitted by the contractor.

Work shall consist of systematic and cyclic checks, inspections, repairs/corrections/ maintenance of minor deficiencies as well as the recording and reporting of deficiencies beyond the scope of PM and work shall be completed in accordance with CFR 49 Part 192. The contractor shall develop and maintain a PM Plan (CDRL A007) within 30 days of contract award. The schedules will remain constant except for equipment additions or deletions. The PM plan shall be in an electronic format.

5.2.3.2 Odorizer system installation and maintenance: The contractor shall ensure a fully operation odorizer system and provide maintenance to the system as applicable to industry standards.. The contractor shall perform preventative maintenance or repair/replace system to current industry standards 49 CFR – Part 192.625(a).

5.2.3.3 Cathodic protection and monitoring services ( Code Reference:

Title 49 CFR Sections 192.455, 192.457 (a), 192.463, 192.465, 192.469, 192.471, 192.491, and 192.613) : The contractor shall provide cathodic protection and monitoring on all steel gas lines as needed as per 49 CFR.

Procedures, qualifications and techniques shall be per 49 CFR – Part 192, and all local, state regulation. Appendix A pertains the equipment type and quantity, yet the contractor will inform the government of each additional protection they add to the current system.

5.2.3.4 Remote monitoring unit installation and maintenance: The contractor shall inspect the gas lines and provide a detailed map of each location that has the ability to install remote monitoring units (CDRL A008). The contractor will provide the government information for a remote terminal unit (RTU) that communicates data and field information to and from any SCADA host.

5.2.3.5 Line leak surveys (Code Reference: Title 49 CFR Sections

192.706 and 192.709): A gas leak detection survey is a survey with instrumentation conducted with leak detector equipment. The contractor shall submit a monthly line leak survey report (CDRL A009) to the COR on the 5th day of the month. The contractor shall conduct checks for gas leaks in accordance with the survey they provide over the span of the entire pipeline.

Moreover, check for gas leaks at all joints and cracks in the surface between the pipeline and the building whenever a pipeline is under a hard surface that adjoins a building. Increased frequency should be scheduled if leak warrants.

The gas leak detection survey shall be performed within one working day following any earthquake that is in excess of magnitude 5.0. Appendix B pertains the stations points that connect the lines to the major system.

5.2.3.6 Regulator and relief device maintenance ( Code Reference: Title 49 CFR Sections 192.145, 192.169, 192.195, 192.199, 192.201, 192.731,

192.739 and 192.743): The contractor shall perform inspection testing and capacity verification of regulators and relief devices used in natural gas pipelines. Disassembly of pressure regulators and relief valves for internal inspection is not required to satisfy the requirement of this procedure. The contractor shall ensure each compressor station is sufficient capacity and sensitivity to ensure the maximum allowable operating pressure of the system is not exceeded by more than 10% or the applicable range of the equipment.

Appendix C pertains the equipment type and quantity, yet the contractor will provide information to the Government before replacing and install new equipment.

5.2.3.7 Valve maintenance: The contractor shall provide valve maintenance to all valves connected to the natural gas lines. The contractor shall provide an annual valve maintenance plan (CDRL A010) and remove/install per life cycle completion of each unit. Appendix D pertains the equipment type and quantity, yet the contractor will inform the Government before replacing and installing new equipment.

5.2.3.8 Monthly Gas Nominations: The contractor shall submit a gas nomination (CDRL A011) within 5 day of preceding month. The contractor will submit the report to the COR. The contractor will provide a report of the nomination based on the current flow rate. The contract will report any abnormal operating conditions in the report.

5.2.3.9 Meter replacement: The contractor shall provide an annual meter replacement plan (CDRL A012) and remove/install per life cycle completion of each unit. The contractor shall check for change-out of metering equipment that may be giving erroneous readings. The contractor shall replace any batteries for all required metering equipment. Appendix E pertains the equipment type and quantity, yet the contractor will inform the Government before replacing and install new equipment.

5.2.3.10 Lawn Maintenance: Vegetation shall be kept trimmed to within 3.5 inches – 5 feet away from either side of visible gas lines and meters. The contractor shall submit reports to SIAD Pest Control Office and the SIAD Environment Office if pesticides or sprays are used. Pesticides to be used in accordance with PWS 1.6.18 Section 16.

5.2.3.11 Remove and replace Diaphragms: The contractor shall remove and replace diaphragms as life cycle ends or need replacing per applicable manufacture specifications/regulations.

5.2.3.12 Additional Work: The contractor may be required to perform undefined work to the Natural Gas Pipeline. The Government will provide a written request to the contractor. All additional work will be in accordance with 49 CFR Part 49 – 192. A possible additional work may be to add a new gas regulator station to a building that currently does not have a natural gas service as listed in 5.2.3.13 below.

5.2.3.13 Service Connections: Contractor will install a natural gas meter and regulator set connecting to existing pipeline service and make connection to building laterals. The natural gas pressure to be supplied is 1.75 psig by the main gas regulator and the monitor regulator will set control at 2.00psig, in accordance with code requirements. The gas regulation and metering set shall include the following items but not limited to: an insulation fitting at the inlet of the meter set, inlet gas piping bypass valve, meter set gas supply shut- off valve, a 2 inch gas filter, a 2 inch rotary gas meter with pressure and temperature compensation, a 2 inch monitor gas regulator, a 2 inch gas regulator with internal pressure relief and over pressure shut-off controls, a meter set outlet shut-off valve, a one foot section of piping with a pressure sensing tap and valve and a tap and valve for bypassing the meter set, connecting piping sections for the meter set including pressure taps with valves, and pressure control sensing lines. Pipe supports, and protective bollards shall be new and installed as needed. In addition, gas piping from the meter set to the connection to be made to the building gas piping, including seismic shut-off valve, will be provided and installed. Pipe shall extend to within 6inches of the exterior wall of the building.

5.3. CONTRACTOR MANPOWER REPORTING (CMR): The Office of the

Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://www.ecmra.mil.

The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also know as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) contractor's name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

(9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s system to the secure website without the need for separate data entries for each required data element at the website.

The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. 49 CFR – Part 192, NFPA 58 and all local, state and Federal regulations.

6.2 SIAD Regulation 420-7 (Fire Prevention and Protection).

6.3 COE regulation 385-1-1 (Safety) and CESPK PAM 415-1-2 Construction Control Manual, Sampling & Testing Construction Materials.

6.4 NEC Electrical Code.

6.5 IBC Building Codes.

6.6 UFC 3-600-01, 4-010-01 & 3-420-01 Codes.

6.7 NFPA Fire Codes.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required— usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillan ce

5.2.1 One Call

program management and ticket response day log

The contractor shall respond to emergency calls within 15 minutes and fully mobilized to Sierra Army Depot within four (4) hours of the initial call.

0 defects for emergency calls

3 defect for normal calls

Periodic, random inspectio n, random sampling, validated customer complaint s, 100% inspection s

5.2.3 Preventative Maintenance:

The contractor shall provide preventative maintenance (PM) on all gas lines, structures and equipment from the Interstate Pipeline connection to all buildings per PM schedule.

Work shall consist of, systematic and cyclic checks, inspections, repairs/corrections/ maintenance of minor deficiencies as well as the recording and reporting of deficiencies beyond the scope of

PM.

1Defects per month Periodic, random inspectio n, random sampling, validated customer complaint s, 100%

5.2.3.2 Odorizer system

installation and maintenance:

The contractor shall ensure a fully operation odorizer system and provide maintenance to the system as applicable to industry standards.

defects/must maintain a fully operation status

Periodic, random inspectio n, random sampling, validated customer complaint s, 100% inspection s

5.2.3.3 Cathodic

protection services:

The contractor shall provide cathodic protection on all steel gas lines as needed.

0 defects Periodic, random inspectio n, random sampling, validated customer complaint s, 100%

5.2.3.4 Remote

monitoring unit installation and maintenance:

The contractor shall inspect the gas lines and provide a detailed map of each location that has the ability to install remote monitoring units per PM schedule.

0 defects Periodic, random inspectio n, random sampling, validated customer complaint s, 100% inspection s

5.2.3.5 Line leak surveys: The contractor shall submit

a monthly line leak survey to the COR on the 5th day of the month.

0 defects Periodic, random inspectio n, random sampling, validated customer complaint s, 100% inspection s

5.2.3.6 Regulator and

relief device maintenance:

The contractor shall provide regulator and relief device maintenance per 49 CFR – Part 192, NFPA 58 and all local, state regulation per PM schedule.

0 defects Periodic, random inspectio n, random sampling, validated customer complaint s, 100%

5.2.3.7 Valve maintenance: The contractor shall provide

valve maintenance to all valves connected the natural gas lines. The contractor shall provide an annual valve maintenance plan and remove/install per life cycle completion of each unit.

0 defects Periodic, random inspectio n, random sampling, validated customer complaint s, 100% inspection s

5.2.3.8 Monthly

Gas Nominations:

The contractor shall submit a gas nomination within 5 day of preceding month. The contractor will submit the report to the COR.

0 defects Periodic, random inspectio n, random sampling, validated customer complaint s, 100% inspection s

5.2.3.9 Meter replacement: The contractor shall provide

an annual meter replacement plan and remove/install per life cycle completion of each unit.

0 defects Periodic, random inspectio n, random sampling, validated customer complaint s, 100%

5.2.3.10 Lawn Maintenance: Vegetation shall be kept

trimmed to within 3.5 inches – 5 feet away from either side of visible gas lines and meters.

The contractor shall submit reports to Sierra Army Depot Pest Control and Environment if pesticides are sprays are used.

0 defects Periodic, random inspectio n, random sampling, validated customer complaint s, 100% inspection s

5.2.3.11 Remove and

replace Diaphragms:

The contractor shall remove and replace diaphragms as life cycle ends or need replacing per 49 CFR.

0 defects Periodic, random inspectio n, random sampling, validated customer complaint s, 100% inspectio ns

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Monthly Report:

Contractor shall submit a monthly report which contains the CDRLs as shown in Part 5 Specified Tasks.

Monthly

1 electronic report delivered to the COR via email.