Draft PWS for Misawa Inn CATV Service.pdf

PERFORMANCE-BASED WORK STATEMENT

FOR

CABLE TELEVISION SERVICES

AT

BLDGS. 662, 669, 670, AND 118, MISAWA INN,

MISAWA AIR BASE, MISAWA, JAPAN

Oct, 2020

TABLE OF CONTENTS

Paragraph Title Page

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION 3

1.1. BASIC SERVICES 3

1.1.1. Level 1 Customer Support on a 7 x 24 basis 3

1.1.2. EF&I (Engineer, Furnish, and Install) 3

1.1.3. Ongoing System Maintenance and Support 3

1.2. INSTALLATION SCHEDULE 3

1.2.1. Job Execution 3

1.2.2. Submittals 3

1.3. GENERAL INFORMATION 3

1.3.1. Responsibility for Damages 3

1.3.2. Government Representatives (GR) 3

1.3.3. Utilities 3

1.3.4. Availability of Facilities 3

2. SCOPE OF WORK 4

2.1. MISAWA INN INTERNAL BROADCAST CHANNEL 4

2.2. EACH TELEVISION SET 4

2.3. VIDEO SERVICES PROVIDED (PACKAGES) 4

2.4. 35 FSS/MISAWA INN REQUIREMENTS AND RESPONSIBILITIES 4

2.5. EXCLUSIONS TO THE SCOPE OF WORK 4

3. ACCEPTANCE 5

3.1 ACCEPTANCE OF INSTALLATION 5

4. GENERAL INFORMATION 5

4.1. SPECIAL SECURITY REQUIREMENTS 5

4.2. BASE PASSES 5

4.3. RANDOM ANTITERRORISM MEASURES (RAMs) 6

4.4. REPORTING SUSPICIOUS ACTIVITY 6

4.5. TRAFFIC REGULATIONS 6

4.6. REQIRED INSURANCE 6

4.7. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT

COMMANDER 6

4.8. MISAWA AIR BASE FIRE PREVENTION 7

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

This is non-personal service. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to provide Cable Television service at Misawa Inn as mentioned in Performance-based Work Statement (PWS).

The Contractor shall perform to the standards specified in the PWS and the contract.

1.1. BASIC SERVICES

1.1.1. Level 1 Customer Support on a 7 x 24 basis. The contractor shall provide level 1 customer support on a 7 x 24 basis.

1.1.2. EF&I (Engineer, Furnish, and Install). The contractor will provide all materials and labor required to complete the contract.

1.1.3. Ongoing System Maintenance and Support. The contractor assumes all responsibility for on-going maintenance, and system support. Repairs and moves/adds/changes are conducted on a time and material basis.

1.2. INSTALLATION SCHEDULE

The contractor shall build a schedule to install all equipment to meet the following requirements:

1.2.1. Job Execution. The contractor shall be able to perform the tasked performance in accordance with the installation schedule.

1.2.2. Submittals. The contractor shall provide a logical and physical network diagram, equipment manuals, test specification and results, and operational training materials for staff members.

1.3. GENERAL INFORMATION

1.3.1 Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.3.2 Government Representatives (GR). The authorized GR for this contract is Mr. Michael Ticheli, Lodging Manager in Misawa Inn, Misawa AB.

1.3.3 Utilities. Misawa Inn will provide suitable and adequate space for internal channel equipment.

1.3.4. Availability of Facilities. The facilities will be made available to the contractor from 0730 to 1630, Monday through Fridays, excluding U.S. holidays. Access to the facilities outside of these hours may be authorized by the GR with prior coordination by the contractor.

2. SCOPE OF WORK

2.1. MISAWA INN INTERNAL BROADCAST CHANNEL

• Convert current fiber optic to data connection

• Activate port on network switch to accommodate appropriate VLAN

• Install and activate video encoding equipment

• Test HDMI input connection from source PC to new HD encoder

2.2. EACH TELEVISION SET

• Provide IPTV feed to 185 rooms. Broadcast will be available on all televisions within buildings designated as a Misawa Inn lodging facilities.

• Install, configure, and maintain an internal broadcast channel specifically designed to display content executed by Misawa Inn staff. Internal channel will be available on all televisions within buildings designated as a Misawa Inn lodging facility.

• Provide and install required cables to connect the televisions to existing cable TV jacks.

• Configure each television for the appropriate video input and screen resolution.

• Provide and place a channel guide card for each box (initial).

• Signal Level Testing. Contractor will test the video signal levels at appropriate locations to ensure the building systems are operating within normal parameters. Where corrections can be made with minor adjustments, contractor will perform the correction.

2.3. VIDEO SERVICES PROVIDED (PACKAGES)

• Basic Package

• PlusTV

• Misawa Inn Channel

2.4. 35 FSS/MISAWA INN REQUIREMENTS AND RESPONSIBILITIES

• Provide replacement channel guide cards in guest rooms as needed following the initial installation.

• Provide climate-controlled space suitable for Misawa Inn internal broadcast channel equipment.

2.5. EXCLUSIONS TO THE SCOPE OF WORK

The following are specific exclusions from the Scope of Work. This is not intended to be an exhaustive or complete list but consists of routinely encountered items. Any tasks beyond those specified in the Scope of Work is excluded and subject to a change order to the installation contract.

• Alteration of real property beyond routine installation procedures

• Sealing or fire stopping existing penetrations/pathways not used for new cabling

• Demo of existing cabling

• Wall or ceiling drilling, cutting, patching and/or painting

• New Telecom Room Construction including Building Telecom Grounding System

• Trenching or conduit installation

• Installation of any required power systems

• Installation or repair/replacement of existing in-building coax cables or jacks

• Installation or repair/replacement of any amplifiers, taps, splitters, or other equipment or facilities related to the Misawa Inn building infrastructure

• Moving furniture

3. ACCEPTANCE

3.1. ACCEPTANCE OF INSTALLATION The government representative shall inspect and accept the installation of the Cable TV services as it is completed in each building. Inspection and acceptance shall occur no more than 10 days after notice of completion. Any deficiencies noted shall be remedied prior to acceptance. The installation shall be deemed accepted upon the occurrence of 1) execution of the acceptance document, 2) utilization of the system for service delivery, or 3) passage of 10 days from notice of completion. The contractor will furnish a report to the contracting officer detailing where the cable boxes were installed. This report will be broken out by building number. Any changes to the locations of these boxes will be highlighted in an amended report showing these changes. This amended report will be furnished by the contractor to the contracting officer no later than 5 calendar days after the change occurs.

4. GENERAL INFORMATION

4.1. SPECIAL SECURITY REQUIREMENTS The contractor shall comply with all Misawa AB security requirements. The government will provide escorts for the contractor, as required.

4.2. BASE PASSES The contractor shall obtain the following pass and identification items and adhere to the rules regarding the passes set forth:

a. Prior to the start of on-site work, the contractor shall submit applications for base passes (listed below) to 35 SFS/S-5 via 35 CONS/PKB, for all employees including subcontractor employees, and vehicles requiring access to Misawa Air Base in order to perform services under this purchase order.

(1) 5 AF Form 99, Application for Base Pass, for employees.

(2) 35 FW Form 54, Application for Vehicle Registration.

b. The contractor, in conjunction with sponsoring unit/agency, will periodically cross-reference current employees against the base pass listing maintained by the Visitor Control Section, 35 SFS/S-5, Bldg. 301, to ensure accuracy and to verify employment status of assigned personnel.

The contractor will immediately report any changes in employment status such as termination, retirement, or resignation of employed personnel in possession of base and/or vehicle passes to the sponsoring unit/agency and/or the base contracting office. The contractor will be responsible for collection of the base and/or vehicle pass turn-in to the sponsoring unit/agency within three (3) working days of the employee’s termination.

c. Upon completion of this purchase order, the contractor shall return all employees and vehicle passes to the Visitor Control Section, 35 SFS/S-5, Bldg. 301, and obtain a Certification of Receipt then submit to 35 CONS/PKB. Final payment will be withheld until the contractor has accomplished required clearances.

4.3. RANDOM ANTITERRORISM MEASURES (RAMs) RAMS are conducted on Misawa Air Base at varying times during a 24-hour period and may consist of measures such as spot checks of identification credentials, random vehicle searches, and site security sweeps. The contractor is subject to participating and cooperating with RAMS as directed by competent authority. Anticipate increased RAMS during implementation of elevated Force Protection Conditions (FPCONs).

4.4. REPORTING SUSPICIOUS ACTIVITY It is the responsibility of all personnel working and residing on Misawa Air Base to be alert for detecting and reporting suspicious criminal or terrorist activity. The contractor shall immediately report any on-base observed suspicious activity to the 35 SFS/BDOC, Bldg. 646. All contractor-employed personnel shall be familiar with suspicious activity reporting numbers and procedures. The primary number for reporting suspicious activity on Misawa Air Base is 911from a base phone or 0176-53-1911 from a mobile phone or off-base.

4.5. TRAFFIC REGULATIONS The contractor shall operate vehicles to comply with Japanese and base traffic regulations. All contractor vehicles shall comply with Japan Licensing, Registration, and Vehicle Safety Inspection requirements.

4.6. REQIRED INSURANCE (This paragraph applies only when contractor’s owned vehicles are to be operated on Misawa Air Base.) The contractor shall procure and maintain during the entire period of his/her performance under this contract, the following minimum vehicle insurance:

Property Damage – ¥2,000,000

Prior to the commencement of work hereunder, the contractor shall furnish to the CO a certificate or written statement of the above required insurance. The contractor is required to notify the CO immediately upon cancellation or of any material change in the policies adversely affecting the interests of the Government.

4.7. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER

This services contract is not classified as “mission essential” during crisis as declared by the National Command Authority or Overseas Combatant Commander. In the event of such a crisis, the contractor shall discontinue the service due to base closure. Until such notification, the contractor is required to continue the performance.

4.8. MISAWA AIR BASE FIRE PREVENTION The contractor shall be responsible for fire prevention in all contracted area, and be free from any potential fire hazards. The contractor shall comply with the following fire prevention guidance.

Fire Reporting: 1) The primary emergency reporting number on Misawa Air Base is 911 or 0176-53-1911 from off base. Fire Department operations take place out of bldg. 947 and 3003 for main base, and bldg. 1940 for the north housing area. 2) On-base telephones, if any, in the onbase warehouse(s) shall have “911” stickers. 3) All contractor-employed personnel shall be familiar with fire reporting procedures, and shall out the number “0176-53-1911” into his/her mobile-phone.

Vehicles: 1) Access for fire fighting vehicles must be maintained at all working sites. 2) Contractor’s vehicles shall not be parked within 15 feet of any fire hydrant of fire department connection. 3) Contractor’s vehicles shall give right-of-way to responding fire/emergency vehicles.

Electrical Hazards: 1) All of the contractor’s tools and equipment shall be in good (original) working condition and its maintenance shall be done properly in compliance with manufacturer’s maintenance inspections. 2) All extension cords used shall have three-prong plugs. Two-wire extension cords are prohibited. AFI 91-203 para. 8.4.1.11. 3) Building utility panels shall not be blocked by contractor tools/supplies.

Storage: 1) Flammable liquids shall not be stored inside the warehouse(s), next to the buildings or near exit ways. 2) Fire protection systems shall not be obstructed at any time.