DRAFT PWS for EDCT_6.26.25.pdf

Performance Work Statement (PWS)

Explosive Detection Canine Team (EDCT) Services

Table of Contents 1.Introduction

2. Objective

2.2 Code or Requirement Conflict

3. Scope of work

3.1 Scope Description

3.2 General Services

3.3 Explosive Detection Tasks

3.3.2 Explosive Detection Tasks Outcome

3.4 Surge Support Services Task

3.4.2 Emergency Surge Support Services

3.4.3 Temporary Additional Services

3.4.4 Unforeseen Conditions

3.4.5 Surge Support Task Outcome

3.5 Management

3.5.2 Partnering

3.5.3 Kickoff Meeting

3.5.4 Work Performance, Coordination and Scheduling

3.5.5 Quality Control Plan

3.5.6 Failure to Perform Scheduled Tasks

3.6 Contract Completion

3.7 Inspection Documentation

3.8 Transition Services Due to New Successor Contractor

3.8.2 Phase-in Planning/Staffing

3.8.3 Phase - in Process

3.8.4 Phase-out

3.9 Management Task Outcome

4. Directives and Requirements

4.1 Post orders

4.2 Explosive Detector Canine (EDC) Requirements

4.3 EDC Documentation Requirement

4.4 EDCT requirements

4.5 Replacement EDCT Procedure

4.6 EDCT Training

4.7 On-going EDCT Proficiency Training

4.8 EDCT Random Testing

4.9 EDCT Operational Explosive Detection ORPS Test (OT)

4.10 EDCT Evaluation of Test Results

4.11 Explosive Requirements

4.12 Uniform Requirements

4.13 Contractor Furnished Vehicle Requirements

4.14 Personnel Requirements

4.14.2 Key personnel

5.0 Period of Performance

6.0 Place of Performance

6.3 Additional Place of Performance Provisions

6.4 Standard Hours of Operation

6.5 Operational Safety Plans

7.0 The Type of Contract

8.0 Federal holidays observed

9.2 Essential Travel Events

10.2 Administrative Workspace

10.3 Utilities

10.4 Keys to Government Facilities

10.4.3 Housekeeping Services

11 Contractor Provided Items

12 Security

12.1 Site Access and Clearances

12.2 Full Time and Frequent On-Site Access

12.3 Infrequent and Intermittent Access

12.4 Badges

13. Contractor Responsibilities

14. Conduct of Contractor Personnel

15. 508 Compliance

16 Delivery or Deliverables

17 List of Attachments

1. Introduction

1.1 The U.S. Department of Treasury, Internal Revenue Service (IRS) has a requirement for Explosive Detection Canine Team (EDCT) Services at Thirteen (13) Internal Revenue Services (IRS) Campuses. A study of bomb-related offenders by the Federal Bureau of Investigation (FBI) identified nine primary motives of adversaries. The two primary motives behind targeting a facility or individuals with an explosive device are:

• Ideology (against a specific activity or function of a facility) and

• Revenge against society or individuals.

1.2 Facilities which house high-profile officials, closely tied to controversial social, environmental, political, or economic issues, may face a higher threat of this event. It has been determined through risk assessment that the IRS target attractiveness is high due to its unique mission and high-profile and symbolic nature.

1.3 Due to the highly specialized nature of the program work, the Explosive Detector Canine Program (EDCP) is managed centrally from the IRS, Head Quarters (HQ), National Office (N.O.) through the IRS Facilities Management & Security Services (FMSS), Protection Management, Physical Security Programs (PSP) office and is thereby tailored for a more diversified approach to explosive detection/response and undesirable event deterrence.

2. Objective

2.1 The purpose of the Performance Work Statement (PWS) is to obtain services for explosive detection services at the 13 IRS Facilities. The primary objective of this requirement is to provide public safety, the security of personnel and property through EDCT screenings of mail and deliveries arriving to specific IRS facilities locations. Furthermore, the goal is to protect IRS facilities and assets and support law enforcement investigations and activities through target odor detections of any materials that may pose a threat to public safety. The specific locations are listed in Attachment# 7. The Contract will be managed by the Contracting Officer Representative (COR) with the assistance of territory on-site Security Quality Inspector (SQI) who will work with the COR to aid the COR with the day-to-day administration, oversight, and operational aspects of this program. The Government will provide technical directions via post orders, email, verbally, or other means of communication that will include details, procedures, and instructions necessarily for proper performance at each post.

2.2 Code or Requirement Conflict

2.2.1 Throughout this PWS there are references to applicable codes or requirements. These references are for informational purposes to assist in the definition of services to be provided by the Contractor. The Contractor must be knowledgeable of all applicable local, State and Federal requirements associated with the performance of their contract responsibilities together with related industry best practices, certifications and license requirements. In the event of a conflict between the requirements of local, State or Federal requirements, or a conflict between this PWS and the local, State or Federal requirements and/or industry best practices, the most stringent requirement shall apply.

3. Scope of work

3.1 Scope Description

The scope of work for this acquisition includes all efforts to provide Explosive Detection Canine Team (EDCT) Services to the Thirteen (13) Internal Revenue Services (IRS) Campuses. The Contractor must furnish all contract oversight management, supervisory, and technically trained personnel, uniforms, equipment, materials and supplies necessary to provide routine and emergency EDCT protection and support/services to include training aids to perform the services as prescribed in and required by the contract.

3.1.1 The basic services consist of requirements for explosive detection operation and management of each IRS post. The Contractor must provide, operate, manage, and maintain certified EDCT team(s) for each of the 13 IRS locations listed under this contract. The EDCT service is required to perform the requirements of this contract at the specified timeframe listed in Attachment 7, for the physical protection of each of the 13 Campuses. Additionally, the contractor must perform all tasks, duties, and requirements of the contract.

3.1.2 IRS reserves the right to add other detection disciplines to this contract (e.g., currency, electronics detection) to support law enforcement activities or other public safety needs of the IRS.

3.2 General Services

3.2.1 The Contractor is responsible to provide a EDCT to perform explosive detection services as directed by the post orders from the COR, SQI, or proper authority as designated by the COR and in accordance with the contract, applicable IRS policy, and procedure. The services provided encompass the following task areas:

• 3.3 Explosive detection tasks

• 3.4 Surge support services tasks

• 3.5 Management tasks

3.3 Explosive Detection Tasks

3.3.1 The Contractor shall conduct roving EDCT outer perimeter sweeps of IRS facilities and occupied space or sweep suspicious or unattended items to confirm or deny the presence of explosive material or explosive odors based on EDC alert/response in accordance with training and established procedures outlined in the Post Orders to include inspection of vehicles in parking lots, vehicle entry access points, trash dumpsters /cans, bushes, etc. The roving EDCT sweeps must be conducted during times of heightened security or when inspection activities are slow. Additionally, tasks will be in accordance with the post orders and will include, but not limited to the following:

3.3.1.2 The EDCT must respond to requests as directed/dispatched by proper authority as designated by the COR.

3.3.1.3 EDCT must perform all duties, tasks, functions or procedures required by these general and special orders, those lawful verbal orders, or other instructions/directives that may be given by the Agency COR or SQI.

3.3.1.4 Communicate the Security Operations Center (SOC) of the schedule tour of duty in accordance with post orders.

3.3.1.5 The EDCT must maintain proficiency in explosive detection handling and canine reinforcement through recuring training as listed in 5.4 of this PWS and as directed by the post orders.

3.3.1.6 The Contractor must ensure explosives handling meets the Department of the Treasury, ATF, and IRS site safety and security requirements when handling, transporting, and utilizing these explosives for training as required in section 4.7 of this PWS.

3.3.1.7 The Contractor must inspect all incoming mail, packages and other deliveries being made to IRS facilities prior to delivery and receipt by IRS personnel (Example; US Postal Service and or private commercial Mail carriers such as FedEx, DHL, UPS, etc., mail must be inspected at the facility loading dock, outer-perimeter entry gates, or other appropriately designated areas) in accordance with established local procedures as approved by the COR. The Contractor must inspect all food and material, deliveries, in accordance with the post orders or as directed by the COR or SQI.

3.3.1.8 The Contractor must inspect any suspicious packages identified within the IRS facilities;

to include off-site facilities as requested by the IRS COR on an emergency basis.

3.3.1.9 The Contractor must inspect facilities/buildings or other internal/external areas and/or vehicles as directed by the COR or the designated On-Site SQI, to include a bomb threat, evacuation, or other emergency.

3.3.1.10 The Contractor must conduct roving EDCT sweeps during times of heightened security when mail deliveries are slow or as directed by COR or SQI.

3.3.2 Explosive Detection Tasks Outcome

3.3.2.1 The Contractor is responsible for ensuring PUBLIC SAFETY, the safety of the IRS personnel, and IRS facilities through target odor detections of any materials that may pose a threat to IRS facilities or assets.

3.4 Surge Support Services Task

3.4.1 The following work is required under an optional Contract Line-Item Number (CLIN) and the Contractor is required to perform surge support services on an Ad-Hoc basis under the "Surge Support Services" CLIN of this contract. The additional services requirements of this contract must not exceed 3,000 labor hours annually.

3.4.2 The COR and the Contractor must agree on the necessary and reasonable amount of labor hours needed to carry out the surge support services. The Government reserves the right to cancel the request or procure the services from other sources at any time. Surge support services are as follows:

• Services consisting of working with the IRS personnel when required in support of the IRS tax filing season and tax compliance mission, Occupancy Emergency Plan (OEP) during an actual emergency or any associated preparatory drills, by performing specific actions as required by the

COR.

• Inspection of off-site locations as requested by the COR.

• The Contractor must ensure the EDCTs respond and provide support services to various IRS buildings, federal law enforcement, and emergency preparedness as part of the IRS Mutual Aid (MA) partnership when deemed necessary as requested by the COR on or off federal property.

• Support role in the Occupant Emergency Plans (OEP). A copy of these documents must be provided to the Contractor through the COR within 10 days after award of the contract.

• The Contractor must provide supplemental emergency EDCT coverage as needed once notified by the COR and/or CO verbally and in writing via e-mail to meet the requirements of this contract.

• IRS may establish a CLIN for additional odor detection disciplines in support of IRS Criminal Investigations (CI) and other Law Enforcement partners.

3.4.2 Emergency Surge Support Services

3.4.2.1 Emergency Surge Support Service work is critical in nature and requires written approval from the COR. Each request for surge support must be in the form of an email from the COR to the Contractor or via phone in emergency situations, provide sufficient detail of the support services and quantity of Labor Hours needed to complete the services. The Contractor must make sure to keep all required documentation to include invoices outlining what the services consisted of actual labor hours utilized in support of the emergency surge support services.

3.4.3 Temporary Additional Services

3.4.3.1 Additional EDCT Services may be required under this contract to satisfy short term requirements to staff additional posts or increase coverage on existing posts. If additional EDCT services are needed, the Government will provide 24 hours advance notification to the Contractor. However, circumstances due to unforeseen emergencies /contingencies may require an immediate response. If required, these hours must be requested during filing (peak) season which is January through April of each year, however additional hours may be requested at other times based on the needs of the Internal Revenue Service.

The Contractor may be required to work overtime during performance of this contract. Overtime will fall under the Surge Support CLIN, and these provisions are intended to be used only to satisfy the Government's urgent short-term needs. The request for overtime will be placed by the COR via email to be followed with an executed contract modification from the Contracting Officer (CO) if outside of the allotted annual 3,000 Surge Support Services hours built into the Attachment 7.

3.4.3.2 Tax Filing Season readiness mail delivery and EDCT screening of mail and deliveries varies during the Tax Season by duration and volume. The surge support services funding built into this contract may be used as needed by the COR to satisfy short term needs of EDCT services. Surge Support funding may also be used for mutual aid support. Surge support can be provided at any IRS location in temporary or emergency support of IRS facilities within the continental US. The additional labor hours utilized under the surge support CLIN will need to be documented and requested for use prior to being utilized.

IRS may require services at any location in the continental US where the IRS has facilities and/or operations. Any permanent post of duty changes to locations will be issued via modification by the CO.

3.4.4 Unforeseen Conditions

3.4.4.1 If during the course of work, the Contractor encounters unforeseen conditions which impact the scope of work, and which could not have been foreseen during the initial proposal development, the Contractor must immediately notify the CO and COR in writing and must not proceed without a Contracting Officer authorization via a contract modification.

3.4.5 Surge Support Task Outcome

3.4.5.1 The Contractor is responsible for surges in activities and responses to emergency events for continued support to ensure public safety, the safety of the IRS personnel, and IRS facilities through target odor detections of any materials that may pose a threat to IRS facilities or assets.

3.5 Management

3.5.1 The Contractor is responsible for providing management to the EDCT throughout the period of performance.

3.5.2 Partnering

The Government intends to encourage the foundation of a cohesive partnership with the Contractor.

The partnership must be structured to draw on the strengths of each organization to identify and achieve reciprocal goals. The objectives are effective, efficient and on schedule contract performance along with excellent customer-focused service and in accordance with the contract documents. Contractor must attend reoccurring (weekly or as needed) meetings to provide contract status and progress of EDCT activities as directed by the COR. Meetings will be held via teleconference or at the Government site as directed by the COR.

3.5.3 Kickoff Meeting

A one-day kickoff partnering meeting must be held during the first 10 days from the start date of the period of performance. The kick-off meeting must culminate in the development and establishment of a mutually satisfactory set of goals and objectives beneficial to all team members. Minutes of the kickoff meeting must be documented by the Contractor (provided to the COR within 5 calendar days) and reviewed and approved by the Government Contracting Officer/COR. The kickoff meeting agenda should include the following or any topics requested from the COR:

• The Contractor and Government personnel who will perform work under this contract will be introduced.

• The contractor must discuss communication plans and any updates to plans.

• The Contractor must provide a list of key personnel contact information.

• The Contractor must provide status on hiring and any issues concerning the Contractor clearances for Contractor personnel will be discussed.

3.5.4 Work Performance, Coordination and Scheduling

The Contractor must schedule and arrange work so as to cause no interference with the normal occurrence of Government operations without advance approval, in writing from the COR. In those cases where some interference may be essentially unavoidable, the Contractor must work with the COR to minimize any impacts on Government operations and must provide a written plan of action to the COR for approval detailing how the impact of the interference, inconvenience or customer discomfort must be minimized.

During emergency surge support, the COR may grant verbal approval for work to proceed, and it must be followed up in writing within 24 hours.

3.5.5 Quality Control Plan

3.5.5.1 The Contractor must maintain and utilize a quality control plan which correlates to the Performance Requirements Summary and Quality Assurance Surveillance Plan throughout the life of the contract to provide independent corporate management and oversight surveillance and inspection for the canine's proficiency, proper care and feeding, hydration (water) medical care and overall health, and ensuring continued explosive detection proficiency and regular routine and recurring inspection process to include weekly, monthly, quarterly or annual inspection/oversight as appropriate as part of the QCP. The quality control plan must contain, at a minimum:

• A description of the inspection system to cover all services in the QASP; the description must include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspection, and the title and organizational placement of the inspectors

• A description of the methods used for identifying and preventing defects in the quality of service performed

• A description of the records to be kept to document inspections and corrective or preventive actions taken

• The QCP must refer to the contractor policies or SOPs related to neglect and abuse of canines to include inspection requirements and remedies.

• The QCP must reference the contractor requirements and SOPs related to housing/kenneling, Canine Emergency Medical Care (EMC), handler training in canine EMC, retirement of canines and veterinary services after retirement.

• The QCP must refer to contractor’s SOPs on regular veterinary visits and protocols for Euthanasia.

• The QCP must describe system for Canine Emergency Care procedures, proper grooming, proper exercise, food, water and rest breaks.

• QCP must also include Handler Canine Health and Welfare training, canine housing, canine medication and administering medications, canine retirement and medical needs after retirement.

• QCP should provide policy and protocols for keeping and storing working dog records to include medical records.

• Ensure the contractor’s QCP complies with the Working Dog Health and Welfare act. Text - S.2414 - 118th Congress (2023-2024): Working Dog Health and Welfare Act of 2023 | Congress.gov | Library of Congress

• Make physical inspection of facility equipment to include programs and files maintained on Contractor’s computers and in Contractor on-site offices and work areas and require correction of deficiencies noted.

• Perform inspections with Government personnel.

• Contractor performance shall be evaluated on the basis of the performance success or deficiencies, success or failure in meeting other contract requirements and the Contractor ' s record of correcting deficiencies when noted. While corrective actions shall be noted, a record of significant performance deficiencies will lead to a performance evaluation that is less than satisfactory even if the Contractor takes corrective action.

• The use or non-use of any Quality Assurance methods (e.g., a Measurement and Verification (M&V) program) by the Government shall not constitute a waiver of or excuse from contract requirements.

• All records and files that this contract requires the Contractor to maintain shall be made readily accessible to Government representatives, including third-party contract inspectors, upon request.

• All records and files utilized or generated during the course of the contract by the Contractor including all standard operating shall become the property of the Government (excludes employee personnel files or company financial information).

• The Contractor must instruct all on-site personnel to cooperate with the Government requests for records access or information, to include answering all questions related to performance of work, honestly and comprehensively.

3.5.5.2 QCP inspections should ensure canines are bathed/groomed and treated for ticks and other potential parasites and canine contagious diseases and provided routine immunizations as directed by the attending veterinarian on record; Ensure immunization is documented and signed/dated by the attending veterinarian stating these requirements have been met along with the treatment date(s). Ensure the canines are receiving a 15-minute break every hour (as a minimum) and is afforded recurring re-hydration (water) breaks and shade if outdoors on a frequent and as needed basis. Canines will work no more 10-hour shift per 24-hour day and will have a minimum 12-hour off-site break before returning to work. QCP inspections must ensure motor vehicles used to contain or transport canines on-duty on IRS property are equipped with operable climate control equipment (air conditioner and heat); Disinfect the IRS on-site temporary canine holding crate at least once a week or more, if necessary, with a veterinary approved disinfectant, removing any stool or bodily waste throughout the day and cleaning the canine crate as necessary. Reference should be made to the Government's Quality Assurance Surveillance Plan as shown in Attachment# 3.

3.5.5.3 The Contractor must review annually their QCP to reflect all changing quality issues that need to be addressed. A report of the findings from the Contractor must be provided to the COR along with the proposed corrective actions not later than 15 days after completion of each annual inspection. The Contractor must maintain a local file of all inspections conducted on-site through-out the term of the contract. Failure to perform these inspections could result in a contract deduction being taken in accordance with the QASP.

3.5.5.4 Contractor must provide, to the COR, quarterly written "Progress Report" addressing contract compliance, Results of Contractor Conducted Inspections, Quality Control, Corrective Actions, Program Status, Recommendations and Concerns, by the fifth (5th) day of the month with the first report due at the end of the fiscal quarter in which the initial performance period begins. Reports must include all testing and certifications performed and the results.

3.5.5.6 The records must be kept and made available to the Contracting Officer, when requested, throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

3.5.6 Failure to Perform Scheduled Tasks

3.5.6.1 If the contractor fails to perform any required task and no deferral was requested or approved, it must be recorded as a failure and used in determining the degree of deviation from the requirement for that corresponding task on the QASP. The contractor must perform the task the following month if the frequency of the scheduled task is less frequent than monthly (example:

quarterly, semi-annual, annual, etc.).

3.6 Contract Completion

3.6.1 The Government intends to initiate phase-out procedures no later than 60 calendar days prior to the expiration of the contract. The COR and the Contractor must make a complete joint inspection of the Contractor's area, and all Government furnished equipment covered by this contract. The COR and the Contractor must identify all deficiencies other than normal wear and tear than need to be corrector by the Contractor before the expiration of the Contract. The Contractor must make sure all areas and any Government furnished equipment are in a condition equal to or better than when the Contractor began the contract.

3.7 Inspection Documentation

3.7.1 The Contractor must submit a copy of the final inspection report, signed by both the Contractor and Government. If any deficiencies are noted the Contractor, not less than 30 days before final contract expiration must correct all noted deficiencies. The COR will require the Contractor to make certain corrections immediately, on items that are deemed by the COR as urgent in nature. Final payment to the Contractor must be withheld until all cited deficiencies are corrected or deductions will be taken from the final payment if deficiency corrections are not completed by contracts end.

3.8 Transition Services Due to New Successor Contractor

3.8.1 In the event of contractor change, the following services should be provided to transition services from the incumbent contractor to a successor awardee/contractor. The transition must not cause a disruption in program services or operations. To ensure the necessary continuity of services and to maintain the current level of support, IRS may retain services of the incumbent Contractor for some, or all, the transition period, as may be required.

3.8.2 Phase-in Planning/Staffing

3.8.2.1 The phase in transition services will be within 60 days from the started date of the period of performance. The incoming/successor Contractor may submit any updates to the phase-in plan with from their proposal no later than (10) calendar days from the start date of the period of performance. During the 60-day phase-in period, the following Contractor's personnel must be on-site at the facility location to observe all operations pertinent to the contract requirements. The phase-in work includes training contract personnel, working on required deliverables, observing facilities operations and procedures. This must enable Contractor personnel to become both knowledgeable in and familiar with their assigned areas of responsibility. The following key personnel positions must be filled, and the individuals must be on-site during the phase-in period as follows:

• Project Manager

• Explosive Detection Canine (EDC)

• Explosive Detector Canine Handler

• Canine Trainer

3.8.3 Phase-in Process

3.8.3.1 During the phase in period, the Contractor in conjunction with the COR must make a complete inventory inspection and review of all materials /equipment for applicability, validity, and current shelf life and must develop a materials /equipment to be maintained on site for the duration of the contract. The Contractor must identify all on-site personnel who must be performing routine Quality Control inspections by name, title, type of inspection each is authorized to perform and applicable certifications and licenses for these individuals. All quality control inspections must be performed by supervisory personnel or work leaders. The inventory must be submitted in writing to the COR for approval a minimum of 30 days before the end of the phase-in period. The inventory must include the materials/equipment type and building where the materials must be used and all supplies, equipment and items required to successfully perform under this contract. Before the end of the contract phase-in period ends, the Contractor must obtain the materials /equipment for cupboard stock on-site and/or must find supply sources for each major (high dollar item) to determine if (1) it is readily available for just-in-time (JIT) delivery or (2) it must be purchased for on-site cupboard stock. If JIT delivery is determined to be a suitable option, the Contractor must (a) make such recommendation to the COR, and (b) provide documentation to the COR on the JIT relationship with the supplier and, (c) verify at least quarterly that the supplier can still provide the item just in time.

3.8.3.2 60 days from the contract start date, the phase-in period will be the concluded.

Thereafter, the Contractor must be assuming full responsibility to provide all required explosive detection services through an EDCT for each post of duty at all 13 IRS locations. The Contractor must provide a workforce that is fully qualified and capable of performing all work required under this contract at that time.

3.8.4 Phase-out

3.8.4.1 The Contractor recognizes that the services under this contract are critical to the Government and must be continued without interruption. Prior to contract completion, the Contractor must provide all reasonable support to the Government or incumbent contractor to ensure an orderly transition and minimize any impact on the operation. Prior to contract completion, the contractor must provide phase-out services for up to 90 days and negotiate in good faith, a plan with the Government or incumbent contractor to determine the services required during this time period. The plan must specify a program and date for transferring all responsibilities and must be subject to the CO's approval. The Contractor must provide sufficient experienced personnel during the phase-out period to ensure that the services under this contract are maintained at the required level of proficiency. The Contractor must be paid for all negotiated phase-out costs incurred within the agreed upon period.

3.9 Management Task Outcome

3.9.1 Consistent management that delivers successful EDCT services to the IRS in accordance with the QASP and QCP.

3.9.2 Communication that provides cohesive understanding in from the contractor to COR, SQI and other the Government stakeholders.

3.9.3 If needed, a transition that does cause disruption in program services or operations and enables the successor/awardee to provide all EDCT services as required.

4. Directives and Requirements

4.1 Post orders

4.1.1 The Contractor must provide EDC teams to properly perform the specific duties outlined in the Temporary Post Orders, Attachment 10. See section 4.4 of the PWS. The Contractor must ensure all duties are performed in accordance with the Contract, Post Orders and any Special Orders. Special Orders may consist of temporary change in Post Orders for the day such as, extra security sweeps of the locations or Ad-Hoc duties. The Post Orders have been prepared for each location, will define the basic work to be performed at each location and must be available to all EDCT teams. In the event of conflicts, the contract will take precedence over the Post Orders.

4.1.2 Post Orders may be amended periodically to provide technical/administrative clarification or a procedural change.

4.1.3 Corporate Management and Oversight or an authorized representative for the Contractor must immediately acknowledge receipt of the post orders in writing via email. The Contractor must not refuse to accept Post Orders or memorandums for any post or supervisory position. The Contractor is responsible for enforcing compliance with all such orders. Any discrepancies in Post Orders/Memorandums and work performed must be brought to the attention of the COR immediately.

If the Contractor employee fails to perform the required duties, deductions may be taken in accordance with the QASP provided in Attachment 3 or the value of other cost impacts to the Government. Continued failure may result in contract termination.

4.1.4 The Contractor must follow established procedures outlined in the Post Orders, Attachment 10, for the inspection of the following, which include, but are not limited to all food and material, deliveries, passenger vehicles, cars, trucks, vans and buses, tractor trailer cargo trucks, water and fuel tanker trucks, closed box container trucks, garbage trucks, dump trucks, concrete mixers/trucks, etc.

4.1.5 Temporary post orders (TPO) a rough-order document provided by the IRS COR, prepared to establish routine procedures for inspecting the interior /exterior areas of IRS facilities, deliveries to the facilities, vehicles entering the perimeter of the buildings, and suspicious packages identified within the interior or perimeter of the facilities. Upon execution of the contract all locations will have Post Orders specific to that site.

4.2 Explosive Detector Canine (EDC) Requirements

4.2.1 All EDCs must be trained, certified, and physically fit to work in the IRS environment for up to 10-hours per day and can jump on and off boxes/platforms at least three feet high, can routinely stand on its hind legs while sniffing high areas/boxes /packages/etc., to ensure hip-dysphasia or other hip issues existing in the canine are not physically limiting. EDC must possess the ability to pass the IRS "Odor Recognition Proficiency Standard (ORPS) test", as prescribed in 5.4.2 and Attachment 1. Only, the IRS PSP COR can approve any deviations or exceptions to these qualifications. Additionally, the EDCs must be able to pass any required IRS tests and inspections.

All dogs must be approved by the COR to perform services on the contract. Acceptable dog breeds for use on this contract with COR approval include German Shepherds, Labrador Retrievers, Belgian Malinois, Dutch Shepherds, Golden Retrievers, Vizsla and German Shorthaired Pointers. These requirements are necessary to ensure a canine is fit for duty and not experiencing pain or discomfort in the work environment. Government will routinely inspect the canines performing work on this contract for Health and Welfare issues such as malnourishment, and other signs of abuse or neglect. The Government reserves the right to immediately remove any canine from the services due to temperament, behavior or performance issues as determined by the COR in accordance the replacement EDCT procedure within section 4.5 of this PWS.

4.3 EDC Documentation Requirement

4.3.1 The Contractor must submit a documented annual health physical for all EDCs performed by a licensed veterinarian in the state of the EDC designated post of duty and provide to the COR within ten (10) working days of the medical visit and prior to the EDC being allowed to work on this contract. Additionally, the report must contain a report of routine blood work, rabies shots and other required immunizations to prevent disease, and a complete examination of the canine's hips to ensure hip dysplasia or other issues do not prevent the canine from performing regular routine searches to include going up on its hind legs to sniff high areas. The physical report must also state the canine has no physical limitations that would prohibit it from performing regular daily duty up to 10 hours per day. The report must further note any signs or evidence of malnourishment, abuse or neglect.

4.3.2 Additionally, the contractor must provide a letter from a licensed veterinarian in the state of the EDC designated post of duty that states the named canine meets the physical requirements (i.e., the EDC is physically fit to work in the IRS environment for up to 10-hours per day and has the ability to jump on and off boxes/platforms at least three feet high, can routinely stand on its hind legs while sniffing high areas/boxes /packages/etc., to ensure hip-dysphasia or other hip issues existing in the canine are not physically limiting).

4.3.3 The Contractor must ensure all IRS on-site canine cages/holding pens are disinfected and sanitized weekly or more often as necessary to maintain proper hygiene. Hard surfaces of primary enclosures and food and water receptacles must be sanitized using one of the following methods: (i) Live steam under pressure; (ii) Washing with hot water (at least 180 °F (82.2 °C)) and soap or detergent, as with a mechanical cage washer; or (iii) Washing all soiled surfaces with appropriate detergent solutions and disinfectants, or by using a combination detergent/disinfectant product that accomplishes the same purpose, with a thorough cleaning of the surfaces to remove organic material, so as to remove all organic material and mineral buildup, and to provide sanitization followed by a clean water rinse. The Contractor must maintain a log documenting the process, dates of completion and personnel who performed the service. The Contractor must be able to produce on-site when asked for the log. The COR will designate an area of the campus for the canines to relieve themselves. All fecal waste must be bagged, in a leak proof, plastic bag and disposed of in a receptacle designated by the COR.

4.4 EDCT requirements

4.4.1 The Contractor must provide technically trained Explosive Detection Canine Teams (EDCTs), comprised of a trained and certified Explosives Detection Canine (EDC), and EDC Handlers that are trained at the level of standards specified in this contract as listed in the PWS section 4.7.

4.4.2 The Contractor must provide EDCT teams that are certified as a team by a trainer with no less than five (5) years of experience as an EDCT Trainer, or a nationally known EDCT Training academy, using actual explosive training aids and is accredited / certified by a Nationally recognized Training Academy or military service branch that utilizes actual explosive material training aids.

4.4.3 The Contractor must ensure one of the following acceptable third-party organizations administer and certify the EDCT's, provided that the contractor has no financial, personal/business affiliation or interest in the third-party organization used by the contractor for certifications. A 3rd party certification is required by each EDCT prior to performing work on this contract and annually thereafter. No EDCT must work on the contract until first being certified to do so by the IRS PSP COR for ORPS. Every EDCT must receive a 3rd party certification prior to performing work on this contract and annually thereafter.

• International Police Work Dog Association (IPWDA)

• United Police Work Dog Association (UPWDA)

• National Police Work Dog Association (NPWDA)

• Bureau of Alcohol Tobacco Firearms & Explosives (ATF)

4.4.4 The Contractor must provide to the COR with a color photo of every EDCT team serving on the contract prior to EDC being allowed to stand a post of duty. The photo must be updated annually or if EDCT members change.

4.4.5 The Contractor must provide a vehicle for every EDCT on the contract in accordance with delivery schedule. Each EDC Handler must be provided a 4x4 SUV vehicle as stated under 4.13 of the PWS, to transport and kennel the Canine and respond to calls for service.

4.4.6 The Contractor must provide to the COR by the end of the current tour of duty a detailed written report documenting inspections, and actions taken in the event of a final alert or detection of an explosive odor by the EDC.

4.4.7 The Contractor must keep a qualified and trained handler team on call for each location specified under this contract. The handlers must be required to be available during off-duty for this purpose.

4.4.8 The Contractor may substitute the requirement for on-call EDCT with another qualified EDCT during off-duty hours at their discretion.

4.4.9 The EDCT's must remain abreast of current issues, trends, laws, and regulations surrounding the security of the 13 IRS facilities.

4.5 Replacement EDCT Procedure

4.5.1 The IRS COR or Contractor may request replacement of either the canine or the handler, or both, due to poor performance, or other circumstances. The request must be in writing and include the same documentation for the canine and/or handler required under Section 4.14.1.2 of the PWS.

4.5.2 The Contractor must keep certified trained EDCT's (handler and canine) within the specific state canine services are to be provided, on call for coverage on an ad-hoc basis for each location specified under this contract.

4.5.3 The Contractor must provide a Certified replacement EDCT within twenty-four (24) hours on site, if a handler is temporarily unable to assume duty. The COR will test the EDC for proficiency before acceptance and before being allowed to work on-site. If the handler needs to be replaced, the vendor must provide, at a minimum, three (3) working days transition period, unless this provision is temporarily waived by the COR. The final decision to allow such a replacement rests solely with the

IRS COR.

4.6 EDCT Training

4.6.1 Prior to standing a post of duty, the Contractor must submit Certificates of EDCT Training and Certification to the certifying that each assigned handler and canine are fully trained and certified as an EDC Team in providing explosive detection services by an approved 3rd party organization.

4.6.2 An Odor Recognition Proficiency Standard test of all EDCTs will also be administered by the IRS COR prior to the EDCT(s) being allowed to work under this IRS contract. All testing and training for the purpose of EDCT(s) certifications and IRS administered Odor Recognition Proficiency Standard (ORPS) Testing must use double blind (Handler/Canine administrator) testing protocol which include but are not limited to, using actual explosives, smokeless powder and other explosive filters, testing aids of the government's choosing.

4.6.3 **Odors -IRS testing and certification utilizes, at minimum, the following five mandatory odors for all testing: Chlorates, Nitrates, PETN, RDX and TNT. Optional Odors include but are not limited to;

Powders (Black, single/double base Smokeless, Pyrodex) Dynamite (AN or NG), Water-Gel, Slurries, Emulsion, cast boosters, Detonation Cord or blasting agents.

4.6.4 The Contractor must ensure every EDCT performing on this contract has been certified to the Odor Recognition Proficiency Standard prior to being allowed to work on this contract and once a year thereafter, but no later than 12 months (one year) after the last EDCT Certification.

4.6.5 The 3rd party certification must be documented in writing from a 3rd party organization for each EDC to the COR that they have passed the 3rd party conducted certification or re-certification. The certification must include the date, location, with street address, name of certifying official(s), name of facility (School/Training Program, etc.) and must be provided to the COR prior to standing a post of duty. The Contractor must be able to provide this certification upon requesting a schedule for testing with the IRS PSP COR.

4.6.6 The Contractor must ensure participation of all EDCTs in the quarterly IRS ORPS test conducted by the IRS COR or designee. The IRS COR will test and certify each EDCT at least once per year to the IRS ORPS. This annual ORPS re-certification can only be performed by the COR, or the COR designated and trained National HQ SQI. It may not be delegated to any other IRS personnel.

4.6.7 The COR will administer the EDCT ORPS test utilizing training aids that will be provided to the government by the contractor for the government's exclusive use. Contractor utilized training aids cannot be used for IRS quarterly administered ORPS testing. Any EDCT that fails the IRS quarterly administered ORPS test as listed in Section 5.4.2, can no longer perform under the contract, must be re-trained and re-certified by an approved 3rd party organization in accordance with ORPS testing standards. Once re-certified by the 3rd party, the IRS COR will administer the ORPS test, upon passing the ORPS test the EDCT must be certified and must resume duties under this contract.

4.6.8 The IRS COR will solely determine pass/fail criteria of the IRS ORPS test in accordance with Section 5.8 of the PWS with documentation being recorded on the ORPS Certification/ Test Report, Attachment 9. The Contractor is required to independently, on a quarterly basis, administer the ORPS to the EDCTs on this contract using explosive training Aids and the IRS testing protocol for each EDCT.

4.7 On-going EDCT Proficiency Training

4.7.1 To maintain the EDCT proficiency, a minimum of four (4) hours per week must be allocated to hands-on Explosive Detection handler and canine reinforcement proficiency training, which excludes preparation, recovery, and documentation time. This training may be conducted during actual utilization on actual searches. Training should be documented on the Training form and Utilization should be recorded on the Utilization Form.

4.7.2 All training sessions must be recorded on forms and completed by hand by the EDC Handler at the time of the training session on the Monthly EDC Training Report, Attachment 4. The original document must be provided to the COR and photocopies, or electronic scans must be provided to the local SQI by the 5th day of the following month.

4.7.3 The Contractor must submit all training and utilization documentation Attachments 4 and 5 to the COR and SQI by the 5th day of the previous reporting month. Other than the Training and

Utilization Forms, Form 139, Attachment #2, will be the only other contract records or reports submitted to or retained by the SQI.

4.7.4 The Training and Utilization forms must summarize the proficiency level of the Canine and handler for that training session, and/or the asset utilization of the EDCT to include:

• Location of training, type of facility/area/vehicle, etc.

• Date of training, explosive name, length training time.

• Progress, type and quantity (weight) of each type of explosive/odor in each training aid used.

• Who handled and planted explosive training aids (include total number of plants vs number of finds, false alerts, misses (no alerts), and the results of the training.

• Deficiencies/corrective actions taken or planned (due to less than desirable proficiency and detection results).

4.7.5 Safety Data Sheets must be provided by the contractor for all training aids on federal property.

Safety Data Sheets (SDS) for on-site actual explosives and other training products must be prominently displayed on the exterior of the container they are stored in.

4.7.6 Training aids must be utilized by the EDC handler with prior coordination with the Site-SQI or COR to ensure training space is available for use.

4.7.7 All on-hand training aids must be replaced as necessary or when contamination of aids is suspected. Explosive training aids must be replaced no less than every two (2) years to ensure fresh sample training aids are available. Soft Odor (e.g. powders) training aids must be replaced no less than once every 2 years. The contractor must provide the COR a letter of certification of replacement training aids and invoice/receipts indicating purchase of the explosives or soft odor products to ensure they meet the replacement requirements. The contractor must provide/make available explosive training materials to the IRS for the exclusive use of government personnel in the testing of EDCTs.

4.7.8 All training aids/explosives must be stored with like samples (same type explosive odor) to avoid cross-contamination. This is done to ensure that different types of explosive samples never come in contact with one another, that all samples are handled with fresh disposable gloves, and that each sample is stored in an air-tight sealed container and never co-mingled with other type explosive /odors. The COR or SQI has the authority to inspect all training aids for proper storage and accountability at any time during the contract period.

4.8 EDCT Random Testing

4.8.1 The Government reserves the right to randomly test the Contractor's response to Bomb Threat Emergencies, and to test the Contractors assigned EDCT(s) ability to respond to and detect explosives at any time under this contract without prior notice.

4.8.2 The Government reserves the right to use either Non-Explosive Security Training & Testing (NESTT) / pseudo-odors or actual explosive training/test aids to conduct testing.

4.8.3 The IRS Odor Recognition Proficiency Standard (ORPS) for Explosives Detection Canines (the Standard), employs an Odor Recognition Proficiency Standard Test (the Test) to determine if an EDCT can successfully recognize the required explosive odors. The Test is intended to be used in conjunction with any training methodology and to provide a standardized method for assessing an

EDCT's ability to recognize and alert on explosives odors in an operational environment. Successful completion of this Test does not indicate proficiency in all operational environments.

4.8.4 Odor recognition, operational training, and testing by using varying amounts of explosive odors are the responsibility of the Contractor. This test is only designed to assess a canine's ability to successfully recognize explosives odors and the handlers' ability to recognize the canines alert to the presence of explosive odors within a selected operational environment. The COR or any SQI can administer a Random Test at any time during the course of the contract.

4.9 EDCT Operational Explosive Detection ORPS Test (OT)

4.9.1 Within the 60 days from the start of date of the contract and prior to standing a post of duty, the Contractor and the COR, agree upon a mutual time and date for the Explosive Detector Canine Teams (EDCT(s) to participate in the required Operational Explosive Detection Test and pass to be assigned to this contract. The OT report results must be recorded on Attachment 9, ORPS Test Report. The ORPS Operational Explosive Detection Test requires all assigned EDCT to pass the test to start or continue work on an IRS contract. EDCTs that do not pass this test may not perform work on the contract but must be retested on another date and time, again one that is mutually agreeable to the Contractor and the COR.

The COR will certify each EDCT annually by administering the test.