Draft PWS - Facility Engineering Services Contract Support.pdf

Performance Work Statement

Facility Engineering Technical Support at James J. Rowley Training Center

October 21, 2025

United States Secret Service James J. Rowley Training Center

Background and Requirements A. Background

1. The James J. Rowley Training Center (JJRTC) is the primary training facility for the United States Secret Service (USSS). The campus is located at 9200 Powder Mill Road in Laurel, Maryland on approximately 490 acres. JJRTC must provide the best training environment to USSS law enforcement Agents, Officers and civilian support personnel.

2. The purpose of this Performance Work Statement (PWS) is to provide a range of analytical and planning, design, and construction management support services to assist the JJRTC Facility Engineering Branch in the accomplishment of its missions. This contract is a Labor-Hour as defined by FAR Part 16.6. The Options may be full-time or part-time commitments.

B. Period of Performance

Base Year 3/1/2026 – 2/28/2027 Option Year 1 3/1/2027 – 2/29/2028 Option Year 2 3/1/2028 – 2/28/2029 Option Year 3 3/1/2029 – 2/28/2030 Option Year 4 3/1/2030 – 2/28/2031

C. General Requirements

1. Key Contact Entities

a. This contract will be administered by USSS Procurement with daily management by USSS RTC Facility Engineering Branch. For this statement of work, “Government” refers to the Contracting Officer, the Contract Specialist, or the Contracting Officer’s Representative (COR): and “Contractor” refers to the Contractor.

b. The non-personal services necessary to perform Technical Support Services for the USSS with exception to those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

c. The scope of services may include delivery of multidisciplinary technical and managerial capabilities as related to all elements of facility planning, program and project execution, project oversight, and building and utility operations, while maintaining a broad focus on technical requirements, technical quality, feasibility, constructability, operational effectiveness, and risk management. In addition, capabilities will include program management support for identifying requirements, scheduling, estimating and planning for construction, alterations, and repair projects.

Other support services to meet missions are program development, technology and or construction programs/activities strategic planning, systems design, and integration, integrated logistics support, acquisition, life cycle management, space allocation, construction management, building commissioning, and contract documentation.

d. Contracted personnel may be requested to travel to other locations to review operations or obtain information for best p for project scope development. The USSS will fund these expenses with prior approval by the COR and COR expense review when invoices are submitted.

e. Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

2. Hours of Operation: The normal business hours for the full-time contractor will be eight hours daily (except as noted below for Quality Assurance) between the hours of 0600 and 1700 Monday thru Friday. Notwithstanding holidays mentioned above, when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings the contractor is required to continue to perform remotely to the maximum extent.

a. Normal business hours shall be adjusted to support construction contractors’ weekend work, 24-hour shifts, and work on Federal holidays.

b. The Contractor will receive special work assignments (request for afterhours surge support) directly from the COR, with as much advance notice as possible. The COR will have the final word in the acceptance of work and suitability of employees in the performance of tasks as outlined in this PWS.

3. Place of Performance: Offices are located at JJRTC; however, projects maybe located at the following locations:

a. JJRTC, 9200 Powder Mill Road, Laurel, MD

b. Post Office Range, at William Jefferson Clinton Federal Building, 1200 Pennsylvania

Avenue NW, Washington DC

c. Range 1 and Range 10 at Fish and Wildlife (formerly Fort Meade)

4. Remote/Telework: Performance of services remotely will only occur on Government approved systems and in conformance with cyber security requirements.

D. Specific Tasks: The contractor shall provide personnel and resources, as appropriate, to provide technical support services for the requirements described below. Contract Line-Item Number (CLIN)

1. CLIN01: Senior Construction Manager: Provide oversight of construction related activities for contracts. Support COR by performing all project management tasks.

Provide the day-to-day project management for construction and service projects. Tasks include coordination with customers, schedule review, and design review. Develop solutions to construction problems or existing conditions encountered in the field.

Review contractor submittals for contract conformance. Provide assistance to the contracting officer or COR throughout the acquisition phases of the project to include answering offerors questions; attending/participating in site orientation visits; attending/participating in joint contractor/government meetings. Draft technical responses to any change orders. Prepare statement of work and cost estimate for new contracts and contract modifications.

2. CLIN02: Construction Manager: Provide oversight of construction related activities for contracts. Support COR by performing all project management tasks. Provide the day-to-day project management for construction and service projects. Tasks include coordination with customers, schedule review, and design review. Develop solutions to construction problems or existing conditions encountered in the field. Review contractor submittals for contract conformance. Provide assistance to the contracting officer or COR throughout the acquisition phases of the project to include answering offerors questions; attending/participating in site orientation visits;

attending/participating in joint contractor/government meetings. Draft technical responses to any change orders. Prepare statement of work and cost estimate for new contracts and contract modifications. Base contract includes one full-time person.

3. CLIN03: Quality Assurance (QA) Inspectors: The function of the job is to ensure the contractor implements an effective quality control (QC) program and uses the provisions daily to control the quality of the work. Review contract deliverables and submittals for conformance and perform daily inspections to verify all work is in strict compliance with the contract, and request correction of any deficiencies.

Develop a construction QA plan for each project including inspection, testing, and reporting procedures, as well as plans for monitoring corrective actions taken by contractors. Prepare daily written QA reports recording all discussion with contractor QC staff as well as deficiencies. QA reports should be completed and submitted within 48 hours. Participate in the pre-construction meetings for each construction work item requiring such by the QA plan. Monitor QC inspection and testing activities performed by the contractor. May include working some nights and weekends as the project schedule dictates. Base contract includes one full-time person.

4. CLIN04: Administrative Services Manager (Office Engineer): Ensure the flow of paperwork and information is maintained throughout the project team and provide the construction daily/monthly reports to the project manager and COR. Log, route, and manage the suspense of all submittals, Request for Information (RFIs), changes, estimates, and daily QA and Safety Reports. Ensure all documentation received is logged in and distributed within 48 hours. Keep accurate and up-to date electronic copies. Keep accurate databases to include. Maintain all electronic documents on a network shared drive. Ensure contractor is meeting submittal deliverable requirements per the specifications and their submittal register is accurate and updated real time.

5. CLIN04: Cost Estimators: Provide cost analysis, cost review, and prepare and validate independent cost estimates (IGCEs). Perform market studies;

system/material availability and feasibility. Work in conjunction with contacting officer and the site management team, to assist in determining the merit of changes, the negotiation and settlement strategy and participate in negotiations. Prepare estimates for program and project budgeting and planning. Rough Order of Magnitude (ROM) estimates are generally expected to be within+/- 20% of negotiated prices. Provided estimating support services during the strategic planning, mission analysis and project development phase. Option for part-time support.

6. CLIN05: AutoCAD (Computer-aided Design)/GIS (Geographic Information

System) Support: Maintain the existing AutoCAD and GIS database through input of information related to any changes, modifications, or corrections to provided information on above ground and subsurface utilities, building modifications, and new building information.

Option for part-time support.

7. CLIN07: Commissioning Expert: Participate in all project commissioning activities.

Option for part-time support.

8. CLIN08: Project Schedulers: Provide expertise in the areas of project controls, scheduling, earned value management, and construction activity, and skilled in the use of these software tools. Integrate the schedules of all D/B contractors at a macro level in a master schedule to provide effective projections and a sound basis for decisions by the PMs. Review D/B contractor schedule and make recommendations for corrections and adjustments as required. Coordinate the D/B contractor schedule with all other government contractors and suppliers. Prepare and maintain project schedules, attend weekly project and program meetings, provide project status updates, facilitate the execution of the D/B contractor payment requests, maintain master schedule. Option for part-time support.

E. Administrative Project Requirements

1. Security Requirements: All personnel working on this contract must be able to obtain a USSS Personal Identity Verification (PIV) card. All personnel shall take annual training as required to meet security requirements.

2. The contractor shall complete documentation as needed for each contract employee requiring access to US Secret Services controlled access facilities, to satisfy initial and/or recurring (as requested by the COR) Suitability Assessments.

3. Privacy Act

a. Work on this project may require that personnel have access to Privacy

Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S.

Code, Section 552a and applicable agency rules and regulations.

b. If the contractor, in the performance of this requirement, obtains access to information, such as plans, policies, reports, studies, financial plans, internal date protected by the Privacy Act of 1974 (5.U.S.C. 522a), or data which has not been released or otherwise made public, the contractor agrees that without prior written approval of the Contracting Officer the contractor shall not:

i. Use such information for any private purpose unless the information has been released or otherwise made public, the contractor agrees that without prior written approval from the Contracting Officer.

ii. Release such information unless the information has previously been released or otherwise made available to the public.

iii. The contractor agrees that to the extent they receive or is given access to proprietary data, data protected by the Privacy Act of 1984 (5. U.S.C.

522a) of other confidential or privileged technical, business, or financial information under this contract, they shall treat such information in accordance with any restrictions imposed on such information.

4. Non-Disclosure Agreements

i. All personnel (to include subcontractors, teaming partners, and consultants) who will be personally and substantially involved in the performance of the contract and who will require access to sensitive or protected information shall execute and submit an “Employee/Contractor Non-Disclosure Agreement Form”. This is required prior to commencement of any work on the contract and whenever replacement personnel are proposed under an ongoing contract. Any information obtained and provided in the performance of this contract is only to be used in the performance of this contract.

5. Invoice

a. Failure of the Contractor to comply with any of the requirements listed herein shall be grounds for the Government to determine whether the Contractor is executing the work with sufficient diligence to ensure completion within the time specified in the contract. In accordance with the FAR upon such determination, the Government may implement retainage of a portion of the progress payments and may ultimately terminate the Contractor’s right to proceed with the work, or any separable part of it, in accordance with the default terms of this contract.

1. Pencil Copy: The Contractor shall provide a pencil copy of their pay application to the

COR on the last day of each month. The pencil copy shall include hours worked per individual.

a. Invoice: Should be in the same format as the pencil copy. Upon Government

Acceptance of the monthly pay application package, the Contractor shall submit their invoice into IPP. Invoices submitted into IPP with unresolved issues from the pencil copy or with an unaccepted monthly schedule update package may be rejected by the Government.

The Government will provide workspace with a telephone, a computer, and appropriate physical and cyber access privileges. The Government will provide physical access to the systems and sites in question to perform work necessary to complete activities required by this contract. At the conclusion of this contract, the contractor shall return all Government property in good condition.

POSITION

POSITION DESCRIPTION

EDUCATION

EXPERIENCE

Senior Project Manager

Is a leader of a construction project. This individual is responsible for the oversight of all construction efforts at a large project site. Limited supervision and general direction, independently applies advanced techniques to complex assignments.

Viewed as a fully competent, experienced professional.

Four-year degree in construction management, civil engineering or related field or equivalent combination of technical training and/or experience. Prefer Project Management or other project management certification

Minimum of 20 years project management work experience on commercial or Government construction projects. Project management experience on projects over $50M

Project Manager ls a leader of a construction project. This individual is responsible for the oversight of all construction efforts at a large project site. Limited supervision and general direction, independently applies advanced techniques to complex assignments.

Viewed as a fully competent, experienced professional.

Four-year degree in construction management, engineering or related field or equivalent combination of technical training and/or experience.

Minimum of 10 years project management work experience on commercial or Government construction projects.

Quality Assurance Inspectors

This individual is responsible for ensuring the contractor implements an effective Quality Control program and uses the provisions daily to control the quality of work.

Four-year degree in construction management, engineering or related field or equivalent combination of technical training and/or experience.

Minimum of 10 years construction management and/or craft supervision experience commercial or Government construction projects

Cost Estimators

This individual is responsible for developing independent government cost estimates for long term projects and current maintenance, repair, alteration, and construction projects.

Four-year degree in construction management, engineering or related field or equivalent combination of technical training and/or experience.

Minimum of 3 years construction cost estimating experience

CAD/GIS Support This individual is responsible for ensuring the AutoCAD and GIS files are kept updated.

Four-year degree in engineering or related field or equivalent combination of technical training and/or experience.

Minimum of 4 years experience with Auto CAD and

ESRI GIS

platforms.

Office Engineers (Engineering Support)

Responsible for the document management of a project to include preconstruction, construction and post construction support. Management of information, data entry, contract deliverable tracking, decision and issue tracking and resolution and document control.

Four-year degree or equivalent combination of technical training and/or experience.

A minimum of 4 years typical document management and database experience.

Commissioning Specialist

This individual ensures commissioning activities to include review of contractors proposed plan, verification and monitoring of testing, troubleshooting failures and review of final submission. Assists all parties in achieving Commissioning goals for the program by providing technical and procedure oversight during all phases of projects

Four-year degree in construction management, engineering or related field or equivalent combination of technical training and/or experience.

Minimum of 5 years commissioning experience

Schedulers Develops baseline construction schedules and tracks actual work progress using Primavera software. Limited supervision and general direction, independently applies techniques to complex assignments. Viewed as a fully competent, experienced professional.

Four-year degree in construction management, engineering or related field or equivalent combination of technical training and/or experience.

Minimum of 5 years construction scheduling experience

Contract Performance Deliverables

The contractor shall provide a comprehensive Monthly Report on Work Items for Full-Time Employees (FTEs) detailing the tasks, progress, and accomplishments of all assigned personnel. The report shall include a summary of each FTE’s work, including their name, position, tasks performed, and hours worked, along with updates on task status, milestones achieved, and any deviations from the planned schedule with explanations. It shall also identify challenges encountered, proposed solutions, and risks, as well as outline planned activities and anticipated needs for the next reporting period. The report must include performance metrics to assess alignment with project objectives and be submitted in Microsoft Word or PDF format no later than the 5th business day of each month. It shall be clear, organized, and free of errors, enabling the Government to effectively evaluate FTE performance and task progress. Additionally, the Government will require a Monthly Performance Update Meeting to ensure both parties are adhering to the PWS requirements. This meeting will be attended by the Contracting Officer (CO), Contracting Officer’s Representative (COR), and Contractor Management, providing an opportunity to review the report, discuss performance, address any issues, and ensure alignment with project objectives. The Government will review and provide feedback on the report within five business days, and the report and meeting shall occur monthly throughout the contract period.