Draft PWS Expeditionary Office Space and Latrines_27MAY25.pdf

DRAFT

Version 202407

Expeditionary Office Space and Latrines – TF Southwest Laredo Army Reserve Center 27 May 2025

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal service contract to provide office and latrines service. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide expeditionary office space and latrines as defined in this PWS. The Contractor’s performance will be observed by the Government Contracting Officer’s Representative (COR) that will be identified prior to Service Member arrival. except for those items specified as government furnished property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract.

1.2 Background: This service requirement is in response to the National Emergency Declaration at the Southern Border of the United States by President Donald J. Trump on 20 January 2025.

Based on the President’s declaration, the Southern Border of the U.S. must be secured and protected and in doing so members of the Armed Forces must deploy. In order to fulfill the President’s orders, expeditionary facilities with latrines are required for units in Joint Task Force Southern Border (JTF-SB), Task Force Southwest. This facility will serve as administrative space, a tactical operations center, and command and control (C2) node.

1.3 Objectives: The contractor shall provide furnished rigid facilities capable of supporting C2 and administrative operations.

1.4 Scope: The contractor shall provide all equipment, tools, parts, transportation, personnel, labor, supervision, and management to provide and install one temporary modular building and one set of restrooms to the parking lot directly south of the Reserve Center in Laredo, Texas on the Laredo Community College Campus. Review Exhibit C for available trailer locations.

1.5 Period of Performance: The period of performance is a one year base with three option years.

1.6 Type of Contract: The Government intends to award a firm fix priced contract.

1.6.1 Quality Control Plan (QCP): The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the

Version 202407 requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.1 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty (30) days of contract award. After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing of proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

1.6.1.2 The Quality Control Plan shall address as a minimum:

1.6.1.2.1 Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.2.2 Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

1.6.1.2.3 Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.1.2.4 Documentation and Enforcement. The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work; including inspection and testing.

1.6.1.2.5 Trend Analysis. The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

1.6.1.2.6 Surveillance Methods. The QCP shall contain specific surveillance techniques for all contract services. The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.6.2 Operations Security (OPSEC) SOP/Plan Requirements: The Contractor shall implement and maintain an OPSEC program for preventing the disclosure of critical information or sensitive information which could jeopardize the Government’s ability to execute its mission or

Version 202407 to adequately protect its personnel and/or equipment. The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/plan within 90 calendar days of contract award to the Contracting Officer Representative (COR) or Contracting Officer (KO) to be reviewed and approved by the Government OPSEC Officer on the supporting installation. The SOP must contain a training plan that includes an initial OPSEC brief, continuous awareness, and annual OPSEC training. Awareness/training includes, but not limited to information disclosure via letters, conversations, photographs, resumes, electronic mail (e-mail), Social media/networking sites, dissemination of information and documents disposal. OPSEC Program shall fully comply with the provisions of AR 530-1, Operations Security.

1.6.3 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.4 Recognized Holidays: The contractor is required to provide service 24/7, to include on federal holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.6.5 Hours of Operation: The contractor is responsible for conducting business during normal work hours, Monday through Friday, unless emergency repairs or cleaning is required The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.6 Place of Performance: The work to be performed under this contract will be performed at the Army Reserve Center – Laredo, TX. However, mission requirements may dictate a change of location. The supported Unit will give at least 2 weeks notice via email to contractor.

1.6.8 Security Requirements:

1.6.8.1 Access and general protection/security policy and procedures: Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the

Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.8.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use.

1.6.8.3 Reserved.

1.6.8.4 Personnel Security Clearance Requirements: (As Determined by AT/OPSEC Review):

Contractor personnel performing work under this contract are not require to have an active personnel security clearance. Contracted personnel will not have access to "Confidential," "Secret," or "Top Secret" documentation.

1.6.8.4.1 Reserved.

1.6.8.5 Background Checks (As Determined by AT/OPSEC Review): The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the State Police Department of their U.S. residence.

Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR within 72 hours upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

• Full birth name

• Married name (if applicable)

• SSN or local equivalent (ID card number)

• Date of birth

• Place of birth (city, country)

1.6.8.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.8.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a Contractor employee or employees from the performance of the contract.

1.6.8.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.9 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration.

The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following contractor personnel are considered key personnel by the government: Contract Manager and Alternate Contract manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer prior to start of contract performance. The Contract Manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available 24/7.

1.6.12 Organizational Conflict of Interest (OCI) Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.13 Phase-in/Phase-Out (PIPO) Period: Reserved

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.2. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.12. Shall. An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.14. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. Work Week. Monday through Friday, unless emergency repairs or cleaning is required.

2.2 Acronyms:

ALMS Army Learning Management System ANSI American National Standards Institute AOR Area of Responsibility AR Army Regulation ATCTS Army Training Certification Tracking System AT Anti-Terrorism CAC Common Access Card CFR Code of Federal Regulations CI Counter Intelligence CLIN Contract Line Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DD Form 254 Department of Defense Contract Security Requirement List DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction FAR Federal Acquisition Regulation FHP Force Health Protection FCG Foreign Clearance Guide FY Fiscal Year GFE Government Furnished Equipment GFP Government Furnished Property IA Information Assurance IAW In Accordance With IT Information Technology JPAS Joint Personnel Adjudication System JTR Joint Travel Regulation KO Contracting Officer LOA Letter of Authorization NCIC-III National Crime Information Center Interstate Identification Index NIST National Institute of Standards and Technology ODC Other Direct Costs OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OSHA Occupational Safety and Health Administration OPSEC Operation Security PIPO Phase In/Phase Out PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity SCR Service Contract Reporting SOP Standard Operating Procedures SPOT Synchronized Predeployment and Operational Tracker TE Technical Exhibit TSDB Terrorist Screening Data Base U.S.C. United States Code

PART 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Property: The Government will not provide property or services in the performance of this contract

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PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks: The contractor shall provide all equipment, tools, parts, transportation, personnel, labor, supervision, and management to provide, install, and furnish one temporary modular building and one set of restrooms to the parking lot directly south of the Reserve Center in Laredo, Texas on the Laredo Community College Campus.

5.1. Basic Services. The contractor shall provide services for the provision of expeditionary office space, latrines, and janitorial services for approximately 70 personnel in support of JTF-SB, TF-SW. The contractor will provide office furnishings as outlined in para 5.

5.1.1. Offices: If the total cost exceed $3 Million, a Service Contract Report will need to be generated by the contractor in accordance with FAR 52.204-14 Service Contract Reporting Requirements. Tasks consist of the following: The contractor shall perform standard set-up, year-to-year lease, and removal of temporary modular building and all ancillary equipment at the end of the contract period. The contractor shall be responsible for all maintenance and repair of the building for the duration of the contract period. All labor and materials will be installed in accordance with applicable commercial codes. Main office building will be interconnected modular trailers with a minimum workspace of 3,600 square feet. The government representative will review and approve all configurations and office locations prior to install. The maximum area the trailers can occupy is 100 ft by 85 ft. Space required to include a conference room to accommodate 20 personnel for meetings and trainings, roughly 20 foot by 40 foot area, soundproof individual offices for the Battalion Commander, Command Sergeant Major, Executive officer, JAG, MEDO personnel, Unit Ministry Team, SIPR room, and SHARP/SARC.

Office spaces for S1, S2, S3, S4, S6, S8, Special Staff, and Battle Desk. Trailers should have closable doors/ windows. Trailers will be required to have electricity, air conditioning, weatherproof for the local climate, and have access to waste and garbage removal provided by the contractor. Contractor will be required to provide service to electrical, air conditioning, and general maintenance to the trailers. Contractor is responsible for all HVAC related services/repairs to include filter changeouts and cleaning. The contractor is required to perform standard set-up, year-to-year lease, and removal of temporary modular building and all ancillary equipment at the end of the contract period.

5.1.1.1 Furnishing. Contractor will provide furnishings for 70 personnel, each personnel must be allocated one desk and one chair.

5.1.1.1.2 Desks. Desks will have minimum dimensions of 40 inches wide, 29 inches high, and 24 inch depth with a single pedestal. Pedestal will have no less than two (2) pull out drawers with one of the drawers capable of holding hanging folders by the hooks on the hanging folder. Desks will be of a subdued color and must be approved by the COR before the trailer is furnished with the desks.

5.1.1.1.3 Chairs. Office chairs will be sized at a minimum depth of 26 inches deep, minimum width of 26 inches wide, and a minimum height of 34.5 inches. Chairs must have casters to allow movement with ease, adjustable arm rests, adjustable height, and lumbar support. Chairs will be of a subdued color and must be approved by the COR before the trailer is furnished with the chairs.

5.1.1.1.4 Conference Room. The conference room shall be furnished with 20 chairs minimum dimensions for the chairs are 22 inches deep, 19 inches wide, and 44 inches high. Chairs shall come with casters and have adjustable height. Unit has conference tables and will provide the conference tables for set up in conference room. The conference room shall have high quality, wall mounted or integrated display screen suitable for conference presentations. Screen must be compatible with standard computer connections (HDMI and USB C), capable of displaying video, presentations, and other media from laptops and similar devices and must have cords extended from the system to the back of the room (50 ft cords minimum). A sound system and video conferencing system must be integrated to the conference room with both a microphone and speaker that are capable of conducting teams meetings. A 72 inch by 108 inch magnetic white board will be mounted on one of the longer walls in a location that does not interfere with the screens or views. White board will be mounted 33 inches off of the ground to the bottom of the board. All furnishings must be approved by the COR before the trailer is furnished with any of the aforementioned furnishings.

5.1.1.1.5 Break Room. The break room will be furnished with one refrigerator, a coffee maker, two microwaves, a table with minimum dimensions of 36 inch width, 24 inch depth, and 28 inch height that is capable of holding two microwaves side by side and allows space for a 22” depth by 18” wide coffee maker (provided by supported unit), and two microwaves. All furnishings will require approval by COR before furnishing the breakroom.

5.1.2 Size: Minimum building size is 3,600 square feet. The maximum area the trailers can utilize can occupy is roughly 85 ft by 100 ft in the southern parking lot.

5.1.3. Rooms. Minimum of 23 office spaces with six (6) sound proofed offices. Each office will have a minimum space of 120 square footage, a closing door, an overhead light, and window if on the outer wall. The conference room that will be in a central location, will be built to accommodate 70 personnel but no less than a 30 ft by 40 ft open area with a universal connection projector mounted to allow use on a 30 ft wall with minimal obstruction.

5.1.4. Installation. Building installation shall consist of finishing interior and exterior seams to include block, level, and seam building.

5.1.4.1 Leveling. Building will be placed on a concrete surface and the use of jacks/bracing may be utilized on the trailers to ensure the flooring of the trailers will sit evenly.

5.1.5 Floors. Floors shall be vinyl tile or short rug, suitable for an office environment. Flooring will be professionally seamed and installed across mate line as appropriate to fully conceal seams.

5.1.6 Ceiling Seam. The ceiling seams shall suspended tile.

5.1.7. Wall Seams. The wall seams shall be vinyl covered battens.

5.1.8. Exterior Seam Trim. The exterior seam trim shall be as appropriate for siding.

5.1.9. Roof Seam. The roof seam trim shall be material recommended by Contractor.

5.1.10. Matching Skirting. Reserved.

5.1.11 Electrical Service. Contractor will provide electrical and servicing for required electricity for 70 workstations that will include two monitors, additional personal items, and a laptop.

Electrical will have to additionally support a conference room, battle desk, and additional screens and lights. Electricity must be made available 24 hours, 7 days a week to include holidays.

Electrical power will be accomplished by shore power, to be determined by Contractor, electric company, and USACE. Electricidal bill will need to be coordinated with DLA in Fort Sam Houston.

5.1.11.1 Electrical set up for Conference Room. Conference room shall have additional three electrical floor outlets in the center of the conference room to allow 12 outlets to be available, in addition to the standard jacks in the walls. Floor outlets will be located roughly every third of the length of the conference room and shall have coverings for when not in use to prevent trips and falls.

5.1.12. Lighting. Lighting shall be in accordance with USACE EM 385-1-1 Table 7-1 with minimum 540 Lux / 50 Foot Candle for all administrative areas, and 100 Lux/10 Foot Candles for accessways.

5.1.12.1 Lighting for Conference

5.1.13. Windows. Each exterior room shall have at least one window on the exterior wall. If an office is in the middle of the office space with no exterior walls then no window is required.

5.1.14. Entrance/Exit Doors. Building shall consist of at least two entry/exit doors and must meet all applicable building and fire codes. There shall be a light attached to the building outside each entry/exit door.

5.1.15. Entry Stairs/Ramp. Building shall have stairs to allow ease of entry if the trailer doors are more than 8 inches off the ground.

5.1.16. Communications. The office trailer will need 100 receptacles, 96 CAT 5/6 ports with green label or labeled NIPR and 3 CAT 5 or 6 ports labeled Red or SIPNIPR ports. In the design phase, Contractor will work with COR and Supported Unit to ensure locations of green/red ports.

5.1.17. Reserved.

5.1.18 Restrooms. The contractor shall deliver and install a latrine trailer with bladders for waste and clean water, to accommodate men and women in separate bathrooms with a minimum of six

(6) stations and one (1) sink per side. The contractor shall perform standard set-up, year-to-year lease, and removal of temporary modular restroom and all ancillary equipment at the end of the contract period and ensure the trailer is kept within local and state regulation/codes. The contractor shall be responsible for all maintenance and repair of the restroom for the duration of the contract period, which includes cleaning and servicing the restrooms. Cleaning the restrooms will include removing stains, lime and mineral deposits, excessive soap residue from all equipment, cleaning all equipment to include washbasins, toilet bowls, mirrors, mirror shelves, and related hardware. Contractor will ensure the bladders are unkept and not leaking. In the event of a leak, the contractor will replace or fix equipment to working and health conditions.

Contractors will ensure clean wall and floor tiles. In the event of unforeseen circumstances, toilets backing up, fluid leaks, or hazardous waste, contractor will provide cleaning within 24 hours of notification. All labor and materials will be installed in accordance with applicable commercial codes. The contractor will clean and service the restroom at a minimum three times a week and supply paper towels, triple ply toilet paper, and antibacterial soap. A septic bladder with a minimum of 300 gallons is required, with servicing to empty and clean every Monday, Wednesday, and Friday by the contractor. Emptying the bladders and cleaning services shall be provided by the contractor.

5.1.18.1 Reserved.

5.1.18.2 Installation. Office space installation shall consist of finishing interior and exterior seams to include block, level, and seam building. Office space shall be placed on an unprepared surface and preparations may be necessary. The restrooms will be a separate building than the trailer.

5.1.18.3 Electrical Service. Contractor will provide electrical service to the latrine trailers in the same manner as the office space.

5.1.19. Electrical Standards. All electrical work performed by the contractor shall comply with National Fire Protection Association (NFPA) 70B- Recommended Practice for Electrical Equipment Maintenance, NFPA70E-Standard for Electrical Safety in the Workplace. Minimum of 4 electrical outlets in each office, with one on each full wall.

5.1.20 Exterior Electrical Outlets. The contractor shall install a commercial grade 110v, 20 amps.

GFCI outlet, with a commercial grade outlet box with clear cover to allow extension cord use in inclement weather near every entrance to the office space. Wiring shall be a minimum of 12 gauge.

5.1.21. Exterior Light. The contractor shall install a water resistant, commercial grade exterior light at the front and back exterior doors on each trailer. The light lenses shall be clear in color and compliment the exterior of the trailer. Each light wattage shall not exceed more than 150 watts.

5.1.22. Heating/Cooling. The building shall include a heating, ventilation, & air conditioning (HVAC) unit to handle heating and cooling needs of the building. The restroom is a separate building which will already have the HVAC built into it. Contractor is responsible for all HVAC related services/repairs to include filter changeouts and cleaning.

5.1.24. Tear Down and Removal. The contractor shall perform removal of the temporary modular building within 30 days of contract expiration if the option is not exercised.

5.1.25. Maintenance and Repairs. The contractor shall be responsible for all maintenance and repairs that is a result of age of material or contractor workmanship.

5.1.26. Deliverables. The contractor shall produce and deliver all documents relating to the proper care and maintenance of the modular building and all systems that accompany the modular building. Additional deliverables may be requested as deemed necessary, but will not exceed manuals for systems in or on modular building

5.2 Cleaning. Upon completion of trailer installation and utility, the contractor shall clean the interior of all trailers so they are ready for occupancy

5.3. Service Contract Reporting (SCR): The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 30 of each calendar year using http://sam.gov.

5.3.1.Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria.

Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

a. Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

b. Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Equivalent (FTE) employee, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

http://sam.gov/

5.3.2. Steps for Editing a Submitted Report

1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an Add button.

2. Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1. Department Of Defense Contract Security Classification Specification (DD Form 254)

6.1.1 Department of Defense Security Agreement (DD Form 441)

6.1.2 National Industrial Security Program Operating Manual (DoD 5220.22-M)

6.1.3 Installation Access Control (AE Reg 190-16)

6.1.4 The Army Physical Security Program (AR 190-13)

6.1.5 Contractor Identification (AE Reg 27-715)

6.1.6 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

6.1.7 Information Assurance Workforce Improvement Program (DoD 8570-M)

6.1.8 Information Assurance Training Certification and Workforce Management Directive (DoDD 8570.01)

6.1.9 Information Assurance (AR 25-2)

6.1.10 Electromagnetic Compatibility Directive (2004/108/EC)

6.1.11 Policies and Procedures for Property Accountability (AR 735-5)

6.1.12 FAR 52.204-14 Service Contract Reporting Requirements

6.1.13 Laredo, Texas – Code of Ordinances

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

7.3 Technical Exhibit C – Available Trailer Locations

TECHNICAL EXHIBIT A

Performance Requirements Summary

Performance Objective

(The Service required— usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Incentive

Background Checks

The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement.

Documents provided to the KO or COR within 72 hours upon request.

100% Compliance

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the

CPARS.

5.1.2 Minimum

building size

3,600 square feet. The maximum area the trailers can utilize can occupy is roughly 85 ft by 100 ft in the southern parking lot.

100% Compliance

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the

CPARS.

5.1.3. Rooms Minimum of 23 office spaces with six

(6) sound proofed offices designated by the COR and supported unit in the design phase. Each office will have a minimum space of 120 square footage, a closing door, an overhead light, and window if on the outer wall. The conference room that will be in a central location, will be built to accommodate 70 personnel but no less than a 30 ft by 40 ft open area with a universal connection projector mounted to allow use on a 30 ft wall with minimal obstruction.

100% Compliance

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the

CPARS.

5.1.4. Installation Building installation shall consist of

finishing interior and exterior seams to include block, level, and seam building.

Building will be placed on an unprepared surface and preparations may be necessary.

100% Compliance

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the

CPARS.

5.1.5 Floors Floors shall be vinyl tile or short rug, suitable for an office environment.

Flooring will be professionally seamed, and installed across mate line as appropriate to fully conceal seams.

100% Compliance

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the

CPARS.

5.1.6 Ceiling Seam. The ceiling seams shall be acoustic T-

Grid ceiling tile site installed across seams to totally conceal mate lines.

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the

CPARS.

5.1.7. Wall Seams. The wall seams shall be vinyl covered

battens.

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the

CPARS.

5.1.8. Exterior

Seam Trim

The exterior seam trim shall be as appropriate for siding selected.

100% Compliance

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the

CPARS.

5.1.10. Matching

Skirting

The contractor shall install skirting matching the color of the building.

100% Compliance

Contractor compliance rate shall be utilized as objective evidence of contract compliance and

5.1.11 Electrical

Service

Contractor will provide electrical and servicing for required electricity to 70 workstations, a conference room, battle desk, and additional screens and lights.

Electricity must be made available 24 hours, 7 days a week to include holidays.

100% Compliance

Contractor compliance rate shall be utilized as objective evidence of contract compliance and

5.1.11.1 Additional

electrical work

Any addition wiring to be installed will be at minimum of 12 gauge, regardless of if the NFPA 70/NEC allows smaller gauge wiring to be installed.

100% Compliance

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the

CPARS.

5.1.12. Lighting Lighting shall consist of overhead 2 ft

by 4 ft flat panel LED lights with color selectable options in the ranges of 3500k to 6500k. Lighting shall be in accordance with OSHA standard 1915.82(a)(2) table F-1, with a range of Maintained Footcandles (Horizontal) (FC) between 30-50 and an average of

40 FC.

100% Compliance

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the

CPARS.

5.1.13. Windows Each exterior room shall have at least

one window on the exterior wall. If an office is in the middle of the office space with no exterior walls then no window is required.

100% Compliance

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the

CPARS.

5.1.14.

Entrance/Exit Doors

Building shall consist of at least two entry/exit doors and must meet all applicable building and fire codes. There shall be a light attached to the building outside each entry/exit door.

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the

CPARS.

5.1.15. Entry

Stairs/Ramp

Building shall have both stairs and a ramp to the entrance. Ramp shall meet Americans with Disabilities Act (ADA) Standards.

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the

CPARS.

5.1.16.

Communications

The office trailer will need 100 receptacles, 94 NIPR ports, and 6 SIPR Ports.

100% Compliance

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the

CPARS.

5.1.17. Color and

Design

The color and design of the modular building shall be consistent with the architectural character, form, and colors of adjacent structures. The building color shall match the base color scheme of the Reserve Center.

Contractor compliance rate shall be utilized as objective evidence of contract compliance and

5.1.18 Restrooms The contractor shall deliver and install a

latrine trailer with bladders for waste and clean water. The contractor shall perform standard set-up, year-to-year lease, and removal of temporary modular restroom and all ancillary equipment at the end of the contract period and ensure the trailer is kept within local and state regulation/codes. The contractor shall be responsible for all maintenance and repair of the restroom for the duration of the contract period, which includes cleaning and servicing the restrooms. Cleaning the restrooms will include removing stains, lime and mineral deposits, excessive soap residue from all equipment, cleaning all equipment to include washbasins, toilet bowls, mirrors, mirror shelves, and related hardware. Contractor will ensure the bladders are unkept and not leaking.

In the event of a leak, the contractor will replace or fix equipment to working and health conditions. Contractors will ensure clean wall and floor tiles. In the event of unforeseen circumstances, toilets backing up, fluid leaks, or hazardous waste, contractor will provide cleaning within 24 hours of notification. All labor and materials will be installed in accordance with applicable commercial codes. The contractor will clean and service the restroom at a minimum three times a week and supply paper towels and triple ply toilet paper after COR review and approval of paper products and soap for quality. A septic bladder with a minimum of 300 gallons is required, with servicing to empty and clean every Monday, Wednesday, and Friday by the contractor.

Emptying the bladders and cleaning services shall be provided by the contractor.

100% Compliance

Contractor compliance rate shall be utilized as objective evidence of contract compliance and

5.1.18.2 Installation Building installation shall consist of

finishing interior and exterior seams to include block, level, and seam building.

Building shall be placed on an unprepared surface and preparations may be necessary. The restrooms will be a separate building than the trailer

100% Compliance

Contractor compliance rate shall be utilized as objective evidence of contract compliance and

5.1.19. Electrical

Standards.

All electrical work performed by the contractor shall comply with National Fire Protection Association (NFPA) 70B- Recommended Practice for Electrical Equipment Maintenance, NFPA70E- Standard for Electrical Safety in the Workplace.

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the

CPARS.

5.1.20 Exterior

Electrical Outlets

The contractor shall install a commercial grade 110v, 20 amps. GFCI outlet, with a commercial grade outlet box with clear cover to allow extension cord use in inclement weather near every entrance to the office space. Wiring shall be a minimum of 12 gauge.

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the

CPARS.

5.1.21. Exterior

Light

The contractor shall install a water resistant, commercial grade exterior light at the front and back exterior doors on each trailer. The light lenses shall be clear in color and compliment the exterior of the trailer. Each light wattage shall not exceed more than 150 watts.

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the

CPARS.

5.1.22.

Heating/Cooling

The building shall include a heating, ventilation, & air conditioning (HVAC) unit to handle heating and cooling needs of the building. The restroom is a separate building which will already have the HVAC built into it. Contractor is responsible for all HVAC related services/repairs to include filter changeouts and cleaning.

100% Compliance

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the

CPARS.

5.1.24. Tear Down

and Removal

The contractor shall perform removal of the temporary modular building within 30 days of contract expiration if the option is not exercised.

Contractor compliance rate shall be utilized as objective evidence of contract compliance and

5.1.25 Maintenance

and Repairs.

The contractor shall be responsible for all maintenance and repairs that is a result of age of material or contractor workmanship.

Contractor compliance rate shall be utilized as objective evidence of contract compliance and

5.1.26 Deliverables. The contractor shall produce and deliver all documents relating to the proper care and maintenance of the modular building and all systems that accompany the modular building.

Additional deliverables may be requested as deemed necessary, but will not exceed manuals for systems in or on modular building

100% Compliance

Contractor compliance rate shall be utilized as objective evidence of contract compliance and

5.2 Cleaning Upon completion of trailer installation

and utility, the contractor shall clean the interior of all trailers so they are ready for occupancy.

100% Compliance

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the

CPARS.

5.3 Service

Contract Reporting

The Contractor shall completely fill in all the information in the format at the following web address http://sam.gov .

The contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. If contract period of performance ends prior to September 30, the contractor has 30 day from end date of the contract to complete the SCR requirement. (as applicable)

100% Compliance

Contractor compliance rate shall be utilized as objective evidence of contract compliance and

CPAR system.

http://sam.gov/

TECHNICAL EXHIBIT B

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To

QCP

[PWS para. 1.6.1]

Provided within 30 days of contract award

1 MS word, Briefing Slides, Excel Spreadsheet or PDF.

KO and COR

5.1.27.

Deliverables

Documents relating to the proper care and maintenance of the modular building and all systems that accompany the modular building

Upon completion of installation

1 PDF KO and COR

TECHNICAL EXHIBIT C.1

Available Trailer Locations

Location available to place trailers is…