Draft PWS Etofenprox-Uniform Treatment - WRAIR_ AFIRMS.pdf

DRAFT

JUN 22

PERFORMANCE WORK STATEMENT (PWS)

Etofenprox Uniform Treatment (EUT)

Armed Forces Research Institute of Medical Science (AFRIMS), Walter Reed Army Institute of Research (WRAIR)

Part 1

General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide etofenprox uniform treatment for application study on military uniforms.

1.2 Background: Since 1893, the WRAIR has been a leader in solving the most significant threats to Soldier readiness and lethality such as disease and battle injury.

WRAIR’s broad research capabilities at its Washington, D.C. area, and expeditionary laboratories function in concert to afford Soldiers the best medical protection and support possible before, during, and after deployment by addressing both longstanding and emerging threats. Though WRAIR’s research is focused on Soldier health, its products have important civilian applications, saving countless lives around the world.

The Armed Forces Research Institute of Medical Science (AFRIMS), headquartered in Bangkok, the AFRIMS is a joint undertaking between the U.S. and Thai militaries with satellite surveillance and research sites across Southeast Asia. AFRIMS scientists and physicians have developed diagnostics, preventives, and therapeutics against infectious diseases for nearly 60 years. Major accomplishments include clinical trials for Japanese encephalitis, hepatitis A, and dengue vaccines, contributing to their licensure; participating in the discovery, development, or testing of nearly all U.S. Food and Drug Administration-approved antimalarial drugs; and leading the world's largest HIV vaccine efficacy trial, demonstrating for the first time that a vaccine can be protective.

1.3 Scope / Period of Performance:

1.3.1 Scope: The Contractor shall provide non-personal service(s) and materiel. This shall include providing all personnel, equipment, supplies, facilities, transportation, delivery, tools, materials, supervision, training, publication, and other items necessary to perform services and product as described in this Performance Work Statement (PWS) and associated contract documents, except for those items specified in Part 3 Government

Property and Services. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.3.2 Period of Performance:

The period of performance for this requirement shall be as follows:

Base Period 03JUN2024 – 02JUN2025 Option Period 1 03JUN2025 – 02JUN2026

1.4 Objectives: The objective of this contract is to manufacture, package, and ship an etofenprox prototype product for use on military uniforms. This includes providing a Laboratory Technician to refine the formulation to support production, provide quality testing for proper application methods, and design packaging approved for shipping overseas. The Contractor shall provide training and oversight in Thailand during the study application to ensure the product is properly mixed and applied to the test uniforms.

1.5 General Information:

1.5.1 Quality Control Plan (QCP):

The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within 10 days after date of contract award (A.001).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 30 days. If the Government has provided comments, the Contractor shall then have 30 days to submit a final QCP. After receipt of the final QCP, the Contractor may receive the KO’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the KO no later than 30 days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's quality control team.

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals).

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses.

(d) How the Contractor will monitor and ensure staff qualifications remain current and valid including Department of Defense (DoD) Contractor Personnel Office (DOCPER) processes/approvals throughout contract performance.

(e) How the Contractor will ensure all keys issued will remain controlled items, if applicable (paragraph 1.7.7 Key Control).

(f) How the Contractor will inventory and track maintenance of all Government provided equipment/materials, if applicable.

(g) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future.

(h) How the Contractor will file and save all quality control related documents for the life of the contract plus five years.

1.5.1.1 Analysis of quality control and timeliness of submittals (i.e., deliverables) shall be provided to the COR within 30 days upon completion of each option period or task order (A.002).

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 48 hours of identifying those issues. Verbal reports shall be followed up by written reports within two days (A.003).

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed IAW the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g., deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the KO. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents’ Day 3rd Monday in February Memorial Day last Monday in May

Juneteenth June 19th Independence Day July 4th

Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Thailand Government Holidays

New Year’s Day – January 1st Songkran Festival – April 15th – 18th Labour Day (Thai) – May 1st Coronation Day – May 6th

Visakha Bucha Day – May 22nd Queen’s Birthday – June 3rd Buddhist Lent – July 22nd

King’s Birthday – July 28th (observed July 29th) Mother’s Day – August 12th King Rama 9 Memorial Day – October 14th Chulalongkorn Day – October 23rd Father’s Day – December 5th Constitution Day – December 10th New Year’s Eve – December 30th – January 1st

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ.

Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours occur between the hours of 0600 and 1800, Monday through Friday, except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0600 and 1800, Monday through Saturday. The Government facility is open for operations during the recognized U.S. Holidays identified in paragraph 1.5.3.1 above. The facility may close due to local or national emergencies, administrative closings, or host nation national holidays.

1.5.4.3 Contractor Support Hours: Reserved.

1.5.4.3.1 Contractor Work Plan: Reserved.

1.5.5 Training Holidays: WRAIR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half-days or day-on-day-off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday.

1.6 Place of Performance: The work to be performed under this contract shall be performed at the contractor owned facility. In addition, the Contractor shall provide training and assist in applying product during the execution of the study in Thailand.

1.7 Security Requirements: The following information is provided on security related matters.

1.7.1 Security Program: Reserved.

1.7.2 Personnel Security Clearance Requirements: Reserved.

1.7.3 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.7.3.1 Installation Pass Log: Reserved.

1.7.3.2 Individual Termination or Expiration of Employment: Reserved.

1.7.3.3 Contract Termination or Cancellation: Reserved.

1.7.3.4 Common Access Cards (CAC) and CAC Log: Reserved.

1.7.4 Background Checks: Reserved.

1.7.4.1 U.S. Citizen: Reserved.

1.7.4.2 Local Nationals and Third Country Nationals: Reserved.

1.7.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program, Army Regulation (AR) 190-13.

1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.7.7 Key Control: Reserved.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with (IAW) FAR Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the KO, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the KO. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: Reserved.

1.11 Identification of Contractor Employees: Reserved.

1.11.1 Contractor Workspace: Reserved.

1.11.2 Contractor Identification Badges: Reserved.

1.12 Contractor Travel: The Contractor may be required to travel to Thailand during the performance of this contract to attend study exercises related to the work requirements of this PWS. The Contractor may be required to travel to off-site locations and to ship products to these locations in support of this PWS. The Contractor may be authorized travel expenses at rates no higher than the substantive provisions of the Joint Travel Regulation (JTR), IAW FAR Part 31.205-46, and the limitation of funds specified in this contract. All travel requires Government approval and authorization 15 days prior to scheduled travel (A.009).

1.13 Other Direct Costs (ODCs): Cost type Contract Line-Item Number (CLINs) under this contract will be invoiced as ODCs. ODCs for this contract shall include costs for travel as described in PWS section 1.12 as well as freight and shipping expenses. The Contractor shall manage and account for all costs associated with requirements labeled as ODCs, not to exceed the price ceiling listed in this contract.

1.13.1 Invoices: The contractor shall submit invoices monthly to Wide Area Work Flow (WAWF) with sufficient documentation to provide certification of invoice.

The contractor is responsible for properly preparing and forwarding to the appropriate Government official, the invoice and receiving report for payment. The contractor shall attach back up information to receiving reports for Other Direct Costs (ODCs).

Backup information for ODCs shall list all elements of costs. All ODCs exceeding $3,000 requires the contractor to conduct appropriate competition and obtain approval from the COR prior to purchase. Equipment purchases are not authorized under this contract. The Wide Area Workflow – Receipt and Acceptance application is the required method of submission (A.010).

1.14 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.15 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be averse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge, or release data, or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.15.1 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government no later than 30 days prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in removal of Contractor personnel from performance under this contract (A.011).

1.16 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense Imagery Management Operations Center and contained at www.dimoc.mil/resources/limitations/, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s OCI mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI (A.012).

1.18 Phase In /Phase Out Period: Reserved.

1.19 Safety: The contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), Federal and State laws, foreign laws, and installation safety.

1.19.1 Safety Laws and Regulations: Reserved.

1.20 Environmental Compliance: Reserved.

1.20.1 Environmental Compliance Plan and Program: Reserved.

1.21 Required Training: The following provides information on training requirements.

1.21.1 Anti-Terrorism (AT) Level I Training: Reserved.

1.21.2 Controlled Unclassified Information (CUI): Reserved.

1.21.3 Privacy Act of 1974 and Health Insurance Portability and Accountability Act (HIPAA): Reserved.

1.21.4 OPSEC Training: Reserved.

1.21.5 Information Security (InfoSec) and Information Assurance (IA): Reserved.

1.21.6 Privacy and Civil Liberties: Reserved.

1.22 Authorization to Perform Services in Foreign Countries.

1.22.1 Contractors performing services in the country of Thailand shall comply with Thailand law. The Contractor shall determine whether performance requires registration with Thailand authorities or authorization to do business in Thailand and, if so, shall comply with all requirements. Whether or not registration or authorization to do business is required, the Contractor shall determine what documents or authorization its employees and any subcontractor employees must possess to travel to and work in Thailand. The Contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations.

1.22.3 By acceptance of and performance under this contract, the Contractor affirms that it has complied with the requirements above. Compliance with this requirement and Thailand law is a material contract requirement. Noncompliance by the Contractor or subcontractor at any tier shall be grounds for issuing a negative past performance evaluation and terminating this contract for default.

1.23 Notice to Proceed: Reserved.

1.24 Electromagnetic Compatibility Directive: Reserved.

1.25 Government Property and Services: Reserved.

1.26 Conventional Forces Europe (CFE) Treaty Verification Inspection: Reserved.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in Defense Federal Acquisition Regulation Supplement (DFARS) 202.101, means an individual designated and authorized in writing by the KO to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified IAW this instruction. For example, local terminology can be COR, KO’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, AR 70-13, Chapter 2, paragraph 2- 2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the KO as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property - means all property owned or leased by the Government.

Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the KO appointed IAW agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the PWS. It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s).

Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services IAW the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AFRIMS Armed Forces Research Institute of Medical Science AHA Activity Hazard Analysis AOR Area of Responsibility AQL Acceptable Quality Levels AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CFE Conventional Forces Europe CLIN Contract Line Item Numbers COR Contracting Officer’s Representative CV Curriculum Vitae DA Department of the Army DAIG Department of the Army Inspector General DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DNA Deoxyribonucleic Acid DOCPER Contractor Personnel Office DoD Department of Defense DoDD Department of Defense Directive FAR Federal Acquisition Regulation FRG Federal Republic of Germany FTE Full Time Equivalent GFP Government Furnished Property GP Government Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control

IACO Installation Access Control Office IACS Installation Access Control System IAW In Accordance With ID Identification IGE Independent Government Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer NISPOM National Industrial Security Program Operating Manual OCI Organizational Conflict of Interest ODC Other Direct Costs OPSEC Operations Security PII Personally Identifiable Information PRS Performance Requirements Summary PWS Performance Work Statement QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity SAM System for Award Management SCR Service contract Report TASS Trusted Associate Sponsor System USAMD-AFRIMS US Army Medical Directorate - Armed Forces Research Institute of

Medical Sciences US United States USC United States Code WAWF Wide Area Work Flow WRAIR Walter Reed Army Institute of Research

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services:

3.1 Services: Reserved.

3.2 Facilities: The Government will provide access to Government facilities as needed to attend study exercises related to the work in this PWS.

3.3 Utilities: Reserved.

3.4 Equipment: Reserved.

3.5 Special Tooling and Test Equipment: Reserved.

3.6 Materials: Reserved.

3.7 Training: Reserved.

3.8 Common Access Cards (CAC): Reserved.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall provide all equipment, supplies, facilities, transportation, tools, materials, supervision, and training required to perform the work described in this PWS.

4.2 Secret Facility Clearance: Reserved.

4.3 Materials: Reserved.

4.4 Vehicles and Equipment: Reserved.

4.5 Background Checks: Reserved.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide laboratory services to refine etofenprox formulations for production use in a spray application for military uniforms. The contractor shall deliver etofenprox final product to AFRIMS Thailand for uniform testing study. The Contractor shall provide on-site support, training, and assist with publication of study results in a peer-reviewed journal.

5.2 Tasks: Tasks consist of the following:

5.2.1 Refine etofenprox formulation for use in chemical sprayer application. Perform testing to verify quality control and application methods to various fabric types. Design packaging that meets domestic and international shipping laws and regulations. (PRS-1)

5.2.2 Complete a monthly progress report that consists of, but not limited to, etofenprox development status, testing results for spray application and fabric types, packaging, product safety notices, timeline update, and delivery status. This report shall be provided to the COR electronically on the last day of each month. (A.021, PRS-2)

5.2.3 Provide etofenprox fabric insecticide treatment product. The product’s active ingredient shall be etofenprox. The product shall be formulated for use on U.S. military uniforms of various fabric types. The product shall be formulated for use with DoD standard 2-gallon pressurized sprayers found on the DoD List of Pest Management Materiel Available to DoD Components and Agencies (NSN 3740-00-641-4719; 3740-01-690-4815). The product shall include full safety data sheet and instructions for use. Sufficient product shall be delivered in order to treat a total of 70 Navy working uniforms (pants and blouse), 70 Army combat uniforms (pants and blouse), and 10 Army combat shirts. (A.022, PRS-3)

5.2.4 Deliver the product to the US Army Medical Directorate - Armed Forces Research Institute of Medical Sciences (USAMD-AFRIMS) in Bangkok, Thailand. The product shall be shipped such that the product is protected from the environment and active ingredient efficacy is not lost due to temperature extremes. The product shall be shipped in leak-proof containers to prevent accidental pesticide contamination. The first lot of product shall be received at AFRIMS prior to July 2024, to provide sufficient time for year one laboratory and semi-field assessments. The second lot of product shall be received at AFRIMS prior to November 2024 in order to complete all year two semi-field assessments before July 2025.

(PRS-4)

5.2.5 Assist AFRIMS researchers during study execution. Train researchers on adequate mix ratio for pressurized sprayers and proper application techniques to military uniforms. (PRS-5)

5.2.6 Collect and analyze study data. Provide study data results to COR. Assist AFRIMS researchers to produce publication in a peer-review journal. (A.023, PRS-6)

5.3 Service Contract Reporting:

5.3.1 System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the WRAIR via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address: www.sam.gov. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement. (A.024)

Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service

Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year.

The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

Steps for Editing a Submitted Report

1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an Add button.

2. Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.

Standard: All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.

Acceptable Quality Level: 100% Compliant

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.1 Department of Defense Contract Security Classification Specification (DD Form 254)

6.1.2 Department of Defense Security Agreement (DD Form 441)

6.1.3 National Industrial Security Program Operating Manual (DoD 5220.22-M)

6.1.4 Installation Access Control (AE Reg 190-16)

6.1.5 The Army Physical Security Program (AR 190-13)

6.1.6 Contractor Identification (AE Reg 27-715)

6.1.7 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

6.1.8 Information Assurance Workforce Improvement Program (DoD 8570-M)

6.1.9 Information Assurance Training Certification and Workforce Management Directive (DoDD 8570.01)

6.1.10 Information Assurance (AR 25-2)

6.1.11 Electromagnetic Compatibility Directive (2004/108/EC)

6.1.12 Policies and Procedures for Property Accountability (AR 735-5)

6.1.13 DoD List of Pest Management Materiel Available to DoD Components and Agencies

(NSN 3740-00-641-4719; 3740-01-690-4815)

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE

QUALITY LEVELS

(AQLs)

METHOD OF

SURVEILLANCE

PRS # 1

Refine etofenprox for manufacturing and distribution.

(Para 5.2.1)

The contractor shall perform the product development and manufacturing as described in this PWS.

Performance of this task will be completed for all samples provided at an AQL rate of 95%.

Periodic COR review and monthly progress report.

PRS # 2

Monthly progress report

(Para 5.2.2)

The contractor shall provide a monthly progress report as samples provided at an AQL rate of 95%.

Monthly COR review.

PRS # 3

Provide etofenprox fabric insecticide treatment product.

(Para 5.2.3)

The contractor shall provide product as described in this

PWS.

samples provided at an AQL rate of 95%.

Periodic COR review and monthly progress report.

PRS # 4

Delivery Requirements

(Para 5.2.4)

The contractor shall deliver product to AFRIMS as samples provided at an AQL rate of 95%.

Periodic COR review and monthly progress report.

PRS # 5

Assist AFRIMS researchers during study execution.

(Para 5.2.5)

The contractor shall assist AFRIMS researcher with training during the study execution as described in this PWS.

samples provided at an AQL rate of 95%.

Direct observation by COR.

PRS # 6

Assist with study data results and publication

(Para 5.2.6)

The contractor shall assist with data analysis and results, and assist in publication documents as samples provided at an AQL rate of 95%.

Direct observation by COR upon completion of work.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

DELIVERABLE FREQUENCY MEDIUM/FORMAT SUBMIT TO

A.001

QCP

(Para 1.5.1)

Draft QCP due within 10 days of award;

final QCP due within 30 days of receipt of Government comments.

Proposed changes due NLT 30 days prior to anticipated change and implementation.

Electronic document (MS Word, MS Excel, or

PDF)

COR

A.002

Analysis of Quality Control and Timeliness of Submittals

(Para 1.5.1.1)

Due within 30 days upon completion of each option period or Task Order.

Electronic document (MS Word, MS Excel, or

PDF)

COR

A.003

Performance Issues or Potential Issues Report

(Para 1.5.1.2)

Verbal report due within 48 hours of identifying potential issues; written report due within 2 days thereafter.

Electronic document (MS Word, MS Excel, or

PDF)

COR

A.004 (Reserved) Installation Pass Log

(Para 1.7.3.1)

Log due three days after contract award;

log updates due within 5 days of changes.

Electronic document (MS Word, Excel, or

PDF)

COR

A.005 (Reserved) CAC Information and Log

(Para 1.7.3.4)

Employee information for CAC or access cards due 10 days after award; CAC Log due 30 days after award and within 5 days of changes thereafter.

Electronic document (MS Word, MS Excel, or

PDF)

COR

A.006 (Reserved) Background Check Reports

(Para 1.7.4)

Local and third country nationals background checks due 5 days after contract award or during the post-award meeting.

For all employees, favorable or unfavorable background checks due within 30 days of receipt by the Contractor.

Electronic document (MS Word, MS Excel, or

PDF)

COR

A.007 (Reserved) Key Personnel

(Para 1.10)

CVs for Program/Contract Manager as well as Alternate due with 5 days of award.

Key personnel resume due two weeks (or mutually agreed upon) prior to personnel change.

Electronic document (MS Word, MS Excel, or

PDF)

COR

DELIVERABLE FREQUENCY MEDIUM/FORMAT SUBMIT TO

A.008 (Reserved) Contractor Identification Badge List and Workplace Signs

(Para 1.11)

List of all issued ID cards due prior to contract performance.

Proposed Contractor sign due to COR for review and approval with 10 days of contract award.

Electronic document (MS Word, Excel, or

PDF)

COR

A.009

Contractor Travel

(Para 1.12)

Travel Estimates due 30 calendar days prior to scheduled travel.

Trip Reports due 10 days after completion of travel.

Electronic document (MS Word, MS Excel, or

PDF)

COR

A.010

Invoice and Receiving Report

(Para 1.13.1)

Monthly Electronic document (MS Word, Excel, or

PDF)

WAWF

A.011

Non-Disclosure Agreements

(Para 1.15.1)

30 days before commencement of work under the contract.

Electronic document (MS Word, MS Excel, or

PDF)

COR

A.012

OCI Mitigation Plan

(Para 1.17)

Due immediately when Contractor becomes aware that such access or participation may result in an actual or potential OCI.

Electronic document (MS Word, Excel, or

PDF)

COR

A.013 (Reserved) Accident Prevention Plan and AHA

(Para 1.19.1)

Initial plan due within 15 days of contract award; plans for subsequent major phases due within 15 days prior to initiating work.

Electronic document (MS Word, Excel, or

PDF)

COR

A.014 (Reserved) AT Level 1 Training

(Para 1.21.1)

Training completed within 30 days of employment with refresher training completed annually.

Training verification due within 5 days of training completion.

Electronic document (MS Word, MS Excel, or

DELIVERABLE FREQUENCY MEDIUM/FORMAT SUBMIT TO

A.015 (Reserved) Controlled Unclassified Information (CUI)

(Para 1.21.2)

Training must be completed within 15 days of employment under the contract, verification due within 5 days of completion of training.

Electronic document (MS Word, MS Excel, or

PDF)

COR

A.016 (Reserved) Privacy Act of 1974 and Health Insurance Portability and Accountability Act

(HIPAA)

(Para 1.21.3)

Training completed within 30 days of employment with refresher training completed annually.

Training verification due within 5 days of training completion.

Electronic document (MS Word, MS Excel, or

PDF)

COR

A.017 (Reserved) OPSEC Training

(Para 1.21.4)

Training completed within 30 days of employment with refresher training completed annually.

Training verification due within 5 days of training completion.

Electronic document (MS Word, MS Excel, or

PDF)

COR

A.018 (Reserved) Information Security (InfoSec) and Information Assurance (IA)

(Para1.21.5)

Training completed within 30 days of employment with refresher training completed annually.

Training verification due within 5 days of training completion.

Electronic document (MS Word, MS Excel, or

PDF)

COR

A.019 (Reserved) Privacy and Civil Liberties

(Para 1.21.6)

Training completed within 30 days of employment with refresher training completed annually.

Training verification due within 5 days of training completion.

Electronic document (MS Word, MS Excel, or

PDF)

COR

A.020 (Reserved) Inventory Report

(Para 1.25)

Submit a property management plan to the KO and the Property Administrator via the COR within 30 days after date of contract award

Electronic document (MS Word, MS Excel, or

PDF)

COR

A.021

Monthly Progress Report

(Para 5.2.2)

Submit monthly progress report to COR no later than the last day of each month.

Digital format in a form that can support further analyses (e.g., MS Excel or other relational data format) as well as narrative and graphic formats.

DELIVERABLE FREQUENCY MEDIUM/FORMAT SUBMIT TO

A.022

Safety Data Sheet and Instructions and Product

(Para 5.2.3)

Data sheet and instructions included with each delivery of products; first lot due prior to July 2024, second lot due prior to July 2025.

Hardcopy USAMD- AFRIMS in Bangkok, Thailand

A.023

Study Data Results

(Para 5.2.6)

As requested Digital format in a form that can support further analyses (e.g., MS Excel or other relational data format) as well as narrative and graphic formats.

COR

A.024

SCR

(Para 5.3)

NLT 31 October each calendar year and within 30 calendar days from the end date of the contract.

Electronic document (MS Word or Excel & www.sam.gov