Draft PWS - Envrionmental Chambers Services.pdf

PART 1

1. GENERAL

This is a non-personal services contract to provide preventative maintenance and repair service on all environmental chambers under control of the Engineering Development Division at the Pine Bluff Arsenal. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1. DESCRIPTION OF SERVICES

The Engineering Development Division requires the vendor to execute preventative maintenance (PM) and repair service on 14 environmental chambers. Service provider will be required to travel to Pine Bluff Arsenal a minimum of two times per year to perform preventive maintenance services, and a maximum of three times per year if additional repair services are needed. Most of the environmental chamber equipment has specialized multistage refrigeration systems to achieve temperatures at approximately -65F. Furthermore, the controls for the equipment are micro-controllers and chart recorders that the technician must be able to troubleshoot as a component of the operation of the equipment. Some of the equipment also has a humidity control system that is also specialized to this type of equipment.

1.2. OBJECTIVES

The contractor will be responsible for all services associated with general maintenance, repairs, parts, and keeping records of all actions and recommendations associated with servicing the environmental chambers.

1.3. SCOPE

The contractor shall provide services for PBA in accordance with the terms, conditions, and standards contained herein. Services required, the locations to be serviced, and the levels of mechanical equipment repair and preventative maintenance services are established in this

PWS.

1.4. ENVIRONMENTAL CHAMBER PREVENTIVE MAINTENANCE AND REPAIR

SERVICE REQUIREMENTS

1.4.1. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform environmental chamber preventive maintenance and repair services at PBA.

The contractor shall perform to the standards in the contract as well as all Federal, State, and local regulations.

1.4.2. Environmental chambers are listed below:

1.4.2.1. 32-510 Cubicle 4

Envirotronics Model Number: FLX900-2-3.5-AC-H, Serial Number:

06127988, Honeywell Truline DR4500 Recorder.

1.4.2.2. 32-510 Cubicle 8 Russell Model Number: RDV-32-705-705, Serial Number:

03921136, Watlow F4 controller, Honeywell DR4502 Recorder.

1.4.2.3. 32-510 Cubicle 9 Russell Model Number GD-16-5-5-WC, Serial Number: 06093986, Watlow F4 controller, Partlow MRC7000 Recorder.

1.4.2.4. 32-510 Cubicle 10 Russell Model Number: RDV-32-7-05-705, Serial Number:

11992696, Watlow F4 controller

1.4.2.5. 32-510 Walk in 2 Bryant Manufacturing Associates Model Number WR-662, Serial Number 2529, Watlow F4 controller, Partlow MRC7000 Recorder.

1.4.2.6. 32-510 Walk in 1 Bryant Manufacturing Associates Model Number WR-576, Serial Number 2537, Watlow F4 controller, Honeywell Truline DR4500 Recorder.

1.4.2.7. 32-520 Trailer chamber 1 TM-32CC BMA Model Number: TM32CC, Serial Number: 2527, Partlow MRC7000 Recorder.

1.4.2.8. 32-520 Trailer chamber 2 TM-32CC BMA Model Number: TM32CC, Serial Number: 2528, Partlow MRC7000 Recorder.

1.4.2.9. 32-520 Cubicle 22 Envirotronics Model Number: EH-14-2-2, Serial Number: 1082006, Honeywell controller, Partlow MRC7000 Recorder.

1.4.2.10. 32-520 East Apron Freezer Envirotronics Model Number: WPS450-2-7.5, Serial Number 06963270, Watlow F4 Controller, Partlow MRC7000 Recorder.

1.4.2.11. 32-630 Hotpack Environmental Chamber SP Industries Model Number: HEC33R, Serial Number 300935, Watlow F4 controller, Honeywell DR4300 Recorder.

1.4.2.12. 32-630 Hotpack Environmental Chamber SP Industries Model Number: HEC33R, Serial Number 300937, Watlow F4T controller, Honeywell DR4300 Recorder.

1.4.2.13. 32-630 Hotpack Environmental Chamber SP Industries Model Number: HEC33R, Serial Number 300938, Watlow F4 controller, Honeywell DR4300 Recorder.

1.4.2.14. Hotpack Environmental Chamber 63-210

SP Industries Model Number: HEC33R, Serial Number 300936, Watlow F4 controller.

1.4.3 Chamber Properties

Chamber Reference Line

Coolant System Humidity Desiccant

Dryer

1.4.2.1 Cascade Yes No

1.4.2.2 Cascade Yes No

1.4.2.3 Cascade Yes Yes

1.4.2.4 Cascade Yes No

1.4.2.5 Cascade Yes No

1.4.2.6 Cascade Yes No

1.4.2.7 Cascade No No

1.4.2.8 Cascade No No

1.4.2.9 Cascade Yes No

1.4.2.10 Cascade No No

1.4.2.11 Single Loop Yes No

1.4.2.12 Single Loop Yes No

1.4.2.13 Single Loop Yes No

1.4.2.14 Single Loop Yes No

1.5. PREVENTATIVE MAINTENANCE

1.5.1. The Government requires two visits per year for preventative maintenance. The first PM visit is required within 45 days of contract award. Tasks are expected to include a thorough inspection of all electrical components, refrigeration components, and other equipment and systems listed in the overview of the thorough systems and components checklist in section 5. Where possible, routine minor adjustments will be made to return the equipment to top running condition.

1.5.2. Upon completion of the inspections, the technician will provide a detailed report detailing condition of each chamber and recommendations and quotation for any repairs that may be needed.

1.6. REPAIRS

1.6.1. Service repairs that fall outside of the scope of preventive maintenance tasks may also need to be performed. It is possible that the Contract Awardee will be asked to perform these service repairs either the same-day while on-site at PBA performing the current preventive maintenance visit, or at the time of the next preventive maintenance visit. The Government anticipates that there will be at least one repair service which will require a trip to Pine Bluff outside of the two Preventive Maintenance visits per year. The vendor will be required to submit a proposed plan to execute the needed service repairs and a corresponding price quote, which must be approved by the Contracting Officer prior to initiating the service repair process. This quote shall separate parts and labor costs, and shall include all anticipated travel costs if the trip will not coincide with one of the two preventive maintenance visits. Note that the Government will reimburse any travel costs in accordance with the Joint Travel Regulation. In all repair cases, the Contracting Officer shall determine if the awardee’s proposed price is fair and reasonable, and shall approve each quote for service repair in the form of issuing a Notice to Proceed (NTP) prior to the vendor initiating the repair process. The Government is not obligated to approve the service repairs suggested by the contract awardee. The Government can accept any or all portions of the vendor’s proposed repair plan; or the Government can refuse the contractor’s proposed repair plan.

1.6.2. Scheduling of work for each requirement shall be coordinated with the COR.

The majority of equipment to be serviced is in a production area. Coordination of schedule is critical because of possible limited access to those areas during operations.

1.6.3. Repairs may include a major problem/breakdown of mechanical equipment or system and the restoration of that equipment to such a condition that it may be effectively utilized for its designated purpose. Repairs may include, but are not limited to: overhaul, reprocessing, replacement of parts/components that are not explicitly listed in Preventative Maintenance, programming and configuration of controllers and chart recorders.

1.7. PREVENTATIVE MAINTENANCE AND REPAIR RECORDS

1.7.1. The Government requires the technician to keep a complete a Quality Assurance File and provide a copy for the COR to retain. The file will contain copies of all invoices, recorded parameters as required in section 5, typewritten reports of each service, calibration information, Safety Data Sheets, Refrigeration Service Order Forms, evaluations, recommendations, and any actions related to the Government’s performance of the quality assurance function. The Contractor shall provide and maintain a file of record (both hard copy and a searchable electronic copy) for each chamber that Contractor has performed preventive maintenance and repair services on. Quality Assurance File shall be mailed to the COR no later than two weeks after contract expiration. Mailing address will be provided by the COR. The Quality Assurance File shall also be emailed to both the Contracting Officer and the

COR.

1.7.2. A copy of the Refrigerant Service Order forms shall be included in the file by the contractor when needed and each entry shall be dated. The contractor is to provide the COR a copy of the Refrigerant Service Order forms immediately after completion of repair work for each HVAC-R system if work is done to the refrigerant circuit. A hard copy Refrigerant Service Order form shall be provided to the COR the same day refrigerant circuit repairs are performed. The Refrigerant Service Order form shall also be emailed to both the Contracting Officer and COR no later than 7 days after repair service occurs.

1.7.3. All such records will be retained for the life of the contract.

1.8. Contract Data Requirements Listing (CDRLs)

Contractor shall prepare and timely submit all CDRLs during the performance of the contract.

CDRLs are available at Attachment 0007.

1.9. QUALITY ASSURANCE

Contractor shall develop and maintain an affective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

PART 2

2. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

2.1. FACILITIES

There will be no material, property, equipment, facilities or services furnished to the Contractor by the Government on this project, except as noted.

2.1.1. The contractor shall be liable to the Government for damage to Government facilities, fixtures, furnishings, equipment, or grounds caused by the contractor, or his employees. The contractor shall repair damages at his own expense, within ten (10) working days, or the Government shall repair the damage and deduct the cost from payment due to the contractor. The contractor shall provide a verbal report to the KO within four (4) normal working hours of occurrence, and a written damage report within three (3) normal working days explaining the circumstances of the accident and the extent of damage.

2.1.2. The Government shall not be responsible for loss or damages to property, or injuries to persons which may arise from, or be incident to the use of the facilities by the contractor, his employees, agents, or others who may be on the said premises at their invitation or the invitation of any one of them, and the contractor shall hold the Government harmless from any and all such claims.

2.1.3. The Government reserves the right to purchase and furnish parts if it is in its best interest.

2.2. SERVICES

Limited emergency first aid, to prevent loss of life or limb, is available for contractor personnel at the U.S. Army Health Clinic for injuries sustained in the performance of duties. This service is normally available from 7.30 A.M. - 4.00 P.M., Monday through Thursday. To request emergency ambulance service during Clinic hours, dial 9-1-1*. For life-threatening emergencies after duty hours, contractor personnel should dial 9-1-1. There is no after-hours medical service available on Post. For any other injury, contractor personnel should obtain medical care off-post.

Use of this Health Clinic constitutes compliance with the First Aid Requirements of the Corps of Engineers Manual EM 385-1-1, as referenced in FAR 52.236-13, "Accident Prevention";

incorporated by reference in this PWS. The requirements of Department of Labor, Occupational Safety and Health Administration (OSHA) Standards 29 CFR 1910 & 1926 or EM 385-1-1, most current one, General Safety Requirements, whichever is the most stringent, will be followed.

* Calling 911 from a cell phone will contact the 911 call center for Jefferson County. If you call from a cell phone instead of a PBA landline phone or PBA-issued radio, you will have to tell the 911 operator that you need the Pine Bluff Arsenal emergency system.

PART 3

3. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

3.1. GENERAL

Except for items listed in Part 2 of this PWS, the contractor shall provide all facilities, equipment, materials, and supplies to perform the requirements of this contract. Provide a Safety Data Sheet (SDS) with any chemicals used for any repair service immediately upon use.

3.2. EQUIPMENT

The contractor shall provide tools and equipment necessary to meet the requirements under this PWS. The contractor shall maintain tools and equipment in a safe and operable condition at all times. All equipment shall be subject to the inspection and approval of the COR prior to and during the life of the contract.

PART 4

4. GENERAL INFORMATION

4.1. UNFORESEEN FACILITY CLOSURES

When an unforeseen facility closure, inclement weather, or other event found to be an acceptable delay by the COR prevents completion of services on a regular scheduled work day, the COR shall have the following options: Reschedule the work to be performed for the following business day, or other alternative day as determined by the COR; or, forego the work and notify the Contractor invoicing for the services not performed is prohibited.

4.2. PHYSICAL SECURITY

The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

4.2.1. Passes and Badges. All Contractor employees shall obtain the required employee passes. The Contractor shall, prior to the start of the contract, submit to the KO an estimate of the number of personnel expected at any one time on the contract. The Government will issue badges without charge. Each employee shall wear the Government issued badge over the front of the outer clothing.

4.2.2. The Contractor shall return the employee's pass and badge within five (5) days when an employee leaves the Contractor's service. The Contractor shall be assessed $44.00 or current cost for each employee pass and badge not returned to the Government. Passes and badges issued to contractor employees shall not negate the requirement for employee identification required in section 4.7 "Identification of Contractor Employees”.

4.2.3. The company name shall be displayed on the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate and shall be maintained in good repair. Privately owned vehicles are allowed at this job site.

4.3. ANTI-TERRORISM AND OPERATIONS SECURITY

4.3.1. All Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR within 10 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at http://jko.jten.mil/courses/atl1/launch.html.

4.3.2. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office or Security Office. The Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.3.3. The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees’ commencing performance, with the results reported to the COR no later than 40 calendar days after contract award.

4.4. POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS

The Contractor agrees to attend any post award conference convened by the Contract Administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO shall inform the Contractor how the Government views the Contractor's performance and the Contractor shall inform the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

4.5. CONTRACTING OFFICER (KO)

The KO is the only Government representative with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The KO is the only person authorized to allow changes to the contract related to delivery schedule, funding, order quantity, and other contract terms and conditions. The KO ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract, and safeguards the interests of the United States in the contractual relationship. It is the KO that assures that non-conformances are identified, and establishes the significance of a non-conformance when considering the acceptability of the supplies or services which do not meet contract requirements. The KO is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

4.6. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The COR is an individual designated in writing by the Contracting Officer to act as his authorized representative to assist in administering a contract. The source and authority for a COR is the Contracting Officer. COR limitations are contained in the written letter of appointment.

4.7. KEY PERSONNEL

The Government considers the Contract Manager and Alternate Contract Manager to be key personnel for the Contractor. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the KO.

The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager and alternate(s) must be able to read, write, and speak English.

4.8. IDENTIFICATION OF CONTRACTOR EMPLOYEES

All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as contractor products or that Contractor participation is appropriately disclosed. All Contractor and subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for Arsenal badges.

4.9. FIRE PROTECTION.

The Contractor and his/her employees shall be trained to properly respond during a fire alarm or fire per local activity instructions.

4.9.1. No fire or flame producing device will be used on the Arsenal without prior approval of the Fire Chief.

4.9.2. Smoking will be permitted only in authorized/designated smoking areas with the approval of the COR. Smoking is not permitted inside or within 50 feet of any Arsenal building.

4.10. ACCOUNTING FOR CONTRACT SERVICES.

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(5) Estimated direct labor hours (including subcontractors);

(6) Estimated direct labor dollars paid this reporting period (including subcontractors);

(7) Total payments (including subcontractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor if different);

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army

Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

(11) Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website)’

(12) Presence of deployment or contingency contract language; and

(13) Number of contractor and subcontractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each Government fiscal year and must be reported by 31 October of each calendar year.

Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

4.11. ENVIRONMENTAL PROTECTION

4.11.1. All environmental protection matters shall be coordinated with the Contracting Officer/COR. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by contractor negligence, the contractor shall reimburse the Government for the amount of that fine and all other costs. The contractor shall also clean up any oil spills that result from the contractor's operations. The contractor shall comply with the instructions of the Environmental Protection Coordinator with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health of military or civilian personnel.

4.11.2. Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of- Forces Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR).

4.11.3. Compliance with Green Procurement Requirements: Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) and Army Contracting Command Quick Guide (https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide-for- Sustainable-Procurement.docx) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

4.11.4. Compliance with License and Certification Requirements: Contractor shall obtain all license and certification required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations shall be submitted with Contractor’s quote in response to the solicitation.

4.11.5. Notification of Federal and State Regulators: Contractor shall immediately notify the COR of the arrival on site of any Federal, State, and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from a Federal or State environmental agency.

4.11.6. Inspections of Work Sites: Contractor shall submit to potential Federal, State, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

4.11.7. Reporting Noncompliance: Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR.

4.11.8. Verification of National Environmental Policy Act Documents: Contractor shall obtain from the COR, a copy of AMC's National Environmental Policy Act Policy and 32 CFR 651 which addresses actions to be taken by contractor.

These documents include but is not limited to the analysis-associated decision document of an Environmental Impact Statement and Record of Decision;

Environmental Assessment and Finding of No Significant Impact or Notice to Proceed; or Record of Environmental Consideration on the proposed contract actions prior to commencement of such actions.

4.11.9. Conformance with Environmental Management System: Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment.

4.11.10. Assignment of Environmental Compliance Designee (ECD): N/A

4.11.11. Competency Training for Contractor Personnel: Contractor shall not allow personnel to perform any activities and/or tasks on AMC installations without proper and adequate qualifications or job competency training. In the event of any identified noncompliance, the Contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

4.11.12. Generation of Solid Waste: Contractor shall remove from the installation and dispose of all solid waste generated, which cannot be recycled to an approved and permitted off-post disposal facility.

4.11.13. Generation of Hazardous Waste: Generation of Hazardous Waste: Contractor shall contact the COR to obtain technical assistance from the Environmental Office for assisting with achieving and maintaining compliance with hazardous waste storage and disposal requirements. Contractor shall properly profile all waste generated as part of this contract to determine if any waste is hazardous waste as defined by 40 CFR. Contractor shall accumulate hazardous waste prior to disposal shipment in a satellite accumulation point at or near the point of generation or in a less-than-90-day site, in accordance with Federal, State, Army, and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement or Status-of-Forces Agreement. The Contractor shall properly package the hazardous waste and complete the hazardous waste manifest, then take the manifest to COR for approval and signature.

Contractor shall contact COR to obtain the installation’s hazardous waste EPA ID number for the hazardous waste manifest. The contractor shall remove and dispose of manifested hazardous waste generated by contract activities from the installation, to an approved off-post permitted hazardous waste disposal facility. The COR shall assist contractors with profiling their waste upon request.

4.11.14. Use of Hazardous Materials: N/A

4.11.15. Prevention of Storm Water Pollution: N/A

4.11.16. Storm Water Management Low Impact Design/Development (LID): N/A

4.11.17. Use of Pesticides: N/A

4.11.18. Protection of Work Site Resources: Contractor shall confine all activities to areas defined by the drawings and specifications. The Contractor shall provide effective protection for land and vegetative resources at all times.

4.11.19. Prevention of Spills: Contractor shall adopt the installation's Spill Prevention Control and Countermeasures Plan (SPCC) if transporting, processing, storing, or in any way managing hazardous waste, hazardous material, petroleum-oils-lubricants, or other restricted items. In case of a spill, the person in control of the spill site or their designated representative shall take appropriate action to protect workers and bystanders; contain the spill (if it can be done safely);

secure the spill site; restrict ignition sources; and immediately contact the installation Fire and Emergency Services (Fire Department).

4.11.20. Protection of Sensitive Areas: N/A

4.11.21. Corrective Action for Noncompliance: Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

4.11.22. Noise: N/A

4.11.23. Mercury: Mercury is prohibited, unless specified otherwise, and with the exception of mercury vapor lamps and fluorescent lamps. Dumping of mercury-containing materials and devices such as mercury vapor lamps, fluorescent lamps, and mercury switches, in rubbish containers is prohibited. Remove without breaking, pack to prevent breakage, and transport out of the activity in an unbroken condition for disposal as directed. Immediately report to the COR instances of breakage or mercury spillage. Clean mercury spill area to the satisfaction of the Contracting Officer. Cleanup of a mercury spill shall not be recycled and shall be managed as a hazardous waste for disposal

4.11.24. Universal Waste / e-Waste Management: Universal waste including but not limited to some mercury containing building products such florescent lamps, mercury vapor lamps, high pressure sodium lamps, CRTs, batteries, aerosol paint containers, electrical equipment containing PCBs, and consumed electronic devices, shall be managed in accordance with applicable environmental law and installation instructions.

4.11.25. Pollution Prevention / Hazardous Waste Minimization: Minimize the use of hazardous materials and the generation of hazardous waste. Consult with the Environmental Office for suggestions and to obtain a copy of the installation's pollution prevention/hazardous waste minimization plan for supporting waste minimization goals.

4.12. SAFETY REQUIREMENTS.

The contractor shall comply with local, state, and Federal Occupational Safety and Health requirements and provide report of accidents and citations to the KO within 72 hours of occurrence.

4.12.1. Prior to commencing work, the Contractor shall meet with the COR to discuss and develop mutual understandings relative to administration of the Safety Program.

4.12.2. All Contractor personnel shall receive the PBA General Safety Briefing prior to reporting to work. If proof of briefing attendance cannot be provided for any employee, that employee shall not be available to work until proof of attendance is provided. Time and location of briefing shall be provided to the contractor at the Post Award meeting.

4.12.3. The Contractor shall ensure compliance with PBA Policy Letter 385-3, “Wearing of Safety Clothing and Equipment in Manufacturing Areas of Pine Bluff Arsenal”. All contractor personnel will comply with ANSI Z133.1; wear reflective bright orange or lime green vests while conducting operations on roadways.

4.12.4. The Contractor shall ensure compliance with the Hazard Communication Standard, 29 CFR 1910.1200 and provide the COR with verification that each contract employee has been provided this training prior to beginning work on the installation. The COR will provide site specific hazard communication information as requested by the Contractor.

4.12.5. The Contractor's workspace may be inspected periodically for OSHA and Army violations. Abatement of violations will be the responsibility of the contractor and/or the Government as determined by the KO. The Contractor shall provide assistance to the Safety Office escort and the federal or state OSHA inspector if a complaint is filed. Any fines levied on the Contractor by federal or state OSHA offices due to safety/health violations shall be paid promptly.

4.12.6. Equipment shall be maintained in a safe operating at all times. Equipment shall be stored in the areas so designated. The Contractor shall secure vehicles and mobile equipment by removing the keys from key operated ignition or by other physical means when not in use. Electrical equipment must operate using existing building circuits. The Contractor shall prevent the operation of electrical equipment which requires power exceeding capacity of existing building circuits.

4.12.7. Work sites shall be kept free of debris and material which could cause injury to workmen or others in the area. When deemed advisable by the COR, signs shall be posted to warn of specific hazards.

4.12.8. Hoists, cranes, derricks, or similar equipment shall not be operated where it is possible to bring any part of the machine, suspended load or lines closer than ten (10) feet to power lines unless the lines have been de-energized and grounded.

4.12.9. Such other safety measures as the COR may determine to be reasonable and necessary for the protection of personnel and property will be enforced.

PART 5

5. Thorough Systems and Components Checklist

Preventative Maintenance requires the contractor to perform spot evaluations of multiple systems, adjustments, resetting controls, adjusting set point/limit switches/sensors, tightening loose connections, identifying leaks, replacing items that routinely need to be changed out, and any other similar type corrections that can typically be performed on the spot. These are listed in sections 5.1-5.6 below.

Note: Not all services are applicable to any specific chamber.

5.1. Control Panel

5.1.1. Verify all alarms function properly.

5.1.2. Verify instrumentation, controllers, and chart recorders are reading correctly.

Make adjustments as needed.

5.2. Electrical System

5.2.1. Check main disconnect/phasing.

5.2.2. Measure and record voltage/resistance/current for all compressors and heaters.

5.2.3. Check all motors for proper operation.

5.2.4. Check contact points, timer settings, fuses, and grounding. Replace fuses if burned up. Adjust timers if needed.

5.3. Humidity System

5.3.1. Verify there is not any mineral deposits.

5.3.2. Remove any scale build-up inside the humidifier.

5.3.3. Check water supply pressure.

5.3.4. Check for any leaks or signs of corrosion.

5.3.5. Check condition of boiler and boiler hose.

5.3.6. Check water level in wick tank.

5.3.7. Check fittings for tightness.

5.3.8. Check thermostat.

5.3.9. Check water filter and demineralizer cartridge. Replace if needed.

5.3.10. Check atomizer fittings.

5.3.11. Check condition of nozzles.

5.3.12. Check water and air pressure regulator.

5.3.13. Check dry air purge.

5.3.14. Check solenoids Valves.

5.3.15. Check desiccant tower transfer.

5.3.16. Check moisture indicator.

5.3.17. Verify proper humidifier operation.

5.4. Condensing Unit/Refrigeration

5.4.1. Check and record low and high stage refrigerant cycles and record the high and low operating pressures and static pressure of each cycle.

5.4.2. Check compressor low and high stage oil levels.

5.4.3. Check inlet and outlet operating pressures and temperatures.

5.4.4. Check CPR pressure setting.

5.4.5. Check capillary tubes; do not rub.

5.4.6. Verify no oil leaks are present, and identify the location of the leak if present.

5.4.7. Verify no leaks are present, and identify the location of the leak if present.

5.4.8. Clean the condenser and evaporator coils if needed.

5.4.9. Check for any abnormal noise or vibration.

5.4.10. Check low and high stage pressure switch settings.

5.4.11. Check low and high stage frost back.

5.4.12. Check water regulator.

5.4.13. Check fan cycling operation.

5.4.14. Check solenoids, cap tubes, oil separators, and valve labels.

5.4.15. Perform acid test on compressor oils.

5.5. Desiccant Drier Check-out

5.5.1. Verify no fault indications exist.

5.5.2. Check the react outlet air temperature and RH.

5.5.3. Verify proper operation.

5.5.4. Change desiccant if needed.

5.5.5. Inspect desiccant gaskets and valves for wear.

5.5.6. Clean the process air filter.

5.5.7. Check solenoids valves.

5.6. General Items

5.6.1. Check condition of chamber, insulation, and quiet package.

5.6.2. Check labels, panels, knobs, drip pan, door and door latch, belts, gauges, and tie straps.

5.6.3. Check fan blades, pulleys, belts, and grease bearings.

5.6.4. Verify window and door heaters are operational.

5.6.5. Verify cooling systems can maintain -65+/-5 degrees Fahrenheit for cascade system sand 32+/-5 degrees Fahrenheit for single loop cooling systems for 1 hour.

5.6.6. Verify heating systems can maintain 160+/-5 degrees Fahrenheit for 1 hour.

5.6.7. Verify humidity systems can maintain 95+/-5 RH at 140+/-5 degrees Fahrenheit for 1 hour.

5.6.8. Verify humidity systems can maintain 55+/-5 RH at 40+/-5 degrees Fahrenheit for 1 hour.

5.6.9. If a chamber is unable to meet the criteria in the lines above under general items, document what the chamber is able to achieve and why it is unable to reach the specified target (this could be limitations of the design of the chamber or parts needing repair) and recommend a new target to test.

5.10 Service Repairs. Contractor shall provide repairs as necessary. To the maximum extent possible, Contractor shall perform repairs on the same visit as preventative maintenance. Prior to proceeding with repairs (those tasks not included in preventative maintenance), the Contractor shall receive a Notice to

Proceed from the Contracting Officer. Any repairs executed by the Contractor prior to receiving the Notice to Proceed from the Contracting Officer, will be performed at the Contractor’s own risk.