Draft PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Micro Hardness Tester and Metallograph

PART 1

GENERAL INFORMATION

1.0 GENERAL: This is a non-personal services contract to provide Preventive Maintenance (PM) of the Micro Hardness Tester and the Metallograph. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Scope: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, quality control, and other items and non-personal services necessary to perform Micro Hardness Tester PM as defined in this PWS, except for those items specified as government furnished. The Contractor shall perform to the standards of this contract.

1.2 Background: The Micro Hardness Tester and the Metallograph is used by the Material and Process Engineering lab to analyze material components prior to final assembly.

1.3 Description of Services: Preventive Maintenance (PM) of the Micro Hardness Tester and the Metallograph.

See Part 5.

1.4 Period of Performance (POP): The POP shall be one Base Year of 12 Months. The POP will be defined in the contract document.

1.5.1 Quality Control (QC): The Contractor shall develop and maintain an effective QC Program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the Contractor shall develop QC procedures that address the areas identified in the Performance Requirements Summary.

1.5.2 Quality Assurance (QA): The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: [State if the Contractor shall or shall not perform services on these holidays]. The following are recognized US holidays. The Contractor [shall/shall not] perform services on these days:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.5.4 Hours of Operation: The Contractor shall provide services between the hours of 7:00 am to 3:00 pm, Monday thru Friday, except on US Holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. For other than firm fixed price contracts, the Contractor shall not be reimbursed when the Government facility is closed for the above reasons. The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed.

CCAD may schedule a “compressed work schedule” during various times of the year. The Contracting Officer may authorize a “compressed work schedule” for Contractor operations during a planned CCAD “compressed work schedule”. The Contracting Officer will inform the Contractor of any planned CCAD “compressed work schedule” at least 7 calendar days prior to the change via email or memorandum.

1.5.5 Place of Performance: Performance for work under this contract shall be at Corpus Christ Army Depot, 308 Crecy St., Corpus Christi, TX. Bldg.8.

1.5.6 Security Requirements:

DBIDS and Base Passes: Defense Biometric Identification System (DBIDS): DBIDS is a program in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to one year, or the length of the contract, whichever is less. The Government performs background screening and credentialing. Throughout the year the Contractor employee must continue to meet background screening standards.

Under the DBIDS program, no commercial vehicle inspection is required, although vehicles may be subject to random inspection. There is no cost to obtain DBIDS credentials.

Base Passes: Participation in the DBIDS is not mandatory. However, if the Contractor chooses to not participate, the Contractor's personnel will have to obtain a 30-day pass, be subject to daily mandatory vehicle inspection, and may have limited access to the installation. There is a four day lead time required to obtain a 30-day pass. Only three 30-day passes may be granted in any 12-month period for any one individual. After the three 30-day passes have expired, the individual will not be granted base access unless they participate in the DBIDS program. ALL occupants of a vehicle must have either a base pass or a DBIDS pass. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

Contractors are not authorized to escort anyone. All personnel entering the installation must either have a DBIDS card or be on the base access list.

1.5.6.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.5.7 Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

PART 2

DEFINITIONS & ACRONYMS

2.0 DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor Contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the

PWS.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured items such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to the acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

CCAD Corpus Christ Army Depot DOD Department of Defense FAR Federal Acquisition Regulation IAW In Accordance With KO Contracting Officer OCI Organizational Conflict of Interest PM Preventive Maintenance

POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement TE Technical Exhibit WAWF Wide Area Workflow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Equipment: The Government will provide the following items to perform Preventative Maintenance:

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 CONTRACTOR FURNISHED ITEMS AND RESPONSBILITIES:

4.1 General: Except for those items specifically stated to be Government-Furnished in Part 3.0, the Contractor shall furnish everything required to perform these services as indicated in paragraph 1.1.

PART 5

SPECIFIC TASKS

5.0 REQUIREMENTS:

5.1 The Contractor shall perform annual Rockwell Hardness Tester WH2003T, barcode T0008982, PM and repair in accordance to OEM standards.

5.2 The Contractor shall perform annual Rockwell Hardness Tester RB2000T (Size 3), barcode T0006440, PM and repair in accordance to OEM standards.

5.3 The Contractor shall perform annual Rockwell Hardness Tester LCR 500, barcode T0003836 M and repair in accordance to OEM standards.

5.4 The Contractor shall perform annual Micro-Hardness Tester LM247AT, barcode XM0125, PM and repair in accordance to OEM standards.

5.5 The Contractor shall perform annual Micro-Hardness Tester Tukon 1202, barcode T0007430, PM and repair in accordance to OEM standards.

5.6 The Contractor shall perform annual Newage Hardness Tester Versitron 7741, barcode WOMUAA G4918, PM and repair in accordance to OEM standards.

5.7 The Contractor shall perform annual Newage Hardness Tester Versitron 7758, barcode WOMUAAG4919, PM and repair in accordance to OEM standards.

5.8 The Contractor shall perform annual Wilson Wolpert H1668, barcode WOMUAAK9739, PM and repair in accordance to OEM standards.

5.9 The Contractor shall perform the preventative maintenance (PM) per ASTM 18 (most current version).

5.10 The Contractor shall provide, upon completion of the PM, hardcopy or electronic copy of the service report to the COR.

5.11 Enterprise Contractor Manpower Reporting Application (ECMRA): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address www.ecmra.mil. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub- Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6.0 APPLICABLE PUBLICATIONS:

Publication Mandatory or Advisory Website

ASTM 18

Mandatory.

https://www.astm.org/

PART 7

ATTACHMENTS

7.0 Attachment List:

7.1 Attachment 1: Performance Requirements Summary

ATTACHMENT 1 / TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine Contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph Task Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

1.5 All

Adherence to scheduled arrival and departure dates and times.

The Contractor shall perform technical support within 98% of the scheduled time.

2% failure to perform technical support within the scheduled time.

COR inspection and customer feedback

1.3, 5.0

Job performance

100% completion of each task.

0% failure of each task performed.

1.5 All, 1.6 All

Adherence to CCAD regulations (Safety, security and environmental).

within 100%% of the scheduled time.

0% failure to the scheduled time.

7.2 Attachment 2:

Deliverable Frequency Number of Copies Medium/Format Submit To

Service Report

Upon completion of service

Hard copy julius.c.wilson1.civ@mail.mil

Paragraph 5.5 Pricing/Invoices with itemized pricing training provided

Due by completion of training

Hard copy invoice/work order julius.c.wilson1.civ@mail.mil

7.3 Attachment 2: N/A

mailto:julius.c.wilson1.civ@mail.mil mailto:julius.c.wilson1.civ@mail.mil