Draft PWS.pdf

DRAFT

PERFORMANCE WORK STATEMENT (PWS)

FOR

SPRINKLER HEAD TEST KITS AND TESTING

1.0 GENERAL:

1.1 SCOPE: The contractor shall provide sprinkler head testing kits to Letterkenny Army Depot, all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform sprinkler head testing off-site, in accordance with NFPA 25 standards, as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract.

1.2 BACKGROUND: Letterkenny Army Depot (LEAD) has multiple sprinkler systems that require the heads to be tested periodically by a recognized laboratory IAW NFPA 25.

1.3 PERIOD OF PERFORMANCE (PoP): The Period of Performance shall be one Base Year of 12 months and four 12-month option years. The Period of Performance reads as follows:

1.3.1 Base Year: ____ to ______

1.3.2 Option Year One: ____ to ______

1.3.3 Option Year Two: ____ to ______

1.3.4 Option Year Three: ____ to ______

1.3.5 Option Year Four: ____ to ______

1.4 GENERAL INFORMATION:

1.4.1 RECOGNIZED HOLIDAYS: The following are recognized US holidays and the date for each can be found at the following website:

http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp. The contractor shall not perform services on government installation on these days:

1.4.1.1 New Year’s Day

1.4.1.2 Martin Luther King, Jr.’s Birthday

1.4.1.3 President’s Day

1.4.1.4 Memorial Day

1.4.1.5 Independence Day

1.4.1.6 Labor Day

1.4.1.7 Columbus Day

1.4.1.8 Veteran’s Day

1.4.1.9 Thanksgiving Day

1.4.1.10 Christmas Day

1.4.1.11 When an observed holiday falls on a Tuesday or Thursday, the Depot regularly schedules a closure on the corresponding Monday or Friday.

1.4.2 PLACE AND PERFORMANCE OF SERVICES: The contractor shall provide deliveries of the sprinkler head test kits between the hours of 0600 – 1500 (6:00am – 3:00pm) on Monday through Thursday and 0600 – 1400 (6:00am and 2:00pm) of Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance of sprinkler head testing shall be at the vendor’s location. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.3 DELIVERY: The contractor shall be responsible for delivery of sprinkler head test kits for various types of heads to Letterkenny Army Depot (LEAD) located approximately 4 miles north of Chambersburg, Pa. Delivery point will be at building 11 door 3.

1.4.4 SPECIAL QUALIFICATIONS: NFPA 25 paragraph 5.3.1.1. requires sample sprinkler heads shall be submitted to a recognized UL testing laboratory acceptable to the authority having jurisdiction for field service testing.

1.4.4.1 The contractor shall ensure all employees and sub-contractors if used possess all required licenses and/or certifications for performing all tests within the performance of this contract. NOTE: The Government does not provide training to contractors.

Contractors must ensure that any personnel and sub-contractors if used performing under a contract are fully trained, licensed, certified and qualified for the position in which they will be serving.

1.4.5 POST AWARD MEETINGS: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.6 CONTRACT MANAGER (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the

KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.7 ORGANIZATION CONFLICTS OF INTEREST (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SPRINKLER HEAD TEST KIT. A kit that contains but not limited to packaging and shipping labels, labeling materials, Sprinkler head tags with wire, and required paperwork required to send sprinkler heads to laboratory for testing.

2.1.12 SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.13 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation IAW In Accordance With

KO Contracting Officer LEAD Letterkenny Army Depot NFPA National Fire Protection Association OCI Organizational Conflict of Interest ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RTI Response Time Index TE Technical Exhibit TPOC Technical Point of Contact

3.0 GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT AND

SERVICES (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 The Government will not be furnishing anything in the performance of the contract besides the sprinkler heads that need tested.

4.0 CONTRACTOR FURNISHED PROPERTY, MATERIALS, EQUIPMENT (CFP/M/E):

4.1 MATERIALS: The contractor shall provide sprinkler test kits that contain, but not limited to, packaging and shipping labels, labeling materials, sprinkler head tags with wire, and required paperwork for sprinkler head testing to Letterkenny Army Depot.

4.2 GENERAL: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 REQUIREMENTS: The contractor shall perform sprinkler head testing on a wide variety sprinkler heads IAW NFPA 25:

5.1 TEST KITS: Upon request from the TPOC or LEAD COR, the contractor shall provide sprinkler test kits for any and all sprinkler heads that contain, but not limited to, packaging and shipping labels, labeling materials, sprinkler head tags with wire, and required paperwork for sprinkler head testing to Letterkenny Army Depot, 1 Overcash Avenue Chambersburg, Pa 17201, Building 11 Door 3 within 10 calendar days of the request.

5.2 TESTING: the contractor shall perform :

5.2.1 VISUAL INSPECTION: IAW NFPA 25 paragraph A.5.3.1.1, sprinklers should first be given a visual inspection IAW NFPA 25 paragraph 5.2.1.1.1, to determine if replacement is required. Sprinklers that have passed the visual inspection should then be laboratory tested.

5.2.2 LABORATORY INSPECTION: After sprinklers pass the visual inspection, sprinklers shall be tested for sensitivity and functionality using a plunge test oven in order to determine the response time of the sprinkler when exposed to a defined temperature and air velocity. The acceptable response time shall be based on an RTI.

5.3 RESULTS: NFPA Certified Results shall be returned to the COR via email within ten business days of the sprinklers being received for testing.

5.3.1 The government reserves the right to request expedited test results at any time.

5.3 CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://www.ecmra.mil/. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub- Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub- Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.0 APPLICABLE PUBLICATIONS: Publications applicable to this PWS are listed below:

Publication (Chapter /

Page)

Date of Publication

Mandatory or Advisory Website

NFPA 25

2020 Mandatory NFPA.org

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph

Task

Performance Standard

Acceptable Quality Levels

(AQL)

Surveillance Method / By

Whom

5.1 Test Kits The contractor shall provide

test kits to the government within the established timeframes 98% of the time for each request

98% Periodic Inspection –

COR/TPOC will review date requested and received.

5.3 Test Results. The contractor shall provide

test results to the government within the established timeframes 98% of the time for each test

98% Periodic Inspection – COR/TPOC will review date requested and received.

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies

Medium/For mat

Submit To

5.1 – Test Kits Upon Request As many as requested

Delivered to Letterkenny Army Depot

Letterkenny Army Depot Building 11 door 3 1 Overcash Ave

Chambersburg, Pa 17201

5.2 – Test

Results Upon Test Completion

As many as completed

Email kara.m.stitely.civ@mail.mil

5.3 – CMR Annually N/A Electronic Submission https://cmra.army.mil