Draft PWS.pdf

Draft-0 (5/19/2025)

DEPARTMENT OF HOMELAND SECURITY (DHS) – U.S. COAST GUARD (USCG)

PERFORMANCE WORK STATEMENT (PWS)

FOR

DESIGN AND INSTALLATION OF REPLACEMENT SHIP’S SERVICE AND

EMERGENCY SWITCH BOARD FOR THE US COAST GUARD 154 WPC CLASS

CUTTER (HULLS 1101 THROUGH 1138)

<Contracting Officer enter final date solicitation is released>

1.0 GENERAL

1.1 Description of Services

This is a non-personal services contract to provide all labor, materials, services, equipment, supplies, power, accessories and facilities to upgrade the Ship’s Service and Emergency Generator Switchboards on the United States Coast Guard (USCG) 154’ Sentinel Class (154 WPC) cutters, Hulls 1101 through 1138. The Government shall not exercise any supervision or control over the Contractor employees performing the services herein. The Contractor’s employees shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.2 Background/Scope

Earlier 154 WPC class cutters, also known as the USCG Fast Response Cutter (FRC), utilize Ship’s Service and Emergency Switchboards designed and built by RAACI (Robichaux Automation and Control, Inc.). These are applicable to all Phase 1 cutters (Hulls 1101 thru 1132) and early Phase 2 cutters (Hulls 1133 thru 1138). These switchboards utilize Woodard EasyGen 3200 series controllers and Siemens 3VL circuit breakers and PLCs. The RACCI switchboards use older technology that is currently experiencing obsolescence and part supply issues. Hulls 1139 and up utilize switchboards designed and built by Point Eight Power, incorporated via an Engineering Change Proposal through the acquisition program. To improve commonality of systems and address obsolescence within the FRC fleet, the U.S. Coast Guard seeks to retro fit Hulls 1101 through 1138 with Point Eight Power switchboards. The generator, switchboard model and manufacturer vary based on the hull number as shown below:

Table 1: 154 WPC Equipment Information by Hull Number

Hull Numbers SSDG AC Generator EDG Switchboard

1101-1132 Cummins

QSM11-DM

Stamford

HCM434E

Cummins

6BTA5.9-DM RAACI

1133-1134 Cummins

QSM11-DM

Stamford

HCM434E

Cummins QSB7-

DM-CM850 RAACI

1135-1138 Cummins

QSM11-DM

Stamford

HCM434E

Cummins QSB7-

DM-CM850 RAACI

1139 on Cummins

QSM11-DM

Stamford

HCM434E

Cummins QSB7-

DM-CM850

Point Eight Power

1.2 Objectives

The Contractor shall provide management, supervision, personnel, labor, travel, materials, parts, and tools in support of the following:

• Participate in a Post Award Conference (PWS 4.4)

• Provide Feasibility Report and accomplish familiarization ship checks on two (2) hulls

(Phase 1 and Phase II) to review the “as-built” system, component configuration, and arrangement (PWS 2.1 & 2.2)

• Conduct research to propose suitable replacement switchboards(s) for USCG review/approval (PWS 2.3)

• Install prototype switchboard onboard two (2) USCG cutters (PWS 2.4)

• Provide on-site and remote technical support for the prototype installations for the duration of the prototype period (PWS 2.5)

• Contingent on successful prototype efforts and USCG acceptance, provide parts for third party install of approved replacement switchboards on the remaining cutters in the fleet (PWS 2.6)

1.3 Applicable Documents

1.3.1 Compliance Documents

Surface Forces Logistics Center Standard Specification 0000 (SFLC Std Spec 0000), 2014, General Requirements USCG Fast Response Cutter B Class (FRC B) Mod A00123, Circular of Requirements

(COR), Section 300-Electrical Systems Military Specification Crates, Wood: Lumber and Plywood Sheathed, Nailed and Bolted;

MIL-C-104C

USCG /SFLC SP-PP&M-00l DATED 05/95 REVISION 6/06/11 PRESERVATION, PACKAGING & MARKING

1.3.2 Reference Documents

1.3.2.1 Coast Guard Drawings

Coast Guard Drawing 154-WPC-324-301, Rev C, Generator & Switchboard Drawing Coast Guard Drawing 154-WPC-324-304, Rev D, Generator & Switchboard Drawing

(COED)

Coast Guard Drawing 154-WPC-324-305, Rev 5, Switchboard Breaker Settings Coast Guard Drawing 154-WPC-320-301, Rev E, 450V System Deck Plan Coast Guard Drawing 154-WPC-330-301, Rev G, 120V System Deck Plan Coast Guard Drawing 154-WPC-200-301, Rev -, Machinery Arrangement Drawings Coast Guard Drawing 154-WPC-601-302, Rev D, General Arrangement Coast Guard Drawing 154B-WPC-320-301, Rev A, 450V System Deck Plan Coast Guard Drawing 154B-WPC-330-301, Rev C, 120V System Deck Plan Coast Guard Drawing 154B-WPC-324-301, Rev A, Generator & Switchboard Drawing Coast Guard Drawing 154B-WPC-324-304, Rev B, Generator & Switchboard Drawing

(COED)

Coast Guard Drawing 154B-WPC-200-301, Rev -, Machinery Arrangement Drawings

Coast Guard Drawing 154B-WPC-601-302, Rev -, General Arrangement

1.3.2.2 Coast Guard Technical Publications

Surface Forces Logistics Center Standard Specification 0850 (SFLC Std Spec 0850), 2022, General Requirements for Drawing Preparation Surface Forces Logistics Center Standard Specification 0860 (SFLC Std Spec 0860), 2022, General Requirements for Technical Publication Coast Guard Technical Publication (TP) 8075-324-A, Ship Service Switchboard - Model

2009-41R1000 – Description of Operation and Maintenance (Hulls 1101 through 1138)

Coast Guard Technical Publication (TP) 8195-324-A, Switching / Protection Devices - Molded-Case Circuit Breakers - VL Series

Coast Guard Technical Publication (TP) 8076A-324-A, Emergency Switchboard; P/N 2009-41R2000 - Description of Operation and Maintenance (Hulls 1101 through 1138)

Coast Guard Technical Publication (TP) 8340A-324-A Ship Service Switchboard - Model 4240-01-SS-SWB Description of Operation and Maintenance (1139 and On)

Coast Guard Technical Publication (TP) 8341-324-A Emergency Switchboard – Model 4240-02-EM-SWB Description of Operation and Maintenance (1139 and On)

2.0 REQUIREMENTS / TASKS

2.1 Feasibility Proposal

2.1.1 Provide a written feasibility proposal, for approval by the Coast Guard, to include all salient characteristics for the proposed Main and Emergency Switchboards and associated generator controls which shall integrate with the generator models found on the applicable hulls. The intent of this proposal is to convey the Contractor’s proposed approach and equipment in support of tasking. Detailed design and installation steps are not required in this deliverable (refer to Para 2.4).

2.1.2 The Switchboards and associated controls shall have the ability to operate in the generator and emergency generator compartments where typical operating temperatures reach between 135 – 145 degrees Fahrenheit. The new main switchboard at a minimum, shall conform to ABS, NEMA, and IEEE 45.

2.2 Installation Design Ship Check

2.2.1 Upon USCG acceptance of the Feasibility Proposal, the Contractor shall perform two (2) ship checks in support of detailed design, prototype installation planning, and operational testing requirements. One ship check on each selected representative boat within each class hull to obtain all data and information to develop installation drawings, rip-out drawings and any other information needed to integrate the new switchboards with the existing ships systems. A third ship check is available on a hull 1139 or later to identify the desired configuration if deemed necessary.

• (1) one Phase 1 Hull 1101 thru 1132

• (1) one Phase 2 Hull 1133 thru 1138

• (1) one Phase 2 Hull 1139 + (if needed)

2.2.2 Exact hulls for ship checks will be determined after contract award due to operational schedules. Potential hulls are listed in Appendix A.

2.2.3 Upon completion of the ship checks, the Contractor shall provide a trip report summarizing the results of the ship checks. The report shall include all inspection findings and assessments.

2.3 Installation Plan Submission

2.3.1 The Contractor shall develop a detailed installation plan and report to include all pertinent technical and installation details in support of shipboard installation.

2.3.2 The plan and report shall include the following:

• Summary of current switchboard configurations, with supporting vendor/manufacturer data

• Summary of proposed replacement system(s), with supporting vendor/manufacturer data. Summary shall include comparison of the technical attributes between the current system and proposed replacement(s)

• Contractor’s recommended replacement system, including rip out/ installation drawings, installation procedures, technical manuals, required supporting systems/components, breaker coordination survey, breaker settings, and any modifications required to the existing ship configuration in support of the install, switchboard interface, post installation operational test procedures and/or operation.

• Post installation testing / system operational verification testing procedures

• Cost estimate (labor, travel, and material) to install the proposed replacement system on two (2) USCG cutters in support of prototyping efforts (Refer to Para 2.5)

• Required supporting systems, components, programs and configuration settings needed to support future sustainment shall be provided.

2.3.3 The proposed Switchboards shall adhere to the following requirements:

• Compatible with the existing ship control system and generator configuration

• Meet all applicable requirements USCG Fast Response Cutter B Class (FRC

B) Mod A00123, Circular Of Requirements (COR), Section 300-Electrical Systems

2.4 Prototype Installation (2 cutters)

2.4.1 Upon USCG approval of the installation plan, the Contractor shall provide and install the replacement switchboards onboard two USCG cutters in support of prototype evaluation efforts.

2.4.2 The Contractor shall provide on-site technical support for installation, initial training, and testing during installation.

2.4.3 The Contractor shall conduct post installation operational testing. At a minimum the switchboard shall be tested to perform the following:

• Manual mode start and stop

• Manual transfer to and from each generator to shore and back in manual and automatic modes

• Operate generators in parrel mode

• Conduct load shedding

• Automatic pickup from loss of shore power

• Reverse power

2.4.4 The Contractor shall provide technical support (on-site or remote as necessary) in support of any issues for the duration of the prototype period. Prototype period is defined as one (1) year, with period to start from the date of post-installation testing acceptance.

2.4.5 The Contractor shall turnover all removed equipment and components to the Government.

2.5 Prototype Evaluation report

Upon completion of each prototype installation, the Contractor shall provide a trip report summarizing the results of the installation and testing. The report must include all inspection findings, test results, and assessments.

2.6 Inventory Support

2.6.1 Upon USCG acceptance of final design and after successful prototype periods, the Contractor shall provide the USCG with all necessary parts to support future installations on thirty-six (36) 154 WPCs.

2.6.2 The intent of this requirement is for the Contractor to provide the USCG with government-furnished equipment (GFE) to support equipment retrofitting during future planned availabilities. Required technical support for future installations will be supported outside this contract.

2.6.3 All items are to be delivered to the address provided below:

COMMANDING OFFICER

USCG SURFACE FORCES LOGISTICS CENTER

RECEIVING ROOM - BLDG 88

2401 HAWKINS POINT RD

BALTIMORE, MD 21226

M/F: Contract Number: 70Z08019D15001B00 M/F: Delivery Order Number: {To be furnished with each delivery order}

All items are to be delivered F.O.B. Destination. Inspection and acceptance will occur at the above address unless written direction from the government requests parts to be expedited and/or direct shipped to another specified location.

2.6.4 Packaging and Marking:

Each Switchboard shall be individually preserved per OEM specifications and hermetically sealed in shrink wrap vapor barrier with sufficient amount of desiccant installed within the vapor barrier to prevent moisture build-up and deterioration of the Switchboard and provide protection for a period of two (2) years minimum.

Each preserved Switchboard shall be individually packaged in a MIL-C-104C Type I, Class 2, Style A, compliant crate. The crate shall be constructed in such a manner as to prevent rain from entering the interior and shall prevent the Switchboard from shifting inside the crate. The crate shall be capable of providing adequate protection from damage during multiple commercial shipments, forklift handling and warehouse storage.

The crate lid and one long side panel shall be secured with corrosion/rust resistant wood lag bolts for easy removal and re-installation. The crate shall be labeled in accordance with USCG/SFLC SP-PP&M-001 dated 05/95 Revision 6/06/11.

NOTE

Failure to prepare for shipment any item, and/or mark all packages, boxes, crates, etc.

as indicated herein shall result in rejection and return of the material at the contractor’s expense.

3.0 CONTRACTOR PERSONNEL

3.1 Employee Identification

Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall display identification and visitor badges in plain view above the waist and identify themselves as Contractors when their status is not readily apparent.

3.2 Employee Conduct

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.3 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 Period of Performance

The period of performance shall consist of one 12-month base year with four 12-month option years with task orders issued for long lead time materials and services.

4.2 Place of Performance

The primary place of performance will be the Contractor’s facility, with installation tasking occurring at vessel’s home port. Additional efforts may be supported at other USCG facilities (300 East Main Street, Norfolk, VA).

4.3 Travel

Contractor travel shall be required to support this requirement. All travel required by the Government outside the local commuting area(s) will be reimbursed to the Contractor in accordance with the Federal Travel Regulations. The Contractor shall be responsible for obtaining COR approval (electronic mail is acceptable) for all reimbursable travel in advance of each travel event.

4.4 Post Award Conference

The Contractor shall attend a Post Award Conference with the Contracting Officer (KO), Contracting Officer Representative (COR), and additional USCG representatives to discuss the PWS objectives no later than 7 calendar days after the date of task award.

The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss the technical and contracting objectives of this contract. The Post Award Conference will be held at the USCG facility, located at 300 East Main Street, Norfolk, VA or via teleconference.

4.5 Project Plan

The Contractor shall provide a draft Project Plan at the Post Award Conference for Government review and comment. The Contractor shall provide a final Project Plan to the COR not later than 5 business days after the Post Award Conference.

4.6 Progress Reports

The Contractor shall provide a monthly progress report to the Contracting Officer and COR via electronic mail. This report shall include a summary of all Contractor work performed, an assessment of technical progress, schedule status, any travel conducted, and any Contractor concerns or recommendations for the previous reporting period.

4.7 Progress Meetings

The Contractor shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. These meetings may be accomplished at Government’s facility, Contractor’s facility, or via teleconference.

5.0 GOVERNMENT TERMS, DEFINITIONS, AND ACRONYMS

COR Contracting Officer’s Representative PBPL Patrol Boat Product Line FRC Fast Response Cutter KO Contracting Officer OEM Original Equipment Manufacturer SFLC Surface Forces Logistics Center SOW Statement of Work USCG United States Coast Guard

6.0 GOVERNMENT FURNISHED RESOURCES

6.1 USCG References

The Government will provide copies of the USCG references cited in PWS 1.3 during solicitation.

6.2 Usage and Release Restrictions

The Contractor shall use Government furnished information, data, and documents only for the performance of work under this contract. The Contractor shall not release Government furnished information, data, or documents to outside parties without the prior and explicit consent of the KO.

7.0 CONTRACTOR FURNISHED RESOURCES

The Contractor shall furnish all facilities, materials, parts, equipment, tools, and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in PWS 6.0.

8.0 GOVERNMENT ACCEPTANCE PERIOD

8.1 Deliverable Acceptance

The COR will review deliverables prior to acceptance and will send an e-mail notification to the Contractor attesting that the deliverable has been accepted.

8.2 Deficiencies

The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. If the deliverable is non-acceptable, the COR will send an e-mail notification to the Contractor that provides documented reasons for non-acceptance.

The Contractor shall have an opportunity to correct the rejected deliverable and return it per delivery instructions.

9.0 DELIVERABLES

9.1 Deliverable Dates

The following deliverable due dates are provided for guidance. Actual dates shall be defined by the Contractor and provided in the Contractor’s proposal for the PWS. Items in bold are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to the next deliverable or event in this PWS. All dates are calendar days after task award unless otherwise noted.

CDRL Item

PWS

Reference Deliverable / Event Days After Task Award / Due By

1 1 4.4 Post Award Conference 7 2 4.4 Post Award Conference Meeting

Minutes 5 days after meeting

1 2.1 Feasibility Proposal 20 days after Post Award Conference

2 2.2 Installation Design Ship Check

60 days after Feasibility Proposal

3 2.2 Installation Design Ship Check

Report

60 days after Pre Installation Ship

Check 4 2.2 USCG Comments on Ship Check

Report 10 days after receipt 3 1 2.3 Installation Plan Report Meeting /

Presentation 60 days after SC report 2 2.3 USCG Comments on Installation

Plan 10 days after receipt 3 2.3 Recommendations Report (FINAL) 30 days after plan approval

4 2.3 USCG Approval of Recommendation

10 days after receipt of final report

1 2.4 Installation of Prototype Hull 1 120 after CG

Approval of final design

2 2.4 Post-Installation Operational Test Hull 1

365 days after prototype install

3 2.5 Post-Operational Test Period Report

Hull 1

30 days after Operational Test

Period

1 2.4 Installation of Prototype Hull 2 60 days after

Prototype Install hull 1

2 2.4 Post-Installation Operational Test Hull 2

365 days after prototype install

3 2.5 Post-Installation Report Hull 2

30 days after Operational Test

Period

9.2 Format

The Contractor shall provide all deliverables in electronic format with read/write capability, using applications that are compatible with Coast Guard Standard Workstation III (Windows 10, Microsoft Office, and Adobe Acrobat applications).

9.3 Information Technology

The Contractor shall provide current firmware, software, and project data for each component in the system, complete programming procedures for firmware, software, and project data for each component in the propulsion control system, and any and all current interface software required for programming. For restricted computer software or firmware installed on each component in the system, as well as any additional software used to update or maintain that software or firmware (for example, diagnostics and/or programming software), the Contractor shall acquire on the Government’s behalf a paid-up nonexclusive, irrevocable worldwide license.

Appendix A: United States Coast Guard WPC-154 Homeports

154-WPC

Class Hull Cutter Hull Number

Homeport

Phase 1 BERNARD C WEBBER WPC-1101 Miami, Fl Phase 1 RICHARD ETHERIDGE WPC-1102 Miami, Fl Phase 1 WILLIAM FLORES WPC-1103 Miami, Fl Phase 1 ROBERT YERED WPC-1104 Miami, Fl Phase 1 MARGARET NORVELL WPC-1105 Miami, Fl Phase 1 PAUL CLARK WPC-1106 Miami, Fl Phase 1 CHARLES DAVID WPC-1107 Miami, Fl Phase 1 CHARLES SEXTON WPC-1108 Key West, FL Phase 1 KATHLEEN MOORE WPC-1109 Key West, FL Phase 1 RAYMOND EVANS WPC-1110 Key West, FL Phase 1 WILLIAM TRUMP WPC-1111 Key West, FL Phase 1 ISAAC MAYO WPC-1112 Key West, FL Phase 1 RICHARD DIXON WPC-1113 San Juan, PR Phase 1 HERIBERTO HERNANDEZ WPC-1114 San Juan, PR Phase 1 JOSEPH NAPIER WPC-1115 San Juan, PR Phase 1 WINSLOW GRIESSER WPC-1116 San Juan, PR Phase 1 DONALD HORSLEY WPC-1117 San Juan, PR Phase 1 JOSEPH TEZANOS WPC-1118 San Juan, PR Phase 1 JACOB POROO WPC-1125 PASCAGOULA MS Phase 2 JOSEPH DOYLE WPC-1133 SAN JUAN PR Phase 2 DANIEL TARR WPC-1136 GALVESTON TX Phase 2 EDGAR CULBERTSON WPC-1137 GALVESTON TX Phase 2 HAROLD MILLER WPC-1138 Baltimore, MD Phase 2 PABLO VALENT WPC-1148 ST PETERSBURG FL