DRAFT PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

DIRECTORATE OF PUBLIC WORKS SUSTAINMENT MANAGEMENT SYSTEMS (SMS)

BUILDER / INSTALLATION STATUS REPORT SERVICE (ISR) CONTRACT

FORT CAMPBELL, KENTUCKY

PART 1

GENERAL INFORMATION

1. General Information. This is a non-personal services contract to provide BUILDER/ISR services in support of the Directorate of Public Works (DPW). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. This contract supports the DPW mission to maintain the infrastructure for the Soldiers and other occupants on Fort Campbell.

1.1. Description of Services/Introduction. The Contractor shall provide personnel, management, and any other items and services, not identified as Government furnished in Section 3-Government Services and Facilities (GSF), necessary to update and maintain Department of the Army SMS requirement as defined in this PWS. The Contractor shall perform to the standards and specifications in this contract.

1.2. Background. SMS BUILDER is an engineered process for asset lifecycle management. It uses a collection of web-based software applications. The program objectively assess infrastructure, consistently analyze and prioritize investment requirements, and forecast investment requirements and consequence/trade-off analysis. The primary measure used in BUILDER is the condition index (CI) rating, using a 0-to-100 point scale. After real property inventory has been subdivided into hierarchal levels of increasing fineness, down to the Component-Section level, the condition index for each Component-Section is computed from inspection data that records the type, severity, and density of each distress found.

1.3. Objectives. This service contract is to provide SMS BUILDER/ISR support for inspection of facilities and data entry into the SMS BUILDER and ISR programs across Fort Campbell, KY.

1.4. Scope. The Contractor shall provide management, tools, equipment, vehicles, and skilled labor necessary to perform tasks included in this PWS. The Contractor shall execute and meet Department of the Army SMS Builder/ ISR inspection and reporting requirements for Fort Campbell DPW. The contractor shall perform to the standards and specifications in this contract.

1.5. Place of Performance. The work under this contract occurs at Fort Campbell, KY. The contractor shall have routine access to Government-controlled facilities.

1.6. Period of Performance (POP). The period of performance shall be for one (1) Base Year and four (4) option years.

1.7. Recognized Federal Holidays. The contractor does not normally perform services on recognized federal holidays. The recognized federal holidays include:

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February

DRAFT

Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.7.1. When a holiday occurs on a Saturday, Federal employees normally observe the holiday on the previous Friday. When a holiday occurs on a Sunday, Federal employees normally observe the holiday on the following Monday. The contractor shall work on days Government personnel are working.

1.7.2. When an unforeseen installation closure occurs on a regularly scheduled day of work, the contractor will have the following options:

1.7.2.1. Reschedule the work so performance occurs the following day unless the following day falls on a weekend.

1.7.2.2. Reschedule the work on any day that is mutually satisfactory.

1.8. Hours of Operation. The contractor shall be responsible for providing services Monday through Friday between the hours of 7:30 AM – 4:30 PM Central Time (CT), except federal holidays or when the Government facility closes due to local or national emergencies, administrative closings, or other similar Government facility closings.

1.8.1. Performance of work by contractor personnel under the terms of this contract shall not interfere with regularly scheduled Government operational activities.

1.8.2. The exception to performance during non-duty hours is for issues of life, safety, or health concerns or otherwise at the direction of the Contracting Officer (KO).

1.9. Quality Control (QC). Quality Control is the responsibility of the contractor.

1.9.1. The contractor shall develop, implement, and maintain a written QC Plan (QCP). The QCP shall implement procedures and methodologies for monitoring and documenting contract performance to ensure compliance with all contract requirements. The QCP shall contain a systematic approach to monitor operations to ensure services comply with the standards defined in the PWS and Performance Requirements Summary (PRS).

1.9.2. The contractor shall submit their QCP to the KO within 30 days following contract award. After acceptance of the QCP, the contractor must receive the KO’s acceptance for any proposed changes to the QCP. The contractor shall submit QCP changes to the KO at least five (5) days prior to implementation.

DELIVERABLE: QCP

1.9.3. The QCP must include and address the following:

1.9.3.1. Contractor’s organizational and management structure, titles, responsibilities and qualifications, work, and quality control verification. A comprehensive program to plan and deliver services described in the contract, prioritize services, and concentrate on the services identified in the PRS.

1.9.3.2. Direct and indirect methods of communication employed by the contractor. Communication shall include regular and formal meetings with the Government for review and analysis of key process indicators, process deficiencies, and problem resolution.

1.9.3.3. Methods of identifying deficiencies in service quality before the level of performance becomes unacceptable. Describe methods for preventing and addressing corrective actions without dependence upon Government intervention. Contain specific QC techniques for service objectives identified in the PRS.

1.9.3.4. Specify areas the contractor plans to inspect on a scheduled and unscheduled basis and the title of the individual who will complete these inspections. Maintain a system to inspect subcontractor services to ensure compliance with contract requirements, and applicable laws and regulations.

1.9.3.5. Inspection Files. The contractor shall document and keep records of all QC inspections (and any applicable corrective actions). The contractor shall keep these records throughout the contract term.

The contractor shall keep records of all inspections conducted and the necessary corrective action taken. The contractor shall document all QC inspections and corrective actions taken by the contractor throughout the contract term.

1.10. Corrective Action Request (CAR). CARs manage contractual nonconformances. Nonconformance occurs when a contractor fails to meet contract terms, conditions, and/or specifications. Each time they make an observation of nonconformance, the Contracting Officer’s Representative (COR) will notify the contractor and ask the contractor to correct the problem or reperform the service. As applicable, the prime contractor shall address resolution of a nonconformance discovered at the subcontractor level.

1.11. Quality Assurance (QA). The COR will evaluate the contractor’s performance under this contract in accordance with (IAW) the Government’s Quality Assurance Surveillance Plan (QASP). This plan primarily focuses on what the COR must do to ensure that the contractor has performed IAW performance standards. It defines how the Government applies performance standards, the frequency of surveillance, and the minimum acceptable defect rates. When an observation indicates defective performance, the COR will require the contractor or designated on-site representative to initial the observation to acknowledge the defective performance. The acknowledgement of the observation does not necessarily constitute contractor concurrence with the observation, only that the COR made the contractor aware of the defective performance.

1.12. Security Requirements.

1.12.1. Cameras and Photos. The contractor shall submit to the COR, the names of personnel requesting to take pictures on Fort Campbell, KY at least five (5) days prior to the need.

DELIVERABLE: Photo Authorization Request

1.12.2. Security Clearance. Contractor personnel performing work under this contract do not require a security clearance. The Government will provide escorts to contractor personnel, including subcontractors, who are not in possession of a security clearance, but require access to classified and/or sensitive areas. The contractor will coordinate with the COR and/or the facility security office for access when required. Contractor personnel shall comply with all applicable security and safety regulations, guidance, and procedures, including local requirements referenced in this PWS and in effect at the work site(s).

1.12.3. National Industrial Security Program (NISP).

1.12.3.1. The contractor shall implement and maintain a security plan for control of personnel, property, and information, including unclassified and classified materials, documents, and records. The contractor shall comply with DOD 5220.22-M. The contractor’s security program shall include provisions for:

1.12.3.1.1. Receiving, storing, disseminating, transmitting, transporting, and protecting items classified as CONFIDENTIAL or SECRET by the Government, including the use of courier cards.

1.12.3.1.2. In-processing and out-processing contractor personnel for security matters.

1.12.3.1.3. Documenting and reporting actual and potential security problems.

1.12.3.1.4. Initiating proper procedures to correct documented problems and implementing corrective procedures in the contractor's security program.

1.12.3.1.5. Government Documents. The contractor shall maintain all Government-furnished files in existence at the contract performance start date and those generated under this contract IAW AR 25-400-2. The contractor shall transfer files to the KO or designated representative upon completion of the contract period. If applicable, the contractor shall provide security of classified documents IAW AR 380-5 and DOD 5200.1-R.

1.12.4. Physical Security Plan. The contractor shall develop and implement a physical security plan.

1.12.4.1. AR 190-11, AR 190-13, AR 190-51, AR 380-5, DOD 4500.9-R, Department of Defense Instruction (DODI) 5100.76, and DODI 5220.22 apply to physical security plan development.

1.12.4.2. This plan shall address physical security aspects associated with contract performance and describe how the contractor shall prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and arson on or to Government property during the performance of this contract.

1.12.4.3. The plan shall account for changes to Fort Campbell’s Force Protection Condition (FPCON).

1.12.4.4. Key Control. The contractor shall include a key control plan detailing processes to ensure contractor personnel do not lose Government issued keys. The plan shall also detail the contractor’s policy for ensuring unauthorized persons do not use keys.

1.12.4.4.1. The contractor shall not duplicate any keys and shall immediately report any occurrences of lost or duplicated keys to the COR.

1.12.4.4.2. In the event contractor personnel lose or duplicate keys, the contractor shall be responsible for rekeying or replacing the affected lock(s). The Government, at its option, may rekey or replace the affected lock(s). When the Government determines to rekey or replace, the Government will reduce the contractor’s payment by the applicable amount. In the event the contractor loses or duplicates a master key, the Government will rekey or replace all locks and for that system and make an appropriate deduction from the contractor’s payment.

1.12.4.5. The contractor shall prohibit the use of Government issued keys/key cards by any persons other than authorized contractor personnel. The contractor shall prohibit the opening of locked areas by contractor personnel to permit entrance of persons other than individuals engaged in the performance of assigned work in those areas.

1.12.5. Information Security Plan. The contractor shall develop and implement an Information Security Plan IAW AR 380-5 and AR 380-67 for the control of classified information. The contractor’s information security program shall include applicable provisions of AR 380-series regulations.

1.12.6. Access and General Protection/Security Policy and Procedures. All contractor personnel performing work under this contract shall comply with applicable installation, facility and area commander installation/facility access, local security policies and security procedures provided by the Security Manager Government representative.

1.12.6.1. Sponsoring organizations, activities, and persons will be responsible for monitoring contractor access by submitting a completed and approved Fort Campbell Form 190-5 to the Visitor Control Center (VCC) located at Gate 4 of Fort Campbell, KY or by emailing the Fort Campbell Form 190-5 to usarmy.campbell.imcom-atlantic.mbx.des-access-control@army.mil detailing the contracted services to be performed, location of services, and duration of the contract.

1.12.6.2. Every visitor and contractor must have an annual National Crime Information Center Interstate Identification Index (NCIC III) background check to determine installation access eligibility.

1.12.6.3. Contractor personnel shall provide all information required for background checks to meet installation access requirements. Installation Department of the Army Security Guards (DASG), Installation Physical Security Office (IPSO), or Director of Emergency Services (DES) will accomplish the background check.

1.12.7. Security Training.

1.12.7.1. iWATCH Training.

1.12.7.1.1. iWATCH is common awareness. Contractor personnel can be good sources of information. iWatch training includes organization instructions on “things to look for” and a phone number to call in case contractor personnel have information regarding possible terrorist or criminal activities. Providing contractors with awareness materials such as the iWatch brochure or wallet card is a cost-effective alternative to training. The card describes suspicious activity, and the contractor can modify to include the COR in reporting procedures. Samples of the iWATCH brochure and posters are available on the Antiterrorism Enterprise Portal (ATEP) at https://www.army.mil/e2/c/downloads/287489.pdf

1.12.7.1.2. The contractor shall brief all personnel on the local iWATCH program training standards provided by the requiring activity Anti-Terrorism Office (ATO). This locally developed training informs personnel of the types of behavior to watch for and instruct personnel to report suspicious activity to the COR. Contractor personnel shall complete this training within 30 days of contract award. New personnel shall complete the training within 10 days of commencing performance of work under this contract. iWatch Training is available at https://www.youtube.com/embed/vlzYhQp7fPw.

DELIVERABLE: iWATCH Training

1.12.7.2. Operations Security (OPSEC) Awareness Training. Contractor personnel shall complete Level I OPSEC Awareness Training. Contractor personnel shall complete this training within 30 days of contract award, new personnel shall complete the training within 10 days of commencing performance of work under this contract, and all personnel shall complete training annually thereafter. OPSEC Awareness Training for contractors is available at https://securityawareness.usalearning.gov/opsec/index.htm.

DELIVERABLE: OPSEC Awareness Training Certificates

DRAFT

mailto:usarmy.campbell.imcom-atlantic.mbx.des-access-control@army.mil mailto:usarmy.campbell.imcom-atlantic.mbx.des-access-control@army.mil https://www.army.mil/e2/c/downloads/287489.pdf https://www.youtube.com/embed/vlzYhQp7fPw https://securityawareness.usalearning.gov/opsec/index.htm

1.12.8. Access to Government Information Systems. Contractor personnel who require access to a Government information system shall register in the Army Training Certification Tracking System (ATCTS) following contract award and complete DOD IA Awareness training prior to access of the information systems. Contractor personnel shall complete this training within 30 days of contract award, new personnel shall complete the training within 10 days of commencing performance of work under this contract, and all personnel shall complete training annually thereafter.

DELIVERABLE: IA Training

1.13. Safety.

1.13.1. The contractor shall perform work IAW 29 CFR 1910. The Contractor shall safeguard and maintain all Government and contractor property, as well as provide for the safety and well-being of personnel employed under this Contract. The contractor shall comply with AR 385-10 and Engineer Manual (EM) 385-1-1.

1.13.2. Contractor personnel shall be trained and capable of dealing with minor personnel injuries.

1.13.3. Within one (1) hour of event occurrence, the contractor shall provide verbal notification to the COR of any incident of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

DELIVERABLE: Accident Notification

1.13.4. Within five (5) days of the incident, the contractor shall provide a completed copy of the Accident Investigation Report. The investigation report shall outline the root cause of the incident, the contractor’s plan to remedy any damage to Government property, and the contractor’s strategy for mitigating future occurrence of the root cause(s).

DELIVERABLE: Accident Investigation Report

1.13.5. Environment and OSHA.

1.13.5.1. The contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations. The contractor shall immediately notify the KO if they discover any apparent conflict between compliance with such local, state, and Federal laws, rules and regulations, and compliance with the requirements of the contract.

1.13.5.2. The contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all local state, or Federal laws, rules, and regulations. The KO or COR may halt contractor performance if they observe unsafe acts or conditions fostered by the contractor or contractor personnel. The Government may assess monetary deductions until the contractor remedies such conditions.

1.13.5.3. Upon discovery of any hazard, i.e., substances listed in 40 CFR 302, the contractor shall verbally notify the COR within one (1) hour with follow-up by written notification within 24 hours following hazard discovery.

DELIVERABLE: Spill Report

1.14. Contractor Personnel.

1.14.1. Key Personnel. Key personnel include the Program Manager (PM) and Alternate Program Manager (APM).

The contractor shall inform the KO and COR of any changes to the working status of these key personnel within 10 workdays of the proposed change. If, for any reason, key personnel become, or expected to become, unavailable for work under this contract for a continuous period exceeding 30 workdays, the contractor shall promptly replace these individuals with personnel who possess qualifications IAW this PWS. The contractor shall replace key personnel terminated or released from employment within 10 workdays of termination.

1.14.1.1. PM and APM. The contractor shall provide a PM and APM (who shall act in the absence of the PM) responsible for the performance of work under this contract. The PM or APM shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The PM or APM shall be available between the hours of 7:30 AM to 4:30 PM CT, Monday through Friday, except federal holidays or when the Government facility closes for administrative reasons. The contractor shall submit the PM’s and APM’s name and contact information to the COR within 10 days following contract award. For revisions (i.e., changes for reasons other than termination), the contractor shall provide the name and contact information of the proposed change at least five (5) days prior to implementation.

DELIVERABLE: PM and APM Information

1.14.2. Special Qualifications. Reserved.

1.14.2.1. Minimum Qualifications. All contractor personnel executing this requirement shall possess the following:

• A minimum of five (5) years enterprise level skill using a variety of automated office systems and software (e.g., Adobe, SAP, etc.), to include Microsoft Office software, with special emphasis on Excel, Access, and Power BI.

• Skill should be that of an advanced Microsoft Office proficiency level competency.

• Certification for the OSHA 10-hour Construction Training Course.

• Prefer a minimum of three (3) years of experience using Army specific software, to include: Sustainment

Management Systems (SMS) programs (BUILDER and PAVER) and Installation Status Report (ISR).

• A minimum of five (5) years of experience in commercial construction for the following building systems, or an equivalent level of experience which would qualify an individual as an industry inspector of the below:

o Structural – Finishes, carpentry, architecture, etc.

o Mechanical – Commercial HVAC systems to include chillers, boilers, air handling units and control systems, International Mechanical Code, plumbing, fire protection, etc.

o Electrical – Commercial electrical systems for interior and exterior, National Electrical Code

(NEC-NFPA70), National Electrical Safety Code (NESA), electronic controls, etc.

o Horizontal/Civil – Commercial construction with base material, concrete, asphalt, pavement, and water conveyance systems.

1.14.3. Contractor personnel shall be able to read, write, speak, and understand the English language and shall properly clearly, and effectively communicate in person with co-workers, customers, and the public via telephone or email.

1.14.4. Contractor Personnel Identification. All contractor personnel attending meetings and working in other situations where their contractor status is not obvious to third parties shall identify themselves as such to avoid creating an impression that they are Government officials. The contractor shall mark all correspondence, documents, and reports produced by the contractor as contractor products.

1.14.5. Contractor Personnel Appearance and Performance. All contractor personnel shall wear clothing identifying themselves as such (e.g., company logo on shirt, identification badge, etc.). Contractor personnel shall not wear clothing with offensive pictures, political sayings, tank tops, and spandex or similar fabric worn as outerwear.

1.14.5.1. As applicable, the contractor shall ensure personnel utilize protective equipment in compliance with EM 385-1-1. This includes high visibility/reflective shirts, long pants/trousers, vision and hearing protection, and safety boots.

1.14.6. Personnel Conduct. The KO may require the contractor to remove from the job site any personnel working under this contract for reasons of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor personnel shall be subject to dismissal from the premises upon determination by the KO that such an action is necessary in the interest of the Government. IAW DOD 5500.7-R and 18 United States Code (USC) § 1382, removal from the job site or dismissal from the premises shall not relieve the contractor of the requirement to provide sufficient personnel to perform required services.

1.15. Post Award Conference/Periodic Progress Meetings. The contractor agrees to attend any post award conference or progress meeting as directed by the KO. This meeting will occur at a mutually agreed location. These meetings shall be at no additional cost to the Government.

1.16. Government Purchase Card (GPC). N/A

1.17. Phase-In/Phase-Out.

1.17.1. Phase-In. The contractor shall have all key personnel on board during the phase-in period. During the phase-in period, the contractor shall become familiar with performance requirements so full performance of services may start at the beginning of the base period. The contractor shall obtain requisite clearances, access cards, training, etc., during the phase-in period.

1.17.2. Phase-Out. Prior to the completion, a phase-out period shall occur at which time personnel of the successor contractor may observe the outgoing contractor’s operations. This allows for orderly turnover of any facilities, equipment, and records and helps ensure continuity of services. The outgoing contractor shall fully cooperate with the successor contractor and prepare to transition workload to the successor contractor. The outgoing contractor is ultimately responsible for performing full services IAW the contract during the phase-out period and shall not defer any requirements or transfer such responsibility to the successor contractor.

PART 2

DEFINITIONS AND ACRONYMS

2. Definitions and Acronyms.

2.1. General Definitions.

2.1.1. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government.

The term refers to the prime contractor.

2.1.2. Contracting Officer. A person with authority to enter, administer, and or terminate Contracts, and make related determinations and findings on behalf of the Government. This is the only individual who can legally bind the Government.

2.1.3. Contracting Officer’s Representative. An employee of the United States (U.S.) Government who the KO designates, in writing, to take certain actions specifically provided and within the limitations prescribed in the designation. The COR monitors all technical aspects of the contract and assists in contract administration. The COR does not have authority to execute or agree to any changes or contract modifications. The contractor shall notify the KO of any discrepancy resulting from coordination with or advisement from the COR.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the PWS.

2.1.5. Deliverable. Anything the contractor physically delivers. This may include non-manufactured things such as meeting minutes or reports.

2.1.6. Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment, or special tooling.

2.1.7. Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government furnished property includes spares and property furnished for repair, maintenance, overhaul, or modification. Government furnished property also includes contractor acquired property if that property is a deliverable and accepted by the Government for continued use under the contract.

2.1.8. Government Property. All property owned or leased by the Government. Government property includes both Government furnished property and Government purchased contractor acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.9. Keys. Physical keys, electronic key cards, or lock combinations which grant access to areas which are otherwise restricted.

2.1.10. Performance Requirements Summary. A listing of the service outputs under the contract that the COR evaluates on a regular basis, the surveillance methods the COR uses to evaluate, and the performance requirement of the listed outputs.

2.1.11. Personnel. Contractor and subcontractor employees performing work under this contract.

2.1.12. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.13. Quality Assurance. The procedures the Government uses to verify contractor performance meets acceptable standards.

2.1.14. Quality Assurance Surveillance Plan. A written document specifying the surveillance methodology the Government utilizes to surveil contractor performance.

2.1.15. Quality Control. All necessary measures taken by the contractor to assure that the quality of a product or service meets contract requirements.

2.1.16. Real Property. DOD Lands, buildings, structures, utility systems, improvements, and appurtenances, thereto that includes equipment attached to and made part of buildings and structures, but not movable equipment. See 41 CFR 102-71.20, Federal Management Regulation.

2.1.17. Subcontractor. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.18. Work Week. Monday through Friday, unless specified otherwise.

2.2. Technical Definitions.

2.2.1. Reserved.

2.3. General Acronyms.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement APM Alternate Program Manager AR Army Regulation ATCTS Army Training Certification Tracking System ATO Anti-Terrorism Office CAR Corrective Action Request CFR Code of Federal Regulations CLIN Contract Line-Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative CT Central Time DA Department of the Army DASG Department of the Army Security Guards DCSA Defense Counterintelligence and Security Agency DES Director of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense

DODD Department of Defense Directive EM Engineer Manual FAR Federal Acquisition Regulation FPCON Force Protection Condition GFP Government Furnished Property GPC Government Purchase Card IA Information Assurance IPSO Installation Physical Security Office IT Information Technology IAW In Accordance With KO Contracting Officer NCIC III National Crime Information Center Interstate Identification Index NISP National Industrial Security Program NLT No Later Than OCI Organizational Conflict of Interest OPSEC Operations Security OSHA Occupational Safety and Health Administration PM Program Manager POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit U.S. United States USC United States Code VCC Visitor Control Center

2.4. Technical Acronyms

SMS Sustainment Management System UFC United Facilities Criteria

PART 3

GOVERNMENT FURNISHED ITEMS AND SERVICES

3. Government Furnished Items and Services.

3.1. Services. The Government will provide copies of relevant Army documents on policy and information on any building data as needed.

3.2. Facilities. N/A

3.3. Utilities. The Government will provide basic utilities which are available for general use within the buildings on Fort Campbell, Kentucky. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4. Equipment. The Government will provide equipment upon request in writing to the COR; COR shall schedule equipment use and provide sub-hand receipt to the contractor. The contractor shall comply with all Government property operation and maintenance requirements, standard operating procedures, and regulations.

3.5. Materials. The Government will provide access to Standard Operating Procedures (SOP’s), Army/Installation policies, resource management plans, relevant past studies, and as-builts to meet the requirements under this PWS.

PART 4

CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4. Contractor Furnished Items and Services.

4.1. General. The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Secret Facility Clearance. N/A

4.3. Materials. All Contractor furnished, material, property and equipment shall meet applicable Federal, State, local, DOD and Army laws, codes, and regulations. The Contractor is required to provide all necessary Personal Protective Equipment (PPE) for their employees.

4.4. Equipment. The Contractor shall provide the necessary vehicles/equipment to provide support outlined in the PWS for SMS/ISR Services. The types of vehicles and/or equipment required to execute tasks IAW Technical Exhibit A and this PWS may include but are not limited to pick-up or utility work trucks. The Contractor shall provide all necessary vehicles (no GSA vehicles will be provided to the Contractor for use on this contract) and equipment to perform the work described in this PWS. All Contractor provided vehicles, and equipment shall have the company name prominently displayed on both sides of the vehicle or equipment and present a neat, professional appearance. Contractor's vehicles and equipment used in the performance of this contract shall meet all local traffic, safety, and environmental requirements. Vehicles and equipment found to be unsafe shall be removed from the installation and replaced. The Contractor shall not use any Government-owned tools, materials, or parts to maintain Contractor vehicles and equipment without prior written approval of the KO. All vehicles shall display a valid State license plate and meet current local and State vehicle registration requirements. The contractor shall have proof of automotive liability insurance for the personnel performing work under this contract. The COR may inspect the Contractor’s vehicles and equipment at any time.

PART 5

SPECIFIC TASKS

5. Specific Tasks.

5.1. Basic Services. The contractor shall provide facility condition inspections, data-gathering, data-management, and produce reports using Sustainment Management Systems (BUILDER and PAVER) and the Installation Status Report (ISR). The contractor shall work closely with DPW Master Plans and Business Management Office departments.

5.2. Inspections.

5.2.1.1. The contractor shall physically inspect facility component conditions and apply condition ratings, at an average of four (4) sites per day in the form of scheduled re-assessments and initial condition and inventory assessments.

5.2.1.2. The contractor shall perform emergency inspections when needed by the Master Planning and BMO departments.

5.2.1.3. The Contractor shall accurately estimate density and measure quantity in the form of percentages, square footage (SQF) and linear footage (LF).

5.2.1.4. The Contractor shall successfully identify the various building subcomponents, their applicable distress types, and severity levels.

5.2.1.5. The Contractor shall utilize the BUILDER Remote Entry Database (BRED) or equivalent on laptops or tablets during and after physical inspections.

5.2.1.6. The Contractor shall accurately and promptly identify facility components or items that require more detailed inspection by certified industry personnel (e.g. elevators, boilers, fire protection equipment, etc.). So, they may be inspected as per their respective industry or regulatory required methods and procedures.

5.2.1.7. The Contractor shall identify paint rating levels and conditions.

5.2.1.8. The Contractor shall respond to inquiries and correspondence related to facility assessments, conditions, and SMS/ISR activities.

5.2.1.9. The Contractor shall review, follow, and ensure safety standards are met and maintained at all times, to include construction safety plans at DPW construction sites that include EM 385-1-1 and 29 CFR 1910 and CFR 1926.

5.2.2. Data Entry.

5.2.3. The Contractor shall produce and submit MONTHLY current status reports of database contents and facility condition assessments in order to fulfill Sustainment Management Systems (SMS) requirements (e.g. BUILDER, PAVER SMS and PowerBI).

5.2.4. The Contractor shall produce and submit MONTHLY current status reports of database contents and facility condition assessments in order to fulfill Installation Status Report (ISR) requirements.

DELIVERABLE: Monthly status reports for BUILDER / ISR.

5.2.5. The Contractor shall produce and submit QUARTERLY current status reports of database contents and facility condition assessments in order to fulfill Sustainment Management Systems (SMS) requirements (e.g.

BUILDER, PAVER SMS and PowerBI).

5.2.6. The Contractor shall produce and submit QUARTERLY current status reports of database contents and facility condition assessments in order to fulfill Installation Status Report (ISR) requirements.

DELIVERABLE: Quarterly status reports for BUILDER / ISR.

5.2.7. The Contractor shall maintain the SMS facility and conditions database (e.g. BUILDER, PAVER SMS and PowerBI) and ensure accuracy of contents.

5.2.8. The Contractor shall document results of facility components requiring more detailed inspection by certified industry personnel into BUILDER for data reporting, trending, and facility condition analysis.

5.2.9. The Contractor shall accurately perform a variety of engineering computations utilizing both the English Units Measurement System and/or the International System of Units system of measurement and reflect findings in SMS/ISR databases.

5.2.10. The Contractor shall participate in meetings with SMS/ISR stakeholders to discuss activity-based cost performance and operations.

5.2.11. Damage Report. The contractor shall submit a monthly damage report to the COR that details any damage to Government property, corrective action, and date corrected. The contractor shall provide this prior to the 5th of each month.

DELIVERABLE: Damage Report

5.2.12. Contractor Service Report. Reserved. DRAFT

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications.

6.1. The contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.2. The following publications provide for the general requirements outlined in this PWS.

18 USC § 1382 Entering Military, Naval, or Coast Guard property 29 CFR 1910 Occupational Safety and Health Administration 40 CFR 302 Designation, Reportable Quantities, and Notification AR 25-400-02 Army Records Management Program AR 190-11 Physical Security of Arms, Ammunition, and Explosives AR 190-13 The Army Physical Security Program AR 190-51 Security of Unclassified Army Property AR 380-5 Army Information Security Program AR 380-67 The Personnel Security Program AR 385-10 The Army Safety Program AR 530-1 Operations Security DOD 4500.9-R Transportation and Traffic Management DOD 5200.1-R DOD Information Security Program: Marking of Information DOD 5220.22-M National Industrial Security Program Operating Manual DOD 5500.7-R, Joint Ethics Regulation DODI 5100.76 Safeguarding Sensitive Conventional Arms, Ammunition, and Explosives DODI 5220.22 National Industrial Security Program EM 385-1-1 Safety and Health Requirements Manual

6.3. The following publications provide for the technical requirements of this PWS.

ERDC/CERL SR-08-1 Condition Assessment Aspects of an Asset Management Program ERDC/CERL TN-06-2 Building-Level Functionality Assessment ERDC/CERL TR-12-13 Facility Degradation and Prediction Models for SRM Planning ERDC/CERL TN-06-1 Knowledge-Based Inspection Capabilities ERDC/CERL TR-11-38 Integration of Sustainment Management Systems (SMS) with ISR-I ERDC/CERL SR-18-7 Knowledge-Based Condition Assessment Reference Manual for Building

Component-Sections

PERFORMANCE REQUIREMENTS SUMMARY

The below chart summarizes contractor service requirements into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable level of service required for each objective. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PWS

PARAGRAPH

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

INCENTIVE/

DISINCENTIVE

PRS #1

The Contractor shall physically inspect facility component conditions and apply condition ratings, at an average of four (4) sites per day in the form of scheduled re-assessments and initial condition and inventory assessments.

5.2.1.1

The Contractor shall provide services IAW PWS, para. Five and Deliverables schedule

Zero Deviation from performance standard.

Contractor Performance Results will be Assessed annually in Contract Performance Assessment Reporting System

(CPARS).

PRS #2

The contractor shall perform emergency inspections when needed by the Master Planning and BMO departments.

5.2.1.2 services IAW PWS, para. Five will be Assessed annually in Contract Performance Assessment Reporting System

(CPARS).

PRS #

The Contractor shall successfully identify the various building subcomponents, their applicable distress types, and severity levels.

5.2.1.4 services IAW PWS, para. Five will be Assessed annually in Contract Performance Assessment Reporting System

(CPARS).

PRS #4

The Contractor shall maintain the Sustainment Management Systems (SMS) facility and conditions database (e.g.

BUILDER, PAVER SMS

and PowerBI) and ensure

5.2.7 services IAW PWS, para. Five will be Assessed annually in Contract Performance Assessment Reporting System accuracy of contents.

(CPARS).

DELIVERABLES SCHEDULE

DELIVERABLE

PWS

PARAGRAPH FREQUENCY MEDIUM

SUBMIT

TO

QCP 1.9.2.

Within 30 days following contract award and at least five (5) days prior to implementing any changes.

Digital COR

Photo Authorization Request

1.12.1. At least five (5) days prior to the need. Digital COR iWATCH Training

1.12.7.1.2.

Initial within 30 calendar days following contract award.

Within 10 calendar days of new personnel commencing performance of work under this contract.

Digital COR

OPSEC

Awareness Training Certificates

1.12.7.2.

Initial within 30 calendar days following contract award.

Within 10 calendar days of new personnel commencing performance of work under this contract.

Digital COR

IA Training 1.12.8.

Initial within 30 calendar days following contract award.

Within 10 calendar days of new personnel commencing performance of work under this contract.

Digital COR

Accident Notification

1.13.3. Within one (1) hour of event occurrence. Verbal COR

Accident Investigation Report

1.13.4. Within five (5) days of event occurrence. Digital COR

Spill Report 1.13.5.3.

Verbal notification within one (1) hour following discovery.

Written follow-up within 24 hours following discovery.

Verbal

Digital

COR

PM and APM Information

1.14.1.1.

Initial appointment within 10 days following contract award.

Revisions at least five (5) days prior to implementing proposed changes.

Digital COR

Damage Report 5.2.11. Prior to the 5th of each month. Digital COR Status Report for

BUILDER/ISR

5.2.3 5.2.4

Submitted Monthly. Digital COR

Status Report for

BUILDER/ISR

5.2.5 5.5.6

Submitted Quarterly Digital COR