DRAFT PWS.docx

Performance Work Statement (PWS) For Public Works Support Services IV In Support Of Naval Facilities Engineering Systems Command (NAVFAC)

Attachment 1

Date

DRAFT

DRAFT

UNCLASSIFIED

PWSS

Table of Contents

1 General This is a non-personal services contract to provide the Public Works Directorate of Naval Facilities Engineering Systems Command (NAVFAC) Headquarters and subordinate NAVFAC offices with skill sets and resources that are currently not available within the Department of the Navy (DON) to execute the Public Works mission. The level-of-effort for this Task Order (TO) is scalable depending on the current project work requirements and the availability of Government personnel to meet the requirements with in-house forces. The level of effort may adjust as necessary throughout the performance period.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the requisite energy program knowledge and the analytical, technical, engineering expertise and consultative services to effectively perform the work as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this TO.

1.2 Background

In January 2017, the DON established the NAVFAC Energy Security Programs Office after the DON closed the Renewable Energy Program Office. This office, now Public Works Energy Division (PW8), manages and executes energy projects, programs, and initiatives that support DON missions and enhance energy security and resilience for the shore infrastructure of the DON.

1.3 Objectives

The Contractor shall provide the support services to fulfill the required skill sets are as follows:

1.4 Scope

The Contractor shall provide support services for energy-related programs for the DON. These programs focus on improving the reliability, resiliency, and efficiency of energy and water delivery and usage by the DON. These programs require technical acumen of electrical and water engineering as well as programmatic acumen to navigate complex approval and administrative requirements to drive success. Services include support to the following programs: Energy Program Support; Utilities Management Support; Facility Related Control Systems (FRCS) and Smart Grid Program Management Integration Support; Electrical Vehicle (EV) and Electric Vehicle Equipment (ESVE) Support; Navy Installations Command (CNIC) Energy Core Support; Chief of Naval Operations (OPNAV) Energy Core Support; Office of the Assistant Secretary of the Navy for Energy, Installations and the Environment (ASN EI&E), Deputy Assistant Secretary of the Navy Installation and Facilities (DASN I&F) Support; and Project Services. The Contractor shall provide contract support for the NAVFAC Headquarters Office located in Naval District Washington, with potential for Temporary Duty (TDY) assignments to NAVFAC Field Offices. The Contractor will be expected to source key technical specialties worldwide with minimal notice as described in the requirements with this PWS.

1.5 Period of Performance

The period of performance shall be for one (1) Base Period of 12 months and four (4) 12-month Option Periods. The Contractor will have a 30 calendar day phase-on period that will commence approximately 15 days after award of the contract. The Periods of Performance are as follows:

· Base Period: 10 May 2025 – 09 May 2026

· Option Period 1: 10 May 2026 – 09 May 2027

· Option Period 2: 10 May 2027 – 09 May 2028

· Option Period 3: 10 May 2028 – 09 May 2029

· Option Period 4: 10 May 2029 – 09 May 2030

1.6 General Information

1.6.1 Quality Control

The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop a Quality Control Plan (QCP) at time of proposal submission and within ten (10) workdays each time the plan is revised or updated. The QCP shall document the details of the Contractor's quality system, including management commitment to quality, system elements, policy, and practices. The QCP shall provide the Government contracting activity a basis for assessment of the quality system and evidence of the Contractor’s intent to comply with quality requirements. The QCP shall describe the approach, assessment process (e.g., metrics) to quantitatively measure progress and performance, organization, schedule, personnel (including team members, consultants, and subcontractors) and deliverables. The QCP shall demonstrate the Contractor’s documented processes and procedures to monitor and control:

● Objectives in the Performance Requirements Summary (PRS)

● Non-Conformances

● Contractor employee qualifications and certifications After initial acceptance of the QCP, any proposed change to the Contractor’s Quality Control system shall require approval by the Contracting Officer (CO). Updates to the QCP may include, but are not limited to, changes in response to Quality Assurance Surveillance Plan (QASP) updates, changes in Contractor processes in response to non-conformances and/or to improve Contractor performance, changes in contractor Key Personnel, exercising an option, changes in CLIN structure.

1.6.1.1 Quality Assurance

The Government shall evaluate the Contractor’s performance under this contract in accordance with the QASP. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). See PWS, Technical Exhibit 1 for the PRS.

1.6.1.2 Government Inspection

Contractor performance is subject to surveillance by the Contracting Officer’s Representative (COR), Technical Point of Contact (TPOC) and CO to ensure compliance with this TO to include performance quality. Work Products/Deliverables will be surveilled for content, completeness, accuracy, and conformance to TO requirements.

1.6.1.2.1 Basis of Acceptance

The basis for acceptance shall be compliance with the requirements set forth in the TO, the Contractor’s proposal and other terms and conditions of the contract.

If a draft is adequate, the Government may accept the draft and provide comments for incorporation into the final version.

The Government will provide written acceptance, comments and/or change requests, if any, within ten (10) workdays (unless specified otherwise) from Government receipt of the draft deliverable or work product.

Upon receipt of the Government comments, the Contractor shall have five (5) workdays to incorporate the Government's comments and/or change requests and to resubmit the deliverable or work product in its final form.

1.6.1.2.2 Non-Conformance

Non-conforming products or services will be rejected. The Contractor shall identify, correct, and control non-conformance(s) through root cause analysis, corrective actions, and preventive actions. The Contractor shall focus proactive identification and transparency of issues and on eliminating the cause to prevent recurrences. The Contractor shall maintain records of non-conformities and actions taken. The Contractor shall correct and provide response to all Government-identified non-conformances within ten (10) workdays of the rejection notice. If the deficiencies cannot be corrected within ten (10) workdays, the Contractor will immediately notify the GSA COR of the reason for the delay and provide a proposed corrective action plan within ten (10) workdays.

1.6.1.2.3 Discrepancies

The COR has discretion to escalate to a Corrective Action Report (CAR) at any point when addressing discrepancies. The Contractor shall strive to have no (zero) CARs each contract/TO year.

1.6.1.2.4 Corrective Action Plan

The Contractor shall submit a Corrective Action Plan (CAP) for all discrepancies, including a written CAP for all CARs issued by the Government that includes detailed actions addressing the specific issue(s) in the CAR, within five (5) calendar days of issue identification. The CAP shall include a Root Cause Analysis (RCA) that identifies the actual root cause(s) of the identified discrepancy, process to resolution, milestones, and a process to prevent reoccurrence. The Contractor shall work to resolve all discrepancies in a timely manner for mission support. The Contractor shall have none (zero) each contract/TO year.

1.6.2 Recognized Holidays

Based on mission needs, the Contractor may be required to perform services on U.S. holidays. Recognized holidays include:

Independence Day

If the federal holiday falls on a Saturday or Sunday, it may be observed on Friday or Monday, as directed.

1.6.3 Hours of Operation

The Contractor is responsible for conducting business, between the core hours of 0800 – 1700 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor may not be reimbursed when the Government facility is closed for the above reasons. The Contractor must receive approval in advance to perform at other locations when the Government facility(ies) are closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4 Place of Performance

The work to be performed under this TO will be provided at the following locations:

a. Naval District Washington / NAVFAC HQ,

b. Norfolk, VA Field Office,

c. Pearl Harbor, HI Field Office,

d. Port Hueneme, CA Field Office,

e. Pentagon - Arlington VA, and

f. Temporary Duty (TDY) locations in the CONUS and OCONUS.

Work performed under this TO may be on-site as indicated with the release of Technical Direction Letters (TDL). On-site performance required for TDLs will be identified at the Government’s discretion. The Program Manager in Section 1.6.8 Key Personnel shall be on-site unless otherwise designated by the COR. The Contractor may perform work off-site with prior written approval by the TPOC.

Contractor staff telecommuting will not be allowed to use Government equipment. Security considerations for telecommuting are the same as the Contractor facility and the Contractor is expected to ensure all networks and work communications are secure and OPSEC compliant.

1.6.5 Type of Contract

The Government will award a Cost-Plus Award-Fee TO.

1.6.6 Security Requirements

All Key Personnel must maintain a SECRET clearance. The Program Manager must maintain a Top-Secret clearance. Specific personnel security considerations will be identified by the Government upon issuance of Technical Direction Letters and at the post-award kick-off.

All non-Key Personnel shall have their security clearance packages finalized and submitted no later than ten (10) business days of performance start date or no later than three (3) business days after hire after hire if outside of the first 15 days of performance start.

All Contractors and subcontractors supporting this contract, even if they are not on a Government facility, must have an open investigation, T3 investigation or a final adjudicated investigation T3 or T3R at OPM for a SECRET Personnel Security Clearance (PSC) and favorable fingerprints. (PWS Sections 3.2.1 Subsections c, f, and i are exempt from this requirement).

In the event Contractor personnel are required to provide support on-site at secure Government facilities and/or attend meetings or briefings, a valid, current final Secret eligibility and access must be granted and posted in the Joint Personnel Adjudication System (JPAS) to gain access.

The security requirements are in accordance with the attached DD254. (The unit security monitor is responsible for initiating this form).

1.6.6.1 Physical Security

The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.6.2 Facility Clearances

For off-base facilities, the Contractor shall use the facility clearance level of Top Secret.

The Contractor shall comply with program security classification guides (SCGs) and shall mark and protect information in accordance with program policy. Additionally, the Contractor shall pass down the security requirements to all subcontractors and team members, as stated in the TO.

1.6.6.3 Security Training, Policy and Procedures

The Contractor shall ensure Contractor personnel take the Government activity’s initial and reoccurring security training in order to maintain required Security Clearances. The Contractor and all associated subcontractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, DON and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.6.4 Security Operations Security (OPSEC)

The purpose of OPSEC is to reduce the vulnerability of DON missions to adversary collection and exploitation of critical information. Critical Information is defined as information about DON missions or activities the adversary needs to achieve their goals. The Contractor shall ensure compliance with DoDD 5205.02E, DoD Manual 5205.02-M, and/or other applicable Government security regulations including procedures to protect classified and/or controlled classified Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work on CONUS locations, OCONUS locations, or another Government facility comply with the OPSEC procedures of the facility. The Contractor shall implement security requirements as listed in the unit’s OPSEC Plan, which will be provided as Government Furnished Information (GFI).

1.6.7 Post Award Conference/Periodic Progress Meetings

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The CO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the CO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.7.1 Meetings and Reports

When presenting recommendations to the Government in the performance of this PWS, the Contractor shall provide multiple options, and related pros and cons (when requested), to maximize the Government’s ability to make considered and deliberate decisions consistent with the Government’s responsibility to perform inherently Governmental functions in the public interest. The Contractor, when required by the Government, shall provide comments using the approved Comment Resolution Matrix (CRM) format, or other Government recommended format, and provide the completed CRM to the Government representative for review, approval, and action.

1.6.7.1.1 Kick-Off Meeting: The Contractor’s Program Manager shall schedule and coordinate a Project Kick-Off Meeting within 10 workdays after contract award at a location approved by the Government. It is anticipated that this meeting will be an in-person meeting. The meeting shall provide an introduction between the Contractor personnel and Government personnel who shall be involved with this requirement. It shall provide the opportunity to discuss transition, technical, management, and security considerations, reporting and deliverable submission procedures, travel authorization and reporting procedures, other direct cost approval process, and invoicing procedures. At a minimum, the attendees shall include named Key Personnel Contractor personnel, at least one senior manager from the Contractor who will be providing oversight within the Contractor’s organization of the Key Personnel, representatives from other Contractors involved in execution of the Task Order (TO), key Government personnel, the CO, the TPOC and the COR. The Contractor shall provide a contract management organizational chart, product and activities descriptions, and anticipated schedules at this meeting.

1.6.7.1.2 Bi-Weekly Meeting: The Contractor shall schedule, coordinate, and attend a bi-weekly progress meeting with Navy Public Works leadership to review and discuss workload management, Government demand signals, staffing changes, and emergent issues.

This meeting shall be used as a venue for the Contractor to notify the Government if new demand signals exceed the current workload capability provided by the Contractor. The Contractor shall notify the Government if current staffing and resources are not suitable to meet demand signals and inform the Government what will lapse if the demand signals continue. The Contractor shall use this meeting to notify the Government of any issues of staffing changes and discuss the turnover plan for the staffing change should one be necessary.

This meeting shall also be used as a catch-all forum for the Contractor to bring up any other miscellaneous, emergent issues.

1.6.7.1.4 Reporting discrepancies, findings, and recommendations: The Contractor shall identify discrepancies and report them to the Government. The Contractor shall document all findings and/or recommendations arising from the execution of this TO, and upon Government approval of any recommendation, monitor them for proper implementation and/or resolution, as directed.

1.6.7.1.5 Continuous Improvement Recommendations: The Contractor shall submit, as appropriate, recommendations for streamlining and improving the standards, plans and processes used to execute the tasks within this PWS.

1.6.7.1.6 Monthly Status Report (MSR): The Contractor shall submit MSRs identifying specific tasks executed during the preceding month's efforts. The report shall include data of sufficient detail to monitor the completion of deliverables and work products against progress as documented in the PWS and monitor Contractor performance against the Acceptable Quality Levels (AQLs) identified in the PWS. The Contractor shall submit the MSR to GSA ASSIST via a Post-Award Collaboration, identifying the TPOC, and COR and the as the ”Responsible Persons”.

The MSR may be submitted and presented as a Microsoft Word document, PowerPoint slide deck, or Adobe PDF file.

The report shall include the following information:

a. Contractor's name and address,

b. Contract number and TO number,

c. Date report is submitted,

d. Period covered by report,

e. Description of progress made during the period, including any risks areas or problem areas encountered and recommendations, if any, for solution beyond the scope for the TO,

f. Results obtained in resolving previously reported problem areas and risk mitigation efforts,

g. Progress on deliverables and work products,

h. The date each deliverable and work product was submitted to the Government and accepted during the reporting period,

i. Chart summarizing currently filled positions and status on recruiting, interviewing, hiring, on-boarding actions for vacant positions (core and funded/exercised optional positions) and metrics for the turnover rate and vacancy fill time in accordance with the PRS,

j. Trips and significant results. Forecast of planned travel (quarterly projection),

k. Forecast of when additional funds are needed by CLIN,

l. Ad hoc analysis and reporting on specific projects and topics - Report format, content, and due date will be provided on a case-by-case basis, and

m. The Contractor’s self-reported performance against each PRS Item.

1.6.7.1.7 Monthly Financial Status Report (MFSR): The Contractor shall submit MFSRs that provide the Government the current financial state of the Contractor support. The Contractor shall submit the MFSR to GSA ASSIST via a PAC, identifying the TPOC, and COR as the ”Responsible Persons”.

The report shall include the following information:

a. Contractor's name and address,

b. Contract number and TO number,

c. Date report is submitted,

d. Period covered by report,

e. Current amount of funding obligated on contract,

f. Overall contract burn rate,

g. Burn rate by CLIN, showing breakdown of man hours expended during the reporting period and cumulatively for the TO,

h. Burn rate by Functional Area and other subdivisions per direction from Government,

i. Costs incurred for the reporting period and cumulatively for the TO period of performance, and

j. Financial projections through the contract year based on workload assumptions, program timelines, and historical costs.

1.6.7.1.8 Project Management Plan (PMP): The Contractor shall submit a PMP no later than (NLT) 10 days after the Kick-Off Meeting.

This PMP shall include the following information:

a. Contractor's name and address,

b. Contract number and TO number,

c. Date report is submitted,

d. Period covered by report,

e. How the Contractor will manage the contract,

f. How the Contractor will communicate with the Government (e.g., types and periodicity of communication, types and periodicity of required reports),

g. Change management processes,

h. Quality control processes,

i. Risk management processes, and

j. Anticipated administrative actions that are typically necessary in the performance of the Contract.

1.6.8 Management of Personnel

The Contractor shall provide for all management and support of Contractor personnel. The Contractor shall provide and maintain qualified personnel that have the requisite technical skills, qualifications, and experience together with the TO management and administrative services necessary to successfully meet the Government’s requirements.

The Contractor shall maintain a stable workforce while minimizing the impact of any turnover and/or disruptions to the Government and/or mission. The Contractor shall ensure continuation of services during personnel absences due to sickness, leave, and voluntary or involuntary termination from employment such that there is no negative impact to the Government mission. Upon notification of a pending vacancy, the Contractor shall provide written documentation to the COR and TPOC within one (1) workday. In the case of a no-notice departure, the Contractor shall immediately inform the COR. This written notification shall include the date and time the position will be vacant, anticipated replacement date, and management corrective action, if needed, to ensure task mission remains on schedule toward completion.

1.6.9 Key Personnel

The Contractor’s On-site Program Manager and all Key Personnel shall be Prime Contractor employees. A minimum of a bachelor’s degree in a related field plus 20 years of relevant experience to the Key Position is acceptable in lieu of advanced degree requirements. While DoD experience is acceptable, Navy experience is preferred.

Key personnel must be assigned for the duration of the TO and may be replaced or removed subject to procedures identified in PWS 1.6.9 KEY PERSONNEL SUBSTITUTION.

The Government has defined the following mandatory key personnel positions that are required for performance of this TO as:

10+ Years working with the DoD/Navy M.S., M.A., or M.B.A.

Top-Secret Security Clearance Functions as the energy SME and Contractor’s on-site program manager accountable for successful performance of the TO.

Manages the Contractor staff and resources.

Keeps the Government updated with issues such as resource management and leveling, demand signals, and budget forecasting and management.

/applications.

5-7 Years working with the DoD/Navy M.S. degree in CYBER Security, Information Assurance, computer science or other engineering discipline related to CYBER Security;

AND

Certified Information Systems Security Professional (CISSP) Certification Functions as the CYBER SME and supports PW8 on the following subjects:

· National Institute of Standards and Technology (NIST) Risk Management Framework (RMF) Accreditation

· Implementation of CYBER security for Industrial Control Systems

· CYBER Infrastructure for Business Applications

· Managing Cyber Risk to Facility Related Control Systems

15+ Years of electrical/power engineering experience to include design, analysis, and construction oversight. Commercial utilities experience is preferred.

M.S. in Electrical Engineering;

AND

Professional Engineer (PE) Certification Reviews and analyzes engineering solutions to various power system, microgrid or transmission and distribution engineering issues.

Prepares and reviews reports studying power, microgrid and transmission and distribution engineering problems.

Identify and test new insights to improve short- and long-term decision making.

Develop data visualizations to support strategic communications.

Advise on changes to data collection to focus on the biggest drivers of performance.

Advise on the design and creation of simple, accessible tools for Navy field staff.

1.6.10 Key Personnel Substitution

The Contractor shall not remove or replace any personnel designated as Key Personnel under this TO without the written concurrence of the CO. The Contractor shall not replace any named key personnel for a period of at least nine months after award of the contract. Prior to utilizing other than personnel specified in the proposal submitted in response to this requirement, the Contractor shall notify the CO, COR and TPOC.

This notification shall be provided to the Government not less than ten (10) calendar days in advance of any proposed substitution and shall include a resume for the proposed substitute and justification in sufficient detail to permit evaluation of the impact of the change on TO performance.

If the CO, COR, and TPOC determine that the proposed substitute personnel are unacceptable, or that the change would be so substantial as to impair the successful performance of the work under the TO, the substitution will be denied and the Contractor shall propose an alternate candidate.

1.6.11 Identification of Contractor Employees

All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products (e.g. Prepared by Contractor [Company Name]) or that Contractor participation is appropriately disclosed.

1.6.12 Common Access Card (CAC)

The Government will issue Common Access Cards (CACs) to all contracted personnel for base and computer access. The Contractor must provide Contractor employee badge reports showing the status of all forms of Government issued identification, including access or identity cards and Common Access Cards (CAC). A badge report must be provided to the Government within 90 calendar days of the start of contract performance and an updated badge report must be provided no later than 30 calendar days prior to the end of the base period and each optional period of performance that is exercised by the Government. The badge reports must include the full name of the Contractor employee the badge was issued to; a description of the type of badge issued; the badge issue date; the status of each badge, for example: active, returned, lost, stolen, confiscated, or destroyed; and the badge return date (if applicable). The Contractor must return badges to the issuing agency within 3 workdays of the following, unless otherwise determined by the Government: (1) When no longer needed for contract performance; (2) Upon completion of the Contractor employee’s employment; and (3) Upon contract completion or termination. The CO may delay final payment under a contract if the Contractor fails to return all Government badges in accordance with these requirements. (Deliverable #5)

The Contractor shall submit confirmation prior to starting work of the individual's current level of security clearance, or lack thereof, to the appropriate Navy office. The Contractor facility security officer shall sign the memorandum. Information to be submitted is as follows:

· Name of employee,

· Employee's Social Security Number,

· Date of Birth, Place of Birth, US Citizenship status,

· Facility Commercial and Government Entity (CAGE) Code,

· TO Period of Performance,

· Visit Location, and

· Purpose of Visit

The Contractor shall provide to the COR, within 3 days of assignment to TO, Request for Common Access Card (CAC) Form for each Contractor employee assigned. Additionally, each Contractor employee assigned is required to have necessary training to access Government networks. The Government will provide assistance to the Contractor employee(s) supporting this requirement in obtaining base/installation and workplace access during the period of support. All access credentials (i.e., Common Access Card; installation or organization badges, etc.) are the property of the Government and shall be returned to the Government at the completion of the support services.

1.6.12.1 CAC Card Access and Other Government Required Authorizations The Contractor employees must be able to obtain a National Agency Check with Inquiries (NACI) submitted on Standard Form 85P and a favorable FBI fingerprint check result prior to being issued a CAC identification card or granted access to Government computers and network. Further, Contractor employees must pass all security requirements in accordance with the Installation Provost Marshall or agency/organization security manager in order to gain access. The Contractor shall be responsible for any delays caused by failure of its employees to meet the security requirements within this section.

1.6.12.1.1 The Contractor shall comply with CAC procedures implemented by Homeland Security Presidential Directive-12 (HSPD-12), Federal Information Processing Standards Publication (FIPS PUB) Number 201-1, Office of Management and Budget (OMB) Guidance M-05-24 and the EITF.

1.6.12.1.2 In accordance with HSPD-12, OMB M-05-24 and FIPS 201-1, unless a previous favorable background investigation has been completed in the last ten (10) years, all Contractor employees shall be the subject of a background investigation conducted by the Government.

1.6.12.1.3 Contractor employees requiring a security clearance shall NOT commence work until the clearance status has been verified by the Government or the personnel security questionnaire (PSQ) paperwork has been completed, reviewed, and submitted to the Office of Personnel Management (OPM) by the EITF designated Security Office.

1.6.12.1.4 Contractor employees not meeting the minimum requirements as found in 5 CFR 731.202 (B) shall be the subject of a National Crime Information Center (NCIC) check prior to beginning work.

1.6.12.2 Access Credentials

1.6.12.2.1 The Contractor shall establish and implement methods of making sure all access credentials (CAC, DD Form 1466, DoD Building Pass) issued to the Contractor employee by the Government are not lost or misplaced and are not used by unauthorized persons. Access credentials issued to the Contractor by the Government shall not be duplicated. The Contractor shall develop procedures governing access credentials that shall be included in the QCP. Such procedures shall include turn-in of any issued access credentials by Contractor personnel who no longer require access to Government information systems or Government facilities.

1.6.12.2.2 In the event access credentials are lost or damaged, the Contractor shall immediately notify the COR and TPOC who will notify the Public Works designated Security Office of the loss or damage and request re-issue of the credential.

1.6.12.2.3 The Contractor shall prohibit the use of Government issued access credentials by any persons other than the Contractor employee to whom the credential is issued. The Contractor shall prohibit the opening of secure or locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Public Works designated Security Office.

1.6.13 Training

The Contractor shall be responsible for the employment, training, guidance and supervision of Contractor personnel assigned to perform tasks under this TO and to employ fully qualified employees with the required knowledge and expertise as described in this PWS. However, if Government-unique training is required to perform their duties, then it must be coordinated with the COR and written approval must be obtained from the CO prior to attending the training.

1.6.14 Contractor Travel

The Contractor will be required to travel CONUS and OCONUS locations such as Guam, Japan, Europe, Hawaii, and to other sites as mission needs dictate. The Contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. The Contractor is authorized to utilize on-base Government lodging while on performance of this contract using a “Contractor Letter of Identification”. The Contractor should make use of Navy Gateway Inn & Suites (NGIS) to the maximum extent possible. The Government will only reimburse for Government established room rates.

The Contractor shall be responsible for all employee travel arrangements and the cost of travel required to perform the contract tasks unless specifically identified as reimbursable travel by the Government. Costs for travel shall be IAW the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs (subject to local policy and procedures). The Contractor shall ensure that personnel traveling overseas in support of the contract have appropriate passports, pre-travel briefings/training and other travel documents (e.g., travel visas) required for the destination country or countries. Local Travel will not be reimbursed, and all other travel will be approved IAW Federal Travel Regulation (FTR), Joint Travel Regulations (JTR), and Department of State Standardized Regulations (DSSR).

1.6.14.1 Travel Authorization Request (TAR)

Before undertaking travel in performance of this TO, the Contractor coordinates trips with the Government designee and prepares a travel authorization request that is submitted for review and approval of the TPOC or COR. The request shall, at a minimum, identify the purpose of the trip, the traveler’s name(s), number of persons in the party, trip origin and destination(s), dates of travel/duration of trip, provide a breakdown of estimated costs, as delineated in the Trip Authorization Request (TAR), and provide a status of the non-labor funding available for the specific CLIN that the travel is being done under. Travel authorization requests seeking approval to travel shall be submitted in advance of the travel with sufficient time to permit review and approval of the TPOC or COR. The Government shall approve all travel in writing.

The Contractor shall maintain a Trip Approval Log for each year of performance that tracks all travel authorized by the TPOC and COR. When requested, the Trip Approval Log shall be uploaded to CIS as backup documentation to invoices that include travel expenses. A travel request shall not be considered approved until written authorization is received from the TPOC or COR (email shall suffice).

1.6.14.2 Trip Report

If required by the Navy designee, the Contractor shall submit a Trip Report for travel which describes the location, duration, traveler name(s), and a summary of the purpose(s) and outcome(s) of the trip no later than three (3) workdays following the completion of Contractor / Subcontractor travel.

1.6.15 Other Direct Costs (ODCs)

The Government may require the Contractor to procure items that are ancillary, integral, and necessary to the services being provided under the PWS. These ODCs may include ancillary communication and meeting materials such as but not limited to:

All non-Travel ODC purchases shall have the written approval of the CO or authorized designee prior to purchase.

Federal contracting laws and regulations apply to all Contractor open market purchases of materials and equipment under this TO. Prices must be determined fair and reasonable from competitive sources and are subject to Government audit. The Contractor shall maintain records for all ODC purchases documenting competitive sourcing, or the rationale for single source procurement, if necessary, in strict compliance with the competition requirements set forth in the FAR and shall provide copies of all such documentation upon the Government’s request to verify compliance. The Contractor shall only be permitted to apply indirect rates to ODC purchases after award if such application is consistent with the successful price proposal and DCAA recommendations. No profit or fee shall be allowed on ODC costs.

All ODC items purchased by the Contractor for the use or ownership of the Federal Government shall become property of the Federal Government. If the Contractor acquires hardware or software maintenance support, all licenses and/or contractual rights to receive title shall be turned over to the Government upon completion of the TO. The Government's liability to reimburse the Contractor for costs incurred from the acquisition of hardware/software maintenance support shall be limited to costs incurred during the period of the order for which the Government received the items acquired.

This category includes reproduction,shipping expenses and mayalso entail the renting of suitable training venues.

1.6.16 Data Rights

The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the CO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

The Government will have unlimited data rights on all the products and deliverables developed while working on the tasks of this PWS. The examples of products or deliverables include but are not limited to: advice, analyses, evaluations, information, models, recommendations, reports, services, studies, training, and any product or information that will be developed with Government funding. No documents will be marked “Contractor Proprietary.” The Contractor shall not use any system, software or other means that are proprietary and not authorized by the Government on the tasks performed on this TO. The Contractor must receive written approval from the CO prior to using a system or software.

1.6.17 Organizational Conflict of Interest

Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as they deem necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Nonpersonal Services & Inherently Government Functions The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to or prepare work schedules for individual Contractor employees. The Contractor shall manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute or are perceived to constitute personal services, the Contractor shall notify the CO immediately.

1.6.19 Phase In/Phase Out Period

To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the 30-calendar day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the TO start date. The incoming and outgoing Contractors shall work together, in collaboration with the Government, to rationalize plans for staff transitioning-in and transitioning-out in a manner that provides for smooth turnover, facilitates knowledge transfer, and avoids adverse impact to Public Works initiatives. The Contractor shall maintain all Key Personnel in place throughout the entire Phase Out period. Key Personnel vacancies that arise within 60 days of the end of the contract period will be considered a major deficiency that will be noted on the final evaluation and not be allowed to be backfilled.

1.6.19.1 Transition Plan

The Contractor shall prepare and provide an initial Transition Plan. Once approved, the Contractor shall update the plan throughout the term of the TO. The Transition Plan shall present a methodology detailing how transition will occur from the current Contractor(s) to the new Contractor staff at the beginning of the TO and how transition will occur to the Government or to another Contractor at the end of the TO. The transition activities shall minimize both loss of support and cost. The Transition Plan shall address, at a minimum, the following areas:

· Transition of Program Management Support and Other Personnel

· Transition of Task Requirements in the TO

· Asset Transfers [hardware, software, GFP]

· Resource Requirements [personnel and budget]

· Security Clearance…