Draft PWS.docx

Personal Protective Equipment and Shop Towel Leasing and Laundering Services Performance Work Statement

1.0 Background – This is a Firm Fixed-Price Indefinite Delivery/Indefinite Quantity contract for one base year and four one-year option periods to provide personal protective equipment (PPE) and shop towel leasing and laundering services for the United States Marine Corps (USMC) Southwest Regional Fleet Transportation (SWRFT) department. These services are required at Marine Corps Base (MCB) Camp Pendleton, California; Marine Corps Air Station (MCAS) Miramar, California; Marine Corps Logistics Base (MCLB) Barstow, California; Marine Corps Air Ground Combat Center (MCAGCC) 29 Palms, California; Marine Corps Air Station (MCAS) Yuma, Arizona; Marine Corps Mountain Warfare Training Center (MCMWTC) Bridgeport, California; and Marine Corps Recruit Depot (MCRD) San Diego, California.

2.0 Scope – The services set forth in this Performance Work Statement (PWS) will provide SWRFT and other Marine Corps Installations West (MCIWEST) customers with the capability to lease personal protective equipment and shop towels to support the respective installation’s requirements. This equipment will be utilized by USMC personnel during the handling of hazardous material and hazardous waste in order to minimize direct contact with hazardous materials. The contractor shall provide all of the equipment and labor necessary to maintain the Contractor’s equipment in a serviceable and operational condition in accordance with the manufacturer’s service requirements and current industry standards, and this PWS. All parts, supplies, labor, and transportation required to properly service the Contractor’s leased equipment, to include inspections, minor/major repairs, and preventative/remedial maintenance on the Contractor’s equipment, shall be supplied by the Contractor at no additional cost to the Government.

3.0 General Tasks

3.1 General – The Contractor shall provide the equipment specified in each task order, in accordance with the Sub-Line Item Number (SLIN) worksheet that will be included in every task order. The Government will not pay transportation costs if equipment is rejected because it is not the item ordered, or it is not in serviceable condition upon delivery.

3.2 Required Equipment (Personal Protective Equipment) –

3.2.1 The SLIN worksheet contained within the contract will contain a complete list of the equipment required and the estimated quantities.

3.2.2 All initial clothing shall be blue in color. The contractor shall provide a brochure or other documentation within five (5) days of contract award for use in the selection of clothing.

3.2.3 The contractor shall provide a program of continual replacement of shirts, pants, coveralls, and other equipment that become unserviceable through normal usage through the life of the contract. Replacement garments may or may not be new, but shall have no stains, mends or repairs. Clothing shall retain their original shape and fit.

3.2.4 Shirt and pants sets shall be as follows:

Shirts: polyester/cotton blend, lined collar with stays, two button-thru pockets, and long sleeved.

Pants: polyester/cotton blend, slack style front pockets, two hip pockets with left button closure.

Coveralls: polyester/cotton blend, topstitched collar, hemmed cuffs, two way brass zippers, gripper at top of zipper and lapel, two front pockets, two breast pockets, two patch hip pockets, and long sleeves.

Breathable Shirts: with color matched mesh stretch panels on the back making it flexible and breathable with moisture-wicking technologies. Two button-through hex style chest pockets with pencil stall on the left, color match melamine resistant buttons, and two piece collar with sewn-in stays.

4.25 ox. 65/35/cotton ripstop. 3.8oz performance mesh, 100% polyester.

Breathable Pants: color matched stretch panels. Straight-fit design with jean-style waistband with melamine button closures.7.5oz 65/35 poly/cotton twill. 10 oz woven stretch 93/7 nylon/spandex

3.2.5 Sizes shall be determined at the time of task order award. The Contractor shall make arrangements with the technical point of contact to measure individuals prior to ordering clothing. The Contractor shall exchange, without additional cost, sizes for employees as needed.

3.2.6 Sizes range as follows:

Shirts: X small – XXX large Pants: 28” waist – 52” waist Coveralls: X small – XXX large

3.2.7 Each item of clothing provided under this contract shall have a sewn on label affixed for personal identification purposes.

3.2.8 The Contractor shall measure each employee prior to ordering clothing. “Off the shelf” sizes shall be delivered within five (10) days for new task orders, and special made items shall be delivered within thirty (30) days. Delivery receipts must be provided to the customer upon all deliveries/pickups.

3.2.9 Laundering of equipment shall be performed weekly. Laundered clothing shall be comparable to generally accepted mass produced laundry industry practices. Each processed item shall be entirely clean, thoroughly dry and free of lint. Minor discoloration as a result of fading and staining is acceptable. Colors shall be bright and clean. Clothing shall be free of objectionable odor and no trace/residue of foreign materials or washing supplies shall be left in fabric. Clothing shall be machine finished so that all surfaces are smooth and free of wrinkles. Clothing shall retain their original shape and fit. Finished items shall be hung on individual hangers. Each employee’s clothing shall be grouped separately and the hangers bound together by a wire tie or rubber band.

3.2.10 The Contractor shall provide minor repairs to clothing rented under this contract. A minor repair is considered the replacement of buttons and zippers, minor sewing such as small tears, seams, pockets, emblems, identification tags and other similar damage. The contractor’s determination that any clothing is beyond reasonable repair shall be approved by the Government technical point of contact or the COR prior to replacement.

3.2.11 Pick-up/delivery shall be once a week, on the same day each week. Laundry picked up one week shall be returned the following week. In the event a holiday falls on the established pick-up/delivery day, the Contractor shall perform the service on the working day prior to the holiday, i.e. if the service is scheduled on Wednesday, the contractor shall provide service on Tuesday; service scheduled on a Monday shall be performed the previous Friday. The contractor and a Government representative shall conduct a joint inventory of items being picked-up and/or delivered each week. An itemized check off sheet provided by the contractor shall be utilized and signed by Government employee. A copy shall remain with the Government, and the original shall be attached with the contractors invoice on Wide Area Workflow (WAWF). Discrepancies shall be resolved immediately. Shortages shall be “replaced during the next delivery date”. Failure to make replacement within this time shall result in a cost deduction from the applicable delivery order. A joint inventory shall be conducted quarterly of all clothing rented under this contract. The contractor shall provide free-standing clothing racks sufficient to hold the laundered clothing being returned to the base. These racks will remain on their applicable base(s) for the duration of the contract. These racks are different than those used by the contractor to transport the laundered clothing. Clothing bins with lids shall be provided by the contractor for soiled laundry and shall be fireproof to prevent spontaneous combustion, as per National Fire Protection Agency (NFPA) 30 – Flammable Combustible Code. The contractor shall be certified and hold all applicable permits from the State of California to handle and dispose of all waste material/waste regulated under applicable Federal and State environmental laws. The contactor’s operations shall comply with all applicable Federal, State, and local statutory and regulatory guidance. Normal work hours are Monday through Friday, 7:30 a.m., through 4:00 p.m. The contractor is advised that some customers are military support units that are typically closed additional days around certain holidays. For example, military units are typically closed on Thanksgiving Day and the following Friday. The contractor shall confirm availability with each delivery location prior to any federal holiday.

3.3 Required Equipment (Miscellaneous Equipment) –

3.3.1 The SLIN worksheet contained within the contract will contain a complete list of the equipment required and the estimated quantities.

3.3.2 Shop towels shall be made of an absorbent cotton or cotton blend material. Shop towels shall be a minimum of 18 inches wide and 18 inches long. Shop towels are for usage with oils and greases.

3.3.3 The contractor shall provide freestanding containers with lids for soiled rags as well as a separate container for clean rags to ensure the soiled and clean rags are stored separately. These containers are different than those used by the contractor to transport the clean and soiled rags. These bins shall be fireproof to prevent spontaneous combustion, as per National Fire Protection Agency (NFPA) 30 – Flammable Combustible Code.

3.3.4 Laundered towels shall be accomplished by commercially acceptable practices utilized by mass production laundry facilities in accordance with industry standards. Each towel shall be entirely clean, thoroughly dry and free of lint. Minor discoloration as a result of fading and staining is acceptable and expected due to normal use. Colors shall be bright and clean. Towels shall be smooth and free of wrinkles. Towels shall retain their original shape. Towels shall be packaged in commercially acceptable practices, such as bales with string, shrink wrap, etc.

3.3.5 Pick-up/delivery shall be once a week, on the same day each week. Deliveries shall commence within 5 days of task order award. In the event a holiday falls on the established pick-up/delivery day, the Contractor shall perform the service on the working day prior to the holiday, i.e. if the service is scheduled on Wednesday, the contractor shall provide service on Tuesday; service scheduled on a Monday shall be performed the previous Friday. Delivery receipts must be provided to the customer upon all deliveries/pickups.

3.4 Lost/Damaged Items - The Government will only pay for replacement of equipment that is lost/damaged by the Government, and is not due to normal wear.

3.4.1 Upon completion of a task order, the Contractor will perform an inventory with the Contracting Officer’s Representative (COR) or the technical point of contact for that task order. The Contractor will provide an invoice for any lost/damaged items which must be verified by the Government point of contact and submitted to the Contracting Officer along with the funding required to pay for any lost/damaged equipment. Individual task orders will be issued by the Government for lost/damaged items.

4.0 Government Responsibilities –

4.1 The Government shall be responsible for ensuring that all equipment is properly accounted for. When Contractor provided equipment is received, the COR or technical point of contact will maintain an inventory of who has Contractor provided equipment for accountability purposes.

4.2 Responsibility for loss of, or damage to, equipment leased under this contract shall be handled in accordance with the procedures listed in paragraph 3.4 of this Performance Work Statement.

1. Performance Requirements - The table below specifies the Performance Objectives and Performance Elements for the contract.

Table 1- Performance Requirements Summary (PRS) Outcome

Performance

Para.

No.

Levels

Continuous observation

Review of all validated customer complaints

Weekly review of delivery receipts/pickups Positive CPAR evaluation and exercise of option year.

Finished items shall be hung on individual hangers. Each employee’s clothing shall be grouped separately and hangers bound together by a wire tie or rubber band.

Continuous observation

Review of all validated customer complaints.

Positive CPAR evaluation and exercise of option year.

Review of all validated customer complaints Positive CPAR evaluation and exercise of option year.

Weekly review of delivery receipts/pickups and validated customer complaints Positive CPAR evaluation and exercise of option year.

Weekly review of delivery receipts and validated customer complaints Positive CPAR evaluation and exercise of option year.

6.0 GENERAL INFORMATION:

6.1 Place of Delivery: The equipment to be furnished hereunder shall be delivered F.O.B. Destination to the designated location identified when the task order is placed.

6.2 Time of Delivery: Delivery dates and times will be established at the time task orders are placed and will be entered into all such orders placed against this contract.

6.3 Ship to Addresses: Delivery addresses will be established at the time task orders are placed. The Government reserves the right to change the specific unloading point prior to equipment being unloaded from the delivery vehicle. Any location change will be on the same military installation.

6.4 Late Delivery: In the event the Contractor for any reason anticipates or encounters difficulty in complying with the contract delivery schedule or date, or in meeting any of the other requirements of the contract, the contractor shall immediately notify the Contracting Officer’s Representative in writing, giving pertinent details. However, this data shall be informational only in character and receipt of this information by the Government shall not be construed as an approved waiver by the Government of (1) any delivery schedule or date, or (2) compliance with any other contract requirement by the Contractor or (3) any other rights or remedies provided to the Government by law under this contract.

6.5 Remote Usage: In the event that a leased piece of equipment is needed at an additional location, it will be the government’s responsibility to move the equipment to the needed location to meet the additional required mission. The Government will also return that piece of equipment back to the originating location for return to the contractor.

6.6 Insurance: The contractor is responsible for obtaining any and all insurance to cover personal injury of contractor members while working in performance of the contract. The Government shall assume no responsibility or liability for any injury that might occur to contractor personnel during performance of the contract.

6.7 Benefits: This is a Non-Personal Service Contract. No provisions are implied or provided in this contract for any benefits such as medical care, retirement, or worker’s compensation.

6.8 Identification and Base Passes: The contractor shall obtain identification cards and base passes for all employees and vehicles. An Application shall be coordinated through the installation’s S-6 Office. At time of application, the installation’s Provost Marshall’s Office (PMO) may conduct a background check on employees. Upon termination of employment, the contractor shall return identification cards and base passes to PMO within 24 hours.

6.9 Base Regulations: The contractor’s employees shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to safe operation of vehicles, and shall not be present in locations not required for proper performance of the contract. Additionally:

1. Contractor personnel entering a military installation may be subject to security checks.

2. Contractor personnel shall abide by any direction given by military Police or other security personnel acting in accordance with their duties.

3. Contractor personnel shall abide by all posted speeds while aboard military installations.

4. All Contractor personnel performing work under this contract, who require access to the military installation, shall obtain the appropriate vehicle passes and identification from the Provost Marshall’s Office (PMO), with the assistance of the Contracting Officer’s Representative.

5. The Government may, at any time, bar any employee who violates Federal regulations pertaining to security, safety, health, or law while aboard a military installation. The removal of an employee from a military installation shall not relieve the Contractor of the requirement to continue performance of this contract.

6. The contractor shall not employ any individual for the performance of this contract, which may violate Department of Defense (DOD) Joint Ethics Regulations, DoD Directive 5500.7 or create a conflict of interest or an appearance of a conflict.

6.10 Travel: No travel costs are permissible while performing task orders awarded under this contract.

6.11 Quality Control: The Contractor is responsible for controlling the quality of services that conform to the contract specifications. As a minimum, the Contractor shall develop quality control procedures addressing the performance objective (personal protective equipment leasing). The Contractor shall provide an acceptable Quality Control Plan within 10 days of award. Upon acceptance of the plan after contract award, updated copies shall be provided to the Contracting Officer as changes occur. The plan shall include an inspection system covering all the performance evaluation attributes, and records of all inspections conducted by the Contractor and any corrective actions taken. It shall specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections will be accomplished, the title of the individual(s) performing the inspection, and the methods for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable. The records of corrective actions taken shall be available upon the Government’s request.

6.12 Quality Assurance: The Government will regularly inspect the Contractor’s performance under this contract. All findings of incomplete or defective performance will be subject to re-performance. All costs associated with re-performance are the sole responsibility of the Contractor. Inspection of services does not constitute acceptance of services, nor does it relieve the Contractor of any responsibility to take all actions necessary to assure the highest quality of services rendered.

6.13 Safety Requirements: The Government shall not provide safety equipment to the Contractor. All work shall be conducted in a safe manner and shall comply with the requirements described below:

1. No smoking permitted in Government buildings. Smoking in outdoors designated areas only.

1. The Contractor shall report to the appropriate installation Safety Office all accidents that occur in the performance of their duties while aboard this installation within 24 hours of its occurrence.

1. The Contractor shall submit to the Contracting Office, a full report of damage to Government property and/or equipment by Contractor’s personnel. All damages must be reported within 24 hours of the occurrence.

1. The Contractor shall require their employees to wear the appropriate Personal Protective Equipment (PPE) during the performance of this contract.

6.15 Contractor Responsibilities: The Contractor shall provide a point of contact and phone numbers for personnel assigned to administer the contract. The Contractor shall take appropriate action to ensure no delays are caused by the lack of personnel, equipment, parts and tools.

6.16 Government Furnished Property (GFP): None

6.17 Invoicing: Invoicing shall be conducted in accordance with DFARS Clause 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports that will be included in each task order. The government signed itemized delivery receipt must correlate with the shipment/invoice #’s when invoicing into WAWF. All invoicing must be combined by location with total inventory invoiced on a weekly or semi-monthly basis.

6.18 Inspection and Acceptance: The Government appointed Contracting Officer Representative (COR) shall be responsible for performing appropriate inspection and acceptance. In the event the services are not in conformance with the terms of the contract, the Government may require re-performance of the non-conforming services at no additional cost or obligation to the Government.