DRAFT PWS - BUMED Builder DMLSS Readiness_18 March 2024_.pdf

Performance Work Statement

CONTRACT W912DY24CXXXX

BUMED BUILDER DMLSS/LogiCole – READINESS SUPPORT

NAVY BUREAU OF MEDICINE AND SURGERY

DEFENSE HEALTH AGENCY

FALLS CHURCH, VIRGINIA

18 March 2024

1.0 General.

1.1 Contract Title. U.S. Navy Bureau of Medicine & Surgery (BUMED) Defense Medical Logistics Standard Support - Facility Management (DMLSS-FM), LogiCole FM and BUILDER Sustainment, Navy Bureau of Medicine and Surgery (BUMED), Falls Church, Virginia.

1.2 Responsibility. The Contractor shall provide sufficient technical, supervisory, and administrative personnel to ensure the expeditious accomplishment of the work specified in this Performance Work Statement (PWS). The Contractor shall furnish all management, labor, supervision, management support training, transportation, equipment, and materials (except as specified as government furnished), supplies, services, investigations, studies, and travel required in connection with this PWS.

1.3 Direction. The Contractor shall only accept contractual direction from the U.S. Army Corps of Engineers (USACE) Engineering and Support Center Huntsville Contracting Officer (KO) or the duly authorized Contracting Officer’s Representative (COR). The Contractor, as an independent Contractor and not as an agent of the Government shall provide the technical assistance necessary to accomplish the tasks under this contract.

The activities performed by the Contractor shall be limited to those authorized in this PWS. Contractor employees must not perform functions or tasks that are considered inherently governmental as defined in the Federal Acquisition Regulation (FAR) at Part

7.5 or perform functions or tasks that are “closely associated with inherently governmental functions”. Furthermore, as proscribed by FAR Part 37.104, the Contractor’s employees must not perform functions or tasks that are personal services or perform authorized functions or tasks in a manner that would be construed to be performance of personal services. Specifically, the Contractor’s employees must not perform functions or tasks that require relatively continuous supervision, direction and control of a government officer thereby creating the appearance of an employer-employee relationship. The Contractor’s workforce will work with and provide reports/information to Government employees, but under no circumstances will the Contractor allow themselves to be under the supervision and control of a Government official or employee. Requests or desires of the Users or Using Agency made directly to the Contractor will be immediately brought to the attention of the designated BUMED Point of Contact (POC). Technical direction regarding execution of this PWS will be provided by the BUMED POC. Any changes to the project scope or other provisions of this PWS must be authorized in writing by the Contracting Officer.

1.4 Staffing. This PWS requires 16.25 FTEs to be filled during the duration of the POP for the base and all options. Each requirement is proposed and filled independently. If the requirement is not filled within 30 days of initial award, the CLIN for that requirement is not invoiceable until it is filled, and notification must be sent to the COR/KO for review. Weekly notification is required on the status of the requirement until it is filled. If a requirement is vacated during the POP and is not backfilled within 30 days from when it is vacated, the requirement or it is not invoiceable until filled and notification must be sent to the COR/KO for review.

Weekly notification is required on the status of the requirement until it is filled. Each requirement will be reviewed independently on an acceptable timeline for recruiting by the COR/KO.

Resumes for all requirements are to be submitted and approved by the COR/KO.

2.0 Description.

2.1 Purpose. The purpose of this action is to establish a contract to support, maintain, and improve DMLSS-FM/LogiCole, and through DMLSS-FM/LogiCole, ensure maintenance of BUMED’s inventory in the DHA BUILDER, Maximo or GFEB database, provide data quality control between these systems and Navy iNFADS, and for BUMED and Navy Medicine Readiness activities worldwide. Additionally, this action will introduce and establish Chief of Naval Installation Command’s (CNIC) standard facility software platforms to include Maximo and eProjects, and their fiscal relationship with iNFADS and evaluate the need to fully transition away from DMLSS-FM/Logicole during the course of this contract.

2.2 Background. BUMED currently occupies approximately 2.9 million square feet in non- MTF (Military Treatment Facility) medical readiness, research, and support facilities.

This encompasses three Navy Medical Forces region commands with approximately 273 medical non-MTF facilities worldwide. BUMED is responsible for approximately 569,000 square feet of these facilities, with a PRV of approximately $238.6M. BUMED’s Facility Management Program strategy is to provide a reliable inventory of facilities that meet specific codes and standards, maintain accreditation, and provide the best possible environment for staff supporting the critical medical readiness mission.

BUMED’s Facility Management Program strategy is to provide a reliable inventory of facilities that meet specific codes and standards, maintain accreditation, and provide the best possible environment for staff supporting the critical medical readiness mission.

BUMED’s portfolio may change during the course of the contract. For example:

1. BUMED may in the future be responsible for approximately 1.6 million square feet in non-MTF (Military Treatment Facility) medical readiness, research, and support facilities that have a plant replacement value (PRV) of approximately $705M.

BUMED may then occupy an additional 1.2 million square feet as a tenant. This encompasses three Navy Medical Forces region commands with approximately 273 medical non-MTF facilities worldwide.

2. Congress may direct the transfer of Public Health and/or Medical Readiness facilities from Department of Navy to DHA. This would decrease the size of BUMED’s real property portfolio.

3. The 2019 MUIC transfer of certain facilities from BUMED to CNIC per OPNAVINST

11013.4 Note these facilities will be referred to as CNIC Transferred Facilities or CTFs for the purpose of this document.

The Defense Medical Logistics Standard Support (DMLSS) Program is a partnership involving medical logistics, medical information management, medical information technology, and user communities. Please note: LogiCole is the technical refresh of and successor to DMLSS which will replace DMLSS gradually over the next 1 year. In this PWS, subsequent mentions of DMLSS will mean both DMLSS and LogiCole as applicable.

The DMLSS mission is to improve responsiveness of medical logistics support. The DMLSS Program accomplishes this by implementing business process innovations that increase the effectiveness of medical logistics support and reduce operating cost. The Facility Management (FM) application provides a powerful management tool for standardizing facility management programs throughout the DoD healthcare industry. It provides improved resource management of new and existing medical readiness facilities by enhancing the facility managers’ ability to track and manage facility assets from individual rooms and Real Property Installed Equipment (RPIE) items to entire buildings and facility systems. DMLSS- FM provides the facility manager with funds management capability for budgeting, tracking, and scheduling maintenance projects by providing a more effective means of monitoring, tracking and documenting building conditions, the Joint Commission Statement of Condition (SOC), Plan for Improvement, and other regulatory/safety management programs.

On 19 January 2010 the Assistant Secretary of Defense for Health Affairs issued a Memorandum stating the DOD requirement for implementation of a common process that incorporates BUILDER as the Sustainment Management System (SMS) for facility conditions assessments. The BUILDER database and DMLSS database have common, related data elements that require management oversight and updating. BUILDER will identify work items that require validation. Once validated, work items from BUILDER must be tracked and executed through DMLSS FM work requests and/or requirements with BUILDER updated as the work items are executed. BUILDER sections must be updated when projects are executed through DMLSS FM. The interrelationship between the two databases requires a coordinated effort for successful sustainment and maintenance.

In order for BUMED to sustain long-term improvements in the utilization of DMLSS- FM and BUILDER and in effort to standardize business processes, maintain current data and update data to meet new standards and mandates necessary qualified support personnel must be provided to BUMED Activity Facility Managers.

Furthermore, the 2019 MUIC transfer to CNIC has required that NAVFAC facility management procedures processes and tools be incorporated into BUMED facilities management approach. The understanding and role of CNIC’s IMIG and RMIG process is vital for properly communicating to NAVFAC and CNIC for SRM and MILCON projects requirements. The use of MAXIMO, eProjects and EPG will be critical to the tracking and implementation of both RM and ST projects.

2.3 Objective. Provide services described below: The contractor shall provide pricing for each CLIN on separate Contract Line-Item Numbers (CLINs).

2.4 Period of Performance (BASE): Work under this contract will be performed for a period of 12-month period in FY24.

2.5 Period of Performance (Option Year One): Work under this contract will be performed for a period of 12-month period in FY25.

2.6 Period of Performance (Option Year Two): Work under this contract will be performed for a period of 12-month period in FY26.

2.7 Period of Performance (Option Year Three): Work under this contract will be performed for a period of 12-month period in FY27.

2.8 Period of Performance (Option Year Four): Work under this contract will be performed for a period of 12-month period in FY28.

2.9 Enclosure (1) provides minimal requirement for CLIN (1).

2.10 Enclosure (2) lists installations under this contract.

3.0 CLIN 0001 – DMLSS-FM Sustainment.

3.1 Program Management. (2 FTE) Provide program management support for a comprehensive DMLSS-FM sustainment program and tasks associated with BUILDER sustainment and iNFADS, EPG, and eProjects data quality as defined by this PWS.

Provide a Program Manager (PM) responsible for coordination, contract management and training. The PM shall assure that resources associated BUILDER and RIPE implementation shall not be used on CTFs without case-by-case approval. The PM shall coordinate tasks and activities directly with the Regional M4 Divisions and Activities through BUMED. The PM will provide training to contractor and government (when requested) employees to ensure compliance with all provisions of this contract. Program management support includes coordination of appropriate actions relating to daily operations of this contract. This support shall include being a central point of contact with the COR and BUMED for performance of all work under the contract and shall keep the Government fully informed of key milestones and issues that relate to the scope of this contract both verbally and in writing. The PM time can be shared between other contracts with BUMED.

Ensure continuous DMLSS-FM implementation, and integration, whether through application programming interface (API) or other means between DMLSS, BUILDER, iNFADS, and other CMMS (specifically NAVFAC MAXIMO, NAVFAC eProjects and EPGPAX (EPG) throughout the Navy Medicine Regions. Provide on-site business-process assistance. Identify and evaluate efficiency of business processes related to the applications and work with BUMED and Regional Facility Management staff to implement effective automated processes. Provide on-site and remote data management and manipulation at the request of the BUMED Activity. Regional coordination services shall be rendered on-site at the Navy Medicine Forces Commands.

3.1.1 Service Requirements. Enclosure 1 is a list of service requirements for the BUMED Readiness Activity locations. The Contractor shall provide minimum staffing as identified in Enclosure 1. Personnel identified as minimum staffing are embedded personnel solely dedicated to activities associated with this contract and are required to perform duties and activities on-site at identified Activity locations. Request for telecommuting will be in writing to the technical contracting officer representative. The technical contracting officer representative will provide a formal written endorsement on a case-by-case basis.

3.1.2 Contract Management Plan. Prepare and maintain a Contract Management Plan throughout the contract period of performance. The plan shall be used as a foundation for technical, resource, and management planning. Within the plan, the Contractor shall identify and schedule tasks and activities of the contract. The plan shall include:

3.1.2.1 Management plans for execution of CLIN 1.

3.1.2.2 Define roles, responsibilities, and activities for staffing in-line with activities required in the contract.

3.1.2.3 Provide an organization chart detailing lines of authority.

3.1.2.4 Quality control processes and monitoring methods.

3.1.2.5 Annual travel plan.

3.1.3 Monthly Progress Reports. Prepare and brief a Monthly Progress Report (MPR) to summarize progress made for the preceding month and planned activities for the future.

The MPR is the primary communication vehicle between the Contractor and the Government regarding activities, progress, status, and performance metrics. The content of the MPR may vary depending on BUMED priority initiatives, Contractor initiatives that have received BUMED approval, emergent Leadership and Command requirements and technological advances. The format and content of the MPR will be proposed by the Contractor and subject to approval by BUMED.

The MPR will include an executive summary with an overview of current program management and update on current initiatives. Updates will be provided to report on review of function areas including CAD, preventive maintenance performance metrics, data quality reports, BUILDER section updates, RPIE sustainment update, and reports from Contractor Regional management areas and staff. The MPR must include:

3.1.3.1 Section Update log, current month accomplishment and running total.

3.1.3.2 Work Item validation log, current month accomplishment and running total.

3.1.3.3 Updated annual travel plan that includes a detailed 90-day travel schedule showing traveler, destination, and purpose of travel, duration, and destination

POC.

3.1.3.4 Update on coordination with Commander Navy Installations Command, Marine Corps Installation Command, and the databases iNFADs, NAVFAC

MAXIMO, GFEBS, PAX, and NAVFAC eProjects.

3.1.3.5 A Monthly BUMED CNIC MUIC Facilities Project Report which shall list and provide the status of the appropriate MAXIMO and eProjects numbers associated with both ST and RM related projects. The report shall also include status of both NAVFAC generated (EPG or PAX) and BUMED generated (DMLSS) DD1391s. Note for all projects estimated to cost $1.5M, New Work or work outside the facility footprint for BUMED occupied, a

NAVFAC developed DD1391 must be used for project development. The contractor shall use DMLSS, as the default database for data collection and tracking of these projects unless otherwise directed by the FM.

3.1.4 Quarterly Progress Reports. Prepare a Quarterly Progress Report that provides a more in-depth analysis and evaluation of the status of functional areas focused on but not limited to utilization of preventive maintenance and unscheduled work requests, CAD, and iNFADS data reconciliation, quality, and consistency. The format and content of the QPR will be proposed by the Contractor and subject to approval by BUMED.

3.1.5 Communication Requirements. The Contractor shall meet monthly, or as requested, at BUMED HQ for face-to-face meetings and bi-weekly via phone on the status of data and utilization, objectives, progress, and challenges to BUMED and Regional representatives. The Contractor shall also communicate via voice and/or additional written reports as required and participate in BUMED discussion forums with BUMED HQ and Regional Facilities Management Representatives. The Contractor shall meet with the COR or BUMED as required in order to conduct In-Progress Reviews.

3.1.6 Performance Measures. The Contractor shall attain performance requirements identified in Enclosure 3 for the timely delivery and acceptable content of deliverables identified in Enclosure 4.

3.1.7 Training. The Contractor shall develop a comprehensive DMLSS-FM, MAXIMO, PAX, and eProjects training program which includes on-site training and may include classroom training programs. Training will be provided to Government employees as requested. Provide update to the DMLSS-FM and LogiCole training manuals as requested.

3.2 DMLSS-FM Program Support. Provide support for DMLSS-FM development initiatives proposed by Joint Medical Logistics Functional Development Center (JMLFDC) representatives and unit level application users. Advocate and act on BUMED development priorities coordinated by BUMED. Routine interaction with JMLFDC is expected. Participate in weekly teleconference with JMLFDC, JMLFDC Facilities Management Team meetings and other Medical Service meetings as required. Provide development, testing, training, documentation as requested by BUMED Facilities staff.

Serve as the primary point of contact on all BUMED-specific system change requests.

Represent BUMED as the designated member of the DMLSS facility team in developing and testing functional requirements for subsequent DMLSS maintenance releases and interoperability with other CMMS applications. Test, as necessary, application functionality as maintenance releases and program upgrades occur.

Provide system integration and training services that include preparation of user organization procedures necessary to implement and operate the appropriate DMLSS release and to ensure that it is ready for user acceptance at the designated deployment sites. Ensure the facility management maintenance release is activated and operating in accordance with the functional and performance requirements identified in system design description documents.

Provide services for developing, updating, and maintaining new and existing databases to support DMLSS-FM. The database entry and updating must be consistent with the DMLSS database structure. The data information must be consistent and presented to the government for approval prior to the final submittal.

Provide support and training for a transition, in full or in part, to maintenance and work order management in NAVFAC’s Maximo and NAVFAC’s eProjects if required.

3.3 Requirements and Qualifications: PM Specialized experience. Five years of specialized experience in Program or Project Management, preferably in federal or DoD environments. Well-versed in facility management concepts and processes, preferably in federal or DoD environments. Working knowledge of DMLSS-FM and/or other CMMS (Computerized Maintenance Management System) programs. Working knowledge of BUILDER Sustainment Management System. Familiarity with BUMED facilities procedures and processes.

4.0 CLIN 0002- Program Management/Program Analyst (2 FTE’s)

4.1 In addition to the Program Management duties the Program Management/Program Analyst (PA) provides support for advanced DMLSS-FM development and implementation initiatives, including support for the PM’s interaction with JMLFDC.

Provides support for BUMED medical readiness facility portfolio. PA builds queries, reports, and analysis of data from Naval Facilities Systems Engineering Command’s (NAVFAC) and/or Marine Corps MAXIMO and eProjects systems to track the status of work and projects related to BUMED’s facility portfolio. Program Analyst (PA) will assist the PM with analysis and formatting of data supporting preparation of recurring and other deliverables. PA will support BUMED Headquarters and Regional staff with analysis and documents to answer facility-related requests for information from BUMED leadership staff and other stakeholders as requested. PA will provide Subject Matter Expertise and analysis to support BUMED Facility Management-related financial and planning activities such as annual enterprise Maintenance Action Plans, Program Objective Memorandum, and Special Projects Board. PA will provide support to BUMED Headquarters and Regional staff with expertise and analysis of key Real Property data repositories, documents, and systems such as the Facility Sustainment Model, Data Analysis and Integration Support (DAIS) Platform, Asset Reporting Management System (ARMS), Business Intelligence and Business Common System for DMLSS-FM and LogiCole. PA will execute (as directed by the PM) DMLSS- FM/LogiCole facility record updates, additions, and removals with approval from the BUMED Headquarters Real Property Officer. PA will provide support for BUMED commands with evaluation of Facility Management instructions and other guiding documents from DoD, Navy, DHA, and BUMED as requested.

4.2 Requirements and Qualifications: PA Specialized experience. Five years of experience as data analyst or similar position. Two years of specialized experience in facility management-related dataset analysis and interpretation. Well-versed in facility management concepts and processes, preferably in federal or DoD environments.

Working knowledge of DMLSS-FM and/or other CMMS (Computerized Maintenance Management System) programs. Working knowledge of BUILDER Sustainment Management System. Familiarity with BUMED facilities data and reporting procedures and processes.

5.0 CLIN 0003 DMLSS-FM

5.1 Database Sustainment. (3 FTE) Enclosure 2 is a summary of BUMED Assets which is all-inclusive.

5.2 The Contractor is expected to provide support for all Facility Management database sustainment modules. Database modules will be maintained based on information from and under the technical direction of the Activity Facility Manager.

5.2.1 Drawing Management Module. Ensure the most recent DMLSS compatible Computer Aided Design drawings are properly stored and accessible at all times to other DMLSS- FM users and customers. Maintain the association between the DMLSS-FM Room Inventory database and the drawings. Link the room inventory records with the drawings and reconcile discrepancies between the room inventory records and the drawings records. Maintain a list of work requests and projects that result in changes to facility layout (walls, doors, etc.) and sketch (“redline”) changes on an existing hard (paper) copy of drawings. At least once per quarter, provide list of changes to the Activity Facility Manager facility management staff for review, and update the drawing inventory accordingly each quarter. Incorporate progress in the monthly report to

BUMED technical representative.

5.2.2 Facility Inventory Module. Maintain an accurate and complete Facility Inventory.

Facility Inventory changes shall be tracked and compared to iNFADS on a monthly basis and the Facility Inventory shall be reconciled against the iNFADS database on an annual basis at minimum. Develop standards for reconciliation for BUMED review and approval. The contractor shall maintain a list of all NVFAC Asset Managers and their Real Property Asset Officers (RPAO) as part of the standards.

5.2.3 Facility System Inventory Module (FSI-RPIE) Maintain the DMLSS facility management database inventories of facilities, rooms, and Real Property Installed Equipment (RPIE), per BUMED Real Property Installed Equipment (RPIE) inventory Standard Enclosure 5 using DMLSS-FM system modules.

5.2.4 Preventive Maintenance Schedule and Maintenance Procedures Modules.

Populate and maintain maintenance procedure and preventive maintenance schedule records using the DMLSS-FM Preventive Maintenance Schedule and Maintenance Procedures. Unless otherwise directed schedules and procedures will be based on Real Property System Standards. Create and administer closeout processes of monthly preventive maintenance work requests for all non-CTFs. For CTFs, DMLSS shall be used to track NAVFAC MAXIMO progress in completing the MAXIMO work orders A critical element of this task is to track the total number of Emergency, Urgent, IMP and Routine MAXIMO work orders as a percentage of total allotted for a given Base Operations Support Contract or equivalent NAVFAC or Marine facility support contract. Contractor to support transition of non-CTFs to MAXIMO.

5.2.5 Work Request Module. Based on information from facility management operations, create, update and closeout work requests for specific work classifications, perform work management support service that enables tracking work performed within the facilities, both preventive maintenance (scheduled), and repair (unscheduled), using the DMLSS-FM Work Request module and local MAXIMO or other CMMS platforms.

Provide data and reports from the work request module as directed by the Activity Facility Manager. As a minimum, include Provide financial data such as cost estimate, and actual cost when available, and the NAVFAC Funding Request number.

5.2.6 Project Management Module. Maintain and update records of all active facility projects in the DMLSS-FM Project Management. Track financial progress of all design and construction awards in support of active projects to include modifications and change orders. As a minimum, the MAXIMO and if applicable eProject number shall be tracked. Maintain a Project Management Journal for each active project with records of meetings, decisions, phone calls, etc.

5.2.7 Regulatory Compliance/Joint Commission Module. Provide support to administer the DMLSS Regulatory Compliance/Joint Commission module to include the entry of government furnished Regulatory Compliance/Joint Commission procedures, and recurring inspection requirements (fire drills. disaster drills, generator testing, safety training, etc.) using the DMLSS-FM Regulatory Compliance/Joint Commission module.

Ensure Life Safety work requests and projects are properly classified as “Life Safety” so they will appear on the DMLSS-FM version of the Statement of Conditions (SOC).

Generate the SOC report in Business Intelligence when requested by the Activity Facility Manager.

5.2.8 Support Miscellaneous DMLSS-FM Functions. Directory module: maintain accurate contact information on all organizations and personnel who support the medical facility, i.e., Contractors, manufacturers, vendors, DOD agencies, regulatory agencies, etc., utilizing the DMLSS-FM Directory Module. System Services and Records Management module: ensure records identified by the facility management staff are set inactive.

System Services, User Roles and Privileges: ensure roles and privileges for DMLSS-FM users are customized to each user’s specific job responsibilities and ensure only BUMED Activity FM staff or other authorized personnel have access to DMLSS-FM.

Provide training to facility management customers and BUMED Activity staff on the use of the DMLSS-FM Customer Support Work Request system that supports the electronic submission of work requests to Facility Management, where the Customer Support module is implemented, as part of the facility management business process. Provide desk-side overview of the DMLSS-FM system to facility management and medical logistics personnel as requested by the Activity Facility Manager to allow for review of facilities/equipment data by room by logistics personnel.

5.2.9 DSS Maximo Support

Provide support at BUMED HQ. Submit all standard and above standard facilities work request. Record, coordinate, and track all above standard facilities work request in

DMLSS. Capture command’s space utilization in DMLSS. This position will be the

Primary Point of Contact (POC) to escort vendors, who perform maintenance on systems furniture at BUMED HQ.

6.0 CLIN 004 - Specialized CAD Support. (1FTE)

6.1 Provide dedicated site visits to support facilities designated in Enclosure 2 to maintain current and accurate electronic drawing. Unless otherwise specified CAD drawings will conform to BUMED/DHA CAD standards. XREFs shall not be used and existing XREFs shall incorporated into the revised drawing. Update existing architectural elements of Computer Aided Design drawings to reflect changes made through additions, moves, and modifications. Perform all drawing work in a version of Computer Aided Design (CAD) that is compatible and can be exported to Drawbase or other specified program for final linking with the DMLSS Room Inventory. Reconcile drawings with room inventory. Develop standards for reconciliation subject to BUMED review and approval.

Run a discrepancy report for each drawing and reconcile discrepancies as necessary.

Provide training to BUMED Activity Facility Management staff in the use of Drawbase drawings.

6.2 Prepare and maintain Facility Utilization (FOUS) drawings.

7.0 CLIN 0005 - Facility Management Support. (7 FTE)

7.1 Serve as facility management specialist with responsibility for inspecting construction, operation, maintenance, and repair of facilities related equipment and real property.

Determines project requirements for new construction, repairs, and alterations for incorporation into DMLSS-FM Requirements module and shall work with the NAVFAC FMS to have the project properly developed NAVFAC MAXIMO, eProjects and GFEBS.

Evaluate major items of equipment and systems to determine their condition and remaining service life. Provide project scope information to Activity Facility Manager for review prior to submitted to the NAVFAC FMS or USMC Zone Manager. Assist BUMED HQ, Regional personnel, and Facility Managers/Engineers with development of five-year maintenance action plan to include local, regional, and special projects to be incorporated into the installation’s MEP/MAP/LRP. For non CTFs, develops statement of work, plans, specifications, and cost estimates with or for the assigned FMS/Zone manager for projects to be inducted into installation’s work induction board. For CTFs, developments the requirements for formal SOW and IGE to be developed by the NAVFAC and USMC PWD planners and estimators and subsequently reviews the SOW and IGEs for accuracy prior to WIB submittal. Support the region by ensuring that statements of work and cost estimates are clear, concise and of sufficient detail to support the development of a DD Form 1391 in DMLSS-FM or EPG (or PAX). The scope of work efforts applies to design, construction, energy, or associated studies contract award. Makes periodic surveys of facilities throughout the AOR for the purposes of providing technical advice and assistance to activities and assist in providing oversight of preventive maintenance. Assist BUMED HQ and Regional personnel with the research of possible solutions to facilities problems and recommend the purchase of equipment, change in preventative maintenance, or other potential solutions necessary to resolve issues.

On a weekly basis or as approved by the FM contract all on-site building managers/ POC to ascertain building status, issues, status of work orders, utilities, data calls, etc.

Ensure facility is receiving approved Common Levels of Operations (CLO) or Common Level of Services (CLS). Document and provide status reports to FM and RM. Notify FM/RM of Installation/ Garrison Command meeting or data calls.

FTEs shall be geographically placed as follows.

7.1.1 1 FTE shall be physically located in Pensacola, FL.

1 FTE shall be physically located in Yorktown, VA.

1 FTE shall be physically located in Portsmouth, VA.

1 FTE shall be physically located in San Antonio, TX.

3 FTE shall be physically located in the vicinity of Southern California.

7.1.2 Inputs work orders and other requirements into BUMED (DMLSS-FM), GFEBS, and possibly into NAVFAC and Marine Corps Public Works MAXIMO. For CTF’s, service tickets and work orders under the BOSC limit of liability (LOL) shall be submitted via the NAVFAC Regional Call Center (RCC). FMS shall track and identify all work orders exceeding the LOL in DMLSS and provide a report of their status as required by the Activity Facility Manager CMMS. Work orders shall be tracked in DMLSS-FM and the local installation CMMS. The two systems shall in agreement within 95% at any given time. Assist BUMED in managing and coordinating a maintenance program for office or apartment building complexes, hospitals, recreation facilities, military, or other special-purpose installations, including planning maintenance activities, developing preventive maintenance programs, and reporting execution of maintenance performed by entities such as NAVFAC, Public Works, USACE, and or maintenance contractors. Performing maintenance or construction work, including estimating material and labor costs for a variety of construction or maintenance projects (such as construction or maintenance of brick, frame, structural steel, reinforced concrete, and other type structures ranging from one- or two-story buildings to larger structures), directing actual work operations, and maintaining appropriate contacts with the organization funding the project.

7.1.3 Assist various regions N4 directorate, Facility Managers, A/E firms, and other authorized persons in locating and providing construction drawings, specs, and other property data in a timely manner.

7.1.4 Assisting in a facilities administration program that includes adapting procedures and practices concerning property facilities, utility systems, buildings, and equipment requirements.

7.1.5 Serve as a property manager with the ability to travel to various installation sites.

7.1.6 Assist BUMED in coordinating with local installation Public Works, USACE, NAVFAC, DHA, and or other relevant entities concerning property facilities, utility systems, buildings, and equipment requirements.

7.1.7 Serves as a liaison and coordinator for the BUMED supported activities and the installation assigned FMS or Zone manager. Supports the FMS by preparing draft SOWs for specific projects including, if necessary, IO&T. For CTFs, each facility shall be audited on a yearly basis to capture outstanding facility related issues and concerns. A report shall be provided no later than ten days after completion of the onsite visit to Facility Activity Manager and to the NAVFAC FMS or USMC Zone Manager. The report will include the associated MAXIMO and DMLSS work order numbers.

7.1.8 As required by the region N4, gathers consumption data for all utility resources including electricity, gas, sewer, and water. Compiles data and develops reports of consumption rates for region N4, and if necessary, the installation Defense Utility Energy Reporting System (DUERS) reporting. This effort will be in support to show progress towards achieving the installation mandated energy reduction goals. This is not to be done for CTFs unless approved on a case-by-case basis.

7.1.9 Analyzes contract files and construction documents for preparation of draft Form DD1354 documents in accordance with UFC 1-300-08 for the transfer and acceptance of Class I and II Military Real Property. Such forms are used to record transfers, changes, additions, or deletions of real property owned by DoD service components.

This is not to be done for CTFs unless approved on a case-by-case basis.

7.1.8 FMS Specialized Experience. One year of specialized experience which includes managing a maintenance program for office or apartment building complexes, hospitals, recreation facilities, military, or other special-purpose installations; planning maintenance activities; or developing preventive maintenance programs.

8.0 CLIN 0006 -Initial Outfitting and Transition (IO&T) Coordinator. (1FTE)

The IO&T Coordinator serves as the BUMED expert for the planning and execution of IO&T projects and programs, specifically related to transition, furniture, furnishings, medical equipment, casework, artwork, signage, (aka “FFE”) and facility related control systems

(sometimes referred to as “low voltage systems (LVS)”). BUMED’s facility portfolio which includes the program management of design, construction, initial outfitting/activation, and disposition of property. BUMED requires planning and coordination to assist regional Health

Facilities Planning and Project Officers with project management oversight of government IO&T contract services that provide planning and execution of furniture, fixtures, equipment (FFE), low voltage systems (LVS), and associated planning and coordination of services for existing, new, and newly renovated medical readiness facilities. The coordinator is to assist BUMED in providing cradle-to-grave IO&T project management, transition planning, equipment planning, interior design, artwork, signage, information technology and communication systems coordination, planning to include but not limited to procurement, warehousing, delivery, installation, inventory, warranty support services, public relations, and media support, DRMO, and product training services. The coordinator provides transition planning and relocation services on new construction and multi-phased military projects to include, but not limited to:

conceptual advance planning, identifying occupancy milestones, detailed implementation planning and move sequencing, preparation and setup, compiling documents of detailed move plans for each department impacted, creating an orientation program to ensure staff is completely familiar with the new site/location, services and patient care systems, relocation execution, lessons learned documentation and post-move cleanup.

8.1 Assist and advise government personnel in the creation of criteria, standards, tools, templates, and other products in support of the military medical readiness support facilities.

8.2 Assist Health Facilities Planning and Project Officers in updating Programs for Designs (PFD) located in VA/DHA Space and Equipment Planning System (SEPS) in accordance with applicable Unified Facilities Criteria.

8.3 Leads the requirement planning effort and assists the Health Facilities Planning and Project Officers in managing the IO&T scope, schedule, quality, and budget.

8.4 Leads the planning effort and assist the life-cycle project team in managing the project’s transition requirements.

8.5 Provides “IO and Transition Quality Oversight” to ensure compliance with

8.6 Responsible for the development and preparation oversight of IO&T “Requirement Documents” to include but not limited to:

8.6.1 Documents mandated by law (e.g., criteria found in the Unified Facilities Criteria (UFCs)).

8.6.2 Performance-oriented documents (e.g., Statements of Work (SOW)/Performance Work Statements (PWS).

8.6.3 Detailed design-oriented documents (e.g., drawings, specifications, narratives, project room contents lists/reports (PRC), Comprehensive Interior Designs (CID), transition submittals, etc.)

8.6.4 Standards, specifications, and related publications issued by the government for nonrepetitive items (e.g., Performance and Prescriptive Specifications).

8.7 Serves as BUMED advisor on integrated project schedules, transition/move planning and coordination, updating SEPS, excessing FFE-LVS, interim phasing facilities, interim storage/warehousing, security provisions, FFE-LVS delivery/installation, testing and certifications, staff orientation and training provisions, inspections and acceptance protocols, DMLSS ‘gain ‘protocols, O&M manuals, and public relations planning (e.g.

ground breaking and ribbon cutting).

8.8 Assist the PDT in coordinating the transition of personnel and organizations to/from newly constructed, renovated facilities and/or temporary phasing facilities (TPF).

8.9 Assist with ensuring all necessary coordination and management required in transitioning are completed in a timely manner. Assist and advise government personnel in the creation of criteria, standards, tools, templates, and other products in support of the military medical readiness facilities.

8.10 Assist and advise in the development of management tools, track critical information, organize materials, develop information briefings/papers, facilitate workflow, organize/lead meetings, and advise the BUMED Facilities leadership on the status of key issues related to assigned CONUS/OCONUS sites.

8.11 Assist in organizing and developing materials needed for orientation and training.

Preparing scope of work statements for proposed contract planning support.

Participating in diverse planning and project development teams and conduct site visits.

8.12 Assist in presenting facility planning process and methodology to executive leadership at local, regional, and headquarters levels. Assist in the development of innovative methods to assist the planning team in coordinating facility infrastructure requirements with operational and space requirements. Assist in providing input to the team and executive leadership on translating requirements into a comprehensive facility reuse and upgrade

8.13 Perform quality assurance for draft and final products to ensure they are accurate, consistent, and the recommendations are achievable.

8.14 Complete monthly status reports of all on-going actions. Complete briefings, information papers, and other management materials as required in support of assigned CONUS/OCONUS sites.

8.15 Participate in BUMED off sites, short course and other educational courses as assigned and present project briefings and material at these meetings, as required.

8.16 Assist in developing written and oral responses to requests for information. Assist in developing system-wide expertise and ability to review products for consistency, accuracy, and compliance with the corporate model. If a corporate model does not exist, the contractor shall assist in preparing a draft for approval by BUMED Facilities leadership.

Assist in facilitating executive leadership involvement with process, ownership of the products and reasonable decision-making regarding the results.

8.17 Review and ensure submissions are logical, consistent, and meet the requirements set forth by the executive leadership.

8.18 Assist in managing schedule, workflow and administrative requirements in a manner that is transparent to the customer and or end-user.

8.19 Advise BUMED and regional leadership on business process improvement opportunities with regard to integration, operation, and orientation requirements.

8.20 Keep senior leadership informed of project progress/issues and initiatives. Acts as liaison between BUMED, regions, end-users, project teams’ leadership, department heads and staff as it relates to IO&T planning and execution.

8.21 Oversee and assist PDTs with FFE-LVS planning, scope development, and requirement definition. Reviews project cost information related to FFE-LVS and transition. Reviews project schedule information related to FFE-LVS and Transition and ensure operational phasing/time constraints are met.

8.22 Coordinate site logistics, base/building access, government field offices, shared space, temporary swing space/phasing facility bed-down with Contractors and government Representatives.

8.23 Review Contractor submittals related to phasing, transition, FFE-LVS lay-ins, utility interface, functionality etc.

8.24 Conduct field investigations to ensure new/newly renovated space is equipped to receive FFE-LVS.

8.25 Assist the BUMED in Transition planning, outfitting, relocating, and excessing all

RPIE/PP.

8.26 Coordinate end-user departmental interim and final moves during the planning phase and following it through completion of the project and/or construction phase.

8.27 Develop requirements and oversee execution related to the delivery, installation, testing, certifications, and warranty all FFE-LVS. Develop requirements and oversee execution related to staff orientation and training, O&M Manual provisions, cleaning and inspection and acceptance services, removal, storage and the de/re- install all FFE-LVS to and from the interim space and final space for all departments impacted by the alteration and/or construction (to include those displaced by the Contractor’s phasing plan).

8.28 Work with equipment suppliers, furniture manufacturers, movers or others as required to coordinate the installation of new FFE-LVS and the de/re-install of reuse for all necessary moves.

8.29 Closely coordinate with end-user personnel to ensure all infrastructure, re- acclimation requirements, and space needs are met for all relocated/reuse medical equipment.

8.30 Coordinate and document all required resources to support departmental moves, to include Biomedical Equipment Technicians (BMETs), Information Technology, Facilities, communication technicians, third-party vendors/installers, etc.

8.31 Coordinate equipment whose warranty may be affected by a third-party Contractor move.

8.32 IO&T Coordinator Experience. One year of specialized experience which includes FFE- LVS and Transition planning services and implementation. Well-versed in healthcare infrastructure, operations, and/or practice and have direct experience in transition activities. Experience and working knowledge of health facility planning and design and medical training. Shall be capable of traveling to conduct required services. Proficiency in Microsoft Office Suite and Adobe Acrobat. IO&T Coordinator shall be scheduled to complete the VA/DHA Space and Equipment Planning System (SEPS) training within 90 days of award. Demonstrates experience in managing planning efforts related to the:

a. Development of requirement documents for FFE-LVS (including room layouts, room illustration sheets, project content lists, infrastructure interface and technical specifications).

b. Budgetary and procurement preparation and documentation.

c. Execution contract oversight of the procurement, delivery, installation, and training related to FFE-LVS government contracts.

9.0 CLIN 0007 - Energy Audits, Benchmarking, and Resilience Energy Management Support. This section does not apply to CTFs unless CNIC is not providing these services.

9.1 Finalize energy audit reports, extract maximum value from those reports, guide facility targeting for future audits (prioritization), enable energy and water use benchmarking, energy and water use tracking, related resilience initiatives, and inform annual reporting for BUMED’s Energy and Water Management Program.

9.8 Contractor will provide expert technical reviews for 11 energy audit reports and lead issue resolution for the BUMED review team for all reports.

9.3 Following Task 1a, contractor will conduct analysis of the energy, water, and resilience measures in the 11 audit reports and provide summary recommendations and justifications for which measures BUMED should install.

9.4 To support long-term performance tracking, the contractor will benchmark the performance of BUMED readiness facilities and build performance graphs that compare the performance metrics of readiness facilities by facility type.

9.5 To prepare for the next audit year, facilities on BUMED's energy audit list will be reviewed to identify and make any needed changes to the list prior to energy audit contract award (this is done annually because conditions at targeted sites can change over time making a targeted site no longer appropriate for an audit in an upcoming year).

9.6 Collect and Validate Utility Data and Assess Existing Utility Metering

9.7 The contractor will acquire utility data from completed audits, validate annual facility consumptions and allocations for audited facilities, archive the data, and generate and track performance metrics for BUMED’s audited readiness facilities. These are critical steps to assure reliable data that is used to inform energy and water program management actions. In addition, the contractor will assess the penetration of advanced utility metering at BUMED facilities. Contractor will acquire and archive facility energy and water use data for audited facilities (11 buildings/year). As part of the archival, the contractor will validate annual utility consumptions and allocations for all facilities (this assures reliable data to support future energy & water management decisions). For BUMED’s portfolio of readiness facilities, the contractor will build an Energy Star Portfolio Manager account and use it generate and track performance metrics for audited facilities. These metrics will be based on the utility data acquired from facility energy audits. Contractor will also assess the efficacy of the U.S.

Navy’s Advanced Metering Infrastructure (AMI) utility meter installs as it relates to BUMED’s readiness facilities undergoing periodic energy audits.

9.8 Support Development of Efficiency-, Modernization-, and Resilience- Related Projects

The contractor will support energy and water management and resilience efforts by updating and providing training, updating the project economic analysis tool, and reviewing energy- and resilience-related project documents prepared for submission to the DoD’s Energy Resilience and Conservation Investment Program (ERCIP). The ERCIP Economic Analysis Tool enables BUMED staff to easily and accurately generate the financial metrics needed for ERCIP project submissions. Specific tasks to accomplish these are as follow:

• Update BUMED ERCIP Training - Review and recommend updates to training (annually)

• Update Economic Analysis Tool: Update this tool using the latest energy price forecasts from National Institute of Standards and Technology-NIST (annually) Train BUMED FMs/other staff: Train on use of Economic Analysis Tool (2 trainings/year)

• Review ERCIP projects prior to submission to DoD (review for technical accuracy and coordinate needed corrections).

10 Improve BUMED Facility Management

10.1 The contractor…