Draft PWS AES 2025.docx

CUI (when template is completed)

PERFORMANCE WORK STATEMENT (PWS)

1. Contracting Officer’s Representative (COR).

a. Primary COR. See DITCO Additional Text G1 - Points of Contact

b. Alternate COR. See DITCO Additional Text G1 - Points of Contact

c. Property Administrator See DITCO Additional Text G1 - Points of Contact

2. Contract or Task Order Title. Electromagnetic Spectrum (EMS) Services Applied Engineering, Spectrum, and Electromagnetic Environmental Effects (E3) Engineering Analysis Support

3. Background.

The Defense Information Systems Agency (DISA) is a recognized center of excellence for Department of Defense (DoD) spectrum matters. One of DISA’s missions is to provide Spectrum, E3 Engineering and Analysis Support services on a reimbursable, customer-funded basis to DoD Components, Federal Agencies, Non-Federal Government Organizations, and to foreign entities when authorized by the DoD Chief Information Officer (CIO), the Chairman of the Joint Chiefs of Staff (CJCS), or the Foreign Military Sales (FMS) process through the Defense Security Cooperation Agency. DISA also provides E3 engineering support services on a reimbursable basis prior to the installation of new or substantially upgraded commercial telecommunications services (CTS) on federal property when requested by the DoD Components or federal agencies. This requirement is required in order to execute DoD spectrum policy as delineated in DoDI 4650 and DoDI 3222.

4. Objectives:

Engineering support related to spectrum operations is an integral part of the overall information battlespace. In future operational environments, it is essential that spectrum-dependent (S-D) systems perform as expected to help achieve mission objectives. The challenges faced in meeting our objectives include:

· Rapidly changing technologies associated with S-D systems

· Competing demands for spectrum access

· Adversaries utilizing advanced technologies and computer hacking

· Coordinating and collaborating with all pertinent stakeholders (e.g., services, intelligence community, commercial, academia)

· Providing timely and accurate information for decision makers at the appropriate level

· Working efficiently across multiple mission areas and organizations

A thorough understanding of the physics and technologies related to S-D systems and ramifications to operations is essential in supporting this effort. This would include the following:

· Spectrum related phenomenology (e.g., electromagnetic propagation, non-linear effects, antennas, near field conditions, Electromagnetic Pulse (EMP), etc.) across the electromagnetic spectrum and system performance considerations (e.g., digital signal processing, Software Defined Radios, encryption technologies, system vulnerabilities, etc.), software tools (e.g., engineering, scenario) applications and limitations

· Testing and measurement tools, processes and limitations

There are integrated operational, technical and policy (e.g., regulations generated by the World Radiocommunication Conference) aspects of the tasking. The following DISA mission elements will be addressed:

a. Provide technical support in the planning, design acquisition, and testing of spectrum-dependent systems in the operational electromagnetic environment (EME).

b. Provide spectrum supportability and E3 risk assessments for developmental and operational platforms, systems, and equipment.

c. Provide spectrum certification support including spectrum certification and supportability planning nationally and internationally, frequency band selection, host nation compatibility support, and performance of Military Standards (MIL-STD) testing.

d. Provide test and measurement support to evaluate system performance in the operational EME including MIL-STD, E3, electromagnetic interference (EMI), and hazards of electromagnetic radiation to ordnance (HERO) testing.

e. Provide comprehensive management support in the areas of project planning, scheduling, monitoring, reporting and other resources as required.

To achieve the objectives of this PWS, it is imperative that an integrated approach across the DISA and its customer base be taken that considers technical, operational, policy, and acquisition factors, especially close communications with all stakeholders to ensure requirements and expectations are met. This would include:

• Promoting and leveraging a multi-disciplinary, highly skilled workforce having technical, analytical, and operational expertise

• Encouraging collaboration to strengthen partnerships across diverse domains

• Aligning business processes, management practices, and tools to best serve the broader community

• Applying consistent and repeatable quality management practices (e.g., ISO 9001) to ensure that value added products and services that are requested are delivered within schedule. Management of elements include:

• Planning

• Execution

• Communications and Monitoring (e.g., periodic reviews, testing)

• Adjustments

• Delivery and acceptance criteria

5. Scope. This contract will provide technical support to DISA for the following tasks:

a. E3 and Spectrum Engineering – analyzing equipment and systems for potential E3 problems and recommending solutions; performing radio frequency (RF) measurements; assisting the acquisition community by assessing E3; determining and evaluating operational frequency bands; and providing assistance in acquiring host nation (HN) approval for equipment operation.

b. Technical Advice – analyzing national and international electromagnetic spectrum issues and advising executive decision-makers on the technical viability of policy and implementation options.

The Government may require surge support during the base or any option period, and surge modifications will be within the scope of the contract and provide increased support for the defined task areas of this PWS. Surge support over the life of the contract will not exceed 20% of the contractor’s total proposed cost/price for the base and all option periods, excluding any six-month extension of services pursuant to FAR 52.217-8.

6. Performance Requirements.

6.1. Task 1- Electromagnetic Compatibility (EMC) and E3 Analyses. The contractor shall perform EMC and E3 Analyses in support of DoD Components, Federal Agencies, and FMS countries to ensure that S-D systems being developed or fielded are spectrum supportable in their intended training, test, and operational environments. Support will also include providing technical review of spectrum-related documentation and participating in working groups, technical interchanges, and other meetings.

6.1.1. Subtask 1 – Environmental Analyses. The contractor shall determine the EMC of S-D systems with other systems in their intended EME. The analyses will employ government supplied worldwide frequency assignment databases, extensive equipment parameter databases, and sophisticated analysis models that can predict potential interference for terrestrial, air, ship, and space-borne systems. Analyses may also include determining electromagnetic radiation (EMR) levels, i.e., determining average/peak power densities and field strengths in the EME and communications planning by providing coverage plots and path profiles.

6.1.2. Subtask 2 – Cosite Analyses. The contractor shall determine the EMC of S-D systems operating on the same platform or in proximity to other S-D systems. The analyses will employ specialized equipment parameter databases, sophisticated coupling models, and interference prediction tools designed specifically to predict if, and when, cosite interference could occur, and how to mitigate any subsequent EMI.

6.1.3. – Subtask 3 – Electromagnetic Vulnerability (EMV) Analyses. The contractor shall perform EMV analyses of S-D systems to determine system vulnerability to interception and jamming. The analyses will employ sophisticated tools to predict the impact of both friendly and unfriendly environmental equipment on system performance.

6.1.4. Subtask 4 – Radiation Hazards (RADHAZ) Analyses. The contractor shall perform RADHAZ analyses to determine the potential hazards of electromagnetic radiation to personnel (HERP), volatile materials/fuels (HERF), and ordnance (HERO), and to determine the impact of EMP, lightning, and electrostatic discharge (ESD) on the S-D systems performance.

6.2. Task 2 - Spectrum Supportability Risk Assessments (SSRAs). The contractor shall perform SSRAs in accordance with DoD Instruction (DoDI) 4650, the Joint Services Guide, and Service specific regulations. The SSRAs shall be developed for S-D systems and address the spectrum risks associated with a system’s potential to obtain the spectrum necessary to operate compatibly within its intended operational EME. The SSRAs shall address the spectrum risks involved in the regulatory, technical, operational, and E3 aspects of the system life cycle.

6.2.1. Subtask 1 - SSRA Regulatory Component. The contractor shall document in the Regulatory Component of the SSRA the relative regulatory status of the system with respect to the radio services authorized within the Tables of Allocations of the US, European Union and intended Host Nations (HNs), as well as the International Telecommunication Union (ITU), and the stage and status of all S-D equipment that are part of the Acquisition process. The contractor shall address in the Regulatory Component the spectrum risks associated with current and future spectrum regulations and reallocations and develop recommendations for mitigation of identified regulatory risks.

6.2.2. Subtask 2 – Technical Component. The contractor shall document in the Technical Component of the SSRA the candidate technologies and technical parameters of the S-D system, and other S-D systems expected to be in the operational environment. The contractor shall include an initial analysis of the S-D system’s performance and the impact on other S-D systems.

6.2.3. Subtask 3 – Operational Component. The contractor shall document in the Operational Component of the SSRA an extensive analysis of the performance of the S-D system with the full complement of S-D systems anticipated to be in the operational environment. The contractor shall identify spectrum risks associated with the operational environment and develop recommendations for mitigation of operational risks.

6.2.4. Subtask 4 – E3 Assessment. The contractor shall document in the E3 Assessment of the SSRA an analysis of EMC, EMI, and EMV to determine the potential for interactions, as well as the effects on performance, between the proposed system and the operational EME. The contractor may include, at the discretion of the Government, additional E3 disciplines such as HERP, HERF, HERO, EMP, lightning, and ESD.

6.3. Task 3 - Equipment Spectrum Certification (ESC) and Supportability. The contractor shall perform ESC in support of DoD Components to ensure that S-D systems being developed will be able to obtain the spectrum necessary to accomplish their mission both nationally, as well as HN coordination internationally. The contractor ESC support shall include the identification of the S-D system spectrum requirements, optimum frequency band selection, frequency allocation application support, and performance of MIL-STD-461F testing required during the allocation process.

6.3.1. Subtask 1 – Frequency Allocation Support. The contractor shall review or develop the DD Form 1494, Frequency Allocation Application, reflecting the spectral requirements of the S-D system, the technical parameters of the system, the operational employment plans for the system, and measured data as it becomes available for the system. The contractor shall employ automated tools as directed by the Government to expedite the review or development of the DD Form 1494.

6.3.2. Subtask 2 – HN Support Assessments. The contractor shall determine the feasibility of obtaining spectrum approval from HNs worldwide to operate S-D candidate systems. The contractor shall determine the countries suitable for operational deployment of the system; the conformance of the S-D system’s radio service with each HN Table of Allocation; the comments on US systems with the same radio service with similar technical characteristics from prior submissions to HNs; and the EMC of the system within the EME of the HN. At the direction of the Government, the contractor shall brief the HNs on the technical aspects of the S-D system and the predicted EMC impact on the HN’s existing EME.

6.4. Task 4 - Spectrum Measurement Support. The contractor shall provide measurement support to DoD Components, Federal Agencies, and FMS countries to ensure that S-D systems can operate compatibly with intended operational and test environments. The contractor shall perform measurements that may include the definition of the EME at test and operational sites, testing the spectrum characteristics of the S-D systems, and testing the S-D systems to identify conformance with US MIL-STDS and/or applicable HN regulations.

6.5. Task 5 - Protection of International Usage of the Spectrum. The contractor shall support program developers of S-D systems that are intended for worldwide deployment by monitoring spectrum allocation changes that are being proposed at the ITU. The contractor shall evaluate ITU WRC Action Items (AIs) that may impact the international spectrum usage of S-D systems and the related North Atlantic Treaty Organization (NATO) positions for those AIs. The contractor shall work with the program developer, the service Spectrum Management Organization (SMO), and the DISA to develop technical papers to be presented in international forums to protect spectrum usage by S-D systems.

6.6. Task 6 – Spectrum Standards Support. The contractor shall review, assess, and update DoD, Service and JS instructions, policies, and directives for adequate HERx (Hazards of Electromagnetic Radiation to Ordnance (HERO), Hazards of Electromagnetic Radiation to Personnel (HERP), and Hazards of Electromagnetic Radiation to Fuel (HERF)) operational and acquisition policy guidance. The contractor shall provide technical and programmatic support for the development of new and current DoD instructions and directives regarding all aspects of HERO. The contractor shall develop necessary documents (operating procedures, test methodologies, etc.) and develop changes to existing service documents (shall be coordinated with affected services) to provide the basis for safe and effective conduct of joint operations. The contractor shall provide technical support to the DISA and other service organization ordnance and E3 working groups. Support shall include but not be limited to development of issue/point papers, coordination of ordnance/HERO community response to issues, assistance in resolving action items, assistance in developing presentation material, and as determined by the DISA, attendance at related meetings.

Deliverables:

* Standard Distribution

* Standard Distribution

* Standard Distribution

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Primary COR.

7. Performance Standards.

At most, reports should contain only minor technical errors that, although they are minor, require fixing prior to delivering the final product to a sponsor. These technical errors should have no, or a very minor impact on the final conclusions drawn in the report.

Material in the report must be presented in a logical easy to read, and unambiguous manner. All relevant data must be included in the report. Conclusions must be fully supported by data and information in the report. The report must be accurate. Reports should reflect innovative solutions or unique insights to resolve problems. Information and graphics must be presented in a pleasing format.

Reports must not require multiple returns to the contractor for editorial rework prior to being accepted by the DISA, user, or sponsor. Reports must be organized so that a typical reader can follow the flow of information in the report with figures and tables properly marked and easily read. The DISA approved report format should be used unless other provisions are stipulated at the beginning of the task. Minimal report rework post-delivery is an AQL.

Schedule Requirement: AQL is report delivered on-time. The delivery date is the date the contractor provides the deliverable to the Government.

100 Percent Inspection, Random Sampling.

Periodic Inspection, Customer Input of delivered products.

Periodic Inspection, Customer Input of delivered products.

Periodic Inspection, Customer Input of delivered products.

Periodic Inspection, Customer Input of delivered products.

Periodic Inspection, Customer Input of delivered products.

Periodic Inspection, Customer Input of delivered products.

Periodic Inspection, Customer Input of delivered products.

Periodic Inspection, Customer Input of delivered products.

Periodic Inspection, Customer Input of delivered products.

Periodic Inspection, Customer Input of delivered products.

Periodic Inspection, Customer Input of delivered products.

Periodic Inspection, Customer Input of delivered products.

Periodic Inspection, Customer Input of delivered products.

Periodic Inspection, Customer Input of delivered products.

Periodic Inspection, Customer Input of delivered products.

8. Incentives. Task orders may be firm fixed priced (FFP) or cost-plus fixed fee (CPFF), with cost-reimbursement for Travel and ODCs. The intention and goal of the Government is to award as FFP whenever reasonable and feasible.

The COR will maintain a record of both positive and negative contractor performance. Performance will be documented in past performance reports and the Contractor Performance Assessment Reporting System (CPARS), as appropriate. The COR will make it clear that these records will be a consideration when evaluating suitability for follow-on work.

9. Place of Performance.

Mission Location: The primary mission location will be DISA Headquarters located at Ft. Meade, MD.

Place of Performance: The primary place of performance will be at the contractor facility, with periodic local travel to the DISA site and within the National Capital Region. The DISA site is 6916 Cooper Avenue, Fort George G. Meade, MD 20755-7901. All non-local travel shall be planned and conducted in support of the individual tasks contained in the Task Order. Written approval by the COR is required before non-local travel is conducted.

Alternative work sites allow for regular telework or remote work flexibilities. Regardless of where work is performed, the Contractor shall ensure that work is completed effectively and that mission needs and requirements are met, without degradation of services. Also, the contractor may be required to account for the physical location of their personnel should this information be requested by the COR. The Contractor shall propose on-site rates for all work performed at an alternative work site. Incidental charges incurred while working at an alternative work site (e.g., electricity, internet) are not allocable to the contract and shall not be billed to the Government.

Local travel to and around the mission location may be required throughout the period of performance; this travel will not be reimbursed. Long distance travel within CONUS or OCONUS may be required to support the requirements of this PWS. Long distance travel within CONUS must be pre-approved in writing by the COR prior to the Contractor incurring the cost in support of this contract

Secondary Place of Performance – Contingency Only. As determined by the Contracting Officer’s Representative (COR), contractor employees may be required to work at a secondary place of performance (e.g., home, the contractor's facility, or another approved activity within the local travel area) in cases of unforeseen conditions or contingencies (e.g., pandemic conditions, exercises, government closure due to inclement weather). Additionally, the contractor may be required to account for the physical location of their personnel should this information be requested by the COR. Non-emergency/non-essential contractors should not report to a closed government facility. Contractor shall prepare all deliverables and other contract documentation utilizing contractor resources. To the extent possible, the contractor shall use best efforts to provide the same level of support as stated in the PWS. In the event the services are impacted, reduced, compromised, etc., the Contracting Officer or the contractor may request an equitable adjustment pursuant to the Changes clause of the contract.

10. Period of Performance.

365 calendar days from the start of the contract, with four (4) 12-month option periods. Each Task order will identify its own PoP.

Recognized Federal Holidays: The contractor is not required to perform services on Federal Holidays (as specified on the U.S. Office of Personnel Management website), unless otherwise specified by the COR.

Unplanned Federal Government Closure: In the event an authorized official, by either executive or legislative order, declares Federal offices closed (treated as a holiday for pay and leave purposes), the order only applies to Federal employees (unless otherwise stated in the order).

11. Security Requirements.

This section supplements Block 13 of the Government provided DD Form 254, Contract Security Classification Specification. The following security requirements shall apply to this effort.

NOTE: This Indefinite Delivery Contract’s security requirements/DD254 will cover all future Tasks Orders; DD254s will not be required for individual task orders.)

The contractor shall coordinate visits with site Point of Contract (POC)s providing at least a 72-hour notice (or according to each site security requirements) prior to any site access. Contractor personnel without security clearances performing any task under this PWS must be escorted by cleared DISA personnel (civilian, military, or contractor).

All personnel performing work or supporting this contract must be a U.S citizens. Work performed under this PWS may include the following classifications of work: UNCLASSIFIED, PROPRIETARY, CONTROLLED UNCLASSIFIED INFORMATION, NATO, CONFIDENTIAL, SECRET, TOP-SECRET, TOP-SECRET SCI. A SECRET clearance will be required to perform daily duties. Classified information shall not be transferred electronically or telephonically over unsecured networks. Safe-guarding of classified data and information are defined in DoD 5520.22-M and DoD 5200.1-R. All unclassified portions of such data and information shall be defined as sensitive information and shall be protected appropriately.

References:

a. DISA End User Access Agreement, 11 February 2021

b. DISA Policy Letter, Unauthorized Connections to Network Devices, 11 September 2013

c. DISA Instruction 240-110-8, Information Security

d. DISA Instruction 240-110-36, Personnel Security

e. DISA Instruction 240-110-38, Industrial Security

f. DISA Instruction 240-110-43, Insider Threat Program

g. DISA Instruction 630-230-19, Cybersecurity

h. DoD Manual 5200.01, Vol 1-3 Information Security Program, 24 February 2012

i. DoD Manual 5200.02, Procedures for the DoD Personnel Security Program, 3 April 2017

j. DoD Instruction 5200.48, Controlled Unclassified Information (CUI), 6 March 2020

k. 32 CFR Part 117, “National Industrial Security Program Operating Manual (NISPOM)”, 24 February 2021

l. Security Executive Agent Directive 4, National Security Adjudicative Guidelines, 8 June 2017

m. DoDM 5400.07, Freedom of Information Act Program

n. DoDI 5230.24, “Distribution Statements for DoD Technical Information,” January 10, 2023

o. DoD Instruction 8510.01, “Risk Management Framework for DoD Systems,” July 19, 2022

p. DoD Manual 5105.21 Sensitive Compartmented Information Administrative Security Manual: Administration of Information and Information Systems Security

q. DoD Manual 5205.07 Special Access Program Security Manual

11.1 Facility Security Clearance. Work performed under this contract/order is up to the Top-Secret level and will require Sensitive Compartmented Information (SCI) access eligibility for some personnel. Therefore, the company must have an interim or final Top Secret Facility Clearance from the Defense Counterintelligence and Security Agency (DCSA) Facility Clearance Branch.

11.1.2 Invalidated Facility Clearance. Companies with invalidated facility clearances (including those in partnerships, subcontracts, and Joint Ventures) are not eligible to bid on or be awarded any new or additional DISA classified contracts, subcontracts, or receive additional classified information except for information necessary for the completion of your current classified contracts. In addition, those companies with invalidated facility clearances will not be permitted access to all DISA networks. Performance on any DISA classified contracts, at any location, will not be authorized until it has been granted a Facility Security Clearance (FCL) at the appropriate level by DCSA.

11.2 Security Clearance. All personnel performing on or supporting a DISA contract/order in any way shall be U.S. citizens. The personnel security requirements for this contract/order cover the individuals supporting the Task Areas delineated in the table below. Contractor personnel must possess the interim or final security clearance eligibility delineated in the table below when performance starts.

11.2.1 Individuals supporting PWS Tasks / Subtasks that require(s) an interim or a final Top Secret security clearance will, immediately upon hire, require SCI access eligibility adjudicated by the Department of Defense (DoD) Consolidated Adjudication Facility or other federal adjudications facility to perform their duties. Processing for SCI eligibility will be coordinated with the supporting Government Security Manager and will begin immediately upon start of duty performance under this contract/order.

All SCI* work under this contract/order will be monitored by COR/ACOR.

*The COR/ACOR must be indoctrinated into SCI to monitor the work.

11.3 Investigation Requirements. All personnel requiring Top Secret and SCI access under this contract/order shall undergo a favorably adjudicated Tier 5 (T5) investigation (formerly known as a Single Scope Background Investigation (SSBI)) as a minimum requirement. Enrollment into Continuous Evaluation current within 5 years and reflected in Defense Information System for Security (DISS), would meet the requirement for a current Periodic Reinvestigation (PR).

11.3.1 All personnel requiring Secret access under this contract/order shall undergo a favorably adjudicated Tier 3 (T3) Investigation formerly known as a National Agency Check, Local Agency Check and Credit Check or Access National Agency Check and Inquiries as a minimum investigation. Enrollment into Continuous Evaluation current within 5 years and, reflected in DISS, would meet the requirement for a current PR.

11.3.2 The contractor is required to have personnel cleared with an interim or final Top Secret or Secret (as specified in the table located in section 11.2) at contract start date. If contractor personnel are replaced during performance of the contract, replacement personnel should also have interim or final clearance Top Secret or Secret (as specified in the table located in section 11.2).

11.4 Visit Authorization. Visit requests shall be processed and verified through the DISS to Security Management Office (SMO) DKABAA10. DISS visits for contracts/orders are identified as “Other” or “TAD/TDY” and will include the Contract/Order Number of the contract/order in the Additional Information section. Contractors that do not have access to DISS may submit visit authorizations by e-mail in a password protected .pdf to the COR/ACOR specified in PWS/SOW Section 1.0.

*Prior coordination with the DISA COR should be made via email to ensure the Visit Authorization Letter (VAL)/ Visit Authorization Request (VAR)/ Visit Termination Notification (VTN) process is agreed upon and properly secure.

11.4.1 VAR Package. VARs must be received via email and require pre-approval from the assigned DISA COR five business days in advance of the report date. The VAL/VAR/VTN should be sent via email to the appropriate COR. The VAL/VAR/VTN should be sent using in a locked “Zip” file in one e-mail and then followed-up by another e-mail with the password to unlock the Zipped file, because it contains sensitive information covered by the Privacy Act.

Documents to include in the VAR Package:

1. Inter-office Memorandum (IOM)

2. DD Form 254 Prime and/or Sub (Good Standing approval emails for current option year)

3. DISS verification of Visit Authorization by Security Manager

4. (Optional: see NOTE below) Contractor VAL signed by the Contractor Facility Security Officer (FSO)

NOTE: If DISS is not available, the VAL must contain the following information on company letterhead

· Company name, address, telephone number, facility security clearance

· CAGE CODE

· Contract/Order Number

· Name, SSN, date and place of birth, and citizenship of the employee intending to visit, email address, and phone number

· Certification of personnel security clearance and any special access authorizations required for the visit (type of investigation & date and adjudication date & agency)

· Name of COR/Alt COR

· Dates or period the VAL is to be valid (i.e., Start date / End date)

11.4.2 VTN Package. The Contractor FSO will forward a VTN letter to the DISA COR identified in the PWS/TO/Sub for all employees leaving the contract/task order/subcontract.

11.4.2.1 In addition, the DISA CORs and security managers shall inform the DISA Security Office when contractor personnel are removed for cause from a contract supporting DISA. This step is being added to prevent contractor personnel removed for security related issues from returning to DISA without appropriate vetting. This step will also provide security with pertinent information to make an informed decision regarding potential contractor employees’ access to secure facilities and sensitive information. “For Cause” is information regarding an individual that falls into one or more of the actions or incidents that are within one of the 13 adjudicative guidelines as cited in the Security Executive Agent Directive (SEAD) 4:

a. Allegiance to the United States

b. Foreign Influence

c. Foreign Preference

d. Sexual Behavior

e. Personal Conduct

f. Financial Considerations

g. Alcohol Consumption

h. Drug Involvement and Substance Misuse

i. Psychological Conditions

j. Criminal Conduct

k. Handling Protected Information

l. Outside Activities

m. Use of Information Technology Other actions:

• Incidents involving violence in the workplace or harassment.

• Misuse of time.

• Inspector General or General Counsel related inquiries.

• Failure to comply with security policies and procedures.

• Other reasons that prompted removal of a contractor.

The VTN must contain the following information on company letterhead

· Company name, address, telephone number, facility security clearance

· CAGE CODE

· Contract/Order Number

· Name, SSN, date and place of birth, and citizenship of the employee, email address, phone number

· Date contractor CAC was collected

· Name of COR/Alt COR

· Termination Date

· Reason for Termination: <insert reason from the 13 adjudicative guidelines, other actions, or type “No longer working on contract”>

*Any VAL/VAR submitted without the above information will be denied. *

11.5 Security Contacts. DISA Security Personnel can be contacted for Industrial or Personnel Security related issues at (301) 225-4039 or via mail at:

Defense Information Systems Agency

Defense Information Systems Agency

ATTN: J-16, Industrial Security

ATTN: J-16, Personnel Security

Command Building

Command Building

6910 Cooper Ave.

6910 Cooper Ave.

Fort Meade, MD 20755-7088

Fort Meade, MD 20755-7088

For Center or Directorate-specific security related matters, contact the Directorate or Center Security Manager at:

Name: Michael Wilson Phone Number: 410-919-2712 E-mail: michael.wilson99.civ@mail.mil

11.6 Information Security and other miscellaneous requirements.

11.6.1 Contractor personnel shall comply with all local security requirements including entry and exit control for personnel and property at the Government facility.

11.6.2 Contractor employees shall be required to comply with all Government security regulations and requirements. Initial and periodic safety and security training and briefings will be provided by Government security personnel. Failure to comply with Government security regulations and requirements shall require the company to provide the Government with a written remediation/corrective action plan; furthermore, failure to comply with such requirements can be cause for removal and the contractor will not be able to provide service on this contract/order.

11.6.3. Contractor employees with an incident report in DISS who have had their access to classified suspended will not be permitted to fill positions requiring access to classified information on a DISA contract/order.

11.6.4 The Contractor shall not divulge any information, classified or unclassified, about DoD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The Contractor shall observe and comply with the security provisions in effect at the DoD facility. Identification shall be worn and displayed as required.

11.6.5 The authority for the contractor personnel to regain access must be granted by DISA Chief of Security.

11.6.5.1 DISA retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

11.6.5.2 DISA retains the right to revoke contractor personnel access to DISA facilities and networks, who violates one or more of Security Personnel Adjudicative guidelines, harassment or violence in the workplace while assigned to a contract clearly conflict with the interest of the Government.

11.6.5.3 If contractor employee is accused of violating state or federal laws and/or Government professional conduct policies or regulations, then the Government may require that such contractor employee be removed from Government premises and/or that such contractor employee be removed from supporting this contract, pending the duration and outcome of a Government investigation if the Contracting Officer finds that the conduct or violation alleged has the potential to negatively interfere with contract performance or operations at a Government facility. Only the Contracting Officer can make such a request on behalf of the Government. Removal of contractor employee shall not negatively impact contract performance.

11.6.6 Contractor personnel will generate or handle documents that contain Controlled Unclassified Information (CUI) at the Government and/or contractor facility. Contractor personnel will generate or handle documents that contain Proprietary, Contract Sensitive, or similarly designated information at the Government and/or contractor facility. Contractor personnel will have access to, generate, and handle classified material up to CONFIDENTIAL/ SECRET level only at the Government and/or contractor location(s) (Ref: Block 8 Place of Performance on DD254) and listed in the place of performance section of this document. Contractor personnel will have access to, generate, and handle classified material up to TOP SECRET/TOP SECRET SCI level only at the Government location(s) (Ref: Block 8 Place of Performance on DD254) and listed in the place of performance section of this document. All contractor deliverables shall be marked in accordance with DoDM 5200.01, Vol. 1, DoD Information Security Program: Overview, Classification, and Declassification; DoDM 5200.01, Vol. 2, DoD Information Security Program: Marking of Information; DoDM 5200.01, Vol. 3, DoD Information Security Program: Protection of Classified Information; DoDI 5200.48, Controlled Unclassified Information (CUI); and DoDM 5400.07, Freedom of Information Act Program, unless otherwise directed by the Government. The contractor shall comply with the provisions of the DoD Industrial Security Manual for handling classified material and producing deliverables. The contractor shall comply with DISA Instruction 630-230-19, Cybersecurity.

11.6.7 The Contractor shall afford the Government access to the contractor’s facilities, installations, operations, documentation, databases and personnel used in performance of the contract/order. Access shall be provided to the extent required to carry out a program of IT inspection (to include vulnerability testing), investigation and audit to safeguard against threats and hazards to the integrity, availability and confidentiality of data or to the function of information technology systems operated on behalf of DISA or DoD, and to preserve evidence of computer crime.

12. Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/ Government-Furnished Information (GFI).

The Contractor shall be provided the necessary GFP/GFE/GFI by the Government to perform the PWS tasks within the limitation of the contract and DoD security guidelines. The DISA will also provide historical project files and reports if available. The DISA reserves the right to restrict GFI in support of national security and DoD interests.

A. GFP will be provided for this contract as indicated in the GFP attachment included at solicitation, distributed at award and incorporated via the GFP Module in PIEE. GFP shall be managed IAW the terms of FAR 52.245-1, corresponding GFP DFARS clauses and additional DITCO Instructions incorporated in award.

Contractors shall accept and/or report provided GFP via the Shipping and Receiving document in the GFP module upon acceptance and/or IAW Additional DITCO Instruction H9. Serially managed items are provided to the contractor by DoD and require all events identified in DFARS 252.245-7005 (and/or any subsequent DFARS or Agency GFP reporting requirements) to be reported by the contractor.

Contractors in possession of GFP shall provide the COR or PA an annual report of all GFP in its possession to include the item description, make, model, serial number, IUID, and last inventory date; the report should be minimally provided on an annual basis and 30 days prior to the expiration of any performance period (base and options) IAW with Additional DITCO Instruction H9.

Deliverable:

*Standard Distribution: 1 copy of the transmittal letter with the deliverable to the Primary COR.

B. GFE - The contractor may choose to utilize extensive GFE. The Contractor shall maintain overall inventory control of GFE in accordance with FAR 45.5 in addition to maintaining and ensuring its calibration during its time of usage. Contractor compliance with FAR requirements will be reviewed periodically by Defense Logistics Agency, Defense Contract Management Command, the designated Government Property Administration Office. The Contractor has the right to identify any additional required GFE/GFI in their proposal submittal. The contractor shall periodically provide an updated list of GFE. At the conclusion of the contract/order, the Contractor is required to return GFE/GFI and Contractor Acquired Equipment to the Government. When the contract/order ends, all GFE and purchases made under this contract will be re-ported to the COR for disposition. Copies of the Contract Property reports (DD1662 or SF 122) shall be provided to DISA Logistics Division ATTN: D422.

C. GFI - The contractor shall utilize and maintain GFI (consulting reports, records, manuals, microfiche, drawings, etc.) that will transfer “as is” from the current DISA engineering support services contract. This GFI is comprised of published Defense Spectrum Organization (DSO), Joint Spectrum Center (JSC), and Electromagnetic Compatibility Analysis Center (ECAC) reports as well as reference reports from other government organizations. (The JSC, ECAC, and DSO were predecessors to the current DISA organization). The classification of the GFI ranges from UNCLASSIFIED through SECRET with special access markings of: Allied Restricted, COMSEC, Foreign Government Information, For Official Use Only, Formerly Restricted Data, No Foreign, Proprietary Data, Restricted Data, Unclassified Controlled Information, and Warning Notice-Intelligence Sources & Methods Involved. The contractor is required to have access to these documents to perform engineering duties in support of this contract and to maintain a library of these documents for Government access. A listing of the transferred GFI is attached to Section J of the contract. Items of transferred GFI will be identified as Y2K compliant, non-compliant, or not applicable. The contractor shall periodically provide an updated list of GFI. When the contract ends, all GFI will be reported to the COR for disposition.

Below is the identified GFE/GFI that the Government will provide to the Contractor, upon contract award.

13. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work. Not Applicable

b. Identification of Potential Conflicts of Interest (COI). The contractor shall identify any possible organizational conflict of interest (OCI) as defined in Subpart 9.5 of the Federal Acquisition Regulation. If there is an OCI, the contractor must inform the KO and COR and provide an OCI Mitigation Plan that identifies how the OCI is to be mitigated.

c. Identification of Non-Disclosure Requirements. The contractor shall obtain and maintain Non-Disclosure Agreements (NDA) for each employee assigned to the contract/TO. Initial NDAs shall be signed within one week of contract/TO award, and NDAs shall be kept current through the entirety of the period of performance as employee turnover occurs. The contractor shall ensure that all employees assigned to the contract have executed NDAs on file as of the date of the Monthly NDA Status Report, which shall include names and NDA status of all current employees assigned to the contract.

Deliverable:

*Standard Distribution: 1 copy of the transmittal letter with the deliverable to the Primary COR.

d. Packaging, Packing and Shipping Instructions. Not Applicable

e. Inspection and Acceptance Criteria. Not Applicable

f. Property Accountability. Not Applicable

g. Transitioning.

1. Transition-In (Phase In). All key personnel/key positions must be onboard at start of the period of performance. 50 percent total staffing must be complete within two weeks of the start of the PoP and 100 percent within 30 days.

2. Transition-Out (Phase Out). You will need to collaborate with the MP at least 120 days or sooner, prior to the end of the contract, to develop a transition-out plan IAW FAR 52.237-3.

h. Supply Chain Risk Management (SCRM). Not Applicable

i. Training. Contractor employees may be…