DRAFT PWS 2BDE JCLC Adventure North Ropes and Archery V2.pdf

PERFORMANCE WORK STATEMENT (PWS)

JCLC ADVENTURE NORTH NYMA – ROPES/ARCHERY

26– 27 June 2022

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide Ropes courses, Archery and 18 certified instructors and supervisors to conduct the training of JROTC cadets during the JCLC session held 24 June – 29 June 2022, with High & Low Ropes and Archery training on Sunday & Monday 26 & 27 June 2022. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Ropes courses training as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: JCLC Adventure North will be held within 25 miles of Orange County, New York. 320 cadets will travel to the contractor’s location to receive Ropes and Archery training on 26 and 27 June 2022, between 8:30 AM and 3:30 PM with a 30 minute lunch break (6.5 hrs of training) (160 Cadets each day respectively divided into 18 squads/teams).

1.3 Objectives: The contractor shall provide high and low ropes and archery training to 320 cadets 26-27 June 2022.

1.4 Scope: The contractor shall furnish facilities, equipment, management, supervision and labor, specified herein, for JROTC Cadet Leadership Challenge (JCLC) Adventure North, to train a maximum of 320 cadets on high and low ropes and basic archery.

1.5 Period of Performance: The period of performance shall be for 26-27 June 2022.

1.6 General Information

1.6.1 Quality Control The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

DRAFT

Due to the short nature of this contract, the contractor will not have to deliver a QCP.

However, the contractor is to initiate his /her own Quality Control provisions and monitor them daily. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is required to perform services on holidays if they fall within the timeframe 26-27 June 2022.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800- 1600 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the contractor’s facility. The contractor’s facility will be within 50 miles of Orange County, New York.

1.6.6 Type of Contract: The government will award a firm fixed price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract is not required to have a security clearance

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Reserved.

1.6.7.2.1. Reserved

1.6.7.2.2. Reserved

1.6.7.3 Reserved.

1.6.8 Special Qualifications: The contractor is responsible for ensuring all employees conducting the training is currently certified. The Contractor’s facility and/ or ropes course must also possess a current certification.

1.6.9 Reserved

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Reserved.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Reserved.

1.6.14 Reserved

1.6.15 Reserved.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.6.17 Reserved

1.6.18 Reserved.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 JCLC JROTC Cadet Leadership Challenge JROTC Junior Reserve Officers’ Training Corps KO Contracting Officer OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services None.

3.2 Facilities None.

3.3 Utilities None.

3.4 Equipment None.

3.5 Materials None. DRAFT

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this

PWS.

4.2. Materials. The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.3. Equipment. The contractor shall provide the ropes courses, archery courses, and 18 certified instructors, and supervisors to perform training to JROTC cadets during the JCLC session held 26 - 27 June 2022.

4.3.1. High and Low Ropes Course: JCLC Adventure North requires that a high & low ropes courses be available to 320 cadets during this time period for two days of training.

Each cadet will be able to use the ropes course for a full day (6.5 hrs). Cadets will rotate through both the high & low ropes courses during the day. Two days will be contracted to facilitate 160 cadets on each day. Groups will be kept in squad integrity; thus 18 groups will come through each day. Squads will be no more than 10 Cadets to a squad. The contractor shall provide the facility, equipment and safety harness/helmet gear for all cadets participating on the obstacles in support of the JROTC Cadet Leadership Challenge. The contractor shall provide services in accordance with the terms and specifications as set forth in this performance work statement.

4.3.2. Archery. The Contractor shall provide facilities, four certified instructors during each session, and supervisors to perform Archery training, range setup, equipment, targets to JROTC cadets, which will safely accommodate 320 cadets during two days of training, 160 cadets each day. Groups will be approximately 16-19 Cadets in size, while maintaining squad integrity, thus 18 groups will come through each day. Squads will be no more than 10 Cadets to a squad. The Government Representative will ensure that this training will be conducted in compliance with all Cadet Command regulations concerning Archery training for JROTC Cadets. Each cadet will be able to use the Archery facility as part of a daily multi-event rotation plan. The 160 Cadets each day will be broken down into squads as described above and rotate through 1.5 hours of archery training. The Contractor shall provide all archery equipment safety gear required for all cadets participating in Archery training in support of the JROTC Cadet Leadership Challenge. The contractor shall provide services in accordance with the terms and specifications as set forth in this performance work statement.

4.3.3. Emergency medical capability must be present during all training events, and communications must exist to seek medical evacuation if necessary.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide ropes courses, and 18 certified instructors, and supervisors to perform training to JROTC cadets during the JCLC session held 26 - 27 June 2022. JCLC Adventure North requires that a high & low ropes courses be available to 320 cadets during the two days of training. Each cadet will be able to use the ropes course for a full day (6.5 hrs). Cadets will rotate through both the high & low ropes courses during the day. Two days will be contracted to facilitate 160 cadets on one day & 160 cadets the next day. The two dates of training will be Sunday & Monday 26 & 27 June 2022. Groups will be kept in squad integrity, thus 16 – 18 groups will come through each day. Squads will be no more than 10 to a squad. The contractor shall provide the facility, equipment and safety harness/helmet gear for all cadets participating on the obstacles in support of the JROTC Cadet Leadership Challenge.

Emergency medical capability must be present, and communications must exist to seek medical evacuation if necessary. Facilities must be self-contained so as to provide on-site training. The contractor must provide archery range setup, equipment, targets, and 4 certified instructors in conjunction with ropes training. Instructors must have current certification. A copy of certification must be provided to the government representative.

Cadet squads broken down as described above will rotate through 1 ½ hr training sessions each day 26-27 June 2021. The contractor shall provide services in accordance with the terms and specifications as set forth in this performance work statement.

5.2. Tasks to be performed.

5.2.1. Contractor shall provide ropes courses and archery training for 320 cadets.

5.2.1.1. JCLC Adventure North requires that a high & low ropes courses be available to 320 cadets during this time period for two days of training. Each cadet will be able to use the ropes course for a full day (6.5 hrs). Cadets will rotate through both the high & low ropes courses during the day. Two days will be contracted to facilitate 160 cadets on each day. Groups will be kept in squad integrity; thus 18 groups will come through each day.

Squads will be no more than 10 Cadets to a squad. The contractor shall provide the facility, equipment and safety harness/helmet gear for all cadets participating on the obstacles in support of the JROTC Cadet Leadership Challenge. The contractor shall provide services in accordance with the terms and specifications as set forth in this performance work statement.

5.2.2. Contractor shall provide archery courses and archery training for 320 cadets.

5.2.2.1 Archery. The Contractor shall provide facilities, four certified instructors during each session, and supervisors to perform Archery training, range setup, equipment, targets to JROTC cadets, which will safely accommodate 320 cadets during two days of training, 160 cadets each day. Groups will be approximately 16-19 Cadets in size, while maintaining squad integrity, thus 18 groups will come through each day. Squads will be no more than 10 Cadets to a squad. The Government Representative will ensure that this training will be conducted in compliance with all Cadet Command regulations concerning Archery training for JROTC Cadets. Each cadet will be able to use the Archery facility as part of a daily multi-event rotation plan. The 160 Cadets each day will be broken down into squads as described above and rotate through 1.5 hours of archery training. The Contractor shall provide all archery equipment safety gear required for all cadets participating in Archery training in support of the JROTC Cadet Leadership Challenge. The contractor shall provide services in accordance with the terms and specifications as set forth in this performance work statement.

5.2.3. Contractor shall provide water points and a picnic area for the cadets to each lunch.

5.2.4. Contractor shall provide training sites and equipment to support requirements listed in this PWS, e.g., high ropes and low ropes and archery. Contractor will provide qualified staff to support JROTC instructors in all aspects of required training.

Contractor shall be responsible for the administration and safety of the camp with the assistance of JROTC instructors.

5.2.5. Emergency medical capability shall be present during all training events, and communications must exist to seek medical evacuation if necessary.

5.2.6. Contractor shall provide continuous staff presence during the camp, and must provide a safe environment for personnel.

5.2.7. Contractor shall provide separate male and female lavatory facilities. Separate male and female facilities are clean, stocked with soap and toilet paper and located within ¼ mile of the training area.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) None.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3

TECHNICAL EXHIBIT 1

Performance Requirements Summary

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

PWS Para 5.1. The contractor shall provide ropes courses, and 18 certified instructors, and supervisors to perform training to JROTC cadets during the JCLC session held 26 - 27 June 2021. .

Instructors must have current certification. A copy of certification must be provided to the government representative.

Rated no less than 95%

Re-perform at no additional expense to the government.

PWS Para 5.2.1.1. Contractor shall provide 320 cadets 6 hours of ropes training each day. 160 cadets per day.

Performance level will be at 100% the government.

PWS Para 5.2.2.1 The contractor shall provide archery range setup, equipment, targets, and certified instructors. The 320 Cadets broken down for ropes training will receive 1 ½ hr training sessions executed each day 26-27 June 2022.

Instructors must have a current certification. A copy of certification must be provided to the government representative.

the government.

PWS Para 5.2.7. Contractor shall provide separate male and female lavatory facilities.

Separate male and female facilities are clean, stocked with soap and toilet paper and located within ¼ mile of the training area.

the government.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Itemized invoice for service rendered

Within 5 days of contract completion

Electronically

WAWF