DRAFT PWS_249th TMDE Calibration_18JUL23.pdf

CEPP-LO 18 July 2023

MEMORANDUM FOR RECORD

Subject: Performance Work Statement for 249th Engineer Battalion Electrical Test Equipment Calibration

1. General Information. The 249th Engineer Battalion (Prime Power) requires calibration services for electrical test equipment that is not supported by the US Army Test, Measurement, and Diagnostic Equipment (TMDE) Activity. Henceforth, within this document, the terms “TMDE” and “Equipment” are synonymous and interchangeable.

The TMDE items are dispersed between Fort Belvoir, Virginia; Fort Liberty, North Carolina; and Schofield Barracks, Hawaii.

2.1. Background. The 249th EN BN (PP) installs, operates, and maintains power production and distribution systems worldwide. In order to support the operation, and maintenance of these systems, electrical test equipment that is not held within the US Army’s inventory is required and must be supported outside of the existing system.

2.2. Definition: Proper terminology is important to understand our requirement.

Henceforth, “mobile calibration” or “onsite calibration” is defined as the act of the contractor driving from their location to our location, where they perform calibration and repair services onsite at our location. “Mobile pickup and delivery” is defined as the act of the contractor driving from their location to our location, where they retrieve our items requiring calibration and/or repair, then transport our equipment to their location for calibration and/or repair, then transport our completed equipment back its respective location.

3. Scope. The contractor will calibrate the following items:

15 KV IR Tester Megohmmeter

800PL-DC Hipot

C403-3402 DITITAL PHASE TESTER KIT, 16KV

Delta 3000

DELTA 4210A 12KV POWER FACTOR TESTER

DET4TR2

Digiphone DPP-SU

DLRO-H200

Ground-Resist. Clamp-On 382357

DEPARTMENT OF THE ARMY

249TH ENGINEER BATTALION (PRIME POWER)

9450 JACKSON LOOP, BUILDING 1418

FORT BELVOIR, VIRGINIA 22060

CEPP-LO

SUBJECT: Performance Work Statement for 249th Engineer Battalion Electrical Test

INGVAR

JCAD-M4 JOINT CHEMICAL AGENT DETECTOR

L1070 Cable Tracer

L1072 Cable Tracer

MIT 510/2 (5KV Insulation Resistance Test Set)

MIT 515 (5KV Insulation Resistance Test Set)

MIT525

MRCT

MTO-210

Oscilloscope 190-204

PA-9

PFL22M1500

PFT503CM

PTS75 DC HIGH VOLTAGE TEST SET AND

MEGOHMMETER

PTS80 DC HIGH VOLTAGE TEST SET AND

MEGOHMMETER

S1-1054/2

S1-568

SMRT36

TTR 20 (1p TTR)

TTR 25-1 (1p TTR)

TTR-25

TTR-310

VIDAR

3.1. The contractor will also make necessary repairs to equipment as needed.

Repair costs will be charged to the original contract from a separate CLIN specifically meant for repair quotes and costs.

3.2. Calibration Standards: All equipment will be calibrated in accordance with the manufacturer’s specifications, using reference standards whose accuracies are traceable to ISO/IEC 17025 and ANSI/NCSLI Z540-1.

3.3. Documentation: A signed certificate of calibration will be provided for each piece of equipment calibrated, showing the nomenclature, manufacturer, model number, equipment serial number, date calibrated, and date of next calibration. Calibration data will also be provided along with the certificate for each calibrated item, detailing all test readings recorded.

3.3.1. Geographic Flexibility, Onsite Calibration: The contractor must be able to provide onsite calibration service for Fort Belvoir, VA, and Fort Liberty, NC. Onsite calibration service is not required for Schofield Barracks, Hawaii.

3.3.2. Geographic Flexibility, Mobile Pickup and Delivery: As an alternative to

Section 3.71.1, or in conjunction with Section 3.71.1, the contractor must be able to drive to our area of operations (Fort Belvoir, VA; Fort Liberty, NC; Schofield Barracks, HI), pick up the equipment to be calibrated and/or repaired, transport the equipment to the contractor’s calibration facility, calibrate and/or repair the equipment, then transport the equipment back to its respective location (in a fully calibrated and/or repaired status). The government is not responsible for supplying additional funding following the award of this contract, concerning internal contractor shipping costs while contractor is in possession of government property.

3.4. Timeline for Calibration: Upon receipt of equipment, the contractor will have

14 calendar days to inspect, inventory, calibrate, and then return equipment to its original owner in their respective geographic location. The 14 calendar day window begins when the contractor signs to for the equipment. The window closes on the date the contractor signs over the calibrated equipment to the original owner.

3.5. No later than 1700 hours EST every Thursday, the contractor provides a status report for all 249th EN BN equipment in the contractor’s possession. This status report will include, per serialized item: date of receipt, current calibration status, expected return date, and pertinent issues. Exact status report format will be discussed during the post-award kick off meeting described in Section 6.2.

3.6. Out of Scope Repairs. If the equipment sent for calibration needs repair beyond calibration standards outlined by the manufacturer and this contract, a cost estimate for the repair will be provided to the 249th Engineer Battalion POC (within the Battalion S4 Office). This cost estimate will include at a minimum: the individual deficiencies, itemized quote for repair costs, and estimated time needed to conduct such repairs if requiring more than the 14 calendar days as outlined in Section 3.72.

The contractor may not begin such repairs until given written permission by the POC.

The POC will determine, on a case by case basis, whether or not to fund the repair. If the POC decides against funding the repair, the contractor will ship the equipment back to its appropriate location. If the POC decides to fund the repair, the POC will communicate this to the KO who will amend the contract as needed. Subsequently, additional funds will be issued to the contractor in order to execute repair(s), and the contractor will be notified by the POC to begin work. The government is not responsible for any out of scope repairs conducted by the contractor without prior written approval.

4. Period of Performance. The period of performance for this contract begins on the effective date of award and lasts for one year, not to include potential option years. If the Period of Performance expires while the contractor is still in possession of 249th EN BN TMDE, then the contractor will calibrate the items in their possession and return these items back to the 249th EN BN, at no additional cost to the Government.

5. Options.

5.1. The government reserves the right to extend the terms of this contract at the prices set forth, in accordance with the terms and conditions contained in clause 52.217-9 entitled “Option to extend the terms of the contact,” for two additional year-long periods.

5.2. The Government reserves the right to add or delete certain TMDE items detailed in Section 3 of this contract. If items are to be added or deleted to the contractual scope, both the contractor and requiring activity will agree to new pricing and terms per item.

6. Contractor Responsibilities.

6.1. The Contractor will furnish all equipment and personnel to meet the specifications of this contract.

6.2. The contractor agrees to attend, telephonically, a post-award kick off meeting convened by the 249th EN BN to discuss reporting requirements and project documentation. The Contracting Officer, and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the KO will apprise the contractor of how the government views the contractor's performance, and the contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

6.3. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate, shall be designated in writing. The contract manager, or alternate, shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

7. Delivery Schedule.

7.1. The Government will notify the Contractor, in writing, prior to the transfer of equipment to the calibration site, and coordinate a pick-up date. The written notification will outline the return location of the equipment, model number(s), serial number(s), appropriate POC(s), and an itemized report on the condition of the equipment.

7.2 Within three working days of receiving the equipment, the contractor will provide, in writing, any discrepancies to the itemized equipment conditions report. If the contractor receives the equipment in conditions other than described in such report, the contractor must refute the report, citing specific reasons, e.g. a cracked screen not previously annotated by the report.

8. Unit Addresses.

8.1. A Company, 249th Engineer Battalion

1165 Mauricio Road, Building 1400 Schofield Barracks, HI 96857

8.2. B Company, 249 Engineer Battalion

Building 3-2631 Butner Road Fort Liberty, NC 28310

8.3. C Company, 249th Engineer Battalion

9450 Jackson Loop, Building 1416 Fort Belvoir, VA 22060

8.4. HHC, 249th Engineer Battalion

9450 Jackson Loop, Building 1418 Fort Belvoir, VA 22060

9. Contractor Manpower Reporting.

9.1. The contractor shall report all contractor and subcontractor labor hours required for performance of services under this contract via a secured data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil/Default.aspx

9.2. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported at any time during the FY, all data shall be reported no later than October 30 of each calendar year. Contractors may direct questions to the help desk at https://www.ecmra.mil/Default.aspx

10. Security Requirements.

10.1. Physical Security. The Contractor shall be responsible for safeguarding all

Government equipment, information, and property provided for Contractor use IAW AR 190-13, The Army Physical Security Program. At the close of each work period, Government facilities, equipment, and materials shall be secured.

10.2. The Contractor must pre-screen Candidates using the E-verify Program

(http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

10.3. Security of Classified Items, Systems and Information. The Contractor, as a general rule, shall not have access to classified information; however, should classified documents fall into the possession of the Contractor, the Contractor shall immediately contact the COR for disposition instructions.

11. The point of contact for this memorandum is the undersigned at (571) 515-0143 or joseph.p.pritts.mil@mail.mil.

JOSEPH P PRITTS

CPT, EN

Logistics Officer