Draft PWS 10012024.pdf

DRAFT

Department of Defense Defense Health Agency

Army Task Order Performance Work Statement

Service: Mammography Mobile Unit Service

Location: Weed Army Community Hospital, Fort Irwin, CA

Date: 9/17/2024

PART 1

TASK ORDER PERFORMANCE WORK STATEMENT

1. General

1.1 Description of Work:

1.1.1. The following labor categories are under a personal services arrangement on this TO:

Mammogram Technologist on site: The contractor shall provide a quarterly Mobile Mammogram Unit at Weed Army Community Hospital, accommodating a maximum of 36 participants. The contractor must deploy a fully equipped 3D HIGH-Definition mobile mammography unit to the Weed Army Community Hospital and conduct on-site mammogram screenings, adhering to the highest standards of quality and safety. The contractor must ensure that all necessary equipment and personnel, including accommodations for patients with implants, such as a Physician Representative and a Breast Dedicated Radiologist (remote), are available throughout the service duration.

Certified and experienced radiologic technologists should perform the screenings, ensuring compliance with all applicable regulatory requirements and standards. Furthermore, the contractor must deliver test results to the patient and their designated medical provider within 24 hours.

1.1.2. The HCPs performing under this contract shall perform services, at Weed Army Community Hospital. HCWs shall receive notification two weeks prior to the reassignment to another location.

1.1.3. Request the contractor to provide pertinent sections (e.g., General, Administrative, Hours of Performance, Conduct, Specific Tasks, and a listing of the applicable Technical Orders, Specifications, Regulations, and Manuals - at a minimum) of the Performance Work Statement (PWS) to all Heads of Procurement (HOPs) prior to the HOPs being presented for consideration.

1.1.4. This contract constitutes a personal services agreement, establishing an employer-employee relationship solely between the Government and individual contract healthcare providers to fulfill the healthcare services specified herein. The delivery of healthcare services by individual contract healthcare providers under this personal services contract shall be subject to supervision and control by healthcare facility personnel, similar to oversight exercised over military and civil service healthcare providers engaged in comparable services. Claims alleging negligence by individual contract healthcare providers within the scope of their performance under this contract shall be handled by the Department of Defense (DoD) in accordance with procedures for claims against DoD military or civil service healthcare providers. The contract does not establish an employer-employee relationship between the Government and any corporation, partnership, business association, or other legal entity associated with the contract healthcare provider. This contract is authorized under 10 United States Code 1089 and 10 United States Code 1091.

1.2. Description of Services:

These services from a Mobile Unit with generator would provide both the performance as well as the screening of the breast exams. Including performance, conducted by a Dedicated Breast Radiologist (Remotely). The patients will promptly receive their results via text message, with urgent phone call in the case of a critical findings, along with mail or fax notifications.

1.2.1.1 Qualifications.

1.2.1.2. Certificate. Graduate from an academic program accredited by the Joint Review Committee on Education in Radiologic Technology (JRCERT). One year of experience as a radiologic technologist or in the specialty area identified in the TO

1.2.1.3. Have and maintain current Basic Life Support (BLS) certification. BLS training will be provided at MTF through an agency of their choosing. The contractor will be charged for training or billing will be included in quotes. BLS recertification shall be maintained in a current status at all times while the HCP is performing services under this contract.

1.2.1.4. Each HCP shall have sufficient skills, knowledge, and experience to perform the specific tasks listed for their specialty.

1.2.2. Requirements.

1.2.2.1. The Contractor shall not employ any individual to provide direct health care services who is listed on the Health and Human Services (HHS) list of providers excluded from federally funded health care programs. The list may be found at http://oig.hhs.gov/fraud/exclusions.asp.

1.2.2.2. The HCP shall be a U.S. citizen or otherwise meet the requirements of AR 25-2, Information Assurance.

1.2.2.3. The HCP shall not have been convicted of a felony.

1.2.2.4. The HCP shall successfully complete a criminal history background check.

1.2.2.5. The HCP shall be able to read, write, and speak English well enough and enunciate with sufficient clarity to effectively communicate with patients and other health care providers.

1.2.2.6. The HCP shall possess sufficient initiative, interpersonal relationship skills and social sensitivity such that the HCP can relate to a variety of patients from diverse backgrounds.

1.2.2.7. The HCP shall be able to operate a personal computer utilizing Microsoft applications, such as Word, Excel, and efficiently utilize an Electronic Medical Record.

1.3. Reports.

1.3.1 The Contractor shall submit exam results texted to the patient and whomever they list as their medical provider usually within 24-48 hours.

2. CONTRACTOR PERSONNEL:

2.1.1. Personal Appearance. The contractor or his/her representative(s) performing services under this contract shall practice high standards of personal hygiene and maintain a clean, neat appearance during the exam screening.

2.2.2. The Contractor shall ensure that all HCPs performing services under this contract comply with the health and immunization requirements.

2.3.3. The contractor shall provide a contingency plan just in case of there is an issue that services cannot be performed (e.g., electrical or mechanical problems, broken equipment, absence of technician, inclement weather, or other security matters, etc.).

2.4.4. All healthcare providers must have the necessary qualifications, licensing, and training requirements performing under this contract.

2.4.5. The contractor must provide a Mobile Mammography Unit with their own supply of electricity (generator).

3. SAFETY / REQUIREMENTS

3.1.1. Sexual Harassment/Assault Response and Prevention (SHARP). The contractor shall ensure all contractor personnel receive Sexual Harassment/Assault Response and Prevention (SHARP) training within their own facility.

3.2.2. POLICY FOR REPORTING INCIDENTS OF SEXUAL ASSAULT AND

SEXUAL HARASSMENT UNDER SEXUAL ASSAULT PREVENTION AND

RESPONSE PROGRAM (SHARP).

3.3.3. The contractor shall comply with OTSG/MEDCOM Policy Memo 13-062, Policy for Reporting Incidents of Sexual Assault and Sexual Harassment under the Sexual Assault Prevention and Response Program (SHARP), 12 Nov 2013. The SHARP reporting requirements apply only to knowledge obtained by contractor personnel while performing services under this contract.

3.4.4 The contractor shall require all contractor personnel with knowledge of an incident of sexual assault occurring the mammogram screening, where the contractor is providing services under this contract, to report the incident to who shall immediately (within 24 hours) report the incident in writing to the government's representative. All incidents shall be reported whether they involve contractor personnel, government personnel, or other individuals.

3.2. Security.

3.2.1.1The Contractor shall ensure that all HCPs comply with the local installation requirements for vehicle registration and operation on the military facility. Any vehicle operated by the Contractor or its employees in performance of this contract must have the minimum liability coverage required by the state in which the performance is located.

3.2.2.2 The Contractor shall ensure that its HCPs comply with installation and MTF personnel identification and access requirements. HCPs will inform immediate MTF supervisor of upcoming expiry dates.

3.2.3.3 The Contractor shall be responsible for any keys issued by the Government to HCPs for use in the MTF. The keys shall not be duplicated. The Contractor shall be financially responsible for the replacement of any lost or duplicated keys and any associated locks.

Lost or duplicated keys and/or locks shall be reported to the issuing party, DC, or COR immediately upon recognition of the loss or duplication. No unauthorized personnel shall be allowed entry into the locked area. The Contractor shall ensure that its HCPs lock all areas for which they possess a key when they are not using the area and at the close of the work period. N/A

3.2.3.4. Safeguarding Material. The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. The Contractor shall safeguard information of a confidential or sensitive nature. Neither the Contractor nor any of its HCPs shall disclose or cause to be disseminated any information concerning the operation of the MTF that could result in or increase the likelihood of the possibility of breach of security or interrupt the continuity of operations or which breach the requirements of the Federal Privacy Act of 1974. However, the Contractor may be required to provide testimony or deposition in lawsuits or other administrative, civil, or criminal proceedings.

4.1 Antiterrorism/Operations Security (AT/OPSEC) Requirements.

4.1.1. For Contracts That Require Handling or Access to Classified Information. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires Contractors to comply with The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22- M, notice of which has been furnished to the Contractor.

5.1. Data Breach Response and Notification.

5.1.1. The Contractor shall adhere to the reporting and response requirements for PII set forth in Memorandum, Office of the Secretary of Defense, Subject: Safeguarding Against and Responding to the Breach of Personally Identifiable Information (PII), June 5, 2009, ALARACT 050/2009, DoD 5400.11-R, and any amendments.

5.1.2. The contractor or its subcontractor shall immediately notify government personal on site upon discovery that a suspected or actual breach of PII has occurred. The notification shall include, to the greatest extent possible, the identification of each individual who’s PII has been or possibly has been breached. In addition, the contractor or its subcontractor shall provide the COR with any other available information that must be included in required breach reporting and notifications. The contractor shall provide this information at the time of the initial notification to the Government or promptly thereafter as information becomes available.

5.1.3. The Government will determine whether a breach of PII has occurred, and whether breach notification to affected individuals is required. If breach notification to affected individuals is required, the Government will determine if the contractor shall make the required notification. If the contractor is to notify the impacted population, it shall submit the notification letters to the COR for review and approval.

6.1. Hours of Performance.

6.1.1. The performance hours of the MTF are as follows:

The scheduled shift hours are established and approved by the section chief. HCWs will be required to start setting up at 0600 in the parking lot and start working at 0700 until 1700 at the Weed Army Community Hospital parking lot to give 36 maximum mammogram exams to participants. The event will occur quarterly from January 2025 – July 2029. The facility operates on a 24-hour day, 365 days a year schedule.

6.1.2. The HCP shall provide services between the hours of 0700 to 1700, 10-hour day that includes (2) fifteen-minute breaks and a thirty-minute lunch break.

7.1. General Information:

7.1.1. Place of Performance: The work to be performed under this contract will be at Weed Army Community Hospital Parking lot area on post in Fort Irwin, CA HCWs shall receive notification two weeks prior to the reassignment to another location.

7.1.2 Government Representative: The following individual is designated as the government personal for this TO: in accordance with paragraph 9.1. of the Performance Work Statement (PWS).

7.1.3. Scheduling: The schedule or scheduling process is as follows:

This contract shall be effective for the duration of the specified screening event(s) and until all deliverables have been satisfactorily met.

7.1.4. Closures: During a planned closure of the facility due to training, holiday, or unplanned closure due to unusual and compelling circumstances (e.g., natural disasters, military emergencies, severe weather), the Contractor will only be compensated for the actual hours the HCW provided services.

7.1.5. Contractor Travel: Reimbursement ☒will ☐ will not be provided for travel within a 40-mile radius of the place of performance. HCW travel requirements are as follows:

The contractor will invoice travel fee.

7.1.6. Billing: The Contractor will only be paid for the actual hours the HCW provides services.

8.1. Payment.

8.1.1. Payment is processed upon receipt and acceptance of completed service report.

Invoicing is processed via Wide Area Workflow (WAWF). The service report is not to be confused with the billing or invoice document.

8.2.2. Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.